1. Building - External Factors

  • Is there safe vehicle approach and access to the building including designated routes as required?

  • Is there safe pedestrian approach and access to the building including designated routes / barriers as required?

  • Is perimeter protection in place and appropriate / safe?

  • Where no perimeter is in place, are existing arrangements adequate to manage identified risks?

  • Where no perimeter is in place, are existing arrangements adequate to manage identified risks?

  • Are external lighting arrangements adequate?

  • Are there adequate car parking spaces for staff, service users and visitors (including disabled spaces)?

  • Are the grounds and car park suitable?

  • The following points are also considered:
    Crime Map – Information available from Local Police
    Incident history

2. Building Systems

  • Is a building alarm system in place?

  • Is this effectively managed i.e. setting and disarming?

  • Is a CCTV system in place?

  • What areas does the system cover?

  • Is signage present to cover the use of CCTV?

  • Are any other systems in place e.g. voice / video intercom?

  • Are these systems effective and suitable?

3. Building Access

  • Are there designated staff access / egress points into and from the building?

  • Are these suitable?

  • Is it a shared access / egress point?

  • Are there designated service user / visitor access / egress points into and from the building?

  • Are these suitable?

  • Is it a shared access / egress point?

  • Are access points controlled to deter unauthorised access / egress?

  • Where such points are not access controlled, are existing / proposed arrangements adequate to manage identified risks?

  • What are the internal access control arrangements used?

  • Is the internal access control suitable (including service user / visitor access into unauthorised areas)?

  • Are arrangements are in place to manage access systems locally e.g. issue of keys / issue of codes for combination locks?

4. Reception - Safety and Security Arrangements

  • Are service user / visitor waiting rooms in place and are these adequate?

  • Are staffing arrangements for the reception area adequate?

  • If the reception area is not routinely staffed are control measures in place to deter unauthorised access into restricted areas?

  • Does the reception desk provide adequate protection to ensure staff safety is not unduly compromised e.g. physical design of the desk and / or security screens?

  • Are there safe points of egress from behind the reception desk in case of emergency?

  • Are appropriate sign in / out arrangements in place?

  • Are all service users / visitors routinely greeted in the reception area by staff and escorted into restricted areas for their appointment?

  • Are all service users / visitors routinely escorted by staff back to the reception area on conclusion of their appointment?

5. Asbestos Management

  • Is there an up to date asbestos register on site?

  • Is the register easily accessible?

6. Control of Substances Hazardous to Health (COSHH)

  • Are there any COSHH substances on site?

  • Are substances in their original containers and marked appropriately?

  • Are substances stored appropriately?

7. Management of Health and Safety

  • Is there an up to date Health and Safety poster on site with correct team contact details

  • Do team / management meetings cover Health and Safety?

  • Do staff know how to contact the Health, Safety and Security Team?

  • Are all relevant risk assessments completed? Do they cover the work being undertaken?

  • Are significant risks identified on the Risk Register?

8. Fire Safety

  • Are clear fire instructions located throughout the workplace?

  • Is there an up to date Fire Risk Assessment in place?

  • Are fire extinguishers appropriately marked and maintained?

  • Are all staff aware of what to do in the event of a fire?

9. Personal Alarm Systems

  • Are staff personal alarm systems utilised?

  • Where staff personal alarms are not utilised are arrangements in place for staff to summon assistance if required?

  • Is there a suitable alarm system in place which manages identified risks?

  • Is there a procedure in place for the routine use of and testing of alarms including response to an activation of alarm?

  • Are records kept for the issuing and testing of alarms?

  • Do alarms cover all areas as required and are there sufficient display panels?

  • Is there a procedure in place in the event of a failure of the alarm system?

10. Safety and Security Arrangements for Consultation / Interview / Assessment Rooms

  • Are the rooms located in an area which is accessible for staff response in an emergency?

  • Is the furniture layout appropriate to ensure safe egress in an emergency?

  • Are measures in place to allow access into a room in an emergency e.g. door opens outwards or specific door handles?

  • Are vision panels fitted to doors?

  • Are rooms adequately soundproofed?

11. Manual Handling

  • Do staff undertake manual handling tasks?

  • Have manual handling tasks been risk assessed?

  • Have staff that undertake manual handling received suitable and sufficient training to the level required?

12. Staff Office and Workstation Arrangements

  • Is there adequate space for staff to safely move around the room?

  • Are slip, trip and fall hazards managed effectively?

  • Is the environment clean and tidy (including means to adequately and safely dispose of waste materials)?

  • Have DSE assessments been completed for all applicable staff?

  • Are staff aware of how to train to be assessors of workstations?

13. Lone Worker Arrangements

  • Do staff lone work?

  • Do staff have access to the SOP and supporting guidance?

  • Are there suitable lone working risk assessments / procedures in place?

  • Are staff issued with a mobile phone?

14. Welfare and Facilities

  • Is there a suitable number of toilets available on the site?

  • Are there suitable rest areas away from work areas?

  • Is there enough space in the work environment to carry out work activities?

  • Is there sufficient lighting?

  • Is there sufficient ventilation?

  • Are the levels of noise suitable?

  • Is the temperature level suitable?

  • Do staff have access to facilities for securing their personal belongings?

15. Security of Medication

  • Are controlled drugs, medicines or prescriptions stored on site?

  • Are adequate arrangements in place for safe / secure storage?

16. First Aid and Fire Marshals

  • Has a First Aid Needs Risk Assessment been completed?

  • Is there the required amount of trained first aiders / appointed persons / fire marshals on the premises?

  • Are names of designated first aiders / appointed persons / fire marshals known to staff and displayed on notices?

  • Is the first aid box easily accessible to staff?

17. Cash Handling

  • Is cash kept on site?

  • Are the procedures for managing cash effective?

18. Electrical Safety

  • Is there PAT testing in place and up to date?

  • Is best practice being shown e.g. no daisy chaining of extension leads / good cable management?

19. Sharps Management

  • Do staff use sharps in their work?

  • Have staff received proper instruction and training in the safe use, handling, storage and disposal of sharps?

  • Are up to date instructions for needlestick injuries displayed?

20. Other Identified Risk Areas

  • Were there any other issues identified as part of this audit?

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