Information
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
S1 Results of previous audit
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Q1.1 - Have the non conformances from the previous audit been resolved?<br>
S2 - Company Safety Policy
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2.1 All employees understand their duties and responsibilities as set out in the relevant Corporate Procedure and signatures have been obtained from all employees indicating receipt of a copy of the procedure.<br>
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2.2 Is there evidence that the policy is reviewed at Safety Development Group Meetings to ensure compliance with its contents?
S3 - Emergency Plan
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3.1 The site has an emergency plan which is less than 3 years old and includes emergency contact numbers.<br><br><br><br><br><br><br><br><br>
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3.2 The site emergency plan includes a list of significant hazards or situations that might arise and the actions to be taken.
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3.3 The emergency plan has up-to-date drawings of the site indicating the location of mains services serving the site including the location of fire fighting and first aid equipment and the position of emergency shut-off valves for fuel, etc. around the site.<br>
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3.4 The emergency plan has been distributed to a named circulation and is updated and distributed when there are any changes that affect its content
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3.5 Peoples response to emergency scenarios have been recorded to prove the effectiveness of the plan.
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3.6 The emergency services have been informed of site hazards/position of emergency shut-off valves, etc.<br>
S4 - Health and Safety Law Notice Boards
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4.1 The Health & Safety Law Notice is on display on the noticeboard and is checked as part of a regular inspection regime to ensure that it remains legible.<br><br>
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4.2 A copy of the current Employers Liability Insurance Policy is displayed on site.
S5 - Safety Development Teams
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5.1 Safety Development Team meetings are held on a regular basis, at least 8 per year for manufacturing locations and at least 4 per year at other locations.<br><br><br><br><br><br>
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5.2 The issues raised during meetings are effectively minuted (date, action, etc) and action plans are raised where applicable to deal with such issues.
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5.3 Committee members are a combination of union and non-union representatives where applicable.
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5.4 Procedures are in place to ensure that employees wanting to become safety committee members are able to do so.
S6 - First Aid
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6.1 There are sufficient first aiders/appointed persons to cover all shifts if necessary and their names and contact details are clearly identified on all major notice boards.
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6.2 First aid kits are distributed around the site or held by trained individuals in all areas identified as requiring them. The kits contain at least the minimum requirements as determined in the Regulations.
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6.3 The requirement for a first aid treatment room has been assessed, and where it is deemed necessary, suitable equipment has been provided. The room is regularly cleaned, maintained, easily accessible and clearly sign-posted.
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6.4 First aid boxes or kits are checked to ensure the contents meet the HSE recommended list (Amended July 2011) and replenished on a monthly basis and these checks are recorded.
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6.5 Current training certificates are held on file.<br><br>
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6.6 First Aiders have access to accident report forms, of which they complete the relevant section.
S7 - RIDDOR
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7.1 Are procedures in place to ensure that reportable accidents and dangerous occurrences get reported, even when upper management are absent from site?<br>
S8 - Contractors
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8.1 Are only contractors who appear on the 'Approved List' employed (except for unplanned events)?<br>
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8.2 Are all contractor's employees/sub contractors given an induction before working on site?
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8.3 Do contractors supply a written safe system of work and method statement for carrying out work safely?
S9 - Risk Assessment
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9.1 Is there evidence that all risk assessments are reviewed at a timescale determined by Corporate Procedure or when changes on site affect the original assessments?
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9.2 Is there evidence that all employees have been informed about the hazards that could affect their health and safety?
S10 - Safe Working Procedures
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10.1 Are copies of the site procedures available to be viewed by all employees?
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10.2 Are procedures in place to review Site Procedures on a regular basis?
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10.3 Are all employees training in the site procedures for tasks relevant to them and these records are held on file?
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10.4 Are observations carried out and recorded to ensure site procedures are being followed?
S11 - Substances
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11.1 Are data sheets held for all substances on site that could be hazardous to health and controls are in place to ensure that all data sheets are received for all new substances on site?
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11.2 Have risk assessments been carried out and put on to Envoy for all substances in use on site, including procedures for dealing with potential situations such as spillages?
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11.3 Have all employees received training on COSHH and the safe working procedures covering the use of substances hazardous to health, with signed training records completed?
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11.4 Are COSHH assessments regularly reviewed to take into account changes in substance use or exposure potential, or in any case at least every 5 years?
S12 - Local Exhaust Ventilation
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12.1 Have employees received instruction in the correct use of the LEV?
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12.2 Are procedures in place to ensure LEV units receive regular cleaning and maintenance with faulty systems reported and repaired as required?
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12.3 Are defects identified by the Insurance Inspector rectified and retested if required?
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12.4 Do the LEV systems have flow indicators?
S13 - Water Systems
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13.1 Have water systems at risk from legionella contamination/ proliferation been identified and risk assessments and schematic diagrams of such water systems has been produced?<br><br>
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13.2 Where applicable, are water systems regularly inspected and tested to ensure the effectiveness of any controls, with such tests recorded?
S14 - Personal Protective Equipment
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14.1 Are requirements for PPE determined by risk assessment?
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14.2 Is a register kept for the issue of PPE and a signature obtained for complex items?
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14.3 Have all employees received training on PPE?
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14.4 Are bservations carried out and recorded on a weekly basis to ensure employees are utilising PPE?
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14.5 Are adequate storage facilities provided for PPE?
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14.6 Has RPE fit testing been completed for all employees who may use such equipment?
S15 - Manual Handling
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15.1 Have assessments been carried out and recorded on Envoy for all manual handling operations for which a potential injury has been identified?<br>
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15.2 Have the risks associated with manual handling been eliminated or reduced, with control measures put in place as necessary?
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15.3 Are assessments reviewed at least every 3 years where no changes are apparent?<br>
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15.4 Has manual handling training or information has been provided for all employees to ensure that safe manual handling procedures can be adopted by them for the tasks they undertake? <br>
S16 - Confined Space Working
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16.1 All confined spaces on site have been identified and risk assessments carried out and entered on to Envoy. The assessments take into account ease of access/egress and the task being performed. <br><br><br> 16.4 Where applicable equipment used to reduce the risk of injury when entering or working within confined spaces has been inspected, tested and <br><br>
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16.2 Where practicable controls have been put in place to eliminate the need to enter confined spaces.
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16.3 Where practicable controls have been put in place to reduce the risk of injury when entering/working in confined spaces.
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16.4 Where applicable equipment used to reduce the risk of injury when entering or working within confined spaces has been inspected, tested and calibrated.
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16.5 An emergency plan is in place.
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16.6 All employees who enter confined spaces/work in confined spaces have been given information, instruction or training in confined space working.
S17 - Display Screen Equipment
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17.1 VDU assessments have been completed for all workstations and these have been entered on to Envoy.<br>
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17.2 Controls have been implemented to reduce the risk of harm that could be associated with the use of display screen equipment.
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17.3 All VDU users have received information regarding the potential hazards and risks associated with display screen work and the ways of reducing such risks associated with the use of VDU’s.
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17.4 Procedures are in place to ensure that employees understand how to obtain corrective eyewear.
S18 - Fire Assessments
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18.1 Fire risk assessments have been carried out and entered on to Envoy covering both buildings and hot work activities
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18.2 Controls to reduce the risk of injury/property damage due to fire have been put in place.
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18.3 The fire risk assessment is reviewed at least every three years.
S19 - Fire Alarm Tests
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19.1 Fire alarm tests are carried out and recorded weekly, using a different call point each time, with any faults recorded.
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19.2 Faults identified with the systems are actioned as necessary.
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19.3 The fire alarm system is included on a regular planned maintenance programme.
S20 - Fire Drills
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20.1 Fire drills are carried out every 6 months or yearly as required and all drills are recorded.
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20.2 Fire assembly points are clearly marked up and fire drill procedures are displayed on notice boards.
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20.3 All people on site have been included in a fire drill within the last year.
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20.4 All people on site have received training or information on fire drill procedures.
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20.5 An adequate number of trained fire marshals are available on site.
S21 - Fire Extinguishers
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21.1 The site has extinguisher cover based on the requirements of the fire certificate or the result of risk assessment.
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21.2 Extinguishers are examined by a competent person at least once per year.
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21.3 Extinguishers are visually inspected on a monthly basis to determine their condition
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21.4 Notices are in place detailing fire extinguisher types/colours.
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21.5 A procedure is in place to ensure fire extinguishers are replaced are required.
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21.6 All employees have received general training on fire extinguisher use.
S22 - Fixed Installation Testing
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22.1 Are panels marked up correctly showing feed and supply details with circuit drawings available? <br>
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22.2 Are all panels clearly marked with either an identification number, code, or label which can be used to verify that it has been tested?<br>
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22.3 Have tests been carried out within the last 3 years (5 years offices) and remedial work has been completed? <br>
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22.4 Have additional circuits have been added to the plan for inclusion in future tests?
S23 - Portable Electrical Appliances
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23.1 Are all portable electrical appliances (PEA’s) tested regularly according to their type, use, etc and a register of these tests held? <br>
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23.2 Where portable appliance testing is carried out by employees, has suitable training been given to those employees? <br>
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23.3 Is equipment provided for portable appliance testing is regularly calibrated in accordance with the manufacturer’s instructions?<br>
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23.4 Are employees have been given information regarding the safe use of PEA’s?
