Title Page
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Conducted on
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Prepared by
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Location
GPS Marine Contractors Internal Office Audit
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Opening meeting with office staff explaining the purpose of the audit and expectations. Due to COVID-19 the audit was postponed from the original date of June 2020 to July 2020.
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Certification: evidence of DOC & Vessel SMC'S
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SMS Revisions current?
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Company Policies displayed , signed and in date?
Vessel Certification
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Roles and Responsibilities of Operations Director
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produce evidence of vessel certification file for vessel holding an SMC (GPS Battler, GPS Arcadia, GPS Cambria, GPS Illyria, GPS Napia)
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Produce evidence of how the Operations director "to ensure the safe operation of the fleet and that they are manned and operate within full compliance of statutory requirements
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Roles and Responsibilities of Operations Manager
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Safe Manning and crew lists: Operations manager to provide evidence of crew lists and safe manning
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Damage and Defects: Produce evidence of Matrix with open and closed defects
Crew Certification:
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Roles and Responsibilities of HR
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Produce evidence of crew certificates. (HR)
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Produce evidence of how to make crew and DP aware crew certificates are due to expire?. .(HR)
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provide evidence of "crewing training matrix to ensure all crew are properly certified to do their jobs" (HR)
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Provide evidence of compliance to MLC2006
Document Control:
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Roles and Responsibilities Head of Document Control
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provide evidence of controlling hours of rest
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Provide evidence of safety equipment is up to date
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NCN's: Provide evidence of NCN Close out and open NCN's both internal and external
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Provide evidence of Company Wide Drill
Shipboard Operations
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Hazardous Occurrences reports:
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Receiving vessel drills
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Provide evidence of control of issuing NTM's Circulars and Memos
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Risk Assessments
Maintenance
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Provide evidence of planned maintenance SMS F19, 21 OR 22
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Provide evidence of Dry Docking matrix
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Provide evidence that Damage & Defects are recorded and closed
Managing Director
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3.2 Managing Director roles and responsibilities
