HSE Self Assessment Checklist

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Location
  Address

POLICY (maximum score 14)

• 1. The company understands its responsibilities for H&S towards employees, customers, visitors and members of the public and has a clear, written policy for health and safety at work, signed, dated and communicated to all employees

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 2. The Directors regard health and safety of employees as an important business objective

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 3. The Directors are committed to continuous improvement in health and safety (reducing the number of injuries, cases of work-related ill health, and absences from work and accidental loss)

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 4. A named Director or Senior Manager has been given overall responsibility for implementing our Health and Safety policy

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 5. Our policy commits the Directors to preparing regular health and safety improvement plans and regularly reviewing the operation of our health and safety policy

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 6. Our policy includes a commitment to ensuring that all employees are competent to do their jobs safely and without risks to health

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 7. Our policy encourages the involvement of employees and safety representatives in the health and safety effort

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

Advice Section:

• For advice on H&S policies see Chapter 2 of HSG65 or page 2 of free leaflet INDG275 and http://www.hse.gov.uk/simple-health-safety/write.htm

• For advice re leadership see http://www.hse.gov.uk/leadership/smallbusinesses.htm

ORGANISING CONTROL (maximum score 8)

• 1. We have identified the people responsible for particular health and safety jobs including those requiring special expertise (e.g. our health and safety advisor)

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 2. Our company responsibilities for all aspects of health and safety have been defined and allocated to our managers, supervisors and team leaders

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 3. Our managers, supervisors and team leaders accept their responsibilities for health and safety and have the time and resources to fulfil them

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 4. Our managers, supervisors and team leaders know what they have to do to fulfil their responsibilities and how they will be held accountable

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

Advice Section:

• For advice on the essential elements of organisation control see page 17 of HSG65 and page 6 of ING275

ORGANISING COMMUNICATION (Maximum Score 14)

• 1. We provide clear information to people working on our site about the hazards and risks and about the risk control measures and safe systems of work (which is easily accessible in the relevant work area)

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 2. We discuss health and safety regularly and health and safety is on the agenda of management meetings and briefings

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 3. Our directors, managers and supervisors are open and approachable on health and safety issues and encourage their staff to discuss health and safety matters

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 4. Our Directors, Managers and Team Leaders communicate their commitment to health and safety through their behaviour and by always setting a good example

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 5. We provide clear information to persons working on behalf of the organisation (i.e contractors, visiting drivers) regarding site hazards and risks and about the control measures in place to protect them

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 6. We provide clear information to casual and irregular visitors to the site (i.e customers, school visits, auditors) regarding site hazards and risks and about the control measures in place to protect them

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 7. We have established clear feedback systems to customers on safety issues, such as drivers breaching traffic rules, climbing on loads, not wearing PPE etc

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

Advise section:

• For advice on communications see page 23 of HSG65 and page 6 of IND275

ORGANISING CO-OPERATION (Maximum Score 8)

• 1. We involve the workforce in preparing health and safety improvement plans, reviewing our health and safety performance, undertaking risk assessments, preparing safety-related rules and procedures, investigating incidents and problem solving

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 2.We consult our employees and employee safety representatives on all issues that affect health and safety at work

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 3. We have an active health and safety committee that is chaired by the appropriate Director or Senior Manager and on which employees from all departments are represented

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 4. For contractors and employment agencies whose employees work on our site, we have arrangements for cooperating and coordinating on health and safety matters

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

Advise section:

• For advice organising co-operation see page 22 of Chapter 3 of HSG65 and page 6 of INDG275

• For worker involvement and consultation see also:

• http://www.hse.gov.uk/involvement/index.htm

• http://hse.gov.uk/simple-health-safety/consult.htm

ORGANISING COMPETENCE

• 1. We have a system for ensuring that all our employees, including managers, supervisors and temporary staff, are adequately instructed and trained

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 2. We have assessed the experience, knowledge and skills needed to carry out all tasks safely

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 3. We have a system for ensuring that people doing particularly hazardous work or exposed to hazardous situations have the necessary training, experience and other qualities to carry out the work safely

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 4. We have arrangements for gaining access to specialist advice and help when we need it

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 5. We have systems for ensuring that competence needs are identified and met whenever we take on new employees, promote or transfer people or when people take on new health and safety responsibilities e.g. when we restructure or reorganise

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 6. We have systems for the selection of contractor companies and their personnel entering our organisation. Before contracts are agreed upon we ensure they have the right level of technical and safety competence

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 7. We have systems for ensuring that competence needs are identified and met whenever we take on contracted or agency personnel and we have systems to assess the individual can carry out tasks safely

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

Advise section:

• For advice on competence see page 22 of Chapter 3 of HSG65 and page 6 of INDG275

• For training see also:http://www.hse.gov.uk/simple-health-safety/provide.htm

• For competent advice: http://www.hse.gov.uk/simple-health-safety/decide.htm

• and http://www.hse.gov.uk/business/competent-advice.htm

PLANNING AND IMPLEMENTING (Maximum Score 52)

• 1. We have a system for identifying hazards, assessing risks and deciding how they can be eliminated or controlled

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 2. We have a system for planning and scheduling health and safety improvement measures and for prioritising their implementation depending on the nature and level of risk

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 3. We have arrangements for agreeing measurable health and safety improvement targets with our managers and supervisors

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 4. Our arrangements for purchasing premises, plant, equipment and raw materials and for supplying our products take health and safety into account at the appropriate stage, before implementation of the plan or activity

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 5. We take proper account of health and safety issues when we design processes, equipment, procedures, systems of work and tasks

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 6. We have procedures for dealing with serious and imminent dangers and emergencies

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 7. We have health and safety rules and procedures covering the significant risks that arise in our day-to-day work activities including normal production, foreseeable abnormal situations and maintenance work

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 8. We set standards against which we can measure our health and safety performance

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 9. We have formally stipulated and agreed safety specifications for static plant and equipment used within our organisation, they include requirements to fit certain safety control devices as required i.e. interlock systems, guarding, e-stops etc

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 10. We have formally stipulated and agreed safety specifications for mobile plant and vehicles (whether owned, contract hired or leased) and they include requirements to fit certain safety devices as required i.e. reversing cameras, autosheeters

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 11. We have arrangements for dealing with unplanned / ad hoc work activities, in identifying the hazards, assessing the risks and deciding how they can be eliminated or controlled

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 12. We have arrangements for dealing with emergency situations, which includes assigning certain roles and responsibilities to persons

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 13. We have arrangements for managing work which is identified as having a particular high risk and requires stricter controls. The work is carried out against previously agreed safety procedures, a ‘permit-to-work’ system

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 14. We have arrangements for ensuring that unauthorised operation of plant and equipment is effectively prevented

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 15. We have arrangements for performing ‘Pre use’ safety checks on vehicles, plant and equipment assessed as requiring such an inspection

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 16. We have procedures and arrangements for dealing with defects / breakdowns which occur during the course of work

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 17. We have a system for identifying hazards associated with moving, locating and relocating plant / work equipment around site, including skips, containers etc

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 18. We have arrangements for routinely inspecting plant and equipment in accordance with the PUWER regulations

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 19. We have arrangements with competent persons to perform statutory inspections of plant and equipment i.e. in accordance with the LOLER and PSSR Regulations

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 20. We have designed and constructed our site to take into account traffic and pedestrian movements and we have controls in place to ensure each user has a safe route around site

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 21. We have arrangements for performing routine site inspections which includes traffic management and behavioural safety

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 22. We have procedures for maintaining good housekeeping standards to minimise the risk of slips and trips

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 23. We have controls in place to reduce the risk of falls from height (eg into / from skips) by avoiding at height movements and having a system of work that does not require access at height

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 24. We have a system for identifying Manual Handling hazards, assessing risks and deciding how they can be eliminated or controlled, and all relevant employees have been trained accordingly

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 25. We have arrangements for ensuring employees are made aware of (and are provided with) the personal protective equipment which has been assessed as being required for a particular work activity

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 26. We have ensured that welfare facilities provided are suitable and sufficient to the work environment and those who will be required to use them i.e. staff, visitors, contractors

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

Advice section:

• For advice on planning and implementing see Chapter 4 of HSG65 and page 7 of IND275

• http://www.hse.gov.uk/simple-health-safety/manage.htm

• http://www.hse.gov.uk/simple-health-safety/workplace.htm

• http://www.hse.gov.uk/simple-health-safety/firstaid.htm

• http://www.hse.gov.uk/work-equipment-machinery/index.htm

MEASURING PERFORMANCE (Maximum score 14)

• 1. We have arrangements for monitoring progress with the implementation of our health and safety improvement plans and for measuring the extent to which the targets and objectives set under those plans have been achieved

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 2. We have arrangements for active monitoring (i.e. checking) to ensure that our control measures are working properly, our health and safety rules and procedures are being followed and the health and safety standards we have set for ourselves are being met

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 3. We have arrangements for reporting and investigating accidents, incidents, near misses and hazardous situations

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 4. Where the arrangements in 2 and 3 above show that controls have not worked properly, our health and safety rules or procedures have not been followed correctly or our safety standards have not been met we have systems to identify the reasons why performance was substandard and where necessary we use disciplinary procedures

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 5. We have arrangements for analysing the causes of any potentially serious events so as to identify the underlying root causes including causes arising from shortcomings in our safety management system and safety culture

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 6. We have arrangements for measuring customer satisfaction in relation to safety of the products, services and activities we provide

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 7. We have arrangements to ensure supervisors continue to check that information, instruction and training has been fully understood by staff and continues to be taken on and used

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

Advice section:

• For advice on measuring performance see Chapter 5 of HSG65 and page 9 of INDG275

AUDITING & REVIEWING PERFORMANCE (Maximum Score 16)

• 1. We have regular audits of our safety management system carried out by competent external auditors or competent auditors employed by our company who are independent of the department they are auditing

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 2. We use the information from performance monitoring and audits to review the operation of our safety management system and our safety performance

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 3. We regularly review how well we have met the objectives in our health and safety improvement plans and whether we have met them in the agreed timescales

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 4. We analyse the information from performance measurement and use it to identify future improvement targets and to identify particular causes of accident, ill health or poor control of risk, to target for future risk reduction effort

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 5. We formally review our risk assessments annually and as required by certain events i.e. changes in operation, site layout, new purchases, new developments or following an accident or incident on site

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 6. We analyse the information from customer safety breaches and use it to identify future improvement targets and to identify particular causes of accidents, near misses to target for future risk reduction effort

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 7. We analyse the information from plant and equipment breakdown / maintenance records to identify patterns of deterioration (cause analysis)

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

• 8. We periodically review the site layout to take account of changes in work activities, traffic type, volume and circulation

  fully Met (2)

  Partially Met (1)

  Not at all met (0)

Advice section:

• For advice on auditing and reviewing see Chapter 6 of HSG65 and page 10 of INDG275

Results

Organising co-operation

• Date exercise carried out

  Date

• Date to repeat exercise