Title Page

  • Conducted on

  • Prepared by

  • Location

GPS Marine Contractors Internal Office Audit

  • Opening meeting with office staff explaining the purpose of the audit and expectations. Due to COVID-19 the audit was postponed from the original date of June 2020 to July 2020.

  • Certification: evidence of DOC & Vessel SMC'S

  • SMS Revisions current?

  • Company Policies displayed , signed and in date?

Vessel Certification

  • Roles and Responsibilities of Operations Director

  • produce evidence of vessel certification file for vessel holding an SMC (GPS Battler, GPS Arcadia, GPS Cambria, GPS Illyria, GPS Napia)

  • Produce evidence of how the Operations director "to ensure the safe operation of the fleet and that they are manned and operate within full compliance of statutory requirements

  • Roles and Responsibilities of Operations Manager

  • Safe Manning and crew lists: Operations manager to provide evidence of crew lists and safe manning

  • Damage and Defects: Produce evidence of Matrix with open and closed defects

Crew Certification:

  • Roles and Responsibilities of HR

  • Produce evidence of crew certificates. (HR)

  • Produce evidence of how to make crew and DP aware crew certificates are due to expire?. .(HR)

  • provide evidence of "crewing training matrix to ensure all crew are properly certified to do their jobs" (HR)

  • Provide evidence of compliance to MLC2006

Document Control:

  • Roles and Responsibilities Head of Document Control

  • provide evidence of controlling hours of rest

  • Provide evidence of safety equipment is up to date

  • NCN's: Provide evidence of NCN Close out and open NCN's both internal and external

  • Provide evidence of Company Wide Drill

Shipboard Operations

  • Hazardous Occurrences reports:

  • Receiving vessel drills

  • Provide evidence of control of issuing NTM's Circulars and Memos

  • Risk Assessments


  • Provide evidence of planned maintenance SMS F19, 21 OR 22

  • Provide evidence of Dry Docking matrix

  • Provide evidence that Damage & Defects are recorded and closed

Managing Director

  • 3.2 Managing Director roles and responsibilities

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