Security Audits - duplicate

• Location
  Address

• Are there site services staff present 24/7?

  Yes

  No

  N/A

• Does the site have a manned security officer?

  Yes

  No

  N/A

• If Yes, provided by whom?

• Are they SIA licenced?

  Yes

  No

  N/A

• Do they just perform unlocking / locking services or manned patrols?

  Unlocking / Locking

  Manned Patrols

• Main Site Contact

• Community, Mental Health or mixed services

  Mental Health

  Comm. Health

  Mixed

• Hours of Operation

• Are there out of hours services on site?

  Yes

  No

  N/A

• If Yes, name the services:

• Names of other Trusts / Organisations that occupy site:

• Summary of Security Incidents on Datix for site over last 12 months:

• If Hospital site, number of buildings

• Prepared by

• Conducted on

  Date

• Manufacturer

  Siemens

  Panasonic

• Model of System; Approx Age

• Is the system digital or video?

  Digital

  Video

• Is there a named individual on site who is responsible for the operation of the system, knows how to burn images etc.

• Has the system been serviced in the last 12 months?

  Yes

  No

  N/A

• Is there a service maintenance contract set up?

  Yes

  No

  N/A

• If Yes, who with?

• Is the CCTV Pack complete with:

  Select Instruction Manual Log Sheets CCTV Policy Site Plan

  • Instruction Manual
  • Log Sheets
  • CCTV Policy
  • Site Plan

• Are the Cameras working and do they produce good quality images that can be easily taken from the system when required?

  Yes

  No

  N/A

• How many cameras are there in total? (Mark on site plan and their coverage)

• Cameras have been positioned to avoid capturing the images of persons not visiting the premises e.g. Neighbours Houses or sections have been blanked out to avoid intrusion.

  Yes

  No

  N/A

• Are there signs for the CCTV?

  Yes

  No

  N/A

• If Yes, are they visible, relevant to the site and the controllers contact details are up to date?

  Yes

  No

  N/A

• Are the recorded images from this CCTV system securely stored, where only a limited number of authorised persons may have access to them

  Yes

  No

  N/A

• How long are images at this site to be stored for (14-31 Days)

• Are the viewing monitors out of the public view and in staff only area?

  Yes

  No

  N/A

• Are staff aware of the procedure for disclosure of the CCTV to the Police - the MG11 form must be completed by a member of staff, log sheet completed and a master copy kept

  Yes

  No

  N/A

• The operating equipment is regularly checked to ensure that it is working correctly with the date/time checked weekly

  Yes

  No

  N/A

• Are staff aware of the procedure for handling requests for access of the CCTV from staff or visitors?

  Yes

  No

  N/A

• What type of media is used to burn images?

  Select Compact Disc Video

  • Compact Disc
  • Video

• Is there a supply of media to burn images?

  Yes

  No

  N/A

• Is the external lighting sufficient that images are of usable quality?

  Yes

  No

  N/A

• Are there any other CCTV systems on site controlled by other organisations?

  Yes

  No

  N/A

• If Yes, who?

• Hazard Identified:

• Control measures in place

• Recommended action to reduce risk

• Action to be taken by whom

• By Date

  Date

• Who might be harmed?

• Risk assessment conducted by:

  Sign

• Date conducted

  Date

• Review Date

  Date

Intruder Alarm

• Who maintains and services the alarm?

• Is the alarm monitored by a company?

  Yes

  No

  N/A

• If Yes, what is the name of the alarm response company.

• Does this company also act as a key holder?

  Yes

  No

  N/A

• If No, then who acts as the key holder for the site/building?

• Does the building have an Intruder Alarm?

  Yes

  No

  N/A

• If more than one building, list buildings and answer for each

Access Control & Keys

• Is there access control within the building that is operated by fobs, swipe cards or proximity cards?

  Yes

  No

  N/A

• If Yes, what type of system is it?

• Who on site has access to the system PC?

• Who maintains the system?

• Is there a maintenance contract set-up?

  Yes

  No

  N/A

• Can all actions of fobs or cards used be monitored? i.e. a record of what doors are accessed by individuals at what time?

  Yes

  No

  N/A

• Can individuals be deleted off the system?

  Yes

  No

  N/A

• Are digital coded locks or electronic coded locks used on site?

  Yes

  No

  N/A

• If Yes, approximately how many are there?

• Are codes changed on a regular basis?

  Yes

  No

  N/A

• If Yes, how often are they changed?

• Where is the main key box for the site/building kept?

• Is there a signing out and in book procedure?

  Yes

  No

  N/A

• Are there any master keys for the building?

  Yes

  No

  N/A

• Are master keys ever given out or taken out of the building?

  Yes

  No

  N/A

• Is it in a secure location with limited access?

  Yes

  No

  N/A

• Are visitors signed in and out?

  Yes

  No

  N/A

• Are there any door entry systems used, such as intercom systems?

  Yes

  No

  N/A

• If Yes, where are they located?

• Are all windows lockable?

  Yes

  No

  N/A

• If No, where are these windows located?

Panic Alarms

• Do any of the rooms that patients are seen in have a panic alarm system?

  Yes

  No

  N/A

• If No, what procedure is in place for staff to summon help in an emergency?

• If no panic alarm system, has this been risk assessed?

  Yes

  No

  N/A

• If Yes, what areas have panic alarms?

• Where do the panic alarms sound back to?

• What is the response to an alarm?

• Do staff enter the room or do they call the police?

  Enter Room

  Call Police

• Are staff who respond trained in PSTS etc?

  Yes

  No

  N/A

• Is the panic alarm system tested on a regular basis?

  Yes

  No

  N/A

• If Yes, how often is it tested and are the tests recorded?

• Are all new staff trained on the panic alarm system as part of their induction to the building?

  Yes

  No

  N/A

• Is there a written protocol that includes all of the above?

  Yes

  No

  N/A

• What type of system is it? i.e. PIT alarms worn by staff, buttons or rail on the wall?

Lone Working

• Are there any areas of the building or site where lone working takes place?

  Yes

  No

  N/A

• If Yes, where does this happen?

• Does lone working happen out of hours?

  Yes

  No

  N/A

• Has lone working in these areas been risk assessed?

  Yes

  No

  N/A

• Has a lone worker protocol for that service been completed?

  Yes

  No

  N/A

• What control measures are in place for lone working?

• Are lone worker devices used?

  Yes

  No

  N/A

Known Security Issues

• Criminal damage including vandalism?

  Yes

  No

  N/A

• Car crime - damage or theft from?

  Yes

  No

  N/A

• Verbal abuse to Reception or car parking staff?

  Yes

  No

  N/A

• Theft of staff belongings?

  Yes

  No

  N/A

• Theft of Trust items?

  Yes

  No

  N/A

Neighbourhood

• Have there been any disputes or complaints from local neighbours?

  Yes

  No

  N/A

• If Yes, provide details

• Does the site or building suffer from anti-social behaviour?

  Yes

  No

  N/A

• If Yes, is this during the day or out of hours?

  Day

  Out of Hours

  Both

  N/A

• Does the local neighbourhood police team attend site at all?

  Yes

  No

  N/A

Critical Assets

• Is any cash kept on site?

  Yes

  No

  N/A

• Are any card payment machines used on site?

  Safe

  At Risk

  N/A

• Is this more than petty cash?

  Safe

  At Risk

  N/A

• If At Risk, how much is kept on site?

• Where is this kept?

• How often is this money banked?

• What is the procedure for taking money to the bank?

• Are prescription forms used on site?

  Safe

  At Risk

  N/A

• Are they FP10 pads or printable forms?

  FP10

  Printable Forms

• Is there a central store on site or are prescribers responsible for their own?

  Central Store

  Prescribers own

• Are there medical gases on site?

  Safe

  At Risk

  N/A

• Is the medical gas store covered by CCTV?

  Yes

  No

  N/A

• Are they stored in a cental medical gas store on site?

  Yes

  No

  N/A

• If No, name the locations gases are located.

• Is the medical gas store secure?

  Yes

  No

  N/A

• Have attempts to break in ever been made?

  Safe

  At Risk

  N/A

• Are any controlled drugs kept on site?

  Safe

  At Risk

  N/A

• If Yes, where are CD Cupboards located?

• Is there a procedure for access to the CD Cupboard key?

  Yes

  No

  N/A

• Number of staff

Type of Work:

• Ward or department based

  Yes

  No

  N/A

• Community - health centres, schools, GP surgeries

  Yes

  No

  N/A

• Patient/client homes

  Yes

  No

  N/A

Hours of Work:

• Daytime hours - 8am - 6pm

  Yes

  No

  N/A

• Out of Hours

  Yes

  No

  N/A

• Mental Health or Community Health

  Mental Health

  Comm. Health

  Mixed

Questions

• If there is a concern over staff safety because of lack of content (e.g. at the end of their shift) is there an escalation process?

  Yes

  No

  N/A

• Following a risk assessment, if the risk to lone working staff is high, would staff benefit from lone worker devices?

  Yes

  No

  N/A

• If Yes, what is the rationale behind this?

• How many lone worker devices are required?

• As per section 9.1 of the lone worker policy, has a written risk assessment been carried out for this service covering all lone working employees?

  Yes

  No

  N/A

• Do staff carry out dynamic risk assessments when in a lone worker situation?

  Yes

  No

  N/A

• Reference section 9.3 of the lone worker policy, how does the service share information with other services/agencies related to staff safety?

• What protocol does the service have in place for lone working e.g. buddying system, working in pairs, lone worker devices, staff to phone into base etc.

• How often is this protocol reviewed/updated?

• Managers name:

  Sign

• Date of completion

  Date