• Internal Safety, Health, Environmental and Quality Audit

  • Department

  • Conducted on

  • Auditor

  • Audit team

  • undefined

Element 1: Premises and Housekeeping

Element 1.11 Building and floors

  • Objective:
    To ensure building and floors are in sound condition that will eliminate or reduce injuries or losses that occur due to damage to buildings and floors.

  • 1.11.1 Ceilings in good state of repair

  • 1.11.2 Walls and support columns in sound condition and numbered?

  • 1.11.3 Doorways, Doors and frames in sound condition

  • 1.11.4 Floors and tiles in sound condition

  • 1.11.5 Roadways and walkways in sound condition

  • 1.11.6 All windows in tact, undamaged and in good condition?

  • 1.11.7 All ablutions cleaned daily, free of smells and pests?

  • 1.11.8 Toilet paper, hand towels and hand soap available?

  • 1.11.9 Canteens and kitchens clean, insect free and in a good hygienic state?

  • 1.11.10 Walls clean and undamaged?

  • 1.11.11 No smoking in offices, canteens, and/ or store rooms?

  • 1.11.12 Windows, Roof and floors in good condition. Where there is damge. Have a job card been opened?

  • Reference:
    1) Occupational Health and OSHAct No. 85 of 1993, Environmental Regulations No. 6., National Building
    2) H&S Representative Inspection Sheet

Element 1.12 Lighting natural and artificial

  • Objective:
    To introduce a system to ensure that lighting is maintained in compliance with legal requirements and to provide for the safety and health of the employee.

  • 1.12.1 Sufficient lighting as per survey requirements

  • 1.12.2 Physical condition of lighting; in good repair and clean

  • 1.12.3 Lighting maintenance and repair actioned. JC opened

  • 1.12.5 Appropriate visibility to ensure equipment and employees can be seen

  • 1.12.6 Sufficient Natural and Artificial lighting?

  • Reference:
    1) Occupational Health and Safety Act (Act No. 85 of 1993), Environmental Regulations for Workplaces No. 3 and Schedule of minimum levels of illumination.
    2) H&S Representative Inspection Sheet.
    3) Occupational Hygiene Risk Assessment.

Element 1.13 Ventilation

  • Objective: To ensure adequate work environment stressors ventilation in all work environments, maintain airflow and the reduction of exposure levels to dust, fumes, smoke or gasses, to acceptable occupational exposure limit.

  • 1.13.1 Ventilation systems adequate as determined by surveys and included in maintenance programme

  • 1.13.2 Extractor fans working?

  • 1.13.3 Are there sufficient extractor fans?

  • Reference:
    1) OHS Act (85 of 1993): Regulations for Hazardous Chemical Substances, General Safety Regulations 9 (2) (a), and Environmental Regulation no. 5.
    2) H&S Representative Inspection Sheet.
    3) Occupational Hygiene Risk Assessment.

Element 1.21 Aisles, Storage and Demarcation

  • Objective: To ensure well-planned and demarcated roads, walkways, work and storage areas.

  • 1.21.1 Floors demarcated and sign posted and all areas covered

  • 1.21.2 Demarcation adhered to and walkways unobstructed. Employees are aware of demarcation meaning

  • 1.21.3 Demarcation completed under all electrical switchgear

  • Reference:
    1) Occupational Health and SHE Act No. 85 of 1993, Environmental Regulations for Workplaces No. 6.
    2) H&S Representative Inspection Sheet

Element 1.22 Stacking and Storage Practices

  • Objective: To store material and tools in an orderly manner on a steady and level basis that will be able to carry the mass and to leave sufficient space between and above the material for service equipment and sprinkler systems, if applicable.

  • 1.22.1 Responsible person appointed to ensure stacking is safe

  • 1.22.2 Stacks are neat, stable and controlled; shelves able to with stand weight and stacks erected as per stacking standard

  • 1.22.3 Storage: Cupboards and Shelves are neat and tidy and placement of articles not hazardous

  • 1.22.4 Maximum stacking height of a stack exceed 3 times its smaller base dimension?

  • Maximum stacking height of Coils does not exceed 3 high?

  • Chocks used to secure coils? Where coils are stacked ontop of each other are they chained up?

  • Are all products/ material stored squarely within lines?

  • Stacking Inspections completed?

  • Reference:
    1) Occupational Health and SHE Act No. 85 of 1993, General Safety Regulations No. 8.
    2) H&S Representative Inspection Sheet

Element 1.23 Factory or Warehouse tidy

  • Objective: To ensure that the plant and yard is free of superfluous and unused material and equipment.

  • 1.23.1 Factory/Warehouse free of superfluous material and workstations kept tidy

  • 1.24.2 Material/ Product stored in demarcated storage areas?

  • 1.23.3 Weeds present?

  • Reference:
    1) Occupational Health and OSHAct No. 85 of 1993, General Safety Regulations No. 8.
    2) H&S Representative Inspection Sheet.

Element 1.24 Waste Management

  • Reference:
    1) Occupational Health and OSHAct No. 85 of 1993, Environmental Regulations for Workplaces No. 6.
    2) H&S Representative Inspection Sheet

  • Objective: To provide an adequate number of fit-for-purpose waste bins and to ensure that bins are emptied regularly by the relevant department or contractor.

  • 1.24.1 Is provision made for the minimization of waste and recycling

  • 1.24.2 Separate and sufficient bins provided for waste and clearly identified

  • 1.24.3 All bins colour coded and waste areas demarcated?

  • All bins stored in demarcated areas?

  • 1.24.4 Are all bins clean?

  • 1.24.5 Does all bins have lids?

  • Are all Waste companies registered with the relevant authorities?

Element 1.25 Colour Coding

  • Objective: To standardise colour coding of plant and pipelines to ensure proper identification of specific contents, purpose or risk.

  • 1.25.1 Colour code applied throughout the factory; piping, electrical and emergency stop

  • 1.25.2 Colour Coding for the Lifting equipment inspection frequency used and chart displayed?

  • Reference:
    1) SABS 0140 - 1978 Colour coding of plant and pipelines
    2) H&S Representative Inspection Sheet.


  • 1.12.1 Is product identification present? ( in the form of tags, job cards and/ or marked?)

  • 1.12.2 Is inspection or rejection tags used and present?

  • 1.12.3 Is job cards avaialble?

  • 1.12.4 Is special instructions on job cards followed? If so can material certificates be verified?

  • 1.12.5 Are all required equipment/ instruments calibrated at least once a year? ( If so can it be verified <br> through a sticker or calibration certificate?)

  • 1.12.6 Training records available? (Does the HOD have copies?)

  • 1.12.7 Manufactoring Objectives available and displayed?

  • 1.12.8 Could 3 Process risks be identified by the HOD?

Element 2: Mechanical, Electrical and Personal Safeguarding

Element 2.10 Machine maintenance

  • Objective: To ensure an adequate maintenance system that will ensure effective operation of plant and equipment.

  • 2.10 Adequate maintenance system to ensure critical machines are in good working order

  • 2.11 All machine operators received training and is the training up to date?

  • 2.12 All machine operators trained on machine cleaning and is records up to date?

  • 2.13 Are all machines clean?

  • 2.14 Are all machines free from oil leaks?

Element 2.11 Machine guarding

  • Objective: To effectively prevent employees from coming into contact with moving parts of machinery or equipment which could cause physical harm.

  • 2.11 All machines are adequately guarded; v-drives, chains, nip points, shaft ends, gears, rotating shafts, pits.

  • 2.12 Are any defective, damaged or missing machine guards reported and job cards opened?

  • Reference:
    1) General Machinery Regulations no. 3 & 6
    2) H&S Representative Inspection Sheet.

Element 2.12 Lock-out System

  • Objective: The lockout and zero energy concepts are applied to prevent unexpected release of energy, by machinery or equipment under repair, being installed or inspected.

  • 2.12.1 Procedure in place for lock out or tag out; prevention of operating machines currently being repaired or that are faulty

  • 2.12.2 Relevant equipment provided with lock facilities

  • 2.12.3 Lock out system applied as per procedure

  • 2.14.3 All staff performing lockouts received training and is training up to date?

  • Reference:
    1) Electrical Machinery Regulations no. 4 & 5
    2) H&S Representative Inspection Sheet.

Element 2.13 Labeling of electrical switchgear and critical valves

  • Objective: To ensure that all equipment is labeled or identified to prevent incidents e.g. damage to equipment, injury to personnel and business interruption.

  • 2.13.1 All isolators and contact breakers labelled permanently on front and rear

  • 2.13.2 All critical valves identified and marked as well as open and shut directions clearly marked

  • All areas in front of Distributions boards clear and demarcated?

  • Reference:
    1) Electrical Machinery Regulations no. 5 & 6
    2) H&S Representative Inspection Sheet.

Element 2.14 Ladders, elevated platforms, Lifting equipment and stairs

  • Objective: To ensure safe access to any work area. All ladders, stairs and walkways are maintained in a safe working condition.

  • 2.14.1 All ladders, stairs, handrails, trench covers and ramps in good condition?

  • 2.14.2 Ladders are numbered, on register and checked

  • 2.14.3 Conditions of ropes, slings, chains, hooks, eyebolts good?

  • Are all Safety harnesses in good condition, inspected monthly and not expired?

  • Is the Safety harness the right size and type for the work process?

  • Are all scaffolding erected and inspected by a competent person before use?

  • Are all staff working at heights trained to do so?

  • Where life lines, anchors or any other form of fall protection or fall arrest equipment required in place? And do they conform the the legal specifications?

  • 2.14.4 Labeling & load Rating (in metric units) SWL displayed on lifting equipment?

  • 2.14.5 All operators Competent to operate cranes?

  • 2.14.6 Clearways and load movements control?

  • Does all crane hooks have safety latches?

  • Are all break motor covers and covers of other electrical components secured/ reinforced? ( cannot fall cause head injuries)

  • Are the breaks on the cranes working?

  • Are the cranes inspected daily before use?

  • Are defects identified during hte crane inspection immediately reported? Job card opened and submitted?

  • Annual load tests completed on all lifting equipment?

  • Are all other lifting devices, such as towers, man cages, etc. load tested and are the SWL marked on it?

  • 2.14.7 All stairways fitted with at least one handrail

  • 2.14.8 All forklift drivers competent to operate forklift?

  • Are forklifts inspected daily?

  • 2.14.9 All forklift and lifting attachments/ devices in good conditions?

  • Are forklift tyres in good condition?

  • Are the hooter/ horn working?

  • Are all components of the Battery cars in good working condition and they do not pose any safety risk?

  • Are both crane operators and forklift drivers in possession of a valid license?

  • Reference:
    1) General Safety Regulations no. 13
    2) H&S Representative Inspection Sheet.
    3) Driven Machinery Regulations

Element 2.16 Portable gas containers

  • Reference:
    1) Pressure Equipment Regulations
    2) H&S Representative Inspection Sheet.

  • Objective: To ensure all pressurised vessels are stored and maintained in a safe working condition, and not used for purposes other than which they were intended for.

  • Flammable, toxic and Oxygen (or any Oxidizer) shall be separated from each other by a distance of at least 3 meters, or by a non-combustible barrier at least 1.5 meters high with a fire resistance rating of at least 30 minutes. Inert gases (Argon, Nitrogen, Helium, Carbon Dioxide), since they are chemically inert and compatible with all other gases, may be used within the separation distance.

  • 2.16.1 Are all portable gas cylinders in good condition?

  • 2.16.2 Gas Cylinders correctly stored, on register and flashback arresters fitted where relevant?

  • 2.16.3 Are all staff assigned to do hot work, trained and competent to do so?

  • 2.16.4 Outdoor storage clear of dry vegetation and combustible materials for a minimum distance of 4.5 meters?

  • 2.16.5 Cylinders stored outside shall not be placed on the ground (earth) or on surfaces where water can accumulate?

  • 2.16.6 Cylinders not stored near elevators, loading platforms, gangways, or under operating cranes, or other areas where they can be damaged by falling objects.

  • 2.16.7 Cylinders not be exposed to temperatures in excess of 51.6C?

  • 2.16.8 Smoking and open flames shall not be permitted in Oxygen and flammable gas storage areas or within 6 meters of such areas?

  • 2.16.9 Are all cylinders secured, and cannot fall over?

  • 2.16.10 Are work areas and welding bays free from combustible material or any items that can burn or start a fire?

  • 2.16.11 No food, clothing or any other personal item in work area?

Element 2.17 Hazardous chemical substances control

  • Reference:
    1) Hazardous Chemicals Substances Regulations
    2) H&S Representative Inspection Sheet.

  • Objective: To introduce a system to control hazardous substances through its life cycle.

  • 2.17.1 Inventory of all HCS kept up to date and available

  • Chemicals Disposed off Safely and in line with applicable regulations?

  • 2.17.2 Person designated to control HCS

  • 2.17.3 MSDS available for all chemicals used

  • 2.17.5 Employees working with HCS trained and made aware of hazards

  • 2.17.6 Is a spill kit available and used? And contaminated items disposed of correctly?

  • 2.17.7 Are bund wall or any other form of spill containment in place?

Element 2.18 Motorized equipment checklists and licensing

  • Objective: To maintain all vehicles in condition of good order to ensure safe operation on authorised trips only. To ensure that only competent and properly authorised persons are allowed to drive vehicles.

  • 2.18.1 Condition of vehicles and equipment in good condition

  • 2.18.2 Checklist completed by driver/operator

  • 2.18.3 All drivers and operators trained for operating

  • Reference:
    1) Driven Machinery Regulations
    2) H&S Representative Inspection Sheet.

Element 2.21 Portable Electrical Equipment

  • Objective: To ensure that electrical equipment is in a safe working condition.

  • 2.21.1 All single and three phase equipment in good condition

  • 2.21.2 All equipment identified,on a register and inspected

  • 2.21.3 Power outlets, plugs, leads/ extension cords in good condition?

  • 2.21.4 No exposed electrical wires?

  • 2.21.5 Main switch/circuit breakers accessible?

  • 2.21.6 Switches/fuses/circuit breakers labelled?

  • 2.21.7 RMP rating indicated at bench grinders, etc?

  • 2.21.8 Are all electrical equipment stored properly?

  • Reference:
    1) Electrical Machinery Regulations
    2) H&S Representative Inspection Sheet.

Element 2.30 Handtools (Hammers, Cutting knives, Trolleys)

  • Objective: To ensure that hand tools are always in 100 % safe condition.

  • 2.30.1Condition of hand tools checked?

  • 2.30.2 Correct type being used?

  • 2.30.3 Tools cleaned and stored properly?

Element 2.40 Personal Protective Equipment

  • Reference:
    1) General Safety Regulations No. 2
    2) H&S Representative Inspection Sheet.

  • Objective: To ensure that quality PPE is procured and used by staff, where needed.

  • 2.40.1 PPE issue records and training kept on file

  • 2.40.2 Correct type of PPE used?

  • 2.40.3 PPE worn and maintained properly?

  • 2.40.4 PPE available and in good condition?

  • 2.40.5 Eye wash station available if required?

Element 2.50 Notices and signs - Electrical, mechanical and safety

  • Objective: To maintain a control system to ensure that notices / signs complying with the relevant statutory requirements are displayed in order to inform employees of potential hazards.

  • 2.50.1 Signs and notices displayed as per required standards and are clearly visible

  • 2.50.2 All staff understand the meaning of signage displayed on site and in their areas? Training done and records kept?

  • Reference:
    1) OHSAct: EMR 4, GAR 13, ERW 5 & 7, DMR 8, GSR 2 & 3 & 4, HCSR 8, FR 2 & 4
    2) H&S Representative Inspection Sheet.

Element 3: Management of Fire and Other Emergency Risk

Element 3.01 Management of fire and emergency risks

  • Objective: To manage a system to ensure that fire risks are identified assessed and risk reduction plans are in place.

  • 3.01.2 Adequate number of fire extinguisher equipment provided and adequately located

  • 3.01.3 Emergency Evacuation Map available?

  • 3.01.4 Emergency exits unobstructed and unlocked. Ready should an emergency occur

  • 3.01.5 Emergency Contact list avialable?

  • Reference:
    1) OHSAct: Environmental Regulations for Workplaces 9, General Safety Regulations 4 & 9
    2) H&S Representative Inspection Sheet.

Element 3.02 Fire equipment accessible and visible

  • Objective: To ensure that fire-extinguishing equipment can be clearly observed, found, reached and handled in case of emergencies.

  • 3.02.1 Locations of fire extinguishers indicated as well as type

  • 3.02.2 Keep clear areas demarcated and enforced by the HOD's, foreman/ supervisors. No obstructions and equipment easily accessible?

  • Reference:
    1) OHSAct: Environmental Regulations for Workplaces 9.
    2) H&S Representative Inspection Sheet.

Element 3.04 Maintenance of Fire protection equipment

  • Objective: To introduce a maintenance system that will keep all fire-extinguishing equipment in good working order.

  • 3.04.1 Equipment monthly inspected by an appointed department fire fighter/ warden?

  • 3.04.2 Annual maintenance carried out? Service date indicated on equipment

  • 3.04.3 Service provider registered and trained?

  • Reference:
    1) OHSAct: Pressure Equipment Regulations.
    2) H&S Representative Inspection Sheet.

Element 3.05 Storage of chemicals

  • Objective: To ensure safe storage and handling of flammable or explosive materials.

  • 3.05.2 Chemical holders clearly labelled and stacked neatly in storage area

  • 3.05.3 Are there Spill kits and drip trays available?

  • 3.05.4 Chemicals stored in appropriate containers

  • 3.05.5 All all staff exposed to hazardous chemicals properly trained?

  • 3.05.6 All staff handling or working with hazardous chemicals wear the correct PPE?

  • 3.05.7 Are all MSDS's available?

  • 3.05.8 Are all staff working with the hazardous chemical trained on the MSDS and first aide measures?

  • Reference:
    1) OHSAct: General Safety Regulations 4.
    2) H&S Representative Inspection Sheet.

Element 3.06 Emergency alarm system

  • Objective: To inform / notify all employees of emergency situations like fires, explosions, bomb threats and to initiate emergency response.

  • 3.06.1 Alarm sound is unique and can be heard in all areas

  • 3.06.2 Back up alarm independant of main electricity supply and tested regularly

  • 3.06.3 Are all staff aware of the sound of the fire siren?

  • Reference:
    1) SABS 0400 National building regulations (Part T)
    2) H&S Representative Inspection Sheet.

Element 3.07 Fire Fighting Drill and Instruction

  • Objective: To ensure adequate numbers of trained and competent fire teams, to be available to respond to emergencies fast and effective, in order to minimise consequential losses.

  • 3.07.1 Fire team appointed in writing and adequate to risk

  • 3.07.2 Evacuation Procedures available and all staff trained?

  • 3.07.3 Fire drills done at least once a year?

  • 3.07.4 Pictures displayed of Emergency teams and communicated to all staff?

  • Reference:
    1) H&S Representative Inspection Sheet.
    2) Ekurhuleni Bylaws

Element 4: Incident Recording and Investigation

Element 4.11 SHE Incident records

  • Objective: To maintain a control system to ensure that all incidents are recorded.

  • 4.11.1 All injuries reported to an appointed and trained first aider?

  • 4.11.2 All incidents investigated using the Incident Analysis Report by the investigation team as prescribed by the procedure (MSM-P011.11)?

  • 4.11.3 All all near misses also reported and investigated?

  • Are there a follow up on open actions from Incidents/ near misses?

  • 4.13.1 Incident data and statistics communicated to SHE Committee and Top Management?

  • Reference:
    1) H&S Representative Inspection Sheet.
    2) General Administrative Regulations 6

Element 5: Organisational Management

Element 5.02 Health and Safety Risk assessment

  • Reference:
    1) H&S Representative Inspection Sheet.
    2) OHSAct 8(2)(d)

  • Objective: Systematic approaches, whereby, SHE risks can be identified, and assessed, in order to implement effective prevention strategies.

  • 5.02.1 Risk assessment conducted and includes all activities

  • 5.02.2 All Baseline Risk assessments reviewed and updated annually?

  • 5.02.3 Are all relevant parties present during the review process? (HOD, team leader, SHE rep)

  • 5.02.4 Risk register completed after the Baseline Risk Assessment, communicated and displayed where <br> relevant? Records kept?

  • 5.02.5 Are baseline risk assessments updated as soon as there any any changes to processes, procedures, staff, equipment and/ or tools?

Element 5.12 SHE Representatives

  • Objective: To maintain a system whereby employees who are familiar with the workplace are appointed in terms of OHS Act to perform monthly SHE inspections as part of their normal duties.

  • 5.12.1 SHE Representatives appointed (ratio 1:50) and trained by external training institution and appointed?

  • 5.12.3 SHE Representatives are familiar with hazards in their area and inspections are completed and submitted monthly?

  • 5.12.4 Are all SHE rep attending the SHE committee meeting?

  • 5.12.5 Are all SHE reps aware of their functions and responsibilities?

  • 5.12.6 Monthly SHE rep inspections done in each department?

  • Reference:
    1) OHSAct No. 17 & 18

Element 5.15 First Aider and health facilities

  • Reference:
    1) General Safety Regulations No. 3

  • Objective: To maintain a control system to ensure that adequate first aid facilities are maintained.

  • 5.15.1 First aid boxes provided for each departmen/unit and stocked as per Legislation GSR

  • Names and photo's of first aiders displayed on boxes

  • First aiders trained by external institution and appointed?

Element 5.50 SHE Safe Operating Procedures

  • Objective: To provide a system for the identification and analysis of tasks and the development of procedures for the safe performance of work.

  • 5.50.1 SOP's written for hazardous tasks and displayed

  • 5.50.2 SOP's followed and adhered to

  • 5.50.3 All staff trained on relevant SOP's and records kept?

  • 5.50.4 Regular PJO/PTO conducted? And SOP's updated if needed?

  • Reference:
    1) OHSAct 8

Sign-off of Audit Report

  • Date and Time of Audit

  • Number of Findings

  • Number of Repeat Findings

  • Lead Auditor Signature

  • Auditee Signature

  • Safety Representative Signature

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