Inspect

• Name of Centre

• Address of Centre

• Inspector

• Organisation

  Department

  QTS

• Type of accommodation

  State Owned

  Commercial

• Independent Living Details

  Select Independent living own door units (e.g. apartments) Independent living communal facilities No independent living facilities

  • Independent living own door units (e.g. apartments)
  • Independent living communal facilities
  • No independent living facilities

• Date of inspection

  Date

• Time of Arrival

  Date

• Time of Departure

  Date

• Contractor

• Manager

• Who deputises for manager in his/her absence

• Telephone Number

• Current Contracted Capacity

• Current capacity on day of inspection

• Current centre profile

  Single

  Double

  Families

  Other

• HSE Area

• Public Health Nurse

• DSP/CWO Name

• Name of environmental health officer

• Local fire officer

• Local fire station

• Is centre certified by any quality management system (IE. Q-Mark, ISO)?

• Date of last certification

  Date

• Copy of Certification

  Media

• Has the following been made available for inspection?

  Official Register

  Menu Cycle

  All of the above

• Staffing List

  Media

• Is 24-hour supervision provided

  Yes

  No

  N/A

• Roster Available

  Yes

  No

  N/A

• Is security provided by external company

  Yes

  No

  N/A

• If yes, please provide company name here

• Does centre have CCTV?

  Yes

  No

  N/A

• Is there a list of emergency numbers available in the manager's office?

  Yes

  No

  N/A

• Are first aid kits available?

  Yes

  No

  N/A

• Where are the first aid kits?

• Number of first aid kits

• Who is responsible for first aid restocking? How often are they checked?

• Have the following been provided? : Defibrillators

• Have the staff been trained to use this?

  Yes

  No

  N/A

• Have the following been provided? : Adrenalin/Epi Pens

• Have the staff been trained to use this?

  Yes

  No

  N/A

• Type of heating in this centre. Please choose.

  Gas

  Electricity

  Oil

  Solid Fuel

• Do residents have control of the heating in their own bedrooms?

  Yes

  No

  N/A

• If no, please give details of program times

• Are residents provided with house rules on arrival

  Yes

  No

  N/A

• How are house rules explained?

• How are house rules displayed?

  On Display Board

  In Rooms

• Are residents issued with key/card to their own bedroom?

  Yes

  No

  N/A

• Are residents issued with key/card for the main door?

  Yes

  No

  N/A

• Are visitors allowed?

  Yes

  No

  N/A

• What are the visiting times?

• Is there storage facilities for valuables?

  Yes

  No

  N/A

• Are period products available free of charge?

  Yes

  No

  N/A

• How are the period products distributed?

• Are contraceptives supplied?

  Yes

  No

  N/A

• Are nappies/baby wipes/baby lotions provided?

  Yes

  No

  N/A

• Are toiletries provided?

  Select Soap Shower Gel Shampoo Conditioner

  • Soap
  • Shower Gel
  • Shampoo
  • Conditioner

• What are the arrangements to replenish them?

  Daily

  Weekly

  Quarterly

  Monthly

• Is there a procedure to report maintenance issues?

  Yes

  No

  N/A

• Is there a maintenance reporting book?

  Yes

  No

  N/A

• Managers of accommodation for asylum seekers are mandated persons under children first act 2015. Their names should be publicly displayed including the fact that there are mandated persons.

• Does the centre have a child safeguarding statement?

  Yes

  No

  N/A

• Can you specify the method used for their self-declaration?

• Is the CSS completed using a risk assessment for that centre?

  Yes

  No

  N/A

• Can you specify the method used for their self-declaration?

• is the CSS publicly displayed?

  Yes

  No

  N/A

• Can you specify the method used for their self-declaration?

• Are measures in place to inform staff & visitors of IPAS Child Protection Policy?

  Yes

  No

  N/A

• Do visitors sign a declaration agreeing to adhere to the child protection policy?

  Yes

  No

  N/A

• Where was the declaration held?

• Are there notices on public display, giving name & contact details of designated liaison person?

  Yes

  No

  N/A

• Have designated persons received Tusla approved children first training?

  Yes

  No

  N/A

• Are noticed prominently displayed regarding parental supervision of children?

  Yes

  No

  N/A

• Has a HACCP system been implemented?

  Yes

  No

  N/A

• Has the premises been inspected by an environmental health officer?

  Yes

  No

  N/A

• Date of last visit?

  Date

• Are residents consulted regarding menu/dietary requests?

  Yes

  No

  N/A

• Describe food provided for children's packed lunches. N/A if independent living/shop available.

• Where is infant formula stored?

• How is infant formula stored?

• Are tea/coffee/drinking water/snacks available outside meal times?

  Yes

  No

  N/A

• What food/snacks are available after hours or when kitchen is closed?

• Where are the snacks located and how are they accessed?

• Are meals available for new arrivals/residents who arrive late or residents travelling on official business or residents fasting during Ramadan?

  Yes

  No

  N/A

• If it's independent living, you can skip this section

• Are the following available?

  Select Drinking Water Steriliser Kettles Fridge (for bottles or EBM* formula) *Expressed breast milk Bottle Warmers Microwave

  • Drinking Water
  • Steriliser
  • Kettles
  • Fridge (for bottles or EBM* formula) *Expressed breast milk
  • Bottle Warmers
  • Microwave

• Are these facilities available 24 hours a day?

  Yes

  No

  N/A

• Is there a dedicated room provided for breast feeding?

  Yes

  No

  N/A

Are the following available to residents?

• Space available for residents with disabilities and limited mobility

• Computers with internet access

• WiFi

• DVD player

• Computer games

• Snooker Table

• Pool Table

• Table tennis table

• Board games

• Newspapers

• Books

• Toys/games for children

• Private room for meetings, visitors, events of significance and study

• Non-denominational space available for religious practice and worship

• Dedicated child friendly, play and recreation facilities

• Creche

• Is there a bus service provided?

  Yes

  No

  N/A

• What is the frequency of the service? Please provide a timetable.

Is there a specific TV System in Place?

• Sky Ireland

• Saorview

• Virgin Media Ireland

• Eir TV

• Vodafone TV

• RTE Player

• TV Player

• Are residents allowed to erect satellite dishes?

  Yes

  No

  N/A

• Are laundry facilities available in the centre? (Washing Machine & Dryer)

  Yes

  No

  N/A

• Do they appear to be in working order?

  Yes

  No

  N/A

• If no, what service is provided?

• Who launders towels and bedlinen?

  Residents

  Staff

  Others

• What procedures are in place for the exchange of towels and bed linen at the centre?

• What procedures are in place for ironing boards and irons?

• How is washing powder/tablets supplied?

• Hours laundry open?

• Are the cleaning materials and equipment provided by management for residents?

  Yes

  No

  N/A

• What are the procedure for residents to access vacuum cleaners, brushes & other cleaning equipments?

• What arrangements are in place if rooms are not cleaned sufficiently by residents?

Are the following available or on display?

• Complaint Form

• Accident/Incident Procedure

• HSE Breastfeeding posters (If applicable)

• Gym notices (child safety - if applicable)

• IOM Voluntary Return Poster

• Anti Human-Trafficking Poster

• 'No to violence & harrassment' Poster

• Covid-19 Posters

• You should record the last 2 entries on the fire register for each of the following sections

1. Emergency Lighting Inspection Schedule

• Inspected By (Company Name/Position)

• Date :

  Date

• Comments:

• Inspected By (Company Name/Position)

• Date :

  Date

• Comments:

2. Fire alarm/carbon monoxide & detection system inspection schedule

• Inspected by (company name/position)

• Date

  Date

• Ok?

  Yes

  No

  N/A

• Defects

• Remedial Action Taken

  Yes

  No

  N/A

• Inspected by (company name/position)

• Date

  Date

• Ok?

  Yes

  No

  N/A

• Defects

• Remedial Action Taken

  Yes

  No

  N/A

3. Fire fighting equipment inspection schedule (include all fire extinguishers, hose reels and fire blankets)

• Inspected by (company name/position)

• Date

  Date

• Ok?

  Yes

  No

  N/A

• Defects

• Remedial Action Taken

  Yes

  No

  N/A

• Inspected by (company name/position)

• Date

  Date

• Ok?

  Yes

  No

  N/A

• Defects

• Remedial Action Taken

  Yes

  No

  N/A

4. Fire exit doors/means of escape inspection schedule

• Inspected by (company name/position)

• Date

  Date

• Ok?

  Yes

  No

  N/A

• Defects

• Remedial Action Taken

  Yes

  No

  N/A

• Inspected by (company name/position)

• Date

  Date

• Ok?

  Yes

  No

  N/A

• Defects

• Remedial Action Taken

  Yes

  No

  N/A

5. Fire drill procedure inspection schedule

• Number of staff involved in drill

• Date

  Date

• No. of residents present/evacuated

• Evacuation Time

• Comments

• Number of staff involved in drill

• Date

  Date

• No. of residents present/evacuated

• Evacuation Time

• Comments

6. Staff induction and trainin (fire safety)

• Job description

• Course

• Instructor

• Duration

• Date

  Date

• Job description

• Course

• Instructor

• Duration

• Date

  Date

7. Fire exits, emergency lighting, smoke alarms, fire notices (in corridors & common areas)

• Are fire exits clear from obstructions?

  Yes

  No

  N/A

• Are they unlocked?

  Yes

  No

  N/A

• Are fire exits clearly posted throughout the building?

  Yes

  No

  N/A

• Are all fire doors kept closed?

  Yes

  No

  N/A

• Are emergency lighting and smoke alarms visible and in working order?

  Yes

  No

  N/A

• N/A if independent living

• Which meal was sampled?

• Was there a vegetarian/vegan options

  Yes

  No

  N/A

• Give details of this option:

• Give details of this option:

• Were there ethnic dishes available, etc?

  Yes

  No

  N/A

• Give details of this option:

• Give details of this option:

• Was fresh foods available for infants? (As per HSE Infant Feeding Guidelines)

  Yes

  No

  N/A

• In your opinion, does the food on offer appear to provide a good variety?

  Yes

  No

  N/A

• Did inspection take place during ramadan?

  Yes

  No

  N/A

• If yes, please outline arrangements for provision of meals outside of normal mealtimes, (medical or other appointments, etc)

• Is there enough seating for residents present to sit down and eat their lunch?

  Yes

  No

  N/A

• Are residents consulted in relation to the menu?

  Yes

  No

  N/A

• Frequency of consultation?

  Select Daily Weekly Monthly Quarterly Yearly N/A

  • Daily
  • Weekly
  • Monthly
  • Quarterly
  • Yearly
  • N/A

• Has the manager shown you HACCP certificates for chefs?

  Yes

  No

  N/A

• Was the fridge temperature showing as being between 1°C to 5°C?

  Yes

  No

  N/A

• Did you see evidence that the fridge temperature is recorded daily?

  Yes

  No

  N/A

• Was the freezer temperature showing as being -18°C or below?

  Yes

  No

  N/A

• Did you see evidence that freezer temperature is recorded daily?

  Yes

  No

  N/A

• Are dry food stuffs stored on shelving? (All dry goods should be stored off the ground)

  Yes

  No

  N/A

• Has it been demonstrated to you that cooked food is at the temperature above 72°C?

  Yes

  No

  N/A

• Is the temperature recorded for all food services? (Lunch & Dinner)

  Yes

  No

  N/A

• Is there a record of daily cleaning of kitchen, food service and dining areas?

  Yes

  No

  N/A

• Have you seen a record of periodic deep clean of all floors, under and behind cookers/fridges etc?

  Yes

  No

  N/A

• Are bins with waste food covered/lidded?

  Yes

  No

  N/A

• Are fly screens present on windows and doors into kitchen?

  Yes

  No

  N/A

• Is the food hall onsite?

  Yes

  No

  N/A

• Is the till system in place electronic points of sale?

  Yes

  No

  N/A

• If no, please outline arrangements

• Are the relevant certification (Halal Meats) in place or On Display?

  Yes

  No

  N/A

• Is there appropriate storage ; shelving, cold storage, dry storage?

  Yes

  No

  N/A

• Were the points value of the items clearly displayed?

  Yes

  No

  N/A

• Is the area generally clean?

  Yes

  No

  N/A

• Visual check:<br>Have you noticed any issues requiring attention? <br><br>(products in date, fresh food, ethnic food, halal food, variety available, suitable range of food) products, toiletries and cleaning materials.)

  Yes

  No

  N/A

• If yes, to any issues please give detail:

• Do food products available in the food hall reflect the reasonable needs of the different ethnic groups; e.g. The provision of halal food for muslim residents, the provision of food for gluten free, vegetarian, vegan residents, etc.?

  Yes

  No

  N/A

• If no, please give details

• Please spot check 3 items to ensure correct points value is being applied. Please provide details of items scanned.

• Space available for residents with disabilities and limited mobility?

  Yes

  No

  N/A

• Is the exterior (including grounds, carpark, access gates) of the centre in good condition?

  Yes

  No

  N/A

• Are there any dedicated child friendly play and recreation facilities outdoor?

  Yes

  No

  N/A

• All bedrooms will be inspected and the inspection report will detail. Resident’s consent should be sought prior to entering the room.
  
  1. Any issues that need to be addressed should be noted. Please include bedroom number/issue/fault/complaint from resident.
  2. Inspector to ensure no more than 3 residents per room except in the case of families.
  3. Ask the resident if they are happy with their room, and if they have anything they would like to report.

• How often are bedrooms inspected?

  Select Daily Weekly Monthly Quarterly Yearly N/A

  • Daily
  • Weekly
  • Monthly
  • Quarterly
  • Yearly
  • N/A

• Who cleans the bedroom?

  Residents

  Staff

  Others

• How often do staff clean the bedrooms?

  Select Daily Weekly Monthly Quarterly Yearly N/A

  • Daily
  • Weekly
  • Monthly
  • Quarterly
  • Yearly
  • N/A

• What arrangements are in place if rooms are not cleaned sufficiently by residents?

• Is the area generally clean?

  Yes

  No

  N/A

• If no, please give details:

• Visual Check : Have you noticed any issues requiring attention?

  Yes

  No

  N/A

• If yes, please give details:

• · Fire notices on display
  · Fire blanket present
  · Carbon monoxide alarm
  · Smoke alarm
  · Windows
  · Doors
  · Bathrooms (mould/damp)
  · No obstructions to fire exits
  · Tv
  · Confirm residents have no complaints or issues
  · For own door accommodation, please check residents have been provided with the following: delph, cutlery, pots, pans, kettle, cooking appliances/utensils.
  · Inspector to ensure no more than 3 residents per room except in the case of families.
  · Inspector should ensure individual rooms are allocated to residents with specific requirements ( health, disability, sexual orientation, gender identity, etc)
  · All rooms are lockable.
  · Inspectors should ensure that bedrooms contain, beds, wardrobe/chest of drawers and lockable units.
  · Central storage area for large items, eg, suitcases.
  · Inspector to ensure no bunk beds unless requested or persons under the age of 15.
  · Please check residents have been provided with pillows, duvets, blankets, bed sheets and towels. (minimum of 2 sets)

• Bedroom/Apartment Number that needs attention - Comment and Upload Photos

• Please ensure that no personal information or information that could lead to the identification of an individual is recorded in this section.

• If you were approached by any residents regarding general/personal issues while in the centre please outline the details below:

• If you were approached by any members of staff regarding general/personal issues while in the centre please outline the details below:

• If you were approached by any other persons regarding general/personal issues while in the centre please outline the details below:

• Name of centre

• Address

• Contractor

• Date of inspection

  Date

• Issues