ISO 14001 & 45001 Internal Audit Report

Title Page

Project Code
Site conducted
Conducted on
Prepared by
Location
Number of personnel on site

Audit

Site Walk

Sign-in / sign-out book in place. Records Check? 1) Is there a means of recording and controlling individuals coming in and out of site? 2) Is there a turnstile, is it operational and providing security? 3) Is there a means of signing in and out, is there a CField signing in book and evidence this is being used?
Dilapidation survey carried out (Pre-start) / Shared with Design Team (Email)? 1) Has the site been handed over to CField in a safe condition? 2) Are there reports of site stability, existing buildings report, services reports, remaining asbestos or any hazardous substances, health risks including sharps and needles? 3) Is there a survey report available for review? Are agreements in place with place with neighbours/ party wall items?
Designated smoking area provided on site. (Sign & Sand Bucket)? 1) Is the smoking area in a suitable place? 2) Does the smoking area/shelter comply with legal requirements? 3) Is there a separate vaping area? 4) Is there a sand bucket and is there evidence of it being emptied regularly? 5) Is there a fire point in the location? 6) Are there any flammables/combustibles that present a fire risk? 7) is there signage for smoking and vaping?
Skips in place for construction waste / Segregation required? 1) Are the skips provided the correct type - Do they have lifting lugs? Have certificates been provided? 2) Are the skips in good condition? 3) Are there sufficient numbers of skips? 4) Are the skips loaded correctly, sheeted of netted when collected? 5) Are skip away from the construction works, naked flames and discarded cigarettes?
Fire extinguishers provided at various locations. Date Check? 1) Are there enough fire extinguishers? 2) Are the extinguishers in good condition, pin in place, dial reading full? 3) Are the fire extinguishers the correct type for the areas they are located? 4) Is there a means of raising the alarm in the event of a drill or evacuation?
Housekeeping on site/clear Walkways? 1) Are access routes and walkways clear? 2) Are there any trip or slip hazard's? 3) Are there any protruding objects that could cause injury? 4) Are fire, access and escape routes clear from obstructions and clearly identified?
Evacuation / Emergency Response Plan visible? 1) Is there a written plan available and is it filled out correctly? 2) Are there escape plan drawings displayed around site in key areas? 3) Has a fire drill been carried out and the findings recorded? 4) Have responsible persons been identified (1st aiders, fire wardens/ marshals etc.)?
Fire Exit Signs available on site? 1) Are there fire signs on site directing you to a place of safety? 2) Are the fire signs displayed in areas that are easily visible? 3) Are the fire signs of the correct type, clear and concise?
Fire Assembly Point? 1) Is the fire assembly point clearly marked on the emergency preparedness plan? 2) Is there a fire assembly point sign, clearly displayed? 3) Is the assembly point in an area that will accommodate the numbers on site? 4) Is the assembly point safe for people to stand away from traffic and pedestrians?
Toilet & Canteen Facilities in place. Condition? 1) Do the facilities comply with the CDM/Construction welfare regulations? 2) Are there adequate toilets for the numbers on site? 3) Are there adequate hand basins for the numbers on site? 4) Is there the correct amount of soap/hand wash toilet/hand paper available? 5) Is there adequate potable water, hot water and microwaves for heating food, are facilities to store/ cool food or drinks available? 5) Are the facilities well lit? 6) Are the facilities cleaned regularly, are they clean? 7) Are there separate male/ female facilities?
Drying Room provided? Power/Heat? Energy-efficient? 1) Is the drying/changing room adequate for the numbers on site? 2) Are there benches and hooks for clothing and are these spaced adequately? 3) Is there heating available - Mounted at a height not to cause a fire? 4) Is there sufficient lighting? 5) Are there separate male/ female facilities?
First Aid Station Available, (Signs Contents Dates)? 1) Is there a first aid box with contents, suitable for the work activities on site? 2) Is the first aid box fully stocked? 3) Does the office door have a first aid station sign displayed on the door? 4) Is the first aid box in clear site in the office? 5) Is there a first aid sign displayed on the wall where the first aid box is stored? 6) Is a AED available and battery within suitable lifetime date? Is it stored in a suitable location with signage in place?
List of First Aiders & numbers displayed? 1) Is the list of first aiders displayed on the wall? 2) Are the first aiders training certificates up to date?
Safety Rep on site? 1) Who are the safety representatives on site; - From CField Construction? - From the Contractors? 2) Are the safety representatives involved in safety meetings on site?
PPE Available? 1) Is there PPE is available for visitors - Hard hat, safety boots, hi-vis? 2) Is the PPE in good condition?
PPE in use? 1) Is there appropriate PPE being worn by CField Management? 2) Does the CField PPE follow the company policy for type and colours? 2) Is the correct PPE being worn by the contractors? 3) Are contractors wearing additional PPE as recommended in their risk assessment for example; gloves, safety glasses and RPE- face masks?
Emergency Contact Numbers displayed? 1) Are the emergency contact numbers displayed? 2) Are the emergency contact number displayed in the canteen and toilets where they are visible? 3) Are the emergency contact names correct for the site and also detailed in the emergency preparedness plan?
Safety Signs displayed on site? 1) Are there adequate safety signs on site? - Expected safety signs are; low head room, trip hazard, incomplete scaffolding, temporary works striking, access route, overhead working, hole or openings, excavations, plant room, risers and electrical work in progress etc.
Form AF1/AF2/F10 Displayed. (HSA/HSE Notification)? 1) Is the F10/AF1/AF2 displayed in a prominent place? 2) Are the forms correct; Site, date, duration, number of contractors? 3) Make a note if the F10/AF1/AF2 is due to expire one month in advance?
Storage of flammable items? (Refuelling) Double Bunded Tank and Drip Trays being used? 1) Is there a refuelling station on site and is it being used? 2) Is there a COSHH store on site, is it secure? 3) Are there drip trays being used in the COSHH area and out on site? 4) Are there bunds, and are they adequate sizes for the volume of liquid on site? 5) Are there at least two appropriate fire extinguishers at the COSHH store? 6) Are there fire extinguishers on site next to machinery that uses flammable fuel? 7) Are COSHH items kept away from drains/ gullies/ watercourses etc.?
Spill Kits Signage displayed and training carried out? 1) Are there spill kits on site? 2) Are the spill kits visible? 3) Are the spill kits adequate for the site risk conditions? 4) Have the site been training on spill kits?
Wheel wash system in place on site (concrete wash area Required)? 1) Is there a wheel wash/vehicle jet wash on site and is it operable and adequate? 2) Is there a concrete wash out area on site and is it adequate? 3) Does the concrete wash out consist of a skip with 1000g liner and is it adequate?
Scaffolding/Tags/Inspection Reports? 1) Has the scaffolding been inspected by an advanced scaffolder before hand over? 2) Has a scaffold inspection sheet been filled out correctly, dated and held with CField? 3) Is there a handover sheet, filled out correctly, dated and handed to CField? 4) Does the scaffold have an inspection tag with the details of the scaffold it is intended for? 5) Have 7 day scaffold inspection tags been completed? 6) Where there is an incomplete scaffolding that cannot be accessed, is there a 'red tag' stating incomplete scaffolding?
Policies Displayed Up to date? 1) Are health and safety, environmental and quality policies displayed and up to date? 2) Are CField policies in date? 3) Are CField policies accessible by the CField teams and the contractors?

Health & Safety

Construction Stage H&S Plan - detailing temp works etc? 1) Is there a Construction stage/phase plan on site and is it filled out correctly? 2) Has the Construction phase plan been reviewed when required or within 3 months of the project starting? 3) Does the Construction phase plan comply with the CDM Regulations 2015?
Training / Induction Records (On site)? 1) Is there evidence that CField management have undergone the general company induction? 2) Is there evidence that Contractors have undergone the general company induction? 3) Is there written signed evidence that CField and the Contractors have undergone a site specific induction? 4) Have CField Managers undergone their specific training per role to the training matrix? 5) Have contractors provided evidence of specific training to their roles on site?
Appointed / Designated person for H&S/Emergencies (displayed)? 1) Is there a CField appointed person on site? 2) Is the site workforce aware of who the emergency appointed person is? 3) Is there a poster displayed of the CField emergency appointed person/s?
Subcontractors Manual Handling Training? 1) Have the contractor individuals had manual handling training? 2) Is there proof that manual handling has been carried out, is training in date?
H&S & Environmental Toolbox Talks - Records? 1) Is there evidence that a weekly TBT has been carried out on a health and safety matter? 2) Is there evidence that once a month an environmental TBT has been carried out? 3) Is there a record of attendance and a sign up sheet?
Method Statement and Risk Assessment for Project - subcontractors signed? 1) Are there risk and method statements for each work activity? 2) Are the risk and method statements suitable and sufficient? 3) Do the risk assessments and method statements cover COSHH and environmental management controls? 4) Is there a sign up sheet and does this reflect the names of those carrying out the work? 5) Has a review of each method statement been completed using 'EHS-F-RAMS Review Form'? 6) A sample check to be carried out?
Subcontractor Safety Statement on site and signed? 1) Is there a sub-contractor safety statement for all contractors on site? 2) Is the safety statement content relevant to the company it is written for? 3) Is the safety statement in date? 4) Has the safety statement been signed by the director of the company it applies to?
Implementation of Method Statement? 1) Has the method statement been read to the operatives by a supervisor? 2) Does the methodology align with the physical site activity? 3) Have the workforce understood its content and are they following it?
H&S Inspection Reports:- Any NC's? 1) Are there any Health, safety or environmental Non-conformities on previous reports? 2) Have the Health, safety or environmental Non-conformities been closed out? 3) Where Health, safety or environmental Non-conformities have not been closed out from a previous audit report, an automatic non-conformance must be applied to this report?
Incident / Accident Reports? 1) Have there been any incidents, accidents or near misses recorded on site? 2) Have incidents, accidents or near misses been recorded correctly on Procore by the site team? 3) Have the EHS department reviewed the incidents, accidents or near miss report, engaged with the site team and closed the report out? 4) Was the, 'Safe operating procedure', EHSP09 flow chart followed? 5) Have members of management staff, been informed with an email and push notifications of any incidents? 6) Did the CField company insurance company need to be informed and if so, was this done by the Group Safety Manager?
Toolbox talk following incident? 1) Has a TBT been drafted and delivered to the contractor workforce by the contractor supervisor after an incident, accident or near misses occurred? 2) Is there a TBT sign up sheet by all those who attended the TBT?
Near Miss Reports? 1) Are there any near miss reports recorded? 2) Have the near miss reports been suitably and sufficiently written and identify clearly the nature of the near miss? 3) Depending on the severity of the near miss, has the site team conducted formal meetings with the CField and Contractor EHS appointed person/s? 4) Has the near miss been fully investigated to a point where the findings can be controlled for all future operations, to avoid a reoccurrence?
Emergency Drills (Fire, Accident etc)? 1) Has an initial emergency drill been carried out within 3 months of the project starting? 2) Have there been emergency drills carried out carried out every 6 month thereafter? 3) Is there a record that the emergency drill has taken place? 4) Are there photographs to support the emergency drill procedure? 5) Has the emergency drill sheet, 'EHS-F-34 Emergency Drill Form' been filled out by the site team and findings recorded and any findings acted upon? 6) Has a record of attendance been completed and uploaded to Procore?
Lifting Equipment/ Slings etc Inspection Reports / Certs? 1) Is there a list of lifting equipment and accessories on site? 2) Does the list reflect the physical lifting equipment on site? 3) Has the lifting equipment and accessories been inspected every 7 days and recorded? 4) Does each piece of lifting equipment have a unique identifiable number, stamped or tagged on the equipment? 5) Does the unique identifiable number correspond with the 7 day check and lifting equipment log? 6) Are records of thorough examination certification held?
Tools & Plant (GA forms)? 1) Is there a list of plant equipment and accessories on site? 2) Does the list reflect the physical plant and equipment on site? 3) Has the plant and equipment been inspected every 7 days and recorded? 4) Does each piece of plant and equipment have a unique identifiable number, stamped or tagged on the equipment? 5) Does the unique identifiable number correspond with the 7 day check and plant and equipment log? 6) Are records of thorough examination certification held?
Asbestos on Site? Licence? Waste Disposal 1) Is there any known asbestos on site that has been identified by a previous survey? 2) Are there records of an asbestos survey being carried out? 2) Has the asbestos survey identified control measures when working in the vicinity of the known asbestos product? 3) Are there any plans in place to remove the asbestos and by whom? 4) Are there any previous documents that show that the site has been surveyed and a formal report available before work started on site?
EHS Legal, Regulatory & Other Requirements Register? 1) Is there an up to date legal register that reflects the work type and correlating standards and regulations that apply? 2) Has the legal register been reviewed/updated in the last 12 months?
Ladders / Frames (New Procedure)? 1) Are ladders being used on site? 2) Are there ladder on site that are part of a fixed structure, are they in good condition, tied and inspected with a 7 day inspection tag? 3) Is the ladder hierarchy being followed on site. Only ladders with collective fall protection/handrail should be used? 4) Where 'A' frame ladders are used, is there a permit issued by CField as per CField POL.13 Ladder Policy?
Equipment on site - elec equip, cables - condition. PAT tested? 1) Is there an electrical equipment log on site for CField and contractors? 2) Are IEE electrical inspection reports available for temporary installations (Site temps) and cabins on site? 3) Is there a portable appliance log and 3 monthly test carried out for all portable tools and equipment on site? 4) Has a 12 monthly inspection been carried out on all other equipment - Fridges, microwaves, toasters, etc.? 5) Are there identifying stickers/ tags applied to the equipment with a clear inspection date?
Safety Bulletin posted? Staff/Operatives aware of bulletin? 1) Is the latest safety bulletin displayed on site in prominent places? 2) What is the title of the latest bulletin? 3) Was the safety bulletin communicated to the site team and the contractors? 4) Has a signature register been completed following bulletin communication?

Environmental

Site Waste Management Plan (SWMP) in place? 1) Is there an up to date plan on site? 2) Does it reflect site conditions? 3) Does it clearly identify the specific details for the site it is intended? 4) Is the plan in date (checked within 3 months)? 5) Are there any high risk or hazardous waste steams that need to be considered?
Environmental Plan in place? 1) Is there an up to date plan on site? 2) Does it reflect site conditions? 3) Does it clearly identify the specific details for the site it is intended? 4) Is the plan in date (checked within 3 months)
Waste License available? Appendices, Vehicle Registrations, Capacity - See notes 1) Does the site waste management plan identify; a) The client? b) The principal contractor? c) The person who drafted it? 2) Does the plan describe the construction work proposed, including; a) The location of the site? b) The estimated cost of the project? 3) Any decision taken before the site waste management plan was drafted on the nature of the project, its design, construction method or materials employed in order to minimise the quantity of waste produced on site? 3) Does the plan include; a) A description of each waste type expected to be produced in the course of the project? b) An estimation of the quantity of each different waste type expected to be produced? c) Identify the waste management action proposed for each different waste type, including re-using, recycling, recovery and disposal? 4) Is there a declaration that the client and the principal contractor will take all reasonable steps to ensure that materials will be handled efficiently and waste managed appropriately? 5) Are materials stored correctly. 6) Are materials covered to prevent storm water displacement. 7) Are hazardous materials being prevented from spilling or leaching into the ground. 8) Are waste licences on site and have they been filled out correctly identifying the waste type and code, registration of transfer station and vehicle driver registration and signed copy.
Environmental Aspects and Impacts in place? 1) Is there an up to date plan on site? 2) Does it identify the aspects and impacts of the site? 3) How are these environmental impacts managed? 4) Does the plan refer to suitable and sufficient controls? 5) Does the plan detail waste objectives and expected %'s of waste? 5) How is the waste that leaves site recorded and is there proof of this?
Environmental Monitoring (Vibration/movement/noise)? 1) Using the environmental aspects and impacts risk assessment, what controls are in place on site? 2) Is there a noise and vibration monitor? 3) Is there dust monitoring on site? 4) Is there evidence of records for noise, vibration and dust? 5) Have there been any environmental, noise, vibration and dust triggers that exceed the pre-set limits? 6) How have these triggers been managed on site?
Environmental Non-conformances? 1) Have there been any environmental non-conformities on site and have these been recorded? 2) Have the environmental non-conformities been responded to? 3) Have the environmental non-conformities been closed out satisfactorily?
Complaints? Neighbours etc. Procedure Followed? 1) Have there been any complaints from neighbours or members of the public? 2) If there are complaints, how have these been recorded? 3) How have the complaints been dealt with to the satisfaction of all parties?