Health & Safety Workplace Audit & Inspection

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Health and Safety Documentation.

• Does the organisation have an up to date health and safety policy?<br><br>In order to comply with section 2 (3) of The Health and Safety at Work Act a comprehensive health and safety policy has been produced by Spectra Safety. The policy will remain under constant review and updates produced periodically to reflect changes in legislation or business practices etc.

  Yes

  No

  N/A

• Is the organisations Public and Employers Liability insurance up to date?

  Yes

  No

  N/A

• Who acts in the capacity of “competent person” on behalf of the organisation?

  Yes

  No

  N/A

• Is the HSE official poster 'Health and Safety law - what you should know' displayed?

  Yes

  No

  N/A

• Are the accident / incident Report forms readily available?

  Yes

  No

  N/A

• Is there a Health and Safety notice-board, is it up to date?

  Yes

  No

  N/A

• Is Spectra’s H&S Management System being utilised?

  Yes

  No

  N/A

Fire, Emergency Evacuation and Asbestos.

• Do the Premises have an up to date fire risk assessment?

  Yes

  No

  N/A

• Are fire action Notices clearly displayed in appropriate locations?

  Yes

  No

  N/A

• Is there a nominated person to manage / implement fire control measures within the premises?

  Yes

  No

  N/A

• Are all fire extinguishers visible and accessible?

  Yes

  No

  N/A

• Have the fire extinguishers been serviced? (Note the date of the previous inspection)

  Yes

  No

  N/A

• Do any members of staff or regular visitors require a personal emergency evacuation plan, have they been prepared?

  Yes

  No

  N/A

• Is there a fire alarm in place and is it routinely checked and tested?

  Yes

  No

  N/A

• Is there emergency lighting in place and is it routinely checked and tested?

  Yes

  No

  N/A

• Are fire exit routes and fire doors free from obstruction are they clearly identified with appropriate signage?

  Yes

  No

  N/A

• Are fire drills regularly carried out and how often?

  Yes

  No

  N/A

• Are there arrangements in place to inform contractors about the presence of any asbestos containing materials or the locations not yet inspected?

  Yes

  No

  N/A

• Is there a copy of the asbestos survey report and asbestos register on site?

  Yes

  No

  N/A

• Are known asbestos materials on site regularly re-inspected?

  Yes

  No

  N/A

First Aid Provisions.

• Has a first aid risk assessment been carried out?

  Yes

  No

  N/A

• Are eyewash stations available?

  Yes

  No

  N/A

• Are there First-Aiders and/or an appointed person on site?

  Yes

  No

  N/A

• Are their names and location displayed and known to staff?

  Yes

  No

  N/A

• Are there sufficient numbers of first-aid boxes and facilities on site?

  Yes

  No

  N/A

Hygiene, welfare, sanitary conveniences, washing, rest and food.

• Do the premises have suitable and sufficient toilet facilities that are readily accessible places?

  Yes

  No

  N/A

• Are washing facilities clean and adequate for the number of staff / visitors?

  Yes

  No

  N/A

• Are the facilities routinely cleaned and checked for cleanliness, including regular emptying of rubbish bins etc?

  Yes

  No

  N/A

Office environment, cleanliness, space.

• Is the working environment clean and housekeeping in good order?

  Yes

  No

  N/A

• Do offices / workrooms have enough free space to allow people to move about with ease?

  Yes

  No

  N/A

• Is the working environment free from excessive noise and vibration?

  Yes

  No

  N/A

Control of Substances Hazardous to Health (COSHH)

• Have COSSH Assessments been carried out for all potentially hazardous materials and substances being used on the site.

  Yes

  No

  N/A

• Are material safety data sheets available to assist with COSHH assessments.

  Yes

  No

  N/A

• Have the hazards associated with the use of such materials been properly communicated to those affected.

  Yes

  No

  N/A

• Have the appropriate control systems and PPE been provided and is the PPE being used.

  Yes

  No

  N/A

• Is access to live high voltage equipment or plant rooms, restricted to authorised people only?

  Yes

  No

  N/A

Workstations and equipment.

• Are examinations produced for pressure systems within the business?

  Yes

  No

  N/A

• Are inspections / tests carried out on electrical appliances e.g. PAT testing, (note the date of the previous test date)

  Yes

  No

  N/A

• Does office equipment, plant and machinery have an appropriate service / maintenance / inspection schedule?

  Yes

  No

  N/A

• Is there a procedure in place for users to report faults and are the items taken out of commission until repaired or replaced?

  Yes

  No

  N/A

• Based on visual inspections, does the lighting appear to be adequate for the premises?

  Yes

  No

  N/A

• Are thorough examinations of lifting equipment produced?

  Yes

  No

  N/A

Storage of equipment, stationary, general supplies and goods including cleaning materials.

• Are stores, stockpiles, supplies safely stacked?

  Yes

  No

  N/A

Cleanliness and general condition of the building.

• Are walls, ceilings and floors in a good condition, free from dirt, dust and defects, such as slips, trips and falls?

  Yes

  No

  N/A

• Are there effective procedures to deal with spillages?

  Yes

  No

  N/A

• Are all pedestrian routes free from obstructions, especially fire exit and emergency routes?

  Yes

  No

  N/A

• Is waste stored appropriately and not allowed to accumulate, especially around printers and guillotines?

  Yes

  No

  N/A

• Appointed waste storage areas, are they cleared regularly, are fire hazards managed in these areas?

  Yes

  No

  N/A

Employees Health & Safety and awareness.

• Have all employees received adequate induction training on health and safety issues?

  Yes

  No

  N/A

• Has the health and safety training needs of all employees been identified?

  Yes

  No

  N/A

• Are all staff aware of the accident / incident reporting procedures?

  Yes

  No

  N/A

• Are all employees kept up to date on health and safety issues?

  Yes

  No

  N/A

• Have workplace / job specific risk assessments been carried out and are they readily available to employees?

  Yes

  No

  N/A

• Are company vehicles regularly maintained / serviced?

  Yes

  No

  N/A

• Are employees issued / wearing the correct personal protective clothing / equipment?

  Yes

  No

  N/A

• Have Manual Handling Assessments been carried out where required?

  Yes

  No

  N/A

• Have the special requirements of expectant mothers and young persons including job placements been assessed when required?

  Yes

  No

  N/A

• Is Health & Safety a team meeting agenda item?

  Yes

  No

  N/A

Records and files kept on site.

• Are the following files or records kept on site and are they up to date?

• Asbestos Survey a report and Asbestos Register.

  Yes

  No

  N/A

• Building Health and Safety File.

  Yes

  No

  N/A

• Fire Risk Assessment.

  Yes

  No

  N/A

• Fire Equipment Maintenance Log.

  Yes

  No

  N/A

• Fire Alarm Testing Certificate.

  Yes

  No

  N/A

• Log of Fire Drills Carried Out.

  Yes

  No

  N/A

• Up to date list of Fire Marshals.

  Yes

  No

  N/A

• Up to date list of First Aiders and a copy of their certificates.

  Yes

  No

  N/A

• An Emergency Evacuation Plan.

  Yes

  No

  N/A

• Fire safety maintenance checklist.

  Yes

  No

  N/A

• Work Station Assessments & Display Screen Assessments.

  Yes

  No

  N/A

• Records of all Accidents / Near Miss / Dangerous Occurrences and Riddor reports (kept in secure location)

  Yes

  No

  N/A

• Electrical test certificates / Inspections

  Yes

  No

  N/A

• Mechanical (Gas) certificates / Inspections

  Yes

  No

  N/A

• Machinery technical file and inspection / maintenance log.

  Yes

  No

  N/A

• Legionella risk assessment, management control records and test certificates.

  Yes

  No

  N/A

• Employee driving documents.

  Yes

  No

  N/A

• Are there procedures in place for assessing the competency of contractors / suppliers to carry out their tasks?

  Yes

  No

  N/A

Audit Risk Level

• Risk rating for this Audit.

  Red

  Amber

  Green

Recommendations

Implementation Plan

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• I confirm I have had the contents of this audit report explained to me.

• Manager

  Sign

• Person conducting this Audit.

  Sign

• Audit concluded at:

  Date