Information

  • Audit Title

  • Document No.

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

3.0 Scope

  • Check staff and contractors for understanding and application of this FPE

  • Check Staff and Contractors for knowledge of and understanding of requirements

4.0 Accountability

  • Ask for the people who have been formally appointed to be available for the audit.

  • Are they aware of their appointment<br>

  • Are they able to explain and show the auditors how the requirements they are accountable for are implemented and maintained?<br>

4.1 Hazard identification risk assessment and control

4.1.1

  • Ask to be taken to a designated hot work area. Are there any signs or other attributes which clearly distinguishes this area from others?<br>

  • Ask to be taken to an area where a Hot work Permit is required. Are there any signs or other visual cues which indicate or alert workers that a hot work permit is required.<br>

4.1.2

  • If hot work is being conducted at the time of the audit ask to be taken to the work location. Verify that the risk assessment reflects actual conditions.<br>

  • If Hot work is not taking place during the audit obtain copies of past risk assessments and ask the person who authorised them to take you out to work area and explain the process to you. Ask how each item in the assessment was evaluated.

4.1.3

  • If Hot work is being conducted in potentially hazardous work areas ask to observe work practices. Interview staff and contractors to test understanding of requirements.<br>

  • If hot work is not occurring ask to be taken to work area where potential hazardous work is conducted. Ask staff and contractors employees to explain how they would apply the requirements.<br>

  • Ask to be shown how measurements are made to test for a safe work environment

4.1.4

  • Ask to be shown a selection of designated hot work areas on site. Evaluate if they meet the criteria.<br>

  • Ask to be shown how the ventilation is tested.<br>

  • If possible verify that the screens and other physical devices used to control the impacts of hot work comply with the specifications

4.1.5

  • Ask to be shown how the records are stored. Talk to the responsible staff member and have them explain the process.

  • Are the all the records stored or only a proportion

4.2 Selection, Training, Competency and Authorisation

4.2.1

  • For a selected number of hot work permits check that the persons signing off on them are in fact authorised.

  • Select a number of persons who are authorised and ask them to demonstrate how they would undertake an assessment and complete a hot work permit.

4.2.2

  • Select a number of persons who are authorised fire sentries and ask them to explain in their own words the possible hazards, their duties and responsibilities.<br>

  • Verify that the persons on the approved list are in the tracking tool for refresher training

4.2.3

  • Select a number of personnel (staff and contractor) who have been trained and deemed as competent.<br>• If possible observe them conducting hot work duties<br>• Ask them to explain and demonstrate how they inspect for defects, operate equipment safely the duties of a Hot work Permit issuer

4.2.4

  • Ask selected staff members and contractors to describe in their own words their understanding of Hot work and the requirement for Hot work permits

4.3 Communication and awareness

4.3.1

  • From the list of recent attendees to the training select a few at random and ask them to explain the topics covered.

4.3.2

  • Ask a supervisor who from time to time will require hot work to be conducted in their area of responsibility to demonstrate how a work area would be made safe and people would receive the appropriate warning before entering this work area.<br>

  • If hot work is being undertaken during the audit ask to be taken to this work area and observe compliance level.<br>

  • Ask questions of workers to evaluate if the standard observed is normal practice or a special effort for the audit.

4.4 Design, Purchase, Fabrication, Installation and Commissioning

4.4.1

  • Using the inspection checklists verify in the field that the hot work equipment complies with requirements.

  • Ask staff and contractors to describe in their own words the requirements.

4.4.2

  • Inspect the designated hot work areas. Do they meet the ventilation requirements?

  • Ask to be shown how ventilation is measured/assessed.

4.4.3

  • Inspect bulk gas storage facilities. Do they meet specifications?

  • Ask operators of facilities to explain how they manage the facility. Do they understand the requirements?

4.4.4

  • Ask to be shown any gas manifolds in use on site.<br>

  • Inspect the manifold against the standard. Does it comply.<br>

  • Ask staff and or contractors to demonstrate how they would inspect a manifold. Are they familiar with the requirements?

4.5 Work method and condition control

4.5.1

  • Inspect these areas. Is signage adequate. Are these requirements observed?<br>

  • Ask the manager accountable for these areas to explain their responsibilities with respect to hot work.<br>

  • Ask staff who perform hot work in these areas to explain what they are required to do before they can undertake hot work in these areas? Do they understand the requirements?

4.5.2

  • Obtain copies of completed hot work permits.<br>

  • Ask the people listed on the permit to explain their understanding of the requirements of the permit.<br>

  • If hot work is being conducted during the audit ask to be taken to the work area and observe if compliance is being achieved.<br>

  • Select a range of work areas which require a hot work permit. Ask staff and contractors to explain how they would complete a hot work permit for such areas.<br>

4.5.3

  • If hot work is being conducted while the audit is being undertaken ask to be taken to the work site. Interview the fire sentry to determine if their understanding matches the requirements. Check that they have the correct means of communication

  • From training records identify trained Fire Sentry’s. Ask them to explain their duties.

4.5.4

  • Ask to inspect oxy-acetylene sets in the field. Verify that they comply with the standard.<br>

  • Ask staff and contractors to demonstrate how they verify that the set meets the requirements. Do they know the requirements? Can they demonstrate competence in inspecting the equipment?

4.6 Maintenance

4.6.1

  • Inspect equipment in the field to determine if maintenance program is being applied.<br>

  • Ask Maintenance staff and contractors to explain maintenance requirements for various pieces of hot work equipment including how frequently it needs to be inspected.

4.7 Emergency control

4.7.1

  • Inspect the site to determine if portable extinguishers are available. Check they are “in service” i.e. checked and tagged<br>

  • Determine if different types of extinguishers are available as required

4.7.2

  • Ask emergency response personnel to explain emergency response procedures for fire.<br>

  • PIf the site is reliant on outside fire service as if response times have been tested and an assessment made of impact of different response times

4.8 Monitoring, inspection and audits

4.8.1

  • Asked to be shown how a planned inspection on hot work equipment is conducted.<br>

  • Verify that hot work equipment has been inspected e.g. tagged with correct inspection date.

4.8.2

  • Ask to be shown how a task observation is undertaken on hot work (can be a simulation). <br>

  • Test the observers for knowledge of the FPE requirements

4.8.3

  • Ask auditors how they would conduct an audit of this FPE? Ask what aspects they would concentrate on and how they would evaluate effectiveness and quality of implementation<br>

4.9 Reporting, assessment and corrective actions

4.9.1

  • Ask staff and or contractors to explain what they do if they notice a defect or hazard associated hot work or hot work equipment.<br>

  • Select a few hot work incident reports and test if actions have actually been undertaken

Conclusion and auditor's comments

  • Date of audit completed

  • Signature of auditor

  • Date of auditor's signature

  • Signature of auditee

  • Date of auditee's signature

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