Office - Health & Safety Workplace Audit & Inspection

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Forms

• Register of Asbestos Containing Materials

  Yes

  No

  N/A

• 3 Monthly Ladder & Step Ladder Inspection

  Yes

  No

  N/A

• H&S Workplace Inspection Report

  Yes

  No

  N/A

• Risk Assessment Guidance

  Yes

  No

  N/A

• Template Risk Assessment Form

  Yes

  No

  N/A

• Driving at Work Risk Questionnaire

  Yes

  No

  N/A

• COSHH Assessment

  Yes

  No

  N/A

• Visitors Site Rules & Induction Record

  Yes

  No

  N/A

• Safety Committee Meeting Minutes

  Yes

  No

  N/A

• Suppliers / Sub-Contractor Safety Questionnaire

  Yes

  No

  N/A

• Portable Electrical Equipment Register

  Yes

  No

  N/A

• Fire Poster

  Yes

  No

  N/A

• Fire Safety forms

  Yes

  No

  N/A

• First Aid Poster

  Yes

  No

  N/A

• Accident Report

  Yes

  No

  N/A

• Accident Procedure

  Yes

  No

  N/A

• Accident Investigation Checklist

  Yes

  No

  N/A

• Statement of Witness

  Yes

  No

  N/A

• DSE Assessment Form

  Yes

  No

  N/A

• DSE Self-Assessment Questionnaire

  Yes

  No

  N/A

• Induction Training Record

  Yes

  No

  N/A

• Employee Training Matrix

  Yes

  No

  N/A

• Individual Employee Training Record

  Yes

  No

  N/A

• Post-Employment Medical Questionnaire

  Yes

  No

  N/A

• New & Expectant Mothers Risk Assessment

  Yes

  No

  N/A

• Employee Manual Handling Risk Assessment

  Yes

  No

  N/A

• Manual Handling / Safe Lifting Guidance

  Yes

  No

  N/A

Health and Safety Documentation.

• Does the organisation have an up to date health and safety policy?<br><br>In order to comply with section 2 (3) of The Health and Safety at Work Act a comprehensive health and safety policy has been produced by Spectra Safety. The policy will remain under constant review and updates produced periodically to reflect changes in legislation or business practices etc.

  Yes

  No

  N/A

• Are risk assessments in place and have they been reviewed within the past 12 months?

  Yes

  No

  N/A

• Is the organisations Public and Employers Liability insurance up to date?

  Yes

  No

  N/A

• Who acts in the capacity of “competent person” on behalf of the organisation?

  Yes

  No

  N/A

• Is the HSE official poster 'Health and Safety law - what you should know' displayed?

  Yes

  No

  N/A

• Are the accident / incident Report forms readily available?

  Yes

  No

  N/A

• Is Spectra’s H&S Management System being utilised?

  Yes

  No

  N/A

Fire, Emergency Evacuation and Asbestos.

• Do the Premises have an up to date fire risk assessment?

  Yes

  No

  N/A

• Are fire action Notices clearly displayed in appropriate locations?

  Yes

  No

  N/A

• Are all fire extinguishers visible and accessible?

  Yes

  No

  N/A

• Have the fire extinguishers been serviced? (Note the date of the previous inspection)

  Yes

  No

  N/A

• Do any members of staff or regular visitors require a personal emergency evacuation plan, have they been prepared?

  Yes

  No

  N/A

• Is there a fire alarm in place and is it routinely checked and tested?

  Yes

  No

  N/A

• Is there emergency lighting in place and is it routinely checked and tested?

  Yes

  No

  N/A

• Are fire exit routes and fire doors, observed as part of the audit, free from obstruction are they clearly identified with appropriate signage?

  Yes

  No

  N/A

• Are fire drills regularly carried out and how often?

  Yes

  No

  N/A

• Are there arrangements in place to inform contractors about the presence of any asbestos containing materials or the locations not yet inspected?

  Yes

  No

  N/A

• Is there a copy of the asbestos survey report and asbestos register on site?

  Yes

  No

  N/A

• Are known asbestos materials on site regularly re-inspected?

  Yes

  No

  N/A

• Is a DSEAR assessment required?

  Yes

  No

  N/A

First Aid Provisions.

• Are there First-Aiders and/or an appointed person on site?

  Yes

  No

  N/A

• Are their names and location displayed and known to staff?

  Yes

  No

  N/A

Hygiene, welfare, sanitary conveniences, washing, rest and food.

• Do the premises have toilet/welfare facilities that are readily accessible and are they in a clean and reasonable state?

  Yes

  No

  N/A

• Are washing facilities clean and adequate for the number od staff/visitors?

  Yes

  No

  N/A

• Are the facilities routinely cleaned and checked for cleanliness, including regular emptying of rubbish bins etc?

  Yes

  No

  N/A

Office environment, cleanliness, space.

• Is the working environment clean and housekeeping in good order?

  Yes

  No

  N/A

• Do offices / workrooms have enough free space to allow people to move about with ease?

  Yes

  No

  N/A

• Is the working environment maintained at an appropriate temperature?

  Yes

  No

  N/A

• At the time of inspection did the workplace appear to be adequately lit?

  Yes

  No

  N/A

• Are stores, stockpiles, supplies safely stacked?

  Yes

  No

  N/A

• Are floors even and well maintained?

  Yes

  No

  N/A

• Is waste stored appropriately and not allowed to accumulate, especially around printers and guillotines?

  Yes

  No

  N/A

• Appointed waste storage areas, are they cleared regularly, are fire hazards managed in these areas?

  Yes

  No

  N/A

• Are inspections / tests carried out on electrical appliances e.g. PAT testing, (note the date of the previous test date)

  Yes

  No

  N/A

Control of Substances Hazardous to Health (COSHH)

• Have COSHH Assessments been carried out for all potentially hazardous materials and substances being used on the site.

  Yes

  No

  N/A

• Are material safety data sheets available to assist with COSHH assessments.

  Yes

  No

  N/A

Employees Health & Safety and Training

• Is training regularly reviewed and documented?

  Yes

  No

  N/A

• If it is identified that employees need Occupational Health assistance, is there a procedure in place?

  Yes

  No

  N/A

• Are there policies and procedures in place to reduce the hazards associated with Lone Working?

  Yes

  No

  N/A

• Have any Directors or Senior Management within the organisation received any Health & Safety Training?

  Yes

  No

  N/A

• How are all employees kept up to date on health and safety issues?

Records and files kept on site.

• Are the following files or records kept on site and are they up to date?

• Are there procedures in place for assessing the competency of contractors / suppliers to carry out their tasks?

  Yes

  No

  N/A

• An Emergency Evacuation Plan.

  Yes

  No

  N/A

• Records of all Accidents / Near Miss / Dangerous Occurrences and Riddor reports (kept in secure location)

  Yes

  No

  N/A

• Electrical test certificates / Inspections

  Yes

  No

  N/A

• Electrical PAT Testing Records

  Yes

  No

  N/A

• Mechanical (Gas) certificates / Inspections

  Yes

  No

  N/A

• Machinery technical file and inspection / maintenance log.

  Yes

  No

  N/A

• Legionella risk assessment, management control records and test certificates.

  Yes

  No

  N/A

• Employee driving documents.

  Yes

  No

  N/A

Audit Risk Level

• Risk rating for this Audit.

  Red

  Amber

  Green

Recommendations

Implementation Plan

Sign off

• I confirm I have had the contents of this audit report explained to me.

• Manager

  Sign

• Person conducting this Audit.

  Sign

• Audit concluded at:

  Date