Health Safety & Environmental Audit Evaluation Copy

• Document No.

• Audit Title

• Conducted on

  Date

• Prepared by

• Personnel

Audit overview

• QID 195 available and used

  C

  NC

  N/A

  OB

• Safety alerts circulated & displayed

  C

  NC

  N/A

  OB

• Notice boards updated

  C

  NC

  N/A

  OB

• Statutory safety posters displayed

  C

  NC

  N/A

  OB

• Adequate posters displayed

  C

  NC

  N/A

  OB

• Minutes of latest safety meeting displayed

  C

  NC

  N/A

  OB

• Walkways clearly marked

  C

  NC

  N/A

  OB

• Lighting adequate

  C

  NC

  N/A

  OB

• ERP available and all personnel know how to respond

  C

  NC

  N/A

  OB

• Security procedures effective

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 1. Risk Assessment & Control Strategies

• Full coverage of risk assessments

  C

  NC

  N/A

  OB

• Assessments accessible to all

  C

  NC

  N/A

  OB

• Reviewed, in date, current suitable and sufficient

  C

  NC

  N/A

  OB

• Personnel risk assessments secured

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 2. Control of Substances Hazardous to Health (COSHH)

• COSHH assessments completed

  C

  NC

  N/A

  OB

• PPE required supplied & in use

  C

  NC

  N/A

  OB

• First aid measures clearly indicated

  C

  NC

  N/A

  OB

• MSDS file available

  C

  NC

  N/A

  OB

• Minimum chemical quantities held

  C

  NC

  N/A

  OB

• LEV tested & records held

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 3. Personal & Respiratory Protective Equipment

• Test certification available

  C

  NC

  N/A

  OB

• Maintenance recorded

  C

  NC

  N/A

  OB

• Equipment fit for purpose

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 4. Rider Operated Fork-Lift Trucks

• Daily checks recorded

  C

  NC

  N/A

  OB

• Maintenance active and recorded

  C

  NC

  N/A

  OB

• Drivers trained and current

  C

  NC

  N/A

  OB

• Drivers authorised

  C

  NC

  N/A

  OB

• Accessories checked and fit for purpose

  C

  NC

  N/A

  OB

• Key control system used

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 5. Working at Height

• Appropriate stands available used

  C

  NC

  N/A

  OB

• Three points of contact emphasised

  C

  NC

  N/A

  OB

• Movement routes discussed

  C

  NC

  N/A

  OB

• Stands of correct construction

  C

  NC

  N/A

  OB

• Register of stands maintained and available for audit

  C

  NC

  N/A

  OB

• Condition check completed & records available

  C

  NC

  N/A

  OB

• Head protection available & used

  C

  NC

  N/A

  OB

• Movement though height training current for all

  C

  NC

  N/A

  OB

• Head protection training completed & recorded

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 6. Work Equipment, Compressed Gas & Pressure Systems

• Testing regime followed & documented

  C

  NC

  N/A

  OB

• Equipment within life cycle

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 7. Lifting Equipment & Lifting Operations

• Lifting plans completed

  C

  NC

  N/A

  OB

• Lifting plans retained for audit

  C

  NC

  N/A

  OB

• Test certification for lifting equipment within date

  C

  NC

  N/A

  OB

• Authorisations recorded for personnel to operate lifting equipment

  C

  NC

  N/A

  OB

• Personnel authorised trained and certifications available

  C

  NC

  N/A

  OB

• Equipment colour coded in date & tagged

  C

  NC

  N/A

  OB

• Quarantine procedures in place for out of service equipment

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 8. Return to Work

• Base staff aware of procedure

  C

  NC

  N/A

  OB

• Case management records retained & available for audit

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 9. Handling, Storing & Transportation of Dangerous Goods

• Competent staff trained to handle goods

  C

  NC

  N/A

  OB

• Records of transfers retained

  C

  NC

  N/A

  OB

• Explosive storage correct & suitably marked

  C

  NC

  N/A

  OB

• Explosive register maintained

  C

  NC

  N/A

  OB

• IATA DG regulations current & used

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 10. Control of Contractors

• Permit to work system in place

  C

  NC

  N/A

  OB

• Control and induction of contractors completed & recorded

  C

  NC

  N/A

  OB

• Permits retained for audit

  C

  NC

  N/A

  OB

• Lock out/ Tag out system deployed

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 11. Manual & Kinetic Handling

• Full handling assessments completed

  C

  NC

  N/A

  OB

• Manual handling training for personnel current & recorded

  C

  NC

  N/A

  OB

• Handling instructional posters displayed

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 12. Electricity & Electrical Appliances

• Cabling hidden & tidy

  C

  NC

  N/A

  OB

• Insulations secure

  C

  NC

  N/A

  OB

• Battery charging effective & completed safely in we'll ventilated areas

  C

  NC

  N/A

  OB

• Switches and boxes secure

  C

  NC

  N/A

  OB

• Portable appliance testing completed

  C

  NC

  N/A

  OB

• Loop impedance check made

  C

  NC

  N/A

  OB

• RCD devices used on circuits

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 13. General Office Safety

• Housekeeping appropriate, tidy location

  C

  NC

  N/A

  OB

• Spaces & movement areas clear

  C

  NC

  N/A

  OB

• Fire equipment appropriate

  C

  NC

  N/A

  OB

• Good ventilation standards

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 14. Environmental Procedures & Waste Management

• Waste segregation in place

  C

  NC

  N/A

  OB

• Spillage kits available for use

  C

  NC

  N/A

  OB

• RRR adopted as policy

  C

  NC

  N/A

  OB

• Tank bunds adequate & inspected

  C

  NC

  N/A

  OB

• All spillage potential locations bunded and controlled

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 15. Fire & Emergency Procedures

• Warning & directional signage clear

  C

  NC

  N/A

  OB

• Equipment in test

  C

  NC

  N/A

  OB

• Fire wardens appointed

  C

  NC

  N/A

  OB

• ERP available & in date

  C

  NC

  N/A

  OB

• Test of alarms recorded

  C

  NC

  N/A

  OB

• Evacuation drills recorded

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 16. Accidents & Incidents Reporting and Investigation

• Accident & incident forms available

  C

  NC

  N/A

  OB

• Records retained in base & forwarded too BU

  C

  NC

  N/A

  OB

• Procedure clear & linked to Work Case management

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 17. Overweight Freight

• All cases reported to client after investigation

  C

  NC

  N/A

  OB

• Records retained

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 18. Lone Working

• Controls & risk assessments completed

  C

  NC

  N/A

  OB

• Base personnel aware of procedure

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 19. Inductions & Training

• Induction checklists available

  C

  NC

  N/A

  OB

• Records of inductions retained

  C

  NC

  N/A

  OB

• Contractors inducted

  C

  NC

  N/A

  OB

• Training records retained

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 20. First Aid Procedure

• First aid equipment available

  C

  NC

  N/A

  OB

• Trained first aid personnel available

  C

  NC

  N/A

  OB

• Arrangements made with nearby medical practices if required

  C

  NC

  N/A

  OB

• No medications administered orally in cabinets

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 21. Focus - Behavioural Management

• Trainers observers in correct numbers

  C

  NC

  N/A

  OB

• Records entered to system weekly

  C

  NC

  N/A

  OB

• On line records entry used

  C

  NC

  N/A

  OB

• Results displayed

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 22. Asbestos Management

• Asbestos surveys completed

  C

  NC

  N/A

  OB

• Asbestos plan in place

  C

  NC

  N/A

  OB

• Awareness & training to all staff

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 23. Noise & Vibration

• Hearing defence available & used

  C

  NC

  N/A

  OB

• Signage where hearing defence required

  C

  NC

  N/A

  OB

• Hearing defence fit for purpose

  C

  NC

  N/A

  OB

• Noise maps available for facility

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 24. Occupational Health & Personal Health Care

• Linked to work case management

  C

  NC

  N/A

  OB

• Audio screening

  C

  NC

  N/A

  OB

• COSHH evaluations and medical screening

  C

  NC

  N/A

  OB

• Legionella monitoring

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 25. Working in Extremes of Cold Climate

• Appropriate clothing & PPE available

  C

  NC

  N/A

  OB

• Creams & barrier protection used

  C

  NC

  N/A

  OB

• Locations for rest in warm areas

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 26. Display Screen Equipment

• Evaluations on workstations completed

  C

  NC

  N/A

  OB

• Cable management effective

  C

  NC

  N/A

  OB

• Training available & completed

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 27. Driving Motor Vehicles

• Driver training completed

  C

  NC

  N/A

  OB

• Vehicle inspections completed

  C

  NC

  N/A

  OB

• License checks completed

  C

  NC

  N/A

  OB

• Driver authorisation in place and current

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 28. Working in Extremes of Hot Climate

• Hydration fluids plentiful

  C

  NC

  N/A

  OB

• Rest areas in cooler locations

  C

  NC

  N/A

  OB

• Screening creams available

  C

  NC

  N/A

  OB

• Appropriate clothing worn

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 29. Approach to Aircraft Carrying or Previously Carried Infectious Casualties

• PPE fit for purpose available

  C

  NC

  N/A

  OB

• Training completed for personnel

  C

  NC

  N/A

  OB

• Isolation areas identified

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 30. Toolbox Talks & Briefings

• Completed on a daily or needs basis

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 31. Fatigue Management

• Rota planning considers fatigue patterns

  C

  NC

  N/A

  OB

• Work groups consulted on rota patterns

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 32. Personal Health & Emergency Evacuations

• Available to all staff

  C

  NC

  N/A

  OB

• Priorities established & observed

  C

  NC

  N/A

  OB

• Medical providers & locally used clinics briefed on triage priorities

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 33. Audit Procedures

• Audit records available & actions confirmed

  C

  NC

  N/A

  OB

• Non conformance correctly monitored

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 34. Communications & Consultation

• Regular safety meetings active & minuted

  C

  NC

  N/A

  OB

• Minutes of meetings posted on safety notice boards

  C

  NC

  N/A

  OB

• Safety representatives identified

  C

  NC

  N/A

  OB

• Safety representative trained

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 35. Working from Home

• Procedure and risk assessments in place

  C

  NC

  N/A

  OB

• DSE self-assessments completed

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 36. Workplace Housekeeping

• Local procedure in place

  C

  NC

  N/A

  OB

• Good housekeeping practiced

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 37. Walkabouts and Inspections

• Base inspection conducted once a month and kept on file (1 year) Annex 1 form

  C

  NC

  N/A

  OB

• Management inspections carried out

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 40. PPE

• Helmets worn whilst working at height

  C

  NC

  N/A

  OB

• Protective gloves worn

  C

  NC

  N/A

  OB

• Protective footwear worn

  C

  NC

  N/A

  OB

• Protective eyewear worn

  C

  NC

  N/A

  OB

• Protective clothing worn

  C

  NC

  N/A

  OB

• Hearing defence used

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Procedure 41. Controlling Personal Jewellery

• Long hair tied back protected by hair net or helmet

  C

  NC

  N/A

  OB

• Personal jewellery not worn (e.g. Rings, bracelets, anklets,ear rings, necklaces)

  C

  NC

  N/A

  OB

• Lanyards and ID badges quick release type

  C

  NC

  N/A

  OB

• Other

  C

  NC

  N/A

  OB

Other

• C

  NC

  N/A

  OB