Internal SHEQ Compliance Audit v01

• Internal Safety, Health, Environmental and Quality Audit

• Department

• Conducted on

  Date

• Auditor

• Audit team

• undefined

Element 1: Premises and Housekeeping

Element 1.11 Building and floors

• Objective:
  To ensure building and floors are in sound condition that will eliminate or reduce injuries or losses that occur due to damage to buildings and floors.

• 1.11.1 Ceilings in good state of repair

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 1.11.2 Walls and support columns in sound condition and numbered?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 1.11.3 Doorways, Doors and frames in sound condition

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 1.11.4 Floors and tiles in sound condition

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 1.11.5 Roadways and walkways in sound condition

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 1.11.6 All windows in tact, undamaged and in good condition?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 1.11.7 All ablutions cleaned daily, free of smells and pests?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 1.11.8 Toilet paper, hand towels and hand soap available?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 1.11.9 Canteens and kitchens clean, insect free and in a good hygienic state?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 1.11.10 Walls clean and undamaged?

  Compliant

  Non-Compliant

  N/A

• 1.11.11 No smoking in offices, canteens, and/ or store rooms?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 1.11.12 Windows, Roof and floors in good condition. Where there is damge. Have a job card been opened?

  Compliant

  Non-Compliant

  N/A

• Reference:
  1) Occupational Health and OSHAct No. 85 of 1993, Environmental Regulations No. 6., National Building
  Regulations.
  2) H&S Representative Inspection Sheet
  
  

Element 1.12 Lighting natural and artificial

• Objective:
  To introduce a system to ensure that lighting is maintained in compliance with legal requirements and to provide for the safety and health of the employee.

• 1.12.1 Sufficient lighting as per survey requirements

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 1.12.2 Physical condition of lighting; in good repair and clean

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 1.12.3 Lighting maintenance and repair actioned. JC opened

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 1.12.5 Appropriate visibility to ensure equipment and employees can be seen

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 1.12.6 Sufficient Natural and Artificial lighting?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Reference:
  1) Occupational Health and Safety Act (Act No. 85 of 1993), Environmental Regulations for Workplaces No. 3 and Schedule of minimum levels of illumination.
  2) H&S Representative Inspection Sheet.
  3) Occupational Hygiene Risk Assessment.
  
  

Element 1.13 Ventilation

• Objective: To ensure adequate work environment stressors ventilation in all work environments, maintain airflow and the reduction of exposure levels to dust, fumes, smoke or gasses, to acceptable occupational exposure limit.
  

• 1.13.1 Ventilation systems adequate as determined by surveys and included in maintenance programme

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 1.13.2 Extractor fans working?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 1.13.3 Are there sufficient extractor fans?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Reference:
  1) OHS Act (85 of 1993): Regulations for Hazardous Chemical Substances, General Safety Regulations 9 (2) (a), and Environmental Regulation no. 5.
  2) H&S Representative Inspection Sheet.
  3) Occupational Hygiene Risk Assessment.
  
  

Element 1.21 Aisles, Storage and Demarcation

• Objective: To ensure well-planned and demarcated roads, walkways, work and storage areas.
  

• 1.21.1 Floors demarcated and sign posted and all areas covered

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 1.21.2 Demarcation adhered to and walkways unobstructed. Employees are aware of demarcation meaning

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 1.21.3 Demarcation completed under all electrical switchgear

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Reference:
  1) Occupational Health and SHE Act No. 85 of 1993, Environmental Regulations for Workplaces No. 6.
  2) H&S Representative Inspection Sheet
  
  

Element 1.22 Stacking and Storage Practices

• Objective: To store material and tools in an orderly manner on a steady and level basis that will be able to carry the mass and to leave sufficient space between and above the material for service equipment and sprinkler systems, if applicable.
  

• 1.22.1 Responsible person appointed to ensure stacking is safe

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 1.22.2 Stacks are neat, stable and controlled; shelves able to with stand weight and stacks erected as per stacking standard

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 1.22.3 Storage: Cupboards and Shelves are neat and tidy and placement of articles not hazardous

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 1.22.4 Maximum stacking height of a stack exceed 3 times its smaller base dimension?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Maximum stacking height of Coils does not exceed 3 high?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Chocks used to secure coils? Where coils are stacked ontop of each other are they chained up?

  Compliant

  Non-Compliant

  N/A

• Are all products/ material stored squarely within lines?

  Compliant

  Non-Compliant

  N/A

• Stacking Inspections completed?

  Compliant

  Non-Compliant

  N/A

• Reference:
  1) Occupational Health and SHE Act No. 85 of 1993, General Safety Regulations No. 8.
  2) H&S Representative Inspection Sheet
  
  

Element 1.23 Factory or Warehouse tidy

• Objective: To ensure that the plant and yard is free of superfluous and unused material and equipment.
  

• 1.23.1 Factory/Warehouse free of superfluous material and workstations kept tidy

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 1.24.2 Material/ Product stored in demarcated storage areas?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 1.23.3 Weeds present?

  Compliant

  Non-Compliant

  N/A

• Reference:
  1) Occupational Health and OSHAct No. 85 of 1993, General Safety Regulations No. 8.
  2) H&S Representative Inspection Sheet.
  
  

Element 1.24 Waste Management

• Reference:
  1) Occupational Health and OSHAct No. 85 of 1993, Environmental Regulations for Workplaces No. 6.
  2) H&S Representative Inspection Sheet
  

• Objective: To provide an adequate number of fit-for-purpose waste bins and to ensure that bins are emptied regularly by the relevant department or contractor.
  

• 1.24.1 Is provision made for the minimization of waste and recycling

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 1.24.2 Separate and sufficient bins provided for waste and clearly identified

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 1.24.3 All bins colour coded and waste areas demarcated?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• All bins stored in demarcated areas?

  Compliant

  Non-Compliant

  N/A

• 1.24.4 Are all bins clean?

  Compliant

  Non-Compliant

  N/A

• 1.24.5 Does all bins have lids?

  Compliant

  Non-Compliant

  N/A

• Are all Waste companies registered with the relevant authorities?

  Compliant

  Non-Compliant

  N/A

Element 1.25 Colour Coding

• Objective: To standardise colour coding of plant and pipelines to ensure proper identification of specific contents, purpose or risk.
  

• 1.25.1 Colour code applied throughout the factory; piping, electrical and emergency stop

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 1.25.2 Colour Coding for the Lifting equipment inspection frequency used and chart displayed?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Reference:
  1) SABS 0140 - 1978 Colour coding of plant and pipelines
  2) H&S Representative Inspection Sheet.
  
  

1.12. QUALITY

• 1.12.1 Is product identification present? ( in the form of tags, job cards and/ or marked?)

  Compliant

  Non-Compliant

  N/A

• 1.12.2 Is inspection or rejection tags used and present?

  Compliant

  Non-Compliant

  N/A

• 1.12.3 Is job cards avaialble?

  Compliant

  Non-Compliant

  N/A

• 1.12.4 Is special instructions on job cards followed? If so can material certificates be verified?

  Compliant

  Non-Compliant

  N/A

• 1.12.5 Are all required equipment/ instruments calibrated at least once a year? ( If so can it be verified <br> through a sticker or calibration certificate?)

  Compliant

  Non-Compliant

  N/A

• 1.12.6 Training records available? (Does the HOD have copies?)

  Compliant

  Non-Compliant

  N/A

• 1.12.7 Manufactoring Objectives available and displayed?

  Compliant

  Non-Compliant

  N/A

• 1.12.8 Could 3 Process risks be identified by the HOD?

  Compliant

  Non-Compliant

  N/A

Element 2: Mechanical, Electrical and Personal Safeguarding

Element 2.10 Machine maintenance

• Objective: To ensure an adequate maintenance system that will ensure effective operation of plant and equipment.
  

• 2.10 Adequate maintenance system to ensure critical machines are in good working order

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 2.11 All machine operators received training and is the training up to date?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 2.12 All machine operators trained on machine cleaning and is records up to date?

  Compliant

  Non-Compliant

  N/A

• 2.13 Are all machines clean?

  Compliant

  Non-Compliant

  N/A

• 2.14 Are all machines free from oil leaks?

  Compliant

  Non-Compliant

  N/A

Element 2.11 Machine guarding

• Objective: To effectively prevent employees from coming into contact with moving parts of machinery or equipment which could cause physical harm.
  

• 2.11 All machines are adequately guarded; v-drives, chains, nip points, shaft ends, gears, rotating shafts, pits.

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 2.12 Are any defective, damaged or missing machine guards reported and job cards opened?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Reference:
  1) General Machinery Regulations no. 3 & 6
  2) H&S Representative Inspection Sheet.
  
  

Element 2.12 Lock-out System

• Objective: The lockout and zero energy concepts are applied to prevent unexpected release of energy, by machinery or equipment under repair, being installed or inspected.
  

• 2.12.1 Procedure in place for lock out or tag out; prevention of operating machines currently being repaired or that are faulty

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 2.12.2 Relevant equipment provided with lock facilities

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 2.12.3 Lock out system applied as per procedure

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 2.14.3 All staff performing lockouts received training and is training up to date?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Reference:
  1) Electrical Machinery Regulations no. 4 & 5
  2) H&S Representative Inspection Sheet.
  
  

Element 2.13 Labeling of electrical switchgear and critical valves

• Objective: To ensure that all equipment is labeled or identified to prevent incidents e.g. damage to equipment, injury to personnel and business interruption.
  

• 2.13.1 All isolators and contact breakers labelled permanently on front and rear

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 2.13.2 All critical valves identified and marked as well as open and shut directions clearly marked

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• All areas in front of Distributions boards clear and demarcated?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Reference:
  1) Electrical Machinery Regulations no. 5 & 6
  2) H&S Representative Inspection Sheet.
  
  

Element 2.14 Ladders, elevated platforms, Lifting equipment and stairs

• Objective: To ensure safe access to any work area. All ladders, stairs and walkways are maintained in a safe working condition.
  

• 2.14.1 All ladders, stairs, handrails, trench covers and ramps in good condition?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 2.14.2 Ladders are numbered, on register and checked

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 2.14.3 Conditions of ropes, slings, chains, hooks, eyebolts good?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Are all Safety harnesses in good condition, inspected monthly and not expired?

  Compliant

  Non-Compliant

  N/A

• Is the Safety harness the right size and type for the work process?

  Compliant

  Non-Compliant

  N/A

• Are all scaffolding erected and inspected by a competent person before use?

  Compliant

  Non-Compliant

  N/A

• Are all staff working at heights trained to do so?

  Compliant

  Non-Compliant

  N/A

• Where life lines, anchors or any other form of fall protection or fall arrest equipment required in place? And do they conform the the legal specifications?

  Compliant

  Non-Compliant

  N/A

• 2.14.4 Labeling & load Rating (in metric units) SWL displayed on lifting equipment?

  Compliant

  Non-Compliant

  N/A

• 2.14.5 All operators Competent to operate cranes?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 2.14.6 Clearways and load movements control?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Does all crane hooks have safety latches?

  Compliant

  Non-Compliant

  N/A

• Are all break motor covers and covers of other electrical components secured/ reinforced? ( cannot fall cause head injuries)

  Compliant

  Non-Compliant

  N/A

• Are the breaks on the cranes working?

  Compliant

  Non-Compliant

  N/A

• Are the cranes inspected daily before use?

  Compliant

  Non-Compliant

  N/A

• Are defects identified during hte crane inspection immediately reported? Job card opened and submitted?

  Compliant

  Non-Compliant

  N/A

• Annual load tests completed on all lifting equipment?

  Compliant

  Non-Compliant

  N/A

• Are all other lifting devices, such as towers, man cages, etc. load tested and are the SWL marked on it?

  Compliant

  Non-Compliant

  N/A

• 2.14.7 All stairways fitted with at least one handrail

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 2.14.8 All forklift drivers competent to operate forklift?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Are forklifts inspected daily?

  Compliant

  Non-Compliant

  N/A

• 2.14.9 All forklift and lifting attachments/ devices in good conditions?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Are forklift tyres in good condition?

  Compliant

  Non-Compliant

  N/A

• Are the hooter/ horn working?

  Compliant

  Non-Compliant

  N/A

• Are all components of the Battery cars in good working condition and they do not pose any safety risk?

  Compliant

  Non-Compliant

  N/A

• Are both crane operators and forklift drivers in possession of a valid license?

  Compliant

  Non-Compliant

  N/A

• Reference:
  1) General Safety Regulations no. 13
  2) H&S Representative Inspection Sheet.
  3) Driven Machinery Regulations
  

Element 2.16 Portable gas containers

• Reference:
  1) Pressure Equipment Regulations
  2) H&S Representative Inspection Sheet.
  
  

• Objective: To ensure all pressurised vessels are stored and maintained in a safe working condition, and not used for purposes other than which they were intended for.
  

• Flammable, toxic and Oxygen (or any Oxidizer) shall be separated from each other by a distance of at least 3 meters, or by a non-combustible barrier at least 1.5 meters high with a fire resistance rating of at least 30 minutes. Inert gases (Argon, Nitrogen, Helium, Carbon Dioxide), since they are chemically inert and compatible with all other gases, may be used within the separation distance.

• 2.16.1 Are all portable gas cylinders in good condition?

  Compliant

  Non-Compliant

  N/A

• 2.16.2 Gas Cylinders correctly stored, on register and flashback arresters fitted where relevant?

  Compliant

  Non-Compliant

  N/A

• 2.16.3 Are all staff assigned to do hot work, trained and competent to do so?

  Compliant

  Non-Compliant

  N/A

• 2.16.4 Outdoor storage clear of dry vegetation and combustible materials for a minimum distance of 4.5 meters?

  Compliant

  Non-Compliant

  N/A

• 2.16.5 Cylinders stored outside shall not be placed on the ground (earth) or on surfaces where water can accumulate?

  Compliant

  Non-Compliant

  N/A

• 2.16.6 Cylinders not stored near elevators, loading platforms, gangways, or under operating cranes, or other areas where they can be damaged by falling objects.

  Compliant

  Non-Compliant

  N/A

• 2.16.7 Cylinders not be exposed to temperatures in excess of 51.6C?

  Compliant

  Non-Compliant

  N/A

• 2.16.8 Smoking and open flames shall not be permitted in Oxygen and flammable gas storage areas or within 6 meters of such areas?

  Compliant

  Non-Compliant

  N/A

• 2.16.9 Are all cylinders secured, and cannot fall over?

  Compliant

  Non-Compliant

  N/A

• 2.16.10 Are work areas and welding bays free from combustible material or any items that can burn or start a fire?

  Compliant

  Non-Compliant

  N/A

• 2.16.11 No food, clothing or any other personal item in work area?

  Compliant

  Non-Compliant

  N/A

Element 2.17 Hazardous chemical substances control

• Reference:
  1) Hazardous Chemicals Substances Regulations
  2) H&S Representative Inspection Sheet.
  
  

• Objective: To introduce a system to control hazardous substances through its life cycle.
  

• 2.17.1 Inventory of all HCS kept up to date and available

  Compliant

  Non-Compliant

  N/A

• Chemicals Disposed off Safely and in line with applicable regulations?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 2.17.2 Person designated to control HCS

  Compliant

  Non-Compliant

  N/A

• 2.17.3 MSDS available for all chemicals used

  Compliant

  Non-Compliant

  N/A

• 2.17.5 Employees working with HCS trained and made aware of hazards

  Compliant

  Non-Compliant

  N/A

• 2.17.6 Is a spill kit available and used? And contaminated items disposed of correctly?

  Compliant

  Non-Compliant

  N/A

• 2.17.7 Are bund wall or any other form of spill containment in place?

  Compliant

  Non-Compliant

  N/A

Element 2.18 Motorized equipment checklists and licensing

• Objective: To maintain all vehicles in condition of good order to ensure safe operation on authorised trips only. To ensure that only competent and properly authorised persons are allowed to drive vehicles.
  

• 2.18.1 Condition of vehicles and equipment in good condition

  Compliant

  Non-Compliant

  N/A

• 2.18.2 Checklist completed by driver/operator

  Compliant

  Non-Compliant

  N/A

• 2.18.3 All drivers and operators trained for operating

  Compliant

  Non-Compliant

  N/A

• Reference:
  1) Driven Machinery Regulations
  2) H&S Representative Inspection Sheet.
  
  

Element 2.21 Portable Electrical Equipment

• Objective: To ensure that electrical equipment is in a safe working condition.
  

• 2.21.1 All single and three phase equipment in good condition

  Compliant

  Non-Compliant

  N/A

• 2.21.2 All equipment identified,on a register and inspected

  Compliant

  Non-Compliant

  N/A

• 2.21.3 Power outlets, plugs, leads/ extension cords in good condition?

  Compliant

  Non-Compliant

  N/A

• 2.21.4 No exposed electrical wires?

  Compliant

  Non-Compliant

  N/A

• 2.21.5 Main switch/circuit breakers accessible?

  Compliant

  Non-Compliant

  N/A

• 2.21.6 Switches/fuses/circuit breakers labelled?

  Compliant

  Non-Compliant

  N/A

• 2.21.7 RMP rating indicated at bench grinders, etc?

  Compliant

  Non-Compliant

  N/A

• 2.21.8 Are all electrical equipment stored properly?

  Compliant

  Non-Compliant

  N/A

• Reference:
  1) Electrical Machinery Regulations
  2) H&S Representative Inspection Sheet.
  
  

Element 2.30 Handtools (Hammers, Cutting knives, Trolleys)

• Objective: To ensure that hand tools are always in 100 % safe condition.

• 2.30.1Condition of hand tools checked?

  Compliant

  Non-Compliant

  N/A

• 2.30.2 Correct type being used?

  Compliant

  Non-Compliant

  N/A

• 2.30.3 Tools cleaned and stored properly?

  Compliant

  Non-Compliant

  N/A

Element 2.40 Personal Protective Equipment

• Reference:
  1) General Safety Regulations No. 2
  2) H&S Representative Inspection Sheet.
  
  

• Objective: To ensure that quality PPE is procured and used by staff, where needed.

• 2.40.1 PPE issue records and training kept on file

  Compliant

  Non-Compliant

  N/A

• 2.40.2 Correct type of PPE used?

  Compliant

  Non-Compliant

  N/A

• 2.40.3 PPE worn and maintained properly?

  Compliant

  Non-Compliant

  N/A

• 2.40.4 PPE available and in good condition?

  Compliant

  Non-Compliant

  N/A

• 2.40.5 Eye wash station available if required?

  Compliant

  Non-Compliant

  N/A

Element 2.50 Notices and signs - Electrical, mechanical and safety

• Objective: To maintain a control system to ensure that notices / signs complying with the relevant statutory requirements are displayed in order to inform employees of potential hazards.

• 2.50.1 Signs and notices displayed as per required standards and are clearly visible

  Compliant

  Non-Compliant

  N/A

• 2.50.2 All staff understand the meaning of signage displayed on site and in their areas? Training done and records kept?

  Compliant

  Non-Compliant

  N/A

• Reference:
  1) OHSAct: EMR 4, GAR 13, ERW 5 & 7, DMR 8, GSR 2 & 3 & 4, HCSR 8, FR 2 & 4
  2) H&S Representative Inspection Sheet.
  
  

Element 3: Management of Fire and Other Emergency Risk

Element 3.01 Management of fire and emergency risks

• Objective: To manage a system to ensure that fire risks are identified assessed and risk reduction plans are in place.

• 3.01.2 Adequate number of fire extinguisher equipment provided and adequately located

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 3.01.3 Emergency Evacuation Map available?

  Compliant

  Non-Compliant

  N/A

• 3.01.4 Emergency exits unobstructed and unlocked. Ready should an emergency occur

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 3.01.5 Emergency Contact list avialable?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Reference:
  1) OHSAct: Environmental Regulations for Workplaces 9, General Safety Regulations 4 & 9
  2) H&S Representative Inspection Sheet.
  
  

Element 3.02 Fire equipment accessible and visible

• Objective: To ensure that fire-extinguishing equipment can be clearly observed, found, reached and handled in case of emergencies.

• 3.02.1 Locations of fire extinguishers indicated as well as type

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 3.02.2 Keep clear areas demarcated and enforced by the HOD's, foreman/ supervisors. No obstructions and equipment easily accessible?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Reference:
  1) OHSAct: Environmental Regulations for Workplaces 9.
  2) H&S Representative Inspection Sheet.
  
  

Element 3.04 Maintenance of Fire protection equipment

• Objective: To introduce a maintenance system that will keep all fire-extinguishing equipment in good working order.

• 3.04.1 Equipment monthly inspected by an appointed department fire fighter/ warden?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 3.04.2 Annual maintenance carried out? Service date indicated on equipment

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 3.04.3 Service provider registered and trained?

  Compliant

  Non-Compliant

  N/A

• Reference:
  1) OHSAct: Pressure Equipment Regulations.
  2) H&S Representative Inspection Sheet.
  
  

Element 3.05 Storage of chemicals

• Objective: To ensure safe storage and handling of flammable or explosive materials.

• 3.05.2 Chemical holders clearly labelled and stacked neatly in storage area

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 3.05.3 Are there Spill kits and drip trays available?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 3.05.4 Chemicals stored in appropriate containers

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 3.05.5 All all staff exposed to hazardous chemicals properly trained?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 3.05.6 All staff handling or working with hazardous chemicals wear the correct PPE?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 3.05.7 Are all MSDS's available?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 3.05.8 Are all staff working with the hazardous chemical trained on the MSDS and first aide measures?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Reference:
  1) OHSAct: General Safety Regulations 4.
  2) H&S Representative Inspection Sheet.
  
  

Element 3.06 Emergency alarm system

• Objective: To inform / notify all employees of emergency situations like fires, explosions, bomb threats and to initiate emergency response.

• 3.06.1 Alarm sound is unique and can be heard in all areas

  Compliant

  Non-Compliant

  N/A

• 3.06.2 Back up alarm independant of main electricity supply and tested regularly

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 3.06.3 Are all staff aware of the sound of the fire siren?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Reference:
  1) SABS 0400 National building regulations (Part T)
  2) H&S Representative Inspection Sheet.
  
  

Element 3.07 Fire Fighting Drill and Instruction

• Objective: To ensure adequate numbers of trained and competent fire teams, to be available to respond to emergencies fast and effective, in order to minimise consequential losses.

• 3.07.1 Fire team appointed in writing and adequate to risk

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 3.07.2 Evacuation Procedures available and all staff trained?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 3.07.3 Fire drills done at least once a year?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 3.07.4 Pictures displayed of Emergency teams and communicated to all staff?

  Compliant

  Non-Compliant

  N/A

• Reference:
  1) H&S Representative Inspection Sheet.
  2) Ekurhuleni Bylaws
  
  

Element 4: Incident Recording and Investigation

Element 4.11 SHE Incident records

• Objective: To maintain a control system to ensure that all incidents are recorded.

• 4.11.1 All injuries reported to an appointed and trained first aider?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 4.11.2 All incidents investigated using the Incident Analysis Report by the investigation team as prescribed by the procedure (MSM-P011.11)?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 4.11.3 All all near misses also reported and investigated?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Are there a follow up on open actions from Incidents/ near misses?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 4.13.1 Incident data and statistics communicated to SHE Committee and Top Management?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Reference:
  1) H&S Representative Inspection Sheet.
  2) General Administrative Regulations 6
  
  

Element 5: Organisational Management

Element 5.02 Health and Safety Risk assessment

• Reference:
  1) H&S Representative Inspection Sheet.
  2) OHSAct 8(2)(d)
  
  

• Objective: Systematic approaches, whereby, SHE risks can be identified, and assessed, in order to implement effective prevention strategies.

• 5.02.1 Risk assessment conducted and includes all activities

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 5.02.2 All Baseline Risk assessments reviewed and updated annually?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 5.02.3 Are all relevant parties present during the review process? (HOD, team leader, SHE rep)

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 5.02.4 Risk register completed after the Baseline Risk Assessment, communicated and displayed where <br> relevant? Records kept?

  Compliant

  Non-Compliant

  N/A

• 5.02.5 Are baseline risk assessments updated as soon as there any any changes to processes, procedures, staff, equipment and/ or tools?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

Element 5.12 SHE Representatives

• Objective: To maintain a system whereby employees who are familiar with the workplace are appointed in terms of OHS Act to perform monthly SHE inspections as part of their normal duties.

• 5.12.1 SHE Representatives appointed (ratio 1:50) and trained by external training institution and appointed?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 5.12.3 SHE Representatives are familiar with hazards in their area and inspections are completed and submitted monthly?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 5.12.4 Are all SHE rep attending the SHE committee meeting?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 5.12.5 Are all SHE reps aware of their functions and responsibilities?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 5.12.6 Monthly SHE rep inspections done in each department?

  Compliant

  Non-Compliant

  N/A

• Reference:
  1) OHSAct No. 17 & 18
  
  

Element 5.15 First Aider and health facilities

• Reference:
  1) General Safety Regulations No. 3
  
  

• Objective: To maintain a control system to ensure that adequate first aid facilities are maintained.

• 5.15.1 First aid boxes provided for each departmen/unit and stocked as per Legislation GSR

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 5.15.1.1 Names and photo's of first aiders displayed on boxes

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 5.15.1.2 First aiders trained by external institution and appointed?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

Element 5.50 SHE Safe Operating Procedures

• Objective: To provide a system for the identification and analysis of tasks and the development of procedures for the safe performance of work.

• 5.50.1 SOP's written for hazardous tasks and displayed

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 5.50.2 SOP's followed and adhered to

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• 5.50.3 All staff trained on relevant SOP's and records kept?

  Compliant

  Non-Compliant

  N/A

• 5.50.4 Regular PJO/PTO conducted? And SOP's updated if needed?

  Compliant

  Non-Compliant

  N/A

• Reference:
  1) OHSAct 8
  
  

Sign-off of Audit Report

• Date and Time of Audit

  Date

• Number of Findings

• Number of Repeat Findings

• Lead Auditor Signature

  Sign

• Auditee Signature

  Sign

• Safety Representative Signature

  Sign