• Document No.

  • Event Systematic Review of ;

  • Location of event
  • Date of event

  • Client

  • Conducted on

  • Prepared by


  • Event Profile

  • Time of year

  • Indoor or outdoor

  • Number of attendees / breakdown

  • Number of contractors on project

  • Overall Event Value

  • Repeated event? Injury rate / claims history

  • Promotor

  • Production Team Company Manager

  • Site Manager Company and name

  • Competent Safety Advice - Company and named person

  • SAG Local Authority

Significant Elements

  • Temporary and demountable structures - non inflatable

  • Crane lifts scheduled

  • Rigging

  • Inflatables

  • Funfair or other amusements

  • Complex Built Environment

  • Mobile catering

  • Fixed catering

  • Indoor theatrical pyrotechnics

  • Fireworks

  • Aircraft display

  • River or water hazards

  • Extreme sports


  • Loud noise or music

  • Overnight entertainment

  • Car parking

  • Lorry and or caravan parking

  • Camping

Health and safety file

    n/a - Does not apply to this event
    0 - No evidence of compliance
    1 - In early stages of development / minimum evidence / anecdotal
    2 - Evidence available but out of date or incomplete
    3 - Evidence of full compliance

    All questions specific to the event and not individual companies delivering the event unless the client is also the promotor and producer

Health and Safety

  • Is there a safety policy statement signed and dated specific for the event

  • Organisation chart

  • Full communications chart

  • Radio fleet map

  • Defined roles and responsibilities

General Arrangements

  • Build, derig schedules

  • Deployment plan major services

  • Drug and alcohol policy in place

  • Is there a smoking policy

  • Are arrangements for managing contractors detailed

  • Are general arrangements for work at height detailed

  • Are general arrangements for safeguarding detailed


  • Venue suitable for type of event

  • Site map showing diemensions

  • Capacities included

  • Crowd profile

Temporary and Demountable Structures

  • Are all TDS due diligence checks detailed

  • Is the process of handover detailed

  • Are all details of construction detailed, inc materials, weight limits static and dynamic

  • Are all TDS required to be affiliated to their trade association

  • Have all details of inflatable play equipment usage been detailed

Ticket Management

  • Ticket checking plan

  • Search plan

  • Arrival profile detailed

  • Queue management detailed

  • Pass outs and wrist bands detailed

  • Visiting officials policy detailed

  • Tokens and cash handling detailed

Event Services

  • Contractor due dilligence

  • Stewarding plan inc dot plan

  • Are details of steward and security briefings recorded

  • Have all stewards and security been issued emergency instruction information / booklet / leaflet

  • Security plan detailed

  • Do all plans consider those with additional needs

  • Noise management ES staff

  • Staff welfare and time management ES staff

  • Are there sufficient crowd barriers for queue and crowd movement operations

  • A there sufficient staffing resources for the duration of each shift

  • Are details of communicating with the public detailed

  • Are there suitable and sufficient equipment resources for the event (inc emergency conditions)

  • Has sufficient lighting been detailed for provision for the duration of the event

Transport Plan

  • Has a TTRO been implemented where needed

  • If using TM Company has due diligence been undertaken and recorded

  • Off site traffic management plan

  • Are all event drivers due diligence checks complete and a register held

  • Are all drivers of plant qualified and certificates or licenses checked and recorded (IPAF, CSCS, CPCS, RTITIB etc)

  • On site traffic management arrangements inc signage and speed limits

  • High risk activities identified and managed

  • Is Emergency vehicle access detailed

Noise management

  • Is there a suitable and sufficient noise plan detailing times and limitations of license

  • Has noise management been controlled for all staff engaged in delivering event

  • Has the appropriate PPE been identified, selected and is being provided for staff and instruction of use been detailed

  • Is there an environmental noise management survey schedule detailed with identified MNL's


  • Are there suitable welfare arrangements detailed in the plan

  • Have sufficient sanitary provisions been identified

  • Have sufficient baby changing areas and resources been identified

  • Ae there sufficient methods of giving information to public detailed, including signage and designated welfare points

Medical Provision

  • Are sufficient medical provisions detailed for type of event

  • Has a schedule of deployment been detailed for all phases

Waste Management

  • Are general arrangements for waste detailed

  • Is the event accredited to ISO 20121 or applying principles of sustainability management

  • Has an onward waste management process been detailed

  • Where amnesty bins are used are security protocols detailed

Weather Management

  • Are details of weather monitoring detailed

  • Are weather action limits and values detailed

  • Are significant TDS structures fitted with an integral anemometer that feeds data to event control

  • Are weather related pre scripted messages prepared to inform public of weather hazards


  • Are all generators supplied with appropriate documentation

  • Are all fixed electrical supplies tested and in date and evidence recorded

  • Is there an appointed certified electrician available during all event phases

  • Are back up systems detailed for critical services

  • Are details of temporary electrical circuit handovers detailed

Barriers and Fences

  • Are all barriers selected appropriate for task

Gas Safety

  • Are temporary gas services processes and procedures detailed

  • Are all fixed gas supply processes and inspection regimes recorded

Production Safety

  • Is there a stage manager or producer on duty for each main element

  • Are laser safety issues detailed incl NOHD and MEL

  • Has audience scanning been banned at the event

  • Has strobe safety been detailed recorded and communicated to operators

  • Have indoor pyro plans been detailed and test firing scheduled

  • Are fireworks display plans suitable and sufficient

Risk Assessment

Risk Assessments

  • Is there a general event risk assessment

  • Has a counter terrorism risk assessment been conducted by Police

  • Is there a crowd safety risk assessment

  • Is there a Traffic risk assessment

  • Is there a noise management plan risk assessment

  • Have significant manual handling risk been assessed

  • Is there a specific fireworks risk assessment

  • Is there a production element risk assessment

Fire Safety

Fire Safety

  • Is there a fire safety management plan

  • Have site plans and occupancy capacities been detailed for all spaces inc evac times

  • Has a responsible person been identified (per RRFSO)

  • Is there a venue fire risk assessment available for event planning putposes

  • Has an event fire risk assessment been conducted

  • Ignition and fuel sources

  • Fire spread

  • Fire warning system

  • Fire Fighting Equipment

  • Training

  • Evacuation Routes

  • Specific persons at risk

  • Action plan

Emergency Planning

Emergency Plan Framework

  • Does it detail what constitutes emergency for this event

  • Are emergency roles and responsibilities detailed

  • Is the process for declaring emergency incident detailed

  • Are there clear and concise immediate actions for reasonably foreseeable scenarios

  • Are clear evacuation protocols detailed for all staff and general public at the event

  • Are clear and concise emergency evacuation processes and procedures detailed for VIP & VVIP's

  • Are details of a grab bag detailed

  • Have RVP's been identified in planning

  • Have emergency communications with staff been clearly defined, detailed and communicated

  • Have adequate preparations for emergency communication with the crowd been detailed

  • Has adequate event emergency readiness testing been planned for prior to the event

  • Has a suitable transfer of command protocol been agreed and recorded

  • Have suitable details been prepared for media management

  • Have suitable arrangements been made for monitoring and management of social media

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.