IVC Health & Safety Audit

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• Summary of significant activities and buildings inspected.

1. Insurance

• Employers liability insurance (provide policy number, date and insurer).

  Yes

  No

  N/A

• Public liability insurance (insert policy number, date and expiry).

  Yes

  No

  N/A

2. Induction process

• Is there an induction programme with records to confirm the induction process?

  Yes

  No

  N/A

• Insert details of last person inducted and areas covered (if applicable).

  Yes

  No

  N/A

3. H&S policy

• Is the IVC policy in place?

  Yes

  No

  N/A

• Date of last policy review?

  Yes

  No

  N/A

• Is the IVC H&S Manual in use?

  Yes

  No

  N/A

• Arrangements in place to address risk assessment, training, emergency procedures and consultation?

  Yes

  No

  N/A

• Are monitoring arrangements in place to ensure the effectiveness of the safety management system?

  Yes

  No

  N/A

• Who is the Director responsible for health and safety?

  Yes

  No

  N/A

• State the person with day-to-day responsibility for health and safety

  Yes

  No

  N/A

• Has this person received any formal health and safety training in this job or a previous job?

  Yes

  No

  N/A

• Is there a training plan relating to health and safety in place across the organisation?

  Yes

  No

  N/A

• Is the practice using the Safety Media E-learning training solution?

  Yes

  No

  N/A

4. Risk Assessment

• Are risk assessments inplace for significant activities / tasks?

  Yes

  No

  N/A

• Who conducts the risk assessments and what training have they received?

• Is there a need for a young persons risk assessment?

  Yes

  No

  N/A

• Fire risk assessments in place, suitable and sufficient (less than 12 months old)?

  Yes

  No

  N/A

5. Fire Safety

• Are fire instructions clearly displayed?

  Yes

  No

  N/A

• Are fire extinguishers provided, suitably positioned and serviced within the last year?

  Yes

  No

  N/A

• Are there maintenance procedures in place for fire alarms, detection systems and emergency lighting?

  Yes

  No

  N/A

• Has a fire drill been conducted and the results recorded within the last 6 months?

  Yes

  No

  N/A

• Are employees provided with basic fire safety awareness training?

  Yes

  No

  N/A

• Have fire wardens and deputies been appointed for each area or department?

  Yes

  No

  N/A

6. Asbestos Management

• Was the building erected before 2000?

  Yes

  No

  N/A

• If answering yes to the previous question has an asbestos survey been carried out?

  Yes

  No

  N/A

• Did the survey identify any asbestos containing materials (acm's)?

  Yes

  No

  N/A

• Has an asbestos register and management plan been put in place?

  Yes

  No

  N/A

• Are arrangements in place to communicate the presence of asbestos to contractors?

  Yes

  No

  N/A

• Have personnel on-site received appropriate training?

  Yes

  No

  N/A

7. Environment

• There is adequate ventilation.

  Yes

  No

  N/A

• Area is free from odors.

  Yes

  No

  N/A

• Temperature is comfortable.

  Yes

  No

  N/A

• Lighting is adequate.

  Yes

  No

  N/A

• Is there adequate space for all personnel and equipment in the area?

  Yes

  No

  N/A

• Flooring is of the correct type?

  Yes

  No

  N/A

• Flooring is adequately maintained?

  Yes

  No

  N/A

• External areas are level, free of trip hazards?

  Yes

  No

  N/A

• External lighting provided / maintained?

  Yes

  No

  N/A

8. Emergency procedures

• Written evacuation procedures and exits displayed.

  Yes

  No

  N/A

• Are spill kits available?

  Yes

  No

  N/A

• Escape routes and emergency doors are clear.

  Yes

  No

  N/A

• Procedures are in place for isolated workers.

  Yes

  No

  N/A

• Emergency and hazard signage is clearly visible.

  Yes

  No

  N/A

9. First Aid Facilities

• Has a first aid assessment been conducted and the results recorded?

  Yes

  No

  N/A

• There are appropriate first aid and emergency facilities in the near vicinity and workers' are aware of them.

  Yes

  No

  N/A

• Kits are clearly signed, stocked and contents are in-date.

  Yes

  No

  N/A

• Names and contacts of first aiders, displayed and up to date.

  Yes

  No

  N/A

• Location of accident book or accident record forms and details of last accident or trends?

  Yes

  No

  N/A

10. General Facilities

• Washing facilities are clean and functional.

  Yes

  No

  N/A

• Hot & Cold water is available for hygiene purposes?

  Yes

  No

  N/A

• Suitable and sufficient area provided for staff welfare?

  Yes

  No

  N/A

• Are the stairs, passageways and store rooms well lit?

  Yes

  No

  N/A

• Warning and Safety signage in good condition.

  Yes

  No

  N/A

• Walls, windows, doors and furniture is in good condition.

  Yes

  No

  N/A

• External areas adequately maintained and suitable lighting provided?

  Yes

  No

  N/A

• Laundry area clean, tidy and well ventilated?

  Yes

  No

  N/A

• Animal welfare areas are clean, well lit etc?

  Yes

  No

  N/A

• Animal exercise area secure (fenced)

  Yes

  No

  N/A

• Is there an SOP for exercising animals?

  Yes

  No

  N/A

• Equipment and procedures are in place for infection control / quarantine?

  Yes

  No

  N/A

• Designated waste facilities provided and secure.

  Yes

  No

  N/A

• Designated and secure facilities for deceased animals?

  Yes

  No

  N/A

11. Manual Handling

• Where applicable manual handling Standard Operating Procedures (SOP) are available.

  Yes

  No

  N/A

• Trolleys or mechanical hoists are available and are being considered for heavy items or loads.

  Yes

  No

  N/A

• Personnel conducting manual handling have received appropriate training?

  Yes

  No

  N/A

• Step ladders or safe steps available to access light items stored on high shelves.

  Yes

  No

  N/A

• All manual task-related incidents have been adequately risk assessed and control measures implemented and reviewed.

  Yes

  No

  N/A

• Harnesses, restraints, muzzles available for range of animals?

  Yes

  No

  N/A

12. Storage

• Materials stored in racks and bins wherever possible are not above shoulder height.

  Yes

  No

  N/A

• Storage designed to minimize lifting problems I.e. heavy objects not stored on upper racks.

  Yes

  No

  N/A

• Racking / Shelving is securely fixed to floor or wall.

  Yes

  No

  N/A

13. Slips and trips

• Warning signs are available and erected near spills.

  Yes

  No

  N/A

• There are special provisions for slip resistance in wet areas.

  Yes

  No

  N/A

• Guard rails and slip resistance are provided on ramps and stairs.

  Yes

  No

  N/A

• Walkways are free of hazards, such as electrical leads.

  Yes

  No

  N/A

14. Electrical safety

• All portable equipment has current test tags.<br>(To be conducted by IVC approved contractor every 2 years).

  Yes

  No

  N/A

• Residual current devices (RCD) are installed at switchboards or into fixed sockets. (It should be clearly marked on socket).

  Yes

  No

  N/A

• Has a fixed installation test of the building and external facilities been conducted within the required timescales?

  Yes

  No

  N/A

• Portable RCD device is available and has been tested, flexible cord, plugs and extension leads are in good condition and have either moulded or transparent type plugs.

  Yes

  No

  N/A

• Power points are suitable for the location and are positioned safely.

  Yes

  No

  N/A

• Power boards used. (not double adapters).

  Yes

  No

  N/A

• Power boards used. (not double adapters).

  Yes

  No

  N/A

• Faulty equipment is tagged out or removed from use?

  Yes

  No

  N/A

15. Chemical Aspects

• MSDS (not older than 5 years) are available for workers reference and included in the hazardous substances register.

  Yes

  No

  N/A

• There is an up to date easy to find and read list/register summary of all chemicals used.

  Yes

  No

  N/A

• Actions have been taken to control risks. For example, an investigation has been done to find out whether an alternative safer chemical is available.

  Yes

  No

  N/A

• A coshh assessment has been completed for all chemicals and harmful substances stored and used at the workplace.

  Yes

  No

  N/A

• Origional containers have the manufacturer's label.

  Yes

  No

  N/A

• Chemicals stored according to compatibility and bunded I.e in flammable or corrosive cabinets.

  Yes

  No

  N/A

• Are there any flammable gases on site, if so what are the storage facilities available?

  Yes

  No

  N/A

• Are minimal amounts of corrosives stored, and/or used?

  Yes

  No

  N/A

• Is there an oil storage tank on site?

  Yes

  No

  N/A

16. Personal Protective Equipment

• Instruction and information of PPE are available.

  Yes

  No

  N/A

• PPE store available well maintained and in good condition.

  Yes

  No

  N/A

• Signage of PPE requirements displayed on equipment.

  Yes

  No

  N/A

• Required PPE available.

  Yes

  No

  N/A

• Appropriate signs displayed to standard requirements visible, correctly located and in good condition. (inside and outside).

  Yes

  No

  N/A

17. Noise & Vibration

• Has A risk assessment been conducted on activities where noise or vibration may effect workers?

  Yes

  No

  N/A

• Control measures have been put in place to reduce the risk of injury as a result of noise and vibration (details measures adopted)?

  Yes

  No

  N/A

• Workers have received information and training in relation to noise at the workplace.

  Yes

  No

  N/A

18. Legionella

• Is there a hot water storage system on site

  Yes

  No

  N/A

• Is there a cold water storage system?

  Yes

  No

  N/A

• Have there been any significant changes to the pipe work system?

  Yes

  No

  N/A

• Is there a shower on site, if so is there a procedure for flushing it through periodically?

  Yes

  No

  N/A

• Has the Practice assessed the initial risk of legionella?

  Yes

  No

  N/A

• Is a written scheme examination required to manage the risk of legionella?

  Yes

  No

  N/A

19. Display Screen Equipment

• Have users of DSE been identified?

  Yes

  No

  N/A

• Have DSE self assessments been conducted?

  Yes

  No

  N/A

• Is there a policy on the provision of eye sight tests and spectacles where necessary?

  Yes

  No

  N/A

• Have users received instruction on the correct setting up of their workstation and the reporting of defects and health problems?

  Yes

  No

  N/A

20. Company Vehicles

• Does the organisation have any company vehicles (cars, vans etc)?

  Yes

  No

  N/A

• Are both parts of the employees driving license sighted and copies obtained for company records?

  Yes

  No

  N/A

• Are vehicle checks carried out by employees and records maintained?

  Yes

  No

  N/A

• Are vehicles maintained in accordance with the manufacturers recommendations?

  Yes

  No

  N/A

• Has a risk assessment for driving company vehicles been conducted?

  Yes

  No

  N/A

• Is there a policy in place relating to the use of company vehicles, travel distances etc?

  Yes

  No

  N/A

• Does the organisation permit the use of personal vehicles for business use?

  Yes

  No

  N/A

• Where personal vehicles are used does the company request and hold copies of insurances and MOT Certificates?

  Yes

  No

  N/A

21. Gas Safety

• Have gas boilers been serviced within the last 12 months?

  Yes

  No

  N/A

• Are there any LPG systems on site,? If so detail quantities, storage and method of delivery to point of use?

  Yes

  No

  N/A

• Are there any underground LPG pipe work systems on the site?

  Yes

  No

  N/A

• Are there any other compressed gases on site (if yes, specify)

  Yes

  No

  N/A

• Is there an emergency plan to deal with leaks / fires?

22. Violence & Aggression

• Is there a policy in place?

  Yes

  No

  N/A

• Has a risk assessment for violence and aggression been conducted and recorded?

  Yes

  No

  N/A

• Have there been any incidents of violence or aggression reported?

  Yes

  No

  N/A

23. Managing Contractors

• Ia an approved list of contractors available?

  Yes

  No

  N/A

• Are risk assessments obtained before carrying out any works?

  Yes

  No

  N/A

• Are contractors provided with basic health and safety information before starting work?

  Yes

  No

  N/A

• As contractors issued with and sign the contractors induction equipment?

  Yes

  No

  N/A

24. Pharmacy

• Schedule 2 & 3 substances are kept under lock and key?

  Yes

  No

  N/A

• Receipt and Issue of controlled drugs recorded where appropriate?

  Yes

  No

  N/A

• All other medicines, supplies stored in a designated, suitable area?

  Yes

  No

  N/A

• The destruction of schedule 2 drugs is recorded in the drugs register book and disposal authorised by an appropriate authority?

  Yes

  No

  N/A

• Drugs requiring temperature controlled storage are kept below 8*C and records retained to support this?

  Yes

  No

  N/A

• Is there an SOP for the administering of anaesthesia?

  Yes

  No

  N/A

• Is there an SOP for the administering of Cytotoxic drugs and subsequent animal welfare during recovery?

  Yes

  No

  N/A

• Has a checklist been devised for the safe use of Cytotoxic drugs?

  Yes

  No

  N/A

• Spill kits available for chemotherapy drugs?

  Yes

  No

  N/A

25. Work Equipment

• All equipment is in good order and adequately maintained?

  Yes

  No

  N/A

• Critical equipment is under a maintenance / service agreement?

  Yes

  No

  N/A

• An SOP and / or a risk assessment is available for significant activities?

  Yes

  No

  N/A

• Staff have received training in the use of the equipment / SOP and records of this have been retained?

  Yes

  No

  N/A

26. Radiation

• Radiation protocols available?

  Yes

  No

  N/A

• Radiation Protection Adviser identified (Insert name and contact details).<br>(RPA Vet Limited or Local NHS are acceptable).

  Yes

  No

  N/A

• Radiation Protection Supervisor identified?

  Yes

  No

  N/A

• Designated persons for radiography have been identified and are trained and competent?

  Yes

  No

  N/A

• Ionising Radiation Regulations available?

  Yes

  No

  N/A

• Appropriate warning signage on display in the area?

  Yes

  No

  N/A

• Dose meters worn and results retained for inspection and not above 2 mSv per annum or 0.75 mSv in a single wear period?

  Yes

  No

  N/A

• Protective clothing available and stored correctly

  Yes

  No

  N/A

• Maintenance and inspection procedures in place for equipment?

  Yes

  No

  N/A

• Pregnant women identified and excluded from X-ray area?

  Yes

  No

  N/A

27. Waste Management

• Site registered as a producer of hazardous waste (notification observed)?

  Yes

  No

  N/A

• Contracts in place for various waste categories?

  Yes

  No

  N/A

• Waste segregated correctly (hazardous, pharmaceutical, sharps etc)?

  Yes

  No

  N/A

• Waste carriers licenses held on file?

  Yes

  No

  N/A

28. Pressure Systems

• Are there any systems on site that are covered by the the Pressure Systems Safety Regulations?<br>(If yes, please identify. eg autoclave)

  Yes

  No

  N/A

• Is there a written scheme of examination in place?

  Yes

  No

  N/A

• Safe operating procedures are on display at point of use?

  Yes

  No

  N/A

• Annual inspection of the equipment conducted by a competent person and retained on file?

  Yes

  No

  N/A

29. Conclusions

31. Confirmation of issue and receipt of report.

• Select date

  Date

• Clients representative

  Sign

• UKHSE representative

  Sign

• Yes

  No

  N/A