1. Building - External Factors

Is there safe vehicle approach and access to the building including designated routes as required?

Is there safe pedestrian approach and access to the building including designated routes / barriers as required?

Is perimeter protection in place and appropriate / safe?

Where no perimeter is in place, are existing arrangements adequate to manage identified risks?

Where no perimeter is in place, are existing arrangements adequate to manage identified risks?

Are external lighting arrangements adequate?

Are there adequate car parking spaces for staff, service users and visitors (including disabled spaces)?

Are the grounds and car park suitable?

The following points are also considered:
Crime Map – Information available from Local Police
Incident history

2. Building Systems

Is a building alarm system in place?

Is this effectively managed i.e. setting and disarming?

Is a CCTV system in place?

What areas does the system cover?

Is signage present to cover the use of CCTV?

Are any other systems in place e.g. voice / video intercom?

Are these systems effective and suitable?

3. Building Access

Are there designated staff access / egress points into and from the building?

Are these suitable?

Is it a shared access / egress point?

Are there designated service user / visitor access / egress points into and from the building?

Are these suitable?

Is it a shared access / egress point?

Are access points controlled to deter unauthorised access / egress?

Where such points are not access controlled, are existing / proposed arrangements adequate to manage identified risks?

What are the internal access control arrangements used?

Is the internal access control suitable (including service user / visitor access into unauthorised areas)?

Are arrangements are in place to manage access systems locally e.g. issue of keys / issue of codes for combination locks?

4. Reception - Safety and Security Arrangements

Are service user / visitor waiting rooms in place and are these adequate?

Are staffing arrangements for the reception area adequate?

If the reception area is not routinely staffed are control measures in place to deter unauthorised access into restricted areas?

Does the reception desk provide adequate protection to ensure staff safety is not unduly compromised e.g. physical design of the desk and / or security screens?

Are there safe points of egress from behind the reception desk in case of emergency?

Are appropriate sign in / out arrangements in place?

Are all service users / visitors routinely greeted in the reception area by staff and escorted into restricted areas for their appointment?

Are all service users / visitors routinely escorted by staff back to the reception area on conclusion of their appointment?

5. Asbestos Management

Is there an up to date asbestos register on site?

Is the register easily accessible?

6. Control of Substances Hazardous to Health (COSHH)

Are there any COSHH substances on site?

Are substances in their original containers and marked appropriately?

Are substances stored appropriately?

7. Management of Health and Safety

Is there an up to date Health and Safety poster on site with correct team contact details

Do team / management meetings cover Health and Safety?

Do staff know how to contact the Health, Safety and Security Team?

Are all relevant risk assessments completed? Do they cover the work being undertaken?

Are significant risks identified on the Risk Register?

8. Fire Safety

Are clear fire instructions located throughout the workplace?

Is there an up to date Fire Risk Assessment in place?

Are fire extinguishers appropriately marked and maintained?

Are all staff aware of what to do in the event of a fire?

9. Personal Alarm Systems

Are staff personal alarm systems utilised?

Where staff personal alarms are not utilised are arrangements in place for staff to summon assistance if required?

Is there a suitable alarm system in place which manages identified risks?

Is there a procedure in place for the routine use of and testing of alarms including response to an activation of alarm?

Are records kept for the issuing and testing of alarms?

Do alarms cover all areas as required and are there sufficient display panels?

Is there a procedure in place in the event of a failure of the alarm system?

10. Safety and Security Arrangements for Consultation / Interview / Assessment Rooms

Are the rooms located in an area which is accessible for staff response in an emergency?

Is the furniture layout appropriate to ensure safe egress in an emergency?

Are measures in place to allow access into a room in an emergency e.g. door opens outwards or specific door handles?

Are vision panels fitted to doors?

Are rooms adequately soundproofed?

11. Manual Handling

Do staff undertake manual handling tasks?

Have manual handling tasks been risk assessed?

Have staff that undertake manual handling received suitable and sufficient training to the level required?

12. Staff Office and Workstation Arrangements

Is there adequate space for staff to safely move around the room?

Are slip, trip and fall hazards managed effectively?

Is the environment clean and tidy (including means to adequately and safely dispose of waste materials)?

Have DSE assessments been completed for all applicable staff?

Are staff aware of how to train to be assessors of workstations?

13. Lone Worker Arrangements

Do staff lone work?

Do staff have access to the SOP and supporting guidance?

Are there suitable lone working risk assessments / procedures in place?

Are staff issued with a mobile phone?

14. Welfare and Facilities

Is there a suitable number of toilets available on the site?

Are there suitable rest areas away from work areas?

Is there enough space in the work environment to carry out work activities?

Is there sufficient lighting?

Is there sufficient ventilation?

Are the levels of noise suitable?

Is the temperature level suitable?

Do staff have access to facilities for securing their personal belongings?

15. Security of Medication

Are controlled drugs, medicines or prescriptions stored on site?

Are adequate arrangements in place for safe / secure storage?

16. First Aid and Fire Marshals

Has a First Aid Needs Risk Assessment been completed?

Is there the required amount of trained first aiders / appointed persons / fire marshals on the premises?

Are names of designated first aiders / appointed persons / fire marshals known to staff and displayed on notices?

Is the first aid box easily accessible to staff?

17. Cash Handling

Is cash kept on site?

Are the procedures for managing cash effective?

18. Electrical Safety

Is there PAT testing in place and up to date?

Is best practice being shown e.g. no daisy chaining of extension leads / good cable management?

19. Sharps Management

Do staff use sharps in their work?

Have staff received proper instruction and training in the safe use, handling, storage and disposal of sharps?

Are up to date instructions for needlestick injuries displayed?

20. Other Identified Risk Areas

Were there any other issues identified as part of this audit?

Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.