IVC Fire Risk Assessment

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Part 1: KEY INFORMATION

Person Consulted

• Name

• Email address

• Telephone number

Responsible Persons

• What is the name of the IVC Business Support Manager? What is their email address?

• What is the name of the person responsible for the site/building (i.e. Clinical Director)?

• What is the name of the responsible person for fire safety?

• What are the names of any assistant fire officers? (if applicable)

• What is the name of the training officer? (if applicable)

• What is the name of the landlord? (if applicable)

1 The Building

• A brief description of the building/site:

• What is the building purpose/occupancy type?

• When was the building constructed? (approximately)

• What is the building/site construction? Brick Concrete Wood Fabricated/insulated panels

• What is the number of floors?

  Select 1 2 3 4 5 6 7 8 9 10

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10

• What is the total building/site floor area: (m2)?

• A brief description of the neighbouring environment (if applicable).

2 The Occupants

• What is the total number of individuals employed for the site? (if applicable)

• What could be the maximum number of employees on site at any given time? (if applicable)

• What could be the possible maximum number of members of the public/visitors on site at any given time? (if applicable)

3 Occupants At Special Risk

• Is there an absence of any residential properties in or attached to the building?

  Yes

  No

  N/A

• Is there an absence of sleeping occupants on site?<br>If not, how many? how often?

  Yes

  No

  N/A

• Is there an absence of young people on site?<br>If not, how many exist/could be on site?

  Yes

  No

  N/A

• Is there an absence of disabled people on site?<br>If not, how many exist/could be on site?

  Yes

  No

  N/A

• Is there an absence of pregnant persons on site?<br>If not, how many exist/could be on site?

  Yes

  No

  N/A

• Is there an absence of isolated/remote people on site?<br>If not, how many exist/could be on site?

  Yes

  No

  N/A

• Is there an absence of lone workers on site?<br>If not, how many exist/could be on site?

  Yes

  No

  N/A

• Is there an absence of any other persons at risk on site?<br>If not, how many exist/could be on site?

  Yes

  No

  N/A

4 Previous Fire Loss Experience

• Is there an absence of any previous history of fire loss in the premises?<br>(if so, give details)

  Yes

  No

  N/A

5 Other Relevant Background

• Is there an absence of prohibition notices in force for the site?<br>(if so, give details)

  Yes

  No

  N/A

• Is there an absence of improvement notices in force for the site?<br>(if so, give details)

  Yes

  No

  N/A

• Is there an absence of alteration notices in force for the site?<br>(if so, give details)

  Yes

  No

  N/A

• Is there an absence of any other enforcement notices in force for the site?<br>(if so, give date of issue and date when work is to be completed by)

  Yes

  No

  N/A

Part 2: FIRE HAZARDS AND ELIMINATION OR CONTROL

6 Electrical Sources Of Ignition

• Are reasonable measures taken to prevent fires of electrical origin?

  Yes

  No

  N/A

• Is all critical electrical equipment routinely tested/maintained?

  Yes

  No

  N/A

• Is the fixed wiring installation periodically tested and inspected?<br>(usually within five years)

  Yes

  No

  N/A

• Are all portable appliances tested/inspected?<br>(usually within two years)

  Yes

  No

  N/A

• Are electrical server and riser cupboards secured against unauthorised entry and protected by fire doors?

  Yes

  No

  N/A

• Is there a suitable limitation on the use of extensions, leads and adapters?

  Yes

  No

  N/A

• Is there a suitable policy relating to the use of personal electrical appliances on site?

  Yes

  No

  N/A

• Is luminous discharge lighting installed?<br>If so, does the installation meet with current standards?

  Yes

  No

  N/A

7 Smoking

• Are reasonable measures taken to prevent fires as a result of smoking?

  Yes

  No

  N/A

• Is smoking prohibited in the building and appropriate prohibition signage at entrances?

  Yes

  No

  N/A

• Is smoking prohibited in designated areas with appropriate prohibition signage provided?<br>(gas, oil, chemical storage areas etc.)

  Yes

  No

  N/A

• Is smoking prohibited in work vehicles with appropriate prohibition signage provided?

  Yes

  No

  N/A

• Are there suitable arrangements made for those who wish to smoke?<br>If a location is designated for permitted smoking, does it have signage?

  Yes

  No

  N/A

• Is there absence of any evidence of breaches of smoking policy?

  Yes

  No

  N/A

8 Arson

• Is the site secure against arson?<br>(if applicable)

  Yes

  No

  N/A

• Is the building secure against arson?<br>(if applicable)

  Yes

  No

  N/A

• Is there sufficient control of unnecessary fire load in close proximity to the building or available for ignition by outsiders?<br>(if applicable)

  Yes

  No

  N/A

9 Portable Heaters And Heating Installation

• Is the use of portable heaters avoided as far as reasonably practicable?

  Yes

  No

  N/A

• If portable heaters are used, are the more hazardous types (radiant bars and LPG) avoided?

  Yes

  No

  N/A

• If portable heaters are used are suitable measures taken to minimise the risk of ignition of combustible materials?

  Yes

  No

  N/A

• Are all fixed heating installations (boilers and fixed heating equipment) subject to regular inspection and maintenance?<br>(at least annually)

  Yes

  No

  N/A

10 Cooking Facilities

• Are reasonable measures taken to prevent fires of cooking material source?

  Yes

  No

  N/A

• Are ductwork, extraction and ventilation filters cleaned or changed regularly?<br>(annually for light work, 6 monthly for moderate use and 3 monthly for heavy use)

  Yes

  No

  N/A

• Is there a suitable emergency shut-down system/procedure in place?<br>(if applicable)

  Yes

  No

  N/A

• Are suitable extinguishers available in the near-vicinity of cooking?<br>(fixed system, portable etc.)

  Yes

  No

  N/A

11 Lightning

• Does the building have a lightning protection system? <br>(if applicable)

  Yes

  No

  N/A

• If so, has it been periodically tested under standard BS6651?<br>(at least annually)

  Yes

  No

  N/A

12 Other Significant Ignition Sources That Warrant Consideration

• List any other ignition/ fuel sources:

13 Housekeeping

• Is the standard of housekeeping adequate?

  Yes

  No

  N/A

• Are combustible materials/supplies/stores separated from ignition sources?

  Yes

  No

  N/A

• Is the unnecessary accumulation of combustibles and waste on site avoided?

  Yes

  No

  N/A

• Is there appropriate storage of combustible materials?

  Yes

  No

  N/A

• The storage and disposal of waste is appropriate?

  Yes

  No

  N/A

14 Hazards Introduced By Contractors And Building Works

• Is there sufficient control over works conducted by in-house maintenance personnel?

  Yes

  No

  N/A

• Is there sufficient control over works conducted by external contractors?<br>(permits to work, hot works permits etc.)

  Yes

  No

  N/A

• Does the health and safety induction of contractors include fire safety conditions and instructions for the site?

  Yes

  No

  N/A

• Are there arrangements for the safe storage of hazardous materials (gas cylinders etc.) that contractors may bring on site?

  Yes

  No

  N/A

15 Dangerous Substances

• Are dangerous substances present on the premises?

  Yes

  No

  N/A

• Has the material safety data sheet for all hazardous substances on site been obtained?<br>(at least five yearly)

  Yes

  No

  N/A

• Have assessments been conducted for all hazardous substances on site?<br>(at least annually)

  Yes

  No

  N/A

• Has an assessment for any explosive substances (compressed gas etc.) on site been conducted?<br>(at least annually)

  Yes

  No

  N/A

• Is there appropriate secure and signed storage of hazardous materials, away from ignition sources?

  Yes

  No

  N/A

• Is there appropriate ventilated, secure and signed storage of compressed gas cylinders, away from ignition sources?

  Yes

  No

  N/A

Part 3: FIRE PROTECTION MEASURES

16 Means Of Escape

• Is there a reasonable distance of travel where there is a single direction of escape?

  Yes

  No

  N/A

• Is there reasonable distances of travel where there are alternative means of escape?

  Yes

  No

  N/A

• Are internal escape routes unobstructed, clear and adequately maintained?

  Yes

  No

  N/A

• Do doors on fire escape routes open in the direction of travel?

  Yes

  No

  N/A

• Is there a sufficient number of final exit doors?<br>Are the exits sufficiently distributed?

  Yes

  No

  N/A

• Have sliding or revolving doors been avoided as final exit doors?

  Yes

  No

  N/A

• Are final exit doors easily and immediately openable where necessary?<br>(not blocked, restricted or locked)

  Yes

  No

  N/A

• Are there adequate means of securing final exit doors?<br>(panic exit hardware, single-action lock etc.)

  Yes

  No

  N/A

• Do final exit doors open in the direction of travel (where necessary)?

  Yes

  No

  N/A

• Are there suitable means of escape for disabled occupants?

  Yes

  No

  N/A

• Are external fire escape staircases and gangways suitable?<br>(if applicable)

  Yes

  No

  N/A

• Are external escape routes unobstructed?<br>Do they lead to an assembly point?

  Yes

  No

  N/A

17 Measures To Limit Fire Spread And Development

• Is there a sufficient standard of fire-resisting construction for compartmentation and sub-compartmentation?

  Yes

  No

  N/A

• Are fire doors provided for protection of high risk locations?

  Yes

  No

  N/A

• Are all fire doors for internal rooms fitted with intumescent strips, cold smoke seals, self-closing mechanism and gaps around the door of 3mm or less?

  Yes

  No

  N/A

• Has it been ascertained whether fire doors that are held open by magnetic holders or audible door stops, do shut on activation?<br>(if applicable)

  Yes

  No

  N/A

• Are all fire doors that divide sections of the site fitted with intumescent strips, cold smoke seals, self-closing mechanism and gaps around the door of 3mm or less?

  Yes

  No

  N/A

• Are all fire doors on escape routes fitted with intumescent strips, cold smoke seals, self-closing mechanism and gaps around the door of 3mm or less?

  Yes

  No

  N/A

• Are fire dampers provided in ducts or vents?<br>(as far as can be ascertained)

  Yes

  No

  N/A

• Are service shafts interconnecting different levels provided with fire and smoke protection?<br>(as far as can be ascertained)

  Yes

  No

  N/A

• Are all holes and gaps used to pass service cables and pipes between compartments been suitably fire and smoke stopped?

  Yes

  No

  N/A

• Are internal linings (walls and ceilings) that promote fire spread avoided?<br>(as far as reasonably practicable)

  Yes

  No

  N/A

• Is there cladding facade attached to the external surfaces of the building?<br>If so, are cavity barriers provided to close the edges of cavities, around openings and in line with every compartment floor and wall?

  Yes

  No

  N/A

• Has a periodic condition survey of any building facades cladding been conducted? (if applicable)

  Yes

  No

  N/A

18 Escape Lighting

• Is there a reasonable standard of escape lighting provided?<br>Does it illuminate automatically?<br>Does it provide cover for all escape routes?

  Yes

  No

  N/A

• If portable lighting is used as an alternative, is it appropriate?<br>(if applicable)

  Yes

  No

  N/A

19 Fire Safety Signs And Notices

• Are internal fire doors suitably signed?

  Yes

  No

  N/A

• Are manual call points suitably signed?<br>(if applicable)

  Yes

  No

  N/A

• Is portable fire-fighting equipment suitably signed?

  Yes

  No

  N/A

• Are escape routes suitably signed?

  Yes

  No

  N/A

• Are final exit doors suitably signed?<br>Is panic exit hardware (if applicable) suitably signed ("push bar")?

  Yes

  No

  N/A

• Are assembly points suitably signed?<br>(if applicable)

  Yes

  No

  N/A

20 Means Of Giving Warning In The Event Of Fire

• Is there automatic fire detection for the site?<br>If so, is the extent appropriate to the occupancy and fire risk?

  Yes

  No

  N/A

• Are there manual call points on site?<br>If so, can they be reached within 45metres of travel (25metres if occupants are mobility impaired)?

  Yes

  No

  N/A

• Is alarm raised by other means?<br>(air-horn, hand-bell etc.)

  Yes

  No

  N/A

• Can alarm sounders be sufficiently heard?<br>(minimum of 65 decibels in all areas)<br>(minimum of 75 decibels heard at the bed-head for sleeping occupants)

  Yes

  No

  N/A

• Does the alarm system have flashing/strobe lights?

  Yes

  No

  N/A

• Is there remote transmission of alarm signals to a monitoring station?

  Yes

  No

  N/A

21 Manual Fire Extinguishing Appliances

• Is there a suitable and sufficient provision of portable fire extinguishers on site?<br>(maximum travel distance of 30metres to a device)

  Yes

  No

  N/A

• Are extinguishers suitable for the class of fire likely to occur in the location?

  Yes

  No

  N/A

• Are extinguishers readily accessible?<br>(not obstructed)

  Yes

  No

  N/A

• Are extinguishers stored appropriately?<br>(mounted on walls/stood on bases etc.)

  Yes

  No

  N/A

• Are fire blankets provided?

  Yes

  No

  N/A

• Are hose reels provided?

  Yes

  No

  N/A

• Is there a wet-riser system provided?

  Yes

  No

  N/A

• Is there a dry-riser system provided?

  Yes

  No

  N/A

22 Automatic Fixed Fire Fighting Suppression Systems

• Is there any automatic fixed fire-fighting suppression systems provided?

  Yes

  No

  N/A

23 Facilities, Equipment And Devices For The Protection Of Fire-Fighters

• Are there any provisions provided for the use of the fire service personnel?

  Yes

  No

  N/A

Part 4: MANAGEMENT OF FIRE SAFETY

24 Procedures And Arrangements

• Are there competent persons available to assist in implementing fire safety arrangements?

  Yes

  No

  N/A

• Is there a suitable fire emergency plan/arrangements in place?<br>Including the actions to be taken on finding fire or hearing the alarm.<br>Possible making equipment and substances safe.<br>Possible personal evacuation plans (PEEP) for disabled persons, high risk personnel or animals (if applicable).<br>Designation and training of personnel.

  Yes

  No

  N/A

• Is there a diagram of the site, indicating the basic layout, significant risks, escape routes, exits and location of safety equipment?

  Yes

  No

  N/A

• Does the plan take account of other fire emergency plans that would be applicable for the site?

  Yes

  No

  N/A

• Is there adequate co-operation and co-ordination between others when multi-occupancy?<br>(if applicable)

  Yes

  No

  N/A

• Is the fire emergency plan readily available for staff to read?

  Yes

  No

  N/A

• Is the fire emergency plan available to enforcing authorities?

  Yes

  No

  N/A

• Is there a sufficient number of named/designated persons nominated to respond to fire?

  Yes

  No

  N/A

• Is there a sufficient number of named/designated persons nominated to assist with evacuation?

  Yes

  No

  N/A

• Are there arrangements for summoning, meeting and sharing information with the emergency services?

  Yes

  No

  N/A

• Is there a suitable external assembly point/place of ultimate safety?<br>(equating to at least the height of the building, measured along the ground)

  Yes

  No

  N/A

• Do any refuge areas for "stay put" individuals have a two-way communication system?<br>(if applicable)

  Yes

  No

  N/A

• Are appropriate "actions in the event of fire" signs displayed throughout the site that inform employees and visitors?

  Yes

  No

  N/A

25 Training And Drills

• Are staff provided with fire safety information during induction?<br>To include:<br>Fire risks in the site.<br>General fire precautions.<br>Actions in the event of finding fire.<br>Actions on hearing the fire alarm.<br>Operation of manual fire points.<br>Location and use of portable fire extinguishers.<br>Means off summoning the emergency services.<br>Identity of designated fire personnel.

  Yes

  No

  N/A

• Do staff receive periodic refresher fire safety training at suitable intervals?

  Yes

  No

  N/A

• Are staff with special/additional fire safety responsibilities provided with appropriate training?

  Yes

  No

  N/A

• Are there sufficient channels of fire safety communications between employer and employees?<br>(health and safety meetings, notice-boards etc.)

  Yes

  No

  N/A

• Are fire evacuation drills carried out at appropriate intervals?<br>(minimum of annually)

  Yes

  No

  N/A

26 Testing And Maintenance

• Is there periodic servicing of the fire detection and alarm system by a competent engineer?<br>(at least 6 monthly)

  Yes

  No

  N/A

• Is there periodic testing of the fire detection/alarm system/call-points by a designated person?<br>(weekly or monthly)

  Yes

  No

  N/A

• Is there periodic maintenance of the emergency lighting system by a competent engineer?<br>(at least annually)

  Yes

  No

  N/A

• Is there periodic testing of the emergency lighting system by a designated person?<br>(monthly - automatic illumination)<br>(six monthly - 1/3 illumination - illuminates for at least one hour)<br>(annual - full discharge - illuminates for at least three hours)

  Yes

  No

  N/A

• Is there periodic maintenance of the fire extinguishing equipment by a competent engineer?<br>(at least annually)

  Yes

  No

  N/A

• Is there periodic inspections of fire extinguishing equipment by a designated person?<br>(weekly or monthly)

  Yes

  No

  N/A

• Is there periodic testing and maintenance of the fixed fire suppression system?<br>(if applicable)

  Yes

  No

  N/A

• Is there periodic testing and maintenance of the lightning protection system?<br>(if applicable)

  Yes

  No

  N/A

• Is there periodic inspections of internal fire doors conducted by a designated person?<br>(weekly or monthly)

  Yes

  No

  N/A

• Is there periodic inspections of final exit doors conducted by a designated person?<br>(weekly or monthly)

  Yes

  No

  N/A

• Is there periodic inspections of fire escape staircases and gangways conducted by a designated person?<br>(weekly or monthly)

  Yes

  No

  N/A

• Is there periodic inspections of emergency exit routes (internal and external) conducted by a designated person?<br>(weekly or monthly)

  Yes

  No

  N/A

• Do any other routine in-house inspections of fire precautions take place?

  Yes

  No

  N/A

Part 5: RISK RATING

Re-Assessment

• Received by responsible person

• Assessor name

• Recommended Date For Re-Assessment

  Date