Hot work compliance Audit v1

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

3.0 Scope

• Check staff and contractors for understanding and application of this FPE

  Yes

  No

  N/A

• Check Staff and Contractors for knowledge of and understanding of requirements

  Yes

  No

  N/A

4.0 Accountability

• Ask for the people who have been formally appointed to be available for the audit.

  Yes

  No

  N/A

• Are they aware of their appointment<br>

  Yes

  No

  N/A

• Are they able to explain and show the auditors how the requirements they are accountable for are implemented and maintained?<br>

  Yes

  No

  N/A

4.1 Hazard identification risk assessment and control

4.1.1

• Ask to be taken to a designated hot work area. Are there any signs or other attributes which clearly distinguishes this area from others?<br>

  Yes

  No

  N/A

• Yes

  No

  N/A

• Ask to be taken to an area where a Hot work Permit is required. Are there any signs or other visual cues which indicate or alert workers that a hot work permit is required.<br>

  Yes

  No

  N/A

4.1.2

• If hot work is being conducted at the time of the audit ask to be taken to the work location. Verify that the risk assessment reflects actual conditions.<br>

  Yes

  No

  N/A

• If Hot work is not taking place during the audit obtain copies of past risk assessments and ask the person who authorised them to take you out to work area and explain the process to you. Ask how each item in the assessment was evaluated.

  Yes

  No

  N/A

4.1.3

• If Hot work is being conducted in potentially hazardous work areas ask to observe work practices. Interview staff and contractors to test understanding of requirements.<br>

  Yes

  No

  N/A

• If hot work is not occurring ask to be taken to work area where potential hazardous work is conducted. Ask staff and contractors employees to explain how they would apply the requirements.<br>

  Yes

  No

  N/A

• Ask to be shown how measurements are made to test for a safe work environment

  Yes

  No

  N/A

4.1.4

• Ask to be shown a selection of designated hot work areas on site. Evaluate if they meet the criteria.<br>

  Yes

  No

  N/A

• Ask to be shown how the ventilation is tested.<br>

  Yes

  No

  N/A

• If possible verify that the screens and other physical devices used to control the impacts of hot work comply with the specifications

  Yes

  No

  N/A

4.1.5

• Ask to be shown how the records are stored. Talk to the responsible staff member and have them explain the process.

  Yes

  No

  N/A

• Are the all the records stored or only a proportion

  Yes

  No

  N/A

4.2 Selection, Training, Competency and Authorisation

4.2.1

• For a selected number of hot work permits check that the persons signing off on them are in fact authorised.

  Yes

  No

  N/A

• Select a number of persons who are authorised and ask them to demonstrate how they would undertake an assessment and complete a hot work permit.

  Yes

  No

  N/A

4.2.2

• Select a number of persons who are authorised fire sentries and ask them to explain in their own words the possible hazards, their duties and responsibilities.<br>

  Yes

  No

  N/A

• Verify that the persons on the approved list are in the tracking tool for refresher training

  Yes

  No

  N/A

4.2.3

• Select a number of personnel (staff and contractor) who have been trained and deemed as competent.<br>• If possible observe them conducting hot work duties<br>• Ask them to explain and demonstrate how they inspect for defects, operate equipment safely the duties of a Hot work Permit issuer

  Yes

  No

  N/A

4.2.4

• Ask selected staff members and contractors to describe in their own words their understanding of Hot work and the requirement for Hot work permits

  Yes

  No

  N/A

4.3 Communication and awareness

4.3.1

• From the list of recent attendees to the training select a few at random and ask them to explain the topics covered.

  Yes

  No

  N/A

4.3.2

• Ask a supervisor who from time to time will require hot work to be conducted in their area of responsibility to demonstrate how a work area would be made safe and people would receive the appropriate warning before entering this work area.<br>

  Yes

  No

  N/A

• If hot work is being undertaken during the audit ask to be taken to this work area and observe compliance level.<br>

  Yes

  No

  N/A

• Ask questions of workers to evaluate if the standard observed is normal practice or a special effort for the audit.

  Yes

  No

  N/A

4.4 Design, Purchase, Fabrication, Installation and Commissioning

4.4.1

• Using the inspection checklists verify in the field that the hot work equipment complies with requirements.

  Yes

  No

  N/A

• Ask staff and contractors to describe in their own words the requirements.

  Yes

  No

  N/A

4.4.2

• Inspect the designated hot work areas. Do they meet the ventilation requirements?

  Yes

  No

  N/A

• Ask to be shown how ventilation is measured/assessed.

  Yes

  No

  N/A

4.4.3

• Inspect bulk gas storage facilities. Do they meet specifications?

  Yes

  No

  N/A

• Ask operators of facilities to explain how they manage the facility. Do they understand the requirements?

  Yes

  No

  N/A

4.4.4

• Ask to be shown any gas manifolds in use on site.<br>

  Yes

  No

  N/A

• Inspect the manifold against the standard. Does it comply.<br>

  Yes

  No

  N/A

• Ask staff and or contractors to demonstrate how they would inspect a manifold. Are they familiar with the requirements?

  Yes

  No

  N/A

4.5 Work method and condition control

4.5.1

• Inspect these areas. Is signage adequate. Are these requirements observed?<br>

  Yes

  No

  N/A

• Ask the manager accountable for these areas to explain their responsibilities with respect to hot work.<br>

  Yes

  No

  N/A

• Ask staff who perform hot work in these areas to explain what they are required to do before they can undertake hot work in these areas? Do they understand the requirements?

  Yes

  No

  N/A

4.5.2

• Obtain copies of completed hot work permits.<br>

  Yes

  No

  N/A

• Ask the people listed on the permit to explain their understanding of the requirements of the permit.<br>

  Yes

  No

  N/A

• If hot work is being conducted during the audit ask to be taken to the work area and observe if compliance is being achieved.<br>

  Yes

  No

  N/A

• Select a range of work areas which require a hot work permit. Ask staff and contractors to explain how they would complete a hot work permit for such areas.<br>

  Yes

  No

  N/A

4.5.3

• If hot work is being conducted while the audit is being undertaken ask to be taken to the work site. Interview the fire sentry to determine if their understanding matches the requirements. Check that they have the correct means of communication

  Yes

  No

  N/A

• From training records identify trained Fire Sentry’s. Ask them to explain their duties.

  Yes

  No

  N/A

4.5.4

• Ask to inspect oxy-acetylene sets in the field. Verify that they comply with the standard.<br>

  Yes

  No

  N/A

• Ask staff and contractors to demonstrate how they verify that the set meets the requirements. Do they know the requirements? Can they demonstrate competence in inspecting the equipment?

  Yes

  No

  N/A

4.6 Maintenance

4.6.1

• Inspect equipment in the field to determine if maintenance program is being applied.<br>

  Yes

  No

  N/A

• Ask Maintenance staff and contractors to explain maintenance requirements for various pieces of hot work equipment including how frequently it needs to be inspected.

  Yes

  No

  N/A

4.7 Emergency control

4.7.1

• Inspect the site to determine if portable extinguishers are available. Check they are “in service” i.e. checked and tagged<br>

  Yes

  No

  N/A

• Determine if different types of extinguishers are available as required

  Yes

  No

  N/A

4.7.2

• Ask emergency response personnel to explain emergency response procedures for fire.<br>

  Yes

  No

  N/A

• PIf the site is reliant on outside fire service as if response times have been tested and an assessment made of impact of different response times

  Yes

  No

  N/A

4.8 Monitoring, inspection and audits

4.8.1

• Asked to be shown how a planned inspection on hot work equipment is conducted.<br>

  Yes

  No

  N/A

• Verify that hot work equipment has been inspected e.g. tagged with correct inspection date.

  Yes

  No

  N/A

4.8.2

• Ask to be shown how a task observation is undertaken on hot work (can be a simulation). <br>

  Yes

  No

  N/A

• Test the observers for knowledge of the FPE requirements

  Yes

  No

  N/A

4.8.3

• Ask auditors how they would conduct an audit of this FPE? Ask what aspects they would concentrate on and how they would evaluate effectiveness and quality of implementation<br>

  Yes

  No

  N/A

4.9 Reporting, assessment and corrective actions

4.9.1

• Ask staff and or contractors to explain what they do if they notice a defect or hazard associated hot work or hot work equipment.<br>

  Yes

  No

  N/A

• Select a few hot work incident reports and test if actions have actually been undertaken

  Yes

  No

  N/A

Conclusion and auditor's comments

• Date of audit completed

  Date

• Signature of auditor

  Sign

• Date of auditor's signature

  Date

• Signature of auditee

  Sign

• Date of auditee's signature

  Date