HS10 - Fire Risk Assessment

• Site conducted

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• Company

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• Responsible Person (Site)

• Conducted on

  Date

• Prepared by

• Location
  Address

• Site Image

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• This Fire Risk Assessment has been produced in order to assist the
  ‘Responsible Person’ in compliance with the Regulatory Reform (Fire Safety)
  Order 2005.
  
  The main effect of the Regulatory Reform (Fire Safety) Order 2005 is a move towards greater emphasis on fire prevention in all non-domestic premises.
  
  However, the RRFSO does apply to the common parts of residential accommodation.
  The Responsible Person Article 3 of the Regulatory Reform (Fire Safety) Order 2005 defines the 'Responsible person’ as:
  
  ‘(a) in relation to a workplace, the employer, if the workplace is to any extent
  under his control; (b) in relation to any premises not falling within paragraph(a)
  
  (i) the person who has control of the premises (as occupier or otherwise) in
  connection with the carrying on by him of a trade, business or other
  undertaking (for profit or not); or
  
  (ii) the owner, where the person in control of the premises does not have
  control in connection with the carrying on by that person of a trade, business
  or other undertaking.’
  
  Under article 8 of the Regulatory Reform (Fire Safety) Order 2005 the duties
  of the ‘Responsible Person’ are highlighted as:
  
  (a) take such general fire precautions as will ensure, so far as is reasonably
  practicable, the safety of any of his employees; and
  (b) in relation to relevant persons who are not his employees, take such general fire precautions as may reasonably be required in the circumstances of the case to ensure that the premises are safe.’
  
  The purpose of this report is to assess the risk to life from fire in these premises and where appropriate to make recommendations. There are five stages when carrying out a fire risk assessment, namely:
  
  1. Identifying the fire hazards.
  2. Identifying people at risk.
  3. Evaluating the risks.
  4. Recording findings.
  5. Review and Revise.
  
  Review of the Fire Risk Assessment
  The Fire Risk Assessment is reviewed on an annual basis irrespective of any changes to the structure, nature of business and employees.
  
  The Fire Risk Assessment is reviewed under the following circumstances:
  • Significant changes in members or levels of staff.
  • Alterations to the premises or change in use.
  • Following a fire, fire alarm actuation or “near miss” incident a full review is recommended.
  • After any change in working practices.
  

Site Details

• This assessment is not ‘invasive’. Fire resisting qualities of doors, partitions and other elements and parts are assessed ‘as seen’ and ‘apparent’. Inaccessible spaces, including roof spaces, ceiling voids, other cavities and the lift motor room are not assessed as part of this fire risk assessment.
  
  As this is just a visual inspection It will be assumed that the premises have been built in compliance with Building Regulations and with the approval of Building Control and that adequate fire separation exists.

• Please describe the site to be evaluated, buildings, yard etc

2.1 Site Details

• Ground floor Area sqm

• Height in storeys?

• Upper floor level sqm

• Stairs?

• External Walls Construction Type?

• Internal walls, ceilings, linings & partitions

• Have there been any fire incidents in the last 12 months

  Yes

  No

• Please describe the incident and add supporting photos if available

2.2 Staffing

• Maximum number of employees?

• Maximum number of customers / visitors?

• Are there any known disable employees that work at the site?

  Yes

  No

  N/A

• Are there any sleeping occupants?

  Yes

  No

  N/A

• Are there any occupants in remote areas?

  Yes

  No

  N/A

• Are there any other occupants to be considered at a special risk?

  Yes

  No

  N/A

Area Risk Summary

• Overall Site Risk Score

  Low

  Medium

  High

• This section investigates reducing the potential of fire occurring through identification of the potential risks and acting in a pro-active manner

3.1 Electrical sources of ignition

• Are reasonable measures taken to prevent fires of electrical origin?

• Are fixed installations periodically inspected and tested?

  Yes

  No

  N/A

• Is there an up to date satisfactory IET Certificate(s)?

  Yes

  No

  N/A

• Are all appliances free from visible signs of overheating?

  Yes

  No

  N/A

• Are sufficient plug sockets available to avoid use of adaptors?

  Yes

  No

  N/A

• Are electrical cables adequately managed?

  Yes

  No

  N/A

• Any damaged electrical equipment observed?

  Yes

  No

  N/A

• Is battery charging undertaken in a controlled manner?

  Yes

  No

  N/A

• Other comments and hazards observed?

3.2 Smoking & Vaping

• Are reasonable measures taken to prevent fires as a result of smoking?

• Is smoking or vaping prohibited in the building?

  Yes

  No

  N/A

• Is smoking or vaping prohibited at inappropriate external areas?

  Yes

  No

  N/A

• Are suitable arrangements for those who wish to smoke or vape in place?

  Yes

  No

  N/A

• Is there any evidence of breaches of policy?

  Yes

  No

  N/A

• Other comments or hazards observed?

3.3 Arson

• Does basic security against arson by outsiders appear reasonable?

  Yes

  No

  N/A

• Is there an absence of unnecessary fire load in close proximity to the premises or available for ignition by outsiders?

  Yes

  No

  N/A

• Other comments and hazards observed

3.4 Portable heaters and heating installations

• Is the use of portable heaters avoided as far as practicable?

  Yes

  No

  N/A

• If portable heaters are used, is the use of the more hazardous type (e.g. radiant bar fires, kerosene or LPG appliances) avoided?

  Yes

  No

  N/A

• Are suitable measures taken to minimise the hazard heaters?

  Yes

  No

  N/A

• Are combustible materials a safe distance from fixed heating appliances and with suitable guarding?

  Yes

  No

  N/A

• Are fixed heating installations subject to regular maintenance?

  Yes

  No

  N/A

• Other comments and hazards observed?

3.5 Cooking

• Is any cooking conducted on the site?

  Yes

  No

  N/A

• Adequate lighting arrangements for cooking

  Yes

  No

  N/A

• Does all the equipment include flame failure devices?

  Yes

  No

  N/A

• Adequate arrangements for cleaning kitchen extract

  Yes

  No

  N/A

• Does the cooking equipment include deep fat fryer(s)?

  Yes

  No

  N/A

• Adequate thermostat controls on deep fat fryer(s)?

  Yes

  No

  N/A

• Does the cooking equipment include a frying range or ranges?

  Yes

  No

  N/A

• Other comments and hazards observed?

3.6 Lightning

• Does the building have a lightning protection system?

  Yes

  No

  N/A

• Other comments and deficiencies observed?

3.7 Flammable liquids and gases

• Are flammable liquids or any gases stored or used on the premises?

  Yes

  No

  N/A

• Are any highly flammable liquids (FP<32ºC) stored or used?

  Yes

  No

  N/A

• Are adequate precautions taken over the storage of flammable liquids and gases?

  Yes

  No

  N/A

• Where flammable stores are provided, are they adequately ventilated and correctly marked?

  Yes

  No

  N/A

• Are adequate precautions taken whilst the flammable liquids and gases are being handled?

  Yes

  No

  N/A

• Are adequate precautions taken to deal with any spillages of flammable liquids?

  Yes

  No

  N/A

• Are steps taken to reduce the quantities of flammable liquids and gases present?

  Yes

  No

  N/A

• Are gas cylinders appropriately stored, preferably outside the buildings in a secure caged area, or, if internally restrained vertically?

  Yes

  No

  N/A

• Are all gas installations and plant regularly maintained?

  Yes

  No

  N/A

• Other comments and deficiencies observed?

3.8 Other significant ignition sources and combustible materials

• Highly flammable substances that warrant consideration

• Are there only limited quantities of foam filled furniture on site and, where present, is it labelled indicating that it is “flame-retardant treated”?

  Yes

  No

  N/A

• Are there any combustible materials, highly flammable substances etc.? Identify use of any polystyrene tiles and other combustible linings such as pegboard, hardboard, chipboard and other timber boarding etc.

  Yes

  No

  N/A

• Are there any particular potential problems in respect of the surface spread of fire such as build-up of paint films?

  Yes

  No

  N/A

• Are there any work activities or equipment which requires the application of heat?

  Yes

  No

  N/A

• Is any combustible storage kept clear, at least 1m, from electrical switchgear and panels?

  Yes

  No

  N/A

• Is any work equipment left unattended especially overnight?

  Yes

  No

  N/A

• Other comments and hazards observed?

3.9 Housekeeping

• Is the standard of housekeeping adequate?

• Is there avoidance of inappropriate storage of combustible materials?

  Yes

  No

  N/A

• Is there avoidance of unnecessary accumulation of combustible materials or waste?

  Yes

  No

  N/A

• Are combustible materials generally separated from ignition sources?

  Yes

  No

  N/A

• Is there appropriate storage of hazardous materials?

  Yes

  No

  N/A

• Are the arrangements for the collection of waste adequate?

  Yes

  No

  N/A

• Is the waste regularly removed from the premises and not allowed to accumulate?

  Yes

  No

  N/A

• Any other comments and hazards observed?

3.10 Hazards introduced by outside contractors and building works

• Where outside contractors such as maintenance contractors are engaged to undertake works within the property, they need to be properly briefed on fire safety procedures adopted and the need to exercise control over their own operations to ensure their activities do not present a fire hazard. This should include:
  
  • Guidance for the procedures for warning people of a fire situation.
  • Means of escape provision.
  • Action to take on discovery of a fire.
  • No smoking policy
  

• Are fire safety conditions imposed on outside contractors?

  Yes

  No

  N/A

• Is there satisfactory control over works carried out in the building by outside contractors?

  Yes

  No

  N/A

• Are suitable precautions taken during 'hot work', including use of hot work permits?

  Yes

  No

  N/A

• Are contractors’ public liability insurances checked to ensure they are insured to undertake heat work and they have an adequate limit of indemnity?

  Yes

  No

  N/A

• Other comments and hazards observed?

Area Risk Summary

• Overall Control Risk Score

  Low

  Medium

  High

• This section identifies the systems and measures in place to protect the occupants of the property should a fire occur in order to reduce the risk of injury or loss of life.

4.1 Means of Escape

• Is the property provided with adequate means of escape?

• Is the design and provision of escape routes adequate based upon current occupancy?

  Yes

  No

  N/A

• Are there adequate / reasonable distances of travel?

  Yes

  No

  N/A

• Is there suitable protection of escape routes?

  Yes

  No

  N/A

• Are all escape routes and stairways free from undesirable items (e.g. portable heaters, cooking machines, photocopiers, mirrors etc)?

  Yes

  No

  N/A

• Is there adequate provision of fire exits?

  Yes

  No

  N/A

• Are there suitable fire precautions for all inner rooms?

  Yes

  No

  N/A

• Do fire exit doors open in the direction of escape where necessary?

  Yes

  No

  N/A

• Are exit doors easily and immediately operable where necessary and without the use of a key?

  Yes

  No

  N/A

• Are external escape routes of sufficient width, adequately lit?

  Yes

  No

  N/A

• Are sliding or revolving doors as fire exits avoided where necessary?

  Yes

  No

  N/A

• Are stairs in good condition and free of slip hazards?

  Yes

  No

  N/A

• Is there any combustible storage within escape routes?

  Yes

  No

  N/A

• Is it considered that the premises are provided with reasonable arrangements for means of escape for disabled people?

  Yes

  No

  N/A

• Are visual fire alarm warnings provided, ideally at least within WC compartments where disabled people are on site?

  Yes

  No

  N/A

• Are there any vibrating pager systems in place to assist known hearing impaired users? If not, are there management procedures in place to address egress of hearing impaired people?

  Yes

  No

  N/A

• Are there adequately sized and positioned refuge areas in place for those unable to negotiate stairs (for buildings provided with lifts)?

  Yes

  No

  N/A

• Are refuge areas provided with a two way communication system or are there appropriate management procedures in place?

  Yes

  No

  N/A

• Are specialist evacuation chairs in place with sufficient quantities, appropriate locations and with staff trained in their use and/or; are there any evacuation standard fireman’s lifts?

  Yes

  No

  N/A

• Is signage and way-finding sufficient to enable for those with learning difficulties?

  Yes

  No

  N/A

• Has consideration been given to visually impaired adequately lit escape routes etc

  Yes

  No

  N/A

• Are stairs and any single steps provided with handrails to both sides?

  Yes

  No

  N/A

• Do all final exits lead to a place of safety?

  Yes

  No

  N/A

• Can you expect the premises to be evacuated within the standard times for the type of construction?

  Yes

  No

  N/A

• Are fire instructions/notices clearly displayed throughout the premises?

  Yes

  No

  N/A

• Are all escape doors free from electro-mechanical door lock devices?

  Yes

  No

  N/A

• Where electronic/electrical door control devices are fitted do they meet the installation criteria given in BS 7273-4:2015?

  Yes

  No

  N/A

• Do entry control devices conform to the Category of Actuation for the purpose group that the particular premises/building currently operates within?

  Yes

  No

  N/A

• Is the emergency operation of the door lock stated by appropriate signage?

  Yes

  No

  N/A

• Have all persons in the assessment area received instructions on how the devices operate in the event of an emergency?

  Yes

  No

  N/A

• Other comments and hazards observed?

4.2 Measures to Limit Fire Spread

• Is compartmentation of a reasonable standard, based on standards?

  Yes

  No

  N/A

• Are cavity fire barriers provided within floor and suspended ceiling voids?

  Yes

  No

  N/A

• Is there reasonable limitation of linings that may promote fire spread?

  Yes

  No

  N/A

• Is there any use of composite (sandwich) panels or exposed PUR / PIR insulation material?

  Yes

  No

  N/A

• Is there correct use of fire resistant glazing where required? (This includes glazing adjacent to external escape stairs)

  Yes

  No

  N/A

• Are all vents and service ducts appropriately protected to prevent the spread of fire, heat and smoke?

  Yes

  No

  N/A

• Are fire doors provided with intumescent strips and smoke seals?

  Yes

  No

  N/A

• Unenclosed atrium/atria, stairs or other floor openings?

  Yes

  No

  N/A

• Other comments and deficiencies observed?

4.3 Emergency Escape Lighting

• Is emergency escape lighting installed to BS 5266-1/BS EN 50172 throughout?

  Yes

  No

  N/A

• Does the emergency lighting appear adequate in all areas?

  Yes

  No

  N/A

• Other comments and deficiencies observed?

4.4 Fire Safety Signs and Notices

• Is there a reasonable standard of fire safety signs and notices?

  Yes

  No

  N/A

• Have pictogram signs been used throughout?

  Yes

  No

  N/A

• Other comments and deficiencies observed?

4.5 Means of Giving Warning

• Is there a manually operated electrical fire alarm system?

  Yes

  No

  N/A

• Is automatic fire detection provided? If so, does the extent of automatic detection cover all critical areas?

  Yes

  No

  N/A

• Is there remote transmission of alarm signals?

  Yes

  No

  N/A

• Is the provision of call points adequate and are they appropriately located and clearly visible.

  Yes

  No

  N/A

• Is the alarm audible throughout the property?

  Yes

  No

  N/A

• Where the property is multi-tenanted, are the fire interconnected?

  Yes

  No

  N/A

• Is there a clearly visible zone chart adjacent to the fire alarm panel?

  Yes

  No

  N/A

• Are appropriate measures taken to reduce the number of false alarms?

  Yes

  No

  N/A

• Are visual fire alarm warnings provided in noisy areas such as plant rooms?

  Yes

  No

  N/A

• Other comments and deficiencies observed?

4.6 Manual Fire Extinguishing Appliances

• (Note: current practice discourages the provision and use of Hose Reels as this encourages building occupants to tackle fires.

• Are hose reels provided?

  Yes

  No

  N/A

• Is there reasonable provision of portable fire extinguishers?

  Yes

  No

  N/A

• Are the types of extinguishers provided appropriate?

  Yes

  No

  N/A

• Is there at least one extinguisher per floor or 200m² floor space?

  Yes

  No

  N/A

• Have employees been trained in the use of portable firefighting equipment?

  Yes

  No

  N/A

• Are fire blankets or dry powder extinguishers provided in kitchen areas?

  Yes

  No

  N/A

• Other comments and deficiencies observed?

4.7 Automatic Extinguisher Systems

• Are there any automatic extinguishing systems?

  Yes

  No

  N/A

• Are dry / wet risers provided?

  Yes

  No

  N/A

• Other comments and deficiencies observed?

4.8 Smoke Ventilation

• If required is there adequate manual or automatic smoke ventilation provision?

  Yes

  No

  N/A

• Other comments and deficiencies observed?

Area Risk Summary

• Overall Risk Score

  Low

  Medium

  High

• This section looks into management procedures implemented throughout the property ensuring that adequate training is provided to all staff, fire protection systems are adequately maintained and tested with regular building checks undertaken to assist the process as a whole.

5.1 Procedures and Arrangements

• Are appropriate fire procedures in place?

  Yes

  No

  N/A

• Are persons nominated (Fire Marshalls) to respond to fire and evacuation situations?

  Yes

  No

  N/A

• Are there clear procedures on calling the Fire and Rescue Service?

  Yes

  No

  N/A

• Is there appropriate liaison with the Fire and Rescue Service, where required?

  Yes

  No

  N/A

• Have fire assembly points been identified and are employees aware of them?

  Yes

  No

  N/A

• Are there routine in-house inspections of fire precautions (e.g. in the course of health and safety inspections)?

  Yes

  No

  N/A

• Are employees and visitors required to sign in when entering and leaving the premises?

  Yes

  No

  N/A

• Is there an appropriate roll call procedure?

  Yes

  No

  N/A

• Are fire safety procedures explained to visitors and contractors?

  Yes

  No

  N/A

• Is there a written emergency plan in place and is this considered adequate?

  Yes

  No

  N/A

• Other comments and deficiencies observed?

5.2 Staff Training

• Are all staff given instruction on induction?

  Yes

  No

  N/A

• Are all staff given periodic 'refresher training' at suitable intervals?

  Yes

  No

  N/A

• Are staff with specific responsibilities (e.g. Fire Marshalls) given additional training?

  Yes

  No

  N/A

• Have all disabled staff members been consulted and where agreed P.E.E.P’s been prepared?

  Yes

  No

  N/A

• Have standard P.E.E.P’s been prepared where reasonably be expected to visit the premises?

  Yes

  No

  N/A

• Are members of staff trained in the evacuation of disabled or mobility impaired persons?

  Yes

  No

  N/A

• Other comments and deficiencies observed?

5.3 Testing and Maintenance

• Is there adequate maintenance and upkeep of the workplace?

  Yes

  No

  N/A

• Is there weekly testing and six-monthly servicing of the fire detection and alarm system?

  Yes

  No

  N/A

• Are there monthly and annual testing routines for emergency lighting?

  Yes

  No

  N/A

• Is there annual maintenance of fire extinguishing appliances?

  Yes

  No

  N/A

• Are there six-monthly inspections and annual testing of the rising mains, where applicable?

  Yes

  No

  N/A

• Is there weekly testing and periodic inspection of the sprinkler installations, where applicable?

  Yes

  No

  N/A

• Are there routine checks of final exit doors and/or security fastenings?

  Yes

  No

  N/A

• Adequate maintenance of all work equipment?

  Yes

  No

  N/A

• Other relevant inspections or tests i.e. testing of lightning protection system?

  Yes

  No

  N/A

• Please describe the check process

  Yes

  No

  N/A

• Other comments and deficiencies observed?

5.4 Fire Drills and Records

• Note: It is recommended that fire drills undertaken include all employees.

• Are fire procedures regularly tested by undertaking fire evacuation drills?

  Yes

  No

  N/A

• Are these recorded with action taken on any fire drill inadequacies?

  Yes

  No

  N/A

• Are there appropriate records of fire drills?

  Yes

  No

  N/A

• Are there appropriate records of fire training?

  Yes

  No

  N/A

• Are there appropriate records of fire / site alarm tests?

  Yes

  No

  N/A

• Where applicable are there appropriate records of emergency lighting tests?

  Yes

  No

  N/A

• Other comments and deficiencies observed?

Area Risk Summary

• Overall Management Risk Score

  Low

  Medium

  High

Likelihood of a Fire

• 

• Subjective Fire Risk Rating

  Low

  Medium

  High

Consequences of a Fire

• 

• Subjective Harm Rating

  Slight Harm

  Moderate Harm

  Extreme Harm

Fire Matrix Rating

• Use the Fire Matrix to determine the Fire Risk Rating based on the two previous questions.

  

• Calculated Risk Value

  Negligible Risk

  Tolerable Risk

  Moderate Risk

  Substantial Risk

  Intolerable Risk

• 

• Name

• Signature

  Sign