Healthcare - Health & Safety Audit

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• Summary of significant activities and buildings inspected.

1. Insurance

• Employers liability insurance (provide policy number, date and insurer).

  Yes

  No

  N/A

• Public liability insurance (insert policy number, date and expiry).

  Yes

  No

  N/A

2. Induction Process

• Is there an induction programme?

  Yes

  No

  N/A

• Insert details of last person inducted and areas covered (if applicable).

  Yes

  No

  N/A

3. Health And Safety Policy

• Who is the Director responsible for health and safety?

  Yes

  No

  N/A

• Who is responsible for day-to-day health and safety?

  Yes

  No

  N/A

• Health and safety policy in place?

  Yes

  No

  N/A

• Date of last policy review?

  Yes

  No

  N/A

• Arrangements in place to address risk assessment, training, emergency procedures and consultation?

  Yes

  No

  N/A

• Are monitoring arrangements in place to ensure the effectiveness of the safety management system?

  Yes

  No

  N/A

• Is there a procedure in relation to safeguarding?

  Yes

  No

  N/A

• Is there a training plan relating to health and safety in place across the organisation?

  Yes

  No

  N/A

4. Risk Assessment

• Are risk assessments on place for significant activities / tasks?

  Yes

  No

  N/A

• Who conducts the risk assessments and what training have they received?

• Is there a need for a young persons risk assessment?

  Yes

  No

  N/A

• Fire risk assessments in place, suitable and sufficient (less than 12 months old)?

  Yes

  No

  N/A

5. Fire Safety

• Are fire instructions clearly displayed?

  Yes

  No

  N/A

• Are fire extinguishers provided, suitably positioned and serviced within the last year?

  Yes

  No

  N/A

• Are there maintenance procedures in place for fire alarms, detection systems and emergency lighting?

  Yes

  No

  N/A

• Has a fire drill been conducted and the results recorded within the last 6 months?

  Yes

  No

  N/A

• Are employees provided with basic fire safety awareness training?

  Yes

  No

  N/A

• Have fire wardens and deputies been appointed for each area or department?

  Yes

  No

  N/A

6. Asbestos Management

• Was the building erected before 2000?

  Yes

  No

  N/A

• If answering yes to the previous question has an asbestos survey been carried out?

  Yes

  No

  N/A

• Did the survey identify any asbestos containing materials (acm's)?

  Yes

  No

  N/A

• Has an asbestos register and management plan been put in place?

  Yes

  No

  N/A

• Are arrangements in place to communicate the presence of asbestos to contractors?

  Yes

  No

  N/A

• Have personnel on-site received appropriate training?

  Yes

  No

  N/A

7. Environment

• There is adequate ventilation?

  Yes

  No

  N/A

• Area is free from odors?

  Yes

  No

  N/A

• Temperature is comfortable?

  Yes

  No

  N/A

• Lighting is adequate?

  Yes

  No

  N/A

• Is there adequate space for all personnel and equipment in the area?

  Yes

  No

  N/A

8. Emergency Procedures

• Written evacuation procedures and exits displayed?

  Yes

  No

  N/A

• Escape routes and emergency doors are clear?

  Yes

  No

  N/A

• Procedures are in place for isolated workers?

  Yes

  No

  N/A

• Emergency and hazard signage is clearly visible?

  Yes

  No

  N/A

• Are spill kits for hazardous substances available?

  Yes

  No

  N/A

9. First Aid Facilities

• Has a first aid assessment been conducted and the results recorded?

  Yes

  No

  N/A

• Are there appropriate first aid and emergency facilities in the near vicinity and workers' are aware of them?

  Yes

  No

  N/A

• Kits are clearly signed, stocked and contents are in-date?

  Yes

  No

  N/A

• Names and contacts of first aiders, displayed and up to date?

  Yes

  No

  N/A

10. General Facilities

• Washing facilities are clean and functional?

  Yes

  No

  N/A

• Are the stairs, passageways and store rooms well lit?

  Yes

  No

  N/A

• Warning and safety signage is in good condition?

  Yes

  No

  N/A

• Walls, windows, doors and furniture are in good condition?

  Yes

  No

  N/A

• External areas adequately maintained and suitably lighting provided?

  Yes

  No

  N/A

• Laundry area clean, tidy and well ventilated?

  Yes

  No

  N/A

• Equipment and procedures are in place for infection control?

  Yes

  No

  N/A

11. Manual Handling

• Where applicable manual handling Standard Operating Procedures (SOP) are available?

  Yes

  No

  N/A

• Step ladders or safe steps are available to access light items stored on high shelves?

  Yes

  No

  N/A

• All manual task-related incidents have been adequately risk assessed and control measures implemented and reviewed?

  Yes

  No

  N/A

• Trolleys or mechanical hoists are available and are being considered for inanimate heavy items or loads?

  Yes

  No

  N/A

• Personnel conducting manual handling have received appropriate training?

  Yes

  No

  N/A

• Small aids or mechanical equipment are available and are being considered for the moving and handling of people?

  Yes

  No

  N/A

12. Storage

• Are materials stored in racks and bins wherever possible and not above shoulder height?

  Yes

  No

  N/A

• Is storage designed to minimize lifting problems i.e. heavy objects not stored on upper racks?

  Yes

  No

  N/A

• Is racking securely fixed to floor or wall?

  Yes

  No

  N/A

13. Slips And Trips

• Flooring is of the correct type and adequately maintained in a suitable condition?

  Yes

  No

  N/A

• Warning signs are available and erected near spills?

  Yes

  No

  N/A

• There are special provisions for slip resistance in wet areas?

  Yes

  No

  N/A

• Guard rails and slip resistance are provided on ramps and stairs?

  Yes

  No

  N/A

• Walkways are free of hazards, such as electrical leads?

  Yes

  No

  N/A

14. Electrical Safety

• All portable equipment has current certification or test tags?

  Yes

  No

  N/A

• Residual current devices (RCD) are installed at switchboards or into fixed sockets? (it should be clearly marked on socket)

  Yes

  No

  N/A

• Flexible cord, plugs and extension leads are in good condition and have either moulded or transparent type plugs?

  Yes

  No

  N/A

• Power points are suitable for the location and are positioned safely?

  Yes

  No

  N/A

• Power boards used, not double adapters?

  Yes

  No

  N/A

• Faulty equipment is tagged out or removed from use?

  Yes

  No

  N/A

• Portable RCD devices are available and have been tested?

  Yes

  No

  N/A

• Has a fixed installation test of the building and external facilities been conducted within the required timescales?

  Yes

  No

  N/A

15. Chemical Aspects

• MSDS (not older than 5 years) are available for workers reference and included in the hazardous substances register?

  Yes

  No

  N/A

• There is an up to date easy to find and read list/register summary of all chemicals used?

  Yes

  No

  N/A

• Actions have been taken to control risks. For example, an investigation has been done to find out whether an alternative safer chemical is available?

  Yes

  No

  N/A

• A coshh assessment has been completed for all chemicals and harmful substances stored and used at the workplace?

  Yes

  No

  N/A

• Origional containers have the manufacturer's label?

  Yes

  No

  N/A

• Chemicals stored according to compatibility i.e. in flammable or corrosive cabinets?

  Yes

  No

  N/A

• Are there any flammable gases on site, if so what are the storage facilities available?

  Yes

  No

  N/A

• Are minimal amounts of corrosives stored, and/or used?

  Yes

  No

  N/A

16. Personal Protective Equipment

• Required PPE is available?

  Yes

  No

  N/A

• Instruction and information on PPE use is available?

  Yes

  No

  N/A

• PPE store available well maintained and in good condition?

  Yes

  No

  N/A

• Signage of PPE requirements displayed on equipment?

  Yes

  No

  N/A

17. Noise And Vibration

• Has a risk assessment been conducted on activities where noise or vibration may effect workers?

  Yes

  No

  N/A

• Control measures have been put in place to reduce the risk of injury as a result of noise and vibration?

  Yes

  No

  N/A

• Workers have received information and training in relation to noise from the workplace?

  Yes

  No

  N/A

18. Legionella

• Is there a hot water storage system on site?

  Yes

  No

  N/A

• Is there a cold water storage system on site?

  Yes

  No

  N/A

• Are the temperatures of the sentinel taps recorded?

  Yes

  No

  N/A

• Have there been any significant changes to the pipe work system?

  Yes

  No

  N/A

• Is there a shower on site, if so is there a procedure for flushing it through periodically?

  Yes

  No

  N/A

• Is a written scheme of examination required to manage the risk of legionella?

  Yes

  No

  N/A

19. Display Screen Equipment

• Have users of DSE been identified?

  Yes

  No

  N/A

• Have DSE self assessments been conducted?

  Yes

  No

  N/A

• Is there a policy on the provision of eye sight tests and spectacles where necessary?

  Yes

  No

  N/A

• Have users received instruction on the correct setting up of their workstation and the reporting of defects and health problems?

  Yes

  No

  N/A

20. Company Vehicles

• Does the organisation have any company vehicles (cars, vans etc.)?

  Yes

  No

  N/A

• Is the employees driving license sighted and copies obtained for company records?

  Yes

  No

  N/A

• Are vehicle checks carried out by employees and records maintained?

  Yes

  No

  N/A

• Are vehicles maintained in accordance with the manufacturers recommendations?

  Yes

  No

  N/A

• Has a risk assessment for driving company vehicles been conducted?

  Yes

  No

  N/A

• Is there a policy in place relating to the use of company vehicles, travel distances etc.?

  Yes

  No

  N/A

• Does the organisation permit the use of personal vehicles for business use?

  Yes

  No

  N/A

• Where personal vehicles are used does the company request and hold copies of insurances and MOT certificates?

  Yes

  No

  N/A

21. Gas Safety

• Have gas boilers been serviced within the last 12 months?

  Yes

  No

  N/A

• Are there any LPG systems on site,? If so detail quantities, storage and method of delivery to point of use?

  Yes

  No

  N/A

• Are there any underground LPG pipe work systems on the site?

  Yes

  No

  N/A

• Are there any other compressed gases on site (if yes, specify)?

  Yes

  No

  N/A

• Is there an emergency plan to deal with leaks / fires?

22. Violence And Aggression

• Is there a policy in place?

  Yes

  No

  N/A

• Has a risk assessment for violence and aggression been conducted and recorded?

  Yes

  No

  N/A

• Have there been any incidents of violence or aggression reported?

  Yes

  No

  N/A

23. Managing Contractors

• Is an approved list of contractors available?

  Yes

  No

  N/A

• Are risk assessments obtained before carrying out any works?

  Yes

  No

  N/A

• Are contractors provided with basic health and safety information before starting work?

  Yes

  No

  N/A

• Are contractors issued with and sign an induction checklist?

  Yes

  No

  N/A

24. Pharmacy

• Are schedule 2 & 3 substances suitably secured?

  Yes

  No

  N/A

• All other medicines and supplies are stored in a designated, suitable location?

  Yes

  No

  N/A

• Drugs requiring temperature controlled storage are kept below 8*C and records retained to support this?

  Yes

  No

  N/A

• Spill kits available for chemotherapy drugs?

  Yes

  No

  N/A

• The destruction and disposal of schedule 2 drugs is authorised by an appropriate authority and recorded?

  Yes

  No

  N/A

• Receipt and issue of controlled drugs recorded where appropriate?

  Yes

  No

  N/A

25. Work Equipment

• All equipment is in good order and adequately maintained?

  Yes

  No

  N/A

• Critical equipment is under a maintenance / service agreement?

  Yes

  No

  N/A

• Staff have received training in the use of critical equipment?

  Yes

  No

  N/A

• A SOP and / or a risk assessment is available for significant activities?

  Yes

  No

  N/A

26. Radiation

• The Ionising Radiation Regulations are available?

  Yes

  No

  N/A

• Company radiation protocols are available?

  Yes

  No

  N/A

• The designated Radiation Protection Adviser has been identified?

  Yes

  No

  N/A

• The Radiation Protection Supervisor has been identified?

  Yes

  No

  N/A

• Designated persons for radiography have been identified and are trained and competent?

  Yes

  No

  N/A

• Dosage meters are worn and the results retained for inspection (not above 2 mSv per annum or 0.75 mSv in a single wear period)?

  Yes

  No

  N/A

• Maintenance and inspection procedures in place for ionising equipment?

  Yes

  No

  N/A

• Pregnant women identified and excluded from X-ray area?

  Yes

  No

  N/A

• Protective clothing available and stored correctly?

  Yes

  No

  N/A

• Appropriate warning signage on display in the area?

  Yes

  No

  N/A

27. Waste Management

• Is the site registered with the Environmental Agency as a producer of hazardous waste?

  Yes

  No

  N/A

• Are contracts in place for various waste categories?

  Yes

  No

  N/A

• Is waste segregated correctly (hazardous, pharmaceutical, sharps etc.)?

  Yes

  No

  N/A

• Is a copy of the waste carriers licenses held on file?

  Yes

  No

  N/A

28. Pressure Systems

• Are there any systems on site that are covered by the the Pressure Systems Safety Regulations?<br>(If yes, please identify. eg autoclave)

  Yes

  No

  N/A

• Is there a written scheme of examination in place?

  Yes

  No

  N/A

• Are safe operating procedures display at the point of use?

  Yes

  No

  N/A

• Has an annual inspection of the equipment been conducted by a competent person and retained on file?

  Yes

  No

  N/A

29. Significant Findings

• The action plan provided at the beginning of this report will provide information as to how improvements can be achieved. As a consultancy and training company specialising in helping organisations to be compliant with their legal health and safety responsibilities, we can help with any of the recommendations or other services you may require.

31. Confirmation Of Issue And Receipt Of Report

• This assessment will be valid upon completion of the follow-up actions and recommendations and will remain so unless there is a change to the premise/processes or a change in legislation that effects the fire safety arrangements.

• Select date

  Date

• Clients Representative

  Sign

• UKHSE Representative

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