Health Safety and Security Audit Community

• Team

• Service Provided

• Location
  Address

• Completed on

  Date

• Assessment Completed by:

• Date of Previous Audit

1. Building - External Factors

• Is there safe vehicle approach and access to the building including designated routes as required?

  Yes

  No

  N/A

• Is there safe pedestrian approach and access to the building including designated routes / barriers as required?

  Yes

  No

  N/A

• Is perimeter protection in place and appropriate / safe?

  Yes

  No

  N/A

• Where no perimeter is in place, are existing arrangements adequate to manage identified risks?

  Yes

  No

  N/A

• Where no perimeter is in place, are existing arrangements adequate to manage identified risks?

  Yes

  No

  N/A

• Are external lighting arrangements adequate?

  Yes

  No

  N/A

• Are there adequate car parking spaces for staff, service users and visitors (including disabled spaces)?

  Yes

  No

  N/A

• Are the grounds and car park suitable?

  Yes

  No

  N/A

• The following points are also considered:
  Crime Map – Information available from Local Police
  Incident history

2. Building Systems

• Is a building alarm system in place?

  Yes

  No

  N/A

• Is this effectively managed i.e. setting and disarming?

  Yes

  No

  N/A

• Is a CCTV system in place?

  Yes

  No

  N/A

• What areas does the system cover?

  Select Internal External

  • Internal
  • External

• Is signage present to cover the use of CCTV?

  Yes

  No

  N/A

• Are any other systems in place e.g. voice / video intercom?

  Yes

  No

  N/A

• Are these systems effective and suitable?

  Yes

  No

  N/A

3. Building Access

• Are there designated staff access / egress points into and from the building?

  Yes

  No

  N/A

• Are these suitable?

  Yes

  No

  N/A

• Is it a shared access / egress point?

  Yes

  No

  N/A

• Are there designated service user / visitor access / egress points into and from the building?

  Yes

  No

  N/A

• Are these suitable?

  Yes

  No

  N/A

• Is it a shared access / egress point?

  Yes

  No

  N/A

• Are access points controlled to deter unauthorised access / egress?

  Yes

  No

  N/A

• Where such points are not access controlled, are existing / proposed arrangements adequate to manage identified risks?

  Yes

  No

  N/A

• What are the internal access control arrangements used?

  Select Keys Fobs Cards Digital Locks Other (State in Notes)

  • Keys
  • Fobs
  • Cards
  • Digital Locks
  • Other (State in Notes)

• Is the internal access control suitable (including service user / visitor access into unauthorised areas)?

  Yes

  No

  N/A

• Are arrangements are in place to manage access systems locally e.g. issue of keys / issue of codes for combination locks?

  Yes

  No

  N/A

4. Reception - Safety and Security Arrangements

• Are service user / visitor waiting rooms in place and are these adequate?

  Yes

  No

  N/A

• Are staffing arrangements for the reception area adequate?

  Yes

  No

  N/A

• If the reception area is not routinely staffed are control measures in place to deter unauthorised access into restricted areas?

  Yes

  No

  N/A

• Does the reception desk provide adequate protection to ensure staff safety is not unduly compromised e.g. physical design of the desk and / or security screens?

  Yes

  No

  N/A

• Are there safe points of egress from behind the reception desk in case of emergency?

  Yes

  No

  N/A

• Are appropriate sign in / out arrangements in place?

  Yes

  No

  N/A

• Are all service users / visitors routinely greeted in the reception area by staff and escorted into restricted areas for their appointment?

  Yes

  No

  N/A

• Are all service users / visitors routinely escorted by staff back to the reception area on conclusion of their appointment?

  Yes

  No

  N/A

5. Asbestos Management

• Is there an up to date asbestos register on site?

  Yes

  No

  N/A

• Is the register easily accessible?

  Yes

  No

  N/A

6. Control of Substances Hazardous to Health (COSHH)

• Are there any COSHH substances on site?

  Yes

  No

  N/A

• Are substances in their original containers and marked appropriately?

  Yes

  No

  N/A

• Are substances stored appropriately?

  Yes

  No

  N/A

7. Management of Health and Safety

• Is there an up to date Health and Safety poster on site with correct team contact details

  Yes

  No

  N/A

• Do team / management meetings cover Health and Safety?<br>

  Yes

  No

  N/A

• Do staff know how to contact the Health, Safety and Security Team?<br>

  Yes

  No

  N/A

• Are all relevant risk assessments completed? Do they cover the work being undertaken?

  Yes

  No

  N/A

• Are significant risks identified on the Risk Register?

  Yes

  No

  N/A

8. Fire Safety

• Are clear fire instructions located throughout the workplace?

  Yes

  No

  N/A

• Is there an up to date Fire Risk Assessment in place?

  Yes

  No

  N/A

• Are fire extinguishers appropriately marked and maintained?

  Yes

  No

  N/A

• Are all staff aware of what to do in the event of a fire?

  Yes

  No

  N/A

9. Personal Alarm Systems

• Are staff personal alarm systems utilised?

  Yes

  No

  N/A

• Where staff personal alarms are not utilised are arrangements in place for staff to summon assistance if required?

  Yes

  No

  N/A

• Is there a suitable alarm system in place which manages identified risks?

  Yes

  No

  N/A

• Is there a procedure in place for the routine use of and testing of alarms including response to an activation of alarm?

  Yes

  No

  N/A

• Are records kept for the issuing and testing of alarms?

  Yes

  No

  N/A

• Do alarms cover all areas as required and are there sufficient display panels?

  Yes

  No

  N/A

• Is there a procedure in place in the event of a failure of the alarm system?

  Yes

  No

  N/A

10. Safety and Security Arrangements for Consultation / Interview / Assessment Rooms

• Are the rooms located in an area which is accessible for staff response in an emergency?

  Yes

  No

  N/A

• Is the furniture layout appropriate to ensure safe egress in an emergency?

  Yes

  No

  N/A

• Are measures in place to allow access into a room in an emergency e.g. door opens outwards or specific door handles?

  Yes

  No

  N/A

• Are vision panels fitted to doors?

  Yes

  No

  N/A

• Are rooms adequately soundproofed?

  Yes

  No

  N/A

11. Manual Handling

• Do staff undertake manual handling tasks?

  Yes

  No

  N/A

• Have manual handling tasks been risk assessed?

  Yes

  No

  N/A

• Have staff that undertake manual handling received suitable and sufficient training to the level required?

  Yes

  No

  N/A

12. Staff Office and Workstation Arrangements

• Is there adequate space for staff to safely move around the room?

  Yes

  No

  N/A

• Are slip, trip and fall hazards managed effectively?

  Yes

  No

  N/A

• Is the environment clean and tidy (including means to adequately and safely dispose of waste materials)?

  Yes

  No

  N/A

• Have DSE assessments been completed for all applicable staff?

  Yes

  No

  N/A

• Are staff aware of how to train to be assessors of workstations?

  Yes

  No

  N/A

13. Lone Worker Arrangements

• Do staff lone work?

  Yes

  No

  N/A

• Do staff have access to the SOP and supporting guidance?

  Yes

  No

  N/A

• Are there suitable lone working risk assessments / procedures in place?

  Yes

  No

  N/A

• Are staff issued with a mobile phone?

  Yes

  No

  N/A

14. Welfare and Facilities

• Is there a suitable number of toilets available on the site?<br>

  Yes

  No

  N/A

• Are there suitable rest areas away from work areas?

  Yes

  No

  N/A

• Is there enough space in the work environment to carry out work activities?

  Yes

  No

  N/A

• Is there sufficient lighting?

  Yes

  No

  N/A

• Is there sufficient ventilation?

  Yes

  No

  N/A

• Are the levels of noise suitable?

  Yes

  No

  N/A

• Is the temperature level suitable?

  Yes

  No

  N/A

• Do staff have access to facilities for securing their personal belongings?

  Yes

  No

  N/A

15. Security of Medication

• Are controlled drugs, medicines or prescriptions stored on site?

  Yes

  No

  N/A

• Are adequate arrangements in place for safe / secure storage?

  Yes

  No

  N/A

16. First Aid and Fire Marshals

• Has a First Aid Needs Risk Assessment been completed?

  Yes

  No

  N/A

• Is there the required amount of trained first aiders / appointed persons / fire marshals on the premises?

  Yes

  No

  N/A

• Are names of designated first aiders / appointed persons / fire marshals known to staff and displayed on notices?

  Yes

  No

  N/A

• Is the first aid box easily accessible to staff?

  Yes

  No

  N/A

17. Cash Handling

• Is cash kept on site?

  Yes

  No

  N/A

• Are the procedures for managing cash effective?

  Yes

  No

  N/A

18. Electrical Safety

• Is there PAT testing in place and up to date?

  Yes

  No

  N/A

• Is best practice being shown e.g. no daisy chaining of extension leads / good cable management?

  Yes

  No

  N/A

19. Sharps Management

• Do staff use sharps in their work?

  Yes

  No

  N/A

• Have staff received proper instruction and training in the safe use, handling, storage and disposal of sharps?

  Yes

  No

  N/A

• Are up to date instructions for needlestick injuries displayed?

  Yes

  No

  N/A

20. Other Identified Risk Areas

• Were there any other issues identified as part of this audit?

  Yes

  No

  N/A