Audit overview

  • QID 195 available and used

  • Safety alerts circulated & displayed

  • Notice boards updated

  • Statutory safety posters displayed

  • Adequate posters displayed

  • Minutes of latest safety meeting displayed

  • Walkways clearly marked

  • Lighting adequate

  • ERP available and all personnel know how to respond

  • Security procedures effective

  • Other

Procedure 1. Risk Assessment & Control Strategies

  • Full coverage of risk assessments

  • Assessments accessible to all

  • Reviewed, in date, current suitable and sufficient

  • Personnel risk assessments secured

  • Other

Procedure 2. Control of Substances Hazardous to Health (COSHH)

  • COSHH assessments completed

  • PPE required supplied & in use

  • First aid measures clearly indicated

  • MSDS file available

  • Minimum chemical quantities held

  • LEV tested & records held

  • Other

Procedure 3. Personal & Respiratory Protective Equipment

  • Test certification available

  • Maintenance recorded

  • Equipment fit for purpose

  • Other

Procedure 4. Rider Operated Fork-Lift Trucks

  • Daily checks recorded

  • Maintenance active and recorded

  • Drivers trained and current

  • Drivers authorised

  • Accessories checked and fit for purpose

  • Key control system used

  • Other

Procedure 5. Working at Height

  • Appropriate stands available used

  • Three points of contact emphasised

  • Movement routes discussed

  • Stands of correct construction

  • Register of stands maintained and available for audit

  • Condition check completed & records available

  • Head protection available & used

  • Movement though height training current for all

  • Head protection training completed & recorded

  • Other

Procedure 6. Work Equipment, Compressed Gas & Pressure Systems

  • Testing regime followed & documented

  • Equipment within life cycle

  • Other

Procedure 7. Lifting Equipment & Lifting Operations

  • Lifting plans completed

  • Lifting plans retained for audit

  • Test certification for lifting equipment within date

  • Authorisations recorded for personnel to operate lifting equipment

  • Personnel authorised trained and certifications available

  • Equipment colour coded in date & tagged

  • Quarantine procedures in place for out of service equipment

  • Other

Procedure 8. Return to Work

  • Base staff aware of procedure

  • Case management records retained & available for audit

  • Other

Procedure 9. Handling, Storing & Transportation of Dangerous Goods

  • Competent staff trained to handle goods

  • Records of transfers retained

  • Explosive storage correct & suitably marked

  • Explosive register maintained

  • IATA DG regulations current & used

  • Other

Procedure 10. Control of Contractors

  • Permit to work system in place

  • Control and induction of contractors completed & recorded

  • Permits retained for audit

  • Lock out/ Tag out system deployed

  • Other

Procedure 11. Manual & Kinetic Handling

  • Full handling assessments completed

  • Manual handling training for personnel current & recorded

  • Handling instructional posters displayed

  • Other

Procedure 12. Electricity & Electrical Appliances

  • Cabling hidden & tidy

  • Insulations secure

  • Battery charging effective & completed safely in we'll ventilated areas

  • Switches and boxes secure

  • Portable appliance testing completed

  • Loop impedance check made

  • RCD devices used on circuits

  • Other

Procedure 13. General Office Safety

  • Housekeeping appropriate, tidy location

  • Spaces & movement areas clear

  • Fire equipment appropriate

  • Good ventilation standards

  • Other

Procedure 14. Environmental Procedures & Waste Management

  • Waste segregation in place

  • Spillage kits available for use

  • RRR adopted as policy

  • Tank bunds adequate & inspected

  • All spillage potential locations bunded and controlled

  • Other

Procedure 15. Fire & Emergency Procedures

  • Warning & directional signage clear

  • Equipment in test

  • Fire wardens appointed

  • ERP available & in date

  • Test of alarms recorded

  • Evacuation drills recorded

  • Other

Procedure 16. Accidents & Incidents Reporting and Investigation

  • Accident & incident forms available

  • Records retained in base & forwarded too BU

  • Procedure clear & linked to Work Case management

  • Other

Procedure 17. Overweight Freight

  • All cases reported to client after investigation

  • Records retained

  • Other

Procedure 18. Lone Working

  • Controls & risk assessments completed

  • Base personnel aware of procedure

  • Other

Procedure 19. Inductions & Training

  • Induction checklists available

  • Records of inductions retained

  • Contractors inducted

  • Training records retained

  • Other

Procedure 20. First Aid Procedure

  • First aid equipment available

  • Trained first aid personnel available

  • Arrangements made with nearby medical practices if required

  • No medications administered orally in cabinets

  • Other

Procedure 21. Focus - Behavioural Management

  • Trainers observers in correct numbers

  • Records entered to system weekly

  • On line records entry used

  • Results displayed

  • Other

Procedure 22. Asbestos Management

  • Asbestos surveys completed

  • Asbestos plan in place

  • Awareness & training to all staff

  • Other

Procedure 23. Noise & Vibration

  • Hearing defence available & used

  • Signage where hearing defence required

  • Hearing defence fit for purpose

  • Noise maps available for facility

  • Other

Procedure 24. Occupational Health & Personal Health Care

  • Linked to work case management

  • Audio screening

  • COSHH evaluations and medical screening

  • Legionella monitoring

  • Other

Procedure 25. Working in Extremes of Cold Climate

  • Appropriate clothing & PPE available

  • Creams & barrier protection used

  • Locations for rest in warm areas

  • Other

Procedure 26. Display Screen Equipment

  • Evaluations on workstations completed

  • Cable management effective

  • Training available & completed

  • Other

Procedure 27. Driving Motor Vehicles

  • Driver training completed

  • Vehicle inspections completed

  • License checks completed

  • Driver authorisation in place and current

  • Other

Procedure 28. Working in Extremes of Hot Climate

  • Hydration fluids plentiful

  • Rest areas in cooler locations

  • Screening creams available

  • Appropriate clothing worn

  • Other

Procedure 29. Approach to Aircraft Carrying or Previously Carried Infectious Casualties

  • PPE fit for purpose available

  • Training completed for personnel

  • Isolation areas identified

  • Other

Procedure 30. Toolbox Talks & Briefings

  • Completed on a daily or needs basis

  • Other

Procedure 31. Fatigue Management

  • Rota planning considers fatigue patterns

  • Work groups consulted on rota patterns

  • Other

Procedure 32. Personal Health & Emergency Evacuations

  • Available to all staff

  • Priorities established & observed

  • Medical providers & locally used clinics briefed on triage priorities

  • Other

Procedure 33. Audit Procedures

  • Audit records available & actions confirmed

  • Non conformance correctly monitored

  • Other

Procedure 34. Communications & Consultation

  • Regular safety meetings active & minuted

  • Minutes of meetings posted on safety notice boards

  • Safety representatives identified

  • Safety representative trained

  • Other

Procedure 35. Working from Home

  • Procedure and risk assessments in place

  • DSE self-assessments completed

  • Other

Procedure 36. Workplace Housekeeping

  • Local procedure in place

  • Good housekeeping practiced

  • Other

Procedure 37. Walkabouts and Inspections

  • Base inspection conducted once a month and kept on file (1 year) Annex 1 form

  • Management inspections carried out

  • Other

Procedure 40. PPE

  • Helmets worn whilst working at height

  • Protective gloves worn

  • Protective footwear worn

  • Protective eyewear worn

  • Protective clothing worn

  • Hearing defence used

  • Other

Procedure 41. Controlling Personal Jewellery

  • Long hair tied back protected by hair net or helmet

  • Personal jewellery not worn (e.g. Rings, bracelets, anklets,ear rings, necklaces)

  • Lanyards and ID badges quick release type

  • Other

Other

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