Traceability of Raw materials and Packed Product
Raw Materials: CFMSR V2 31.3 Traceability Procedures; BRC V8 3.9.1; SQF Ed 8 2.6.2; BRC V8 3.9.3; WSEP V2 6.3.2; CFMSR V2 31.5 Traceability and Mass Balance Exercise; BRC V8 188.8.131.52; BRC V8 3.9.4; WSEP V2 6.3.2
CFMSR V2 31.3 Traceability Procedures; BRC V8 3.9.1; SQF Ed 8 2.6.2 - The site shall be able to trace all raw material product lots (including food contact packaging- caps and labels) from its suppliers through all stages of processing and dispatch to its customers and vice versa.
Identification of raw materials, including primary packaging, processing aids, intermediate products, part used materials, finished products and materials pending investigation, shall be adequate to ensure traceability.
Ensure raw material/packaging batch codes are recorded on entry to site (MO-018-A Incoming Goods Log) , and on mix sheets.
Packaging batch codes (including lids/labels) must be recorded on filling machine day sheets.
All dairy ingredients purchased from an external supplier must be accompanied by a Transfer Certificate that has all required information. This includes liquid and dry components.
Review filed certificates for last 6 months.
BRC V8 184.108.40.206 - The company shall ensure that its suppliers of raw materials and primary packaging have an effective traceability system.
Where a supplier has been approved based on a questionnaire, instead of certification or audit, verification of the suppliers traceability system shall be carried out on first approval and then at least every 3 years.
This is a Corporate function - most suppliers are GFSI certified.
Each individual raw material and its supplier must be identifiable. All raw material (including packaging) must be forward traceable through all stages of the process to a product.
Traceability - General Information: BRC V8 3.9.3; WSEP V2 6.3.2; CFMSR V2 31.5 Traceability and Mass Balance Excercise
BRC V8 3.9.3; WSEP V2 6.3.2; CFMSR V2 31.5 Traceability and Mass Balance Excercise - The site shall test the traceability system across the range of product groups to ensure traceability can be determined from the supplier of raw material (including primary packaging) to the finished product and vice versa, including mass balance check.
The traceability test shall include a summary of the documents that should be referenced during the test, and clearly show the links between them. The test shall occur at a predetermined frequency, at a minimum annually, and results shall be retained. Traceability should be achievable within 4 hours
BRC V8 3.9.4; WSEP V2 6.3.2 - Traceability of rework shall be maintained.
All work in progress material must be traceable forwards and backwards
CFMSR V2 30.1, 30.5 Identity Preserved, Provenance, Assured Claims on products (Organic, Lactose Free);
Systems of traceability, identification, and segregation of raw materials, rework, WIP, and finished products shall be in place to ensure that all claims relating to provenance or assured status can be substantiated.
Includes Organic, Lactose Free, etc.
Suppliers shall conduct an annual mass balance and traceability exercise to verify the chain of custody of the identity preserved claims.
Where on pack claims are made about the provenance, assured, or identity preserved, the status of each batch of raw material shall be verified and records maintained.
ANNUAL MASS BALANCE/TRACEABILITY exercise FOR IDENTITY PRESERVED, PROVENANCE or assured status (e.g. Organic, Lactose Free).
CFMSR V2 30.5.1 Traceability of Product Claims - The supplier shall maintain traceability records to substantiate claims including:
• purchasing records,
• traceability of raw material usage, and
• final packaging records.
THE SITE SHALL UNDERTAKE AND RECORD MASS BALANCE CHECKS AT LEAST EVERY 6 MONTHS FOR ANY ON PACK CLAIMS.
CFMSR V2 31.1.1 Bulk Storage - Where sites have bulk storage on site (silos, tanks, bulk mixing) and the site operates a system of topping up with each delivery, the site must be able to demonstrate this in their traceability challenge.
For example; the site is aware of balance within tank prior to filling with new delivery and information relating to both deliveries is part of the trace.
CFMSR V2 31.2 Decanting - When decanting opened ingredients into containers, the traceability details shall be labelled onto the container.
Where materials are decanted into containers, these must be completely emptied before another batch of materials is added to the container (i.e. not ‘topped up’).
Containers used for decanting shall not be recycled containers from other raw materials.
WSEP V2 6.3.3 - All Woolworths labelled finished product (including packaging) must be backwards traceable through all stages of the process to all raw materials and inputs used.
All WW finished product must be traceable through the product distribution chain until delivered to a Woolworths Ltd store or distribution centre.
Do one Traceability exercise on a Woolworths product annually. Can be done as part of the annual Mock Recall process.
CFMSR V2 31.4 Traceability and Mass Balance - Coles - The site must be able to demonstrate that traceability and mass balance procedures work effectively by completing traceability / mass balance challenges minimum six monthly, on raw materials, primary /food contact packaging, and finished products - includes processing aids, rework, and WIP, QA samples and product wasted or destroyed.
Coles require traceability/mass balance excercises 6 monthly – on a raw material, packaging and finished product.
One exercise can be done as part of the annual Mock Recall.
The site should retain all records, and not just summarised outcomes, as evidence of completing traceability tests.
Approved Arrangement Checklist Schedule 8 Clause 4.1 & 4.2 - The system in place at the establishment must be such that full Production Records are kept, enabling trace back to the lot of food & ingredients including:
• A description of the food;
• Quantity in the lot;
• Unique lot identity;
• Date of production;
• Full details of all inputs (ingredients)
• Trace back to the supplier of ingredients; and
Explanation of codes and ciphers used. The auditor will check production records for completeness and where farm milk is received at the establishment, product must be able to be traced back to the tanker run/s used to produce the batch.
Where re-work product is blended into a batch of product it must be traceable to its original batch. Ingredients must be traceable in both non reworked and reworked product
Aldi QMS 2.12 - An annual Mock Recall using an Aldi branded product is required.
This is an internal activity and Aldi shall not be contacted.
Records of Mock Recalls shall be maintained and available at audit.
Traceability of Packed Product: CFMSR V2 31.1 General Traceability; WSEP V2 6.3.3, 6.3.4 - Procedures must be in place to enable traceability of product from a finished pack back to all processes involved in the manufacture including the raw materials, processing aids, work in progress, rework, and primary / food contact packaging used, including caps and labels. ( Review MO-044 Product Rework Procedure, point 8 - Traceability of Rework). Full quantity checks must be included to demonstrate full reconciliation. All product must be traceable through information on both the retail sale unit and the shipper packaging. Use a Coles or Woolworths product for this exercise Use MO-018-B for White Milk and MO-018-C for Thickened Cream Woolworths Requirement - the traceability system must be internally audited at a minimum frequency of 12 monthly across the groups of products produced or handled. The internal audit must: - test the system both forwards and backwards − incorporate a mass- balance check
Records WSEP V2 6.3.5
Traceability records must be maintained throughout the storage and delivery process up to receipt at Woolworths.