Information
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Audit Title
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Document No.
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
1.0 Building
1.1.0 Administrative Parameters
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1.1.1. Assigned warden
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1.1.2. Number of rooms available
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1.1.3. Number of occupants present
1.2.0 Structural Integrity
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1.2.1. Walls appear straight and not emitting crackling noises.
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1.2.2. Floors sturdy, no cracks, no signs of water damage or other faults.
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1.2.3. Ceiling in tact, not sagging, not stripping, no signs of damage or faults.
1.3.0 Safety and Risk Management
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1.3.1. Fire responding instrument (extinguishers, alarms etc.) present, working and located conspicuously?
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1.3.2. Emergency exits free from obstruction, adequately marked and designed appropriately?
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1.3.3. Evacuation route erected conspicuously with clear instructions?
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1.3.4. Hallways, passages and corridors free from obstruction?
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1.3.5. Adequate signage for safety and accident prevention?
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1.3.6. Any hazards present?
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List hazzards.
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1.3.7. Stairways, corridors etc adequately outfitted with handrails, non slip floors with sound finishing and other fittings for the physically challenged?
1.4.0 Lighting
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1.4.1. Are there any provisions for natural lighting?
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1.4.2. Are windows adequately designed to capture maximum wind flow?
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1.4.3. Windows are clean, no missing slots or signs of damage or faults?
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1.4.4. Emergency lighting systems available and functional?
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1.4.5. Electrical panels/rooms restricted to authorised personnel, closed and located in a suitably strategic location?
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1.4.6. Light switches working properly?
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1.4.7. Light bulbs/fittings covered, not broken or faulty?
1.5.0 Ventilation
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1.5.1. Windows designed to suitably capture maximum inflow of fresh air?
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1.5.2. Windows are clean, durable, and show no signs of damage or faults?
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1.5.3. Are there any artificial ventilation system in place?
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Tick all that applies.
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Are vents, ducts, filters etc clean and functioning?
1.6.0 Water Supply
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1.6.1. Water source/ supplier.
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1.6.2. Identify emergency supply storage.
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1.6.3. Are all pipes (waste water, traps, hot water pipes etc) in good working condition and show no signs of faults?
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1.6.4. Are all taps/ faucets working, limescale free and in tact?
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1.6.5 Is there a water heating in place?
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Is it working, well maintained and producing suitably heated water?
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Are water heaters located in a strategically restricted site and separated from regular traffic or activities?
1.7.0 Common Rooms
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1.7.1. List common areas.
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1.7.2. Condition of walls, floors and ceiling.
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1.7.3. Condition of furniture and appliances.
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1.7.4. Condition of infrastructure such as sinks, cupboards, cabinets and closets
1.8.0 Store Rooms
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1.8.1 Are items stored appropriately off the floor, wall and ceiling?
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1.8.2. Are items clean, dust free and stored orderly?
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1.8.3. Store room appears clean, well lit, ventilated and organised?
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1.8.4. Store rooms free from unnecessary items, missiles, litter and other wastes?
2.0 Compound
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2.1. Lawns, plants and trees are suitably cultured and not overgrown or present any safety hazards.
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2.2. Building is sufficiently encompassed by perimeter fencing to hinder unauthorised access.
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2.3. Entrance, patios, verandahs etc are clean, structurally sound and provide sufficient safety and privacy as needed.
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2.4. Drainage system present, adequately maintained and functioning.
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2.5. Grounds free from litter and appears well kept.
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2.6. Grounds free from water-related nuisances such as water stagnation or leakage from septic tank/inspection chamber.
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2.7. Grounds free from vector harbourage sites.
3.0 Bedrooms
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3.1. Condition of walls, ceilings and floors.
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3.2. Adequacy of lighting and ventilation.
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3.3. Condition of furniture (beds, closets, chest of drawers etc).
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3.4. Adequacy of space (number of occupants per room).
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3.5. Overall cleanliness and upkeep.
4.0 Bathrooms
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4.1. Water closets sufficient in number, well maintained, working properly and show no signs of damage.
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4.2. Plumbing fixtures (pipes, taps etc.) are clean, free from leakages/ limescale build up and well maintained.
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4.3. Showers and shower curtains are clean, rust free, limescale free and well maintained.
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4.4. Windows and doors are clean, in tact and show no signs of damage.
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4.5. Condition of walls, floors and ceiling.
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4.6. Laundry room is spacious, well equipped and maintained.
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4.7. Bathrooms are free unnecessary items and litter.
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4.8. Bathrooms are adequately lit and ventilated.
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4.9. Handwashing sinks are adequate in number, working properly and well maintained.
5.0 Kitchens
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5.1. Condition of walls, floors and ceiling.
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5.2. Infrastructure (cupboards, shelves, countertops etc.) are appropriately designed to facilitate easy cleaning.
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5.3. Infrastructure (cupboards, shelves, countertops etc.) are clean, sturdy and show no signs of damage or decay.
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5.4. Equipment (stove, refrigerator, microwave etc.) are clean, rust free, well maintained and working properly.
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5.5. Utensils (pots, pans, spoons, fork, knife etc.) are stored/ handled appropriately according to food safety principles.
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5.6. Dish washing facilities are present, well maintained and show no signs of damage.
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5.7. Kitchens are adequately supplied with water.
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5.8. Kitchens are free from leakages from waste pipes.
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5.9. Kitchens appear generally clean and well maintained.
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5.10. Adequacy of lighting and ventilation.
6.0 Solid Waste Management
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6.1. Waste receptacles are sufficiently provided throughout the hostel.
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6.2. Waste receptacles are covered and not overfilled.
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6.3. Central waste storage area is clean, odour free and outfitted with a cover and enables restricted access.
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6.4. Waste collection frequency
7.0 Pest Infestation Assessment
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7.1. Hostel is free from all signs of pest infestation.
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List evidence of infestation.
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7.2. Hostel is adequately sealed to prevent entrance from vermin, pest and insects.
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Describe entry points.
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7.3. Are there any recent pest related complaint?
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Indicate nature of complaint and actions taken.
Conclusion
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Overall Comments
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Auditor's signature
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Manager's signature