Hopper Events Ltd: Pre-Events Checklist

• Document No.

• Audit Title

• Event Name / Client

• Conducted on

  Date

• Prepared by

• Site / Venue / Location
  Address

• Key Staff Onsite

Site / Access / Exits

• Are entrances/exits clear?

  Yes

  No

  N/A

• Signage in place? Terms and Conditions / No Dogs / No Smoking etc.

  Yes

  No

  N/A

• Are staff/stewards in place?

  Yes

  No

  N/A

• Can emergency vehicles gain access?

  Yes

  No

  N/A

• Are pedestrians segregated from vehicle routes?

  Yes

  No

  N/A

• Are adequate and suitable access signs in place?

  Yes

  No

  N/A

• Are ramps in place for disabled access to the event/structures?

  Yes

  No

  N/A

• Is disabled parking available close to the event?

  Yes

  No

  N/A

• Upload pictures to demonstrate clear access routes

  Media

• Any other information?

Site Condition

• Is site free from tripping hazards e.g. cables, potholes?

  Yes

  No

  N/A

• Is site signage secure and staked / tied?

  Yes

  No

  N/A

• Are fixtures in good condition and checked e.g. seating, fencing?

  Yes

  No

  N/A

• Has the weather forecast been checked and impact considered?

  Yes

  No

  N/A

• Have current weather conditions created new hazards?

  Yes

  No

  N/A

• Upload photos of site condition

  Media

• Any other information of note about the site condition?

ATTRACTIONS/ACTIVITIES/STRUCTURES

• Have all structures been completed?

  Yes

  No

  N/A

• Have all structures been inspected and signed off by a competent person?

  Yes

  No

  N/A

• Have all activities supplied evidence of insurance and H&S requirements?

  Yes

  No

  N/A

• Have all food concessions set-up safely and provided Food Hygiene, insurance, H&S documentation?

  Yes

  No

  N/A

• Are all potentially hazardous areas/equipment fenced off?

  Yes

  No

  N/A

• Have temporary flags and branding been checked and secured?

  Yes

  No

  N/A

• Have any unanticipated hazards been introduced?

  Yes

  No

  N/A

• Upload any photos of the attractions, activities and structures

  Media

• Anything else to note about the attractions, activities or structures?

EVENT PROVISIONS/FACILITIES

• Is appropriate fire-fighting equipment in place in all structures and attractions?

  Yes

  No

  N/A

• Is adequate lighting in place where required?

  Yes

  No

  N/A

• Have electrical supplies/equipment been checked?

  Yes

  No

  N/A

• Are First Aid facilities in place and staffed?

  Yes

  No

  N/A

• Have Security been briefed about backstage access / correct passes?

  Yes

  No

  N/A

• Is a control centre in place and Public Address system working?

  Yes

  No

  N/A

• Is the radio comms system working?

  Yes

  No

  N/A

• Is Backstage operational - Adequate Chairs, refreshments, security?

  Yes

  No

  N/A

• Are adequate waste bins in place?

  Yes

  No

  N/A

• Upload any photos of the Event Provisions

  Media

• Anything else to note about the Event Provisions?

• Signed by lead auditor

  Sign

• Select date

  Date

• Checked by 2nd Auditor

  Sign

• Select date

  Date