JH Health & Safety Departmental Audit

• Department

  Select Art Food and nutrition Design and technology Science (all departments) Chemistry Biology Physics PE Junior school Maintenance and grounds maintenance Catering/ school kitchens Low risk department Offices/ Admin/ Bursary etc. Boarding House Other

  • Art
  • Food and nutrition
  • Design and technology
  • Science (all departments)
  • Chemistry
  • Biology
  • Physics
  • PE
  • Junior school
  • Maintenance and grounds maintenance
  • Catering/ school kitchens
  • Low risk department
  • Offices/ Admin/ Bursary etc.
  • Boarding House
  • Other

• Please clarify details

• Date and TIme

  Date

• Prepared by

• Assisting with the audit

• The purpose of the visit is to assess the general Health and Safety (H&S) management in the Department/area and to gauge the degree of compliance with statutory responsibilities. The visit was not intended to identify every minor transgression or hazard.
  
  A new action plan will be created with findings of this audit. Any outstanding items from previous audits will be included in the new action plan to prevent confusion or items being missed. Please contact the H&S officer if further details are required

• Brief summary of findings. Actions included in the report

• Title Page

• A H&S Management, Policies and Procedures
  A1 Health & Safety Policy
  A2 Emergency Policy and Procedures
  A3 Safeguarding
  A4 Health & Safety Leadership and Management
  A5 Accidents/Incidents and Near Misses
  A6 First Aid
  A7 Medical Needs
  A8 Establishment Trips
  A9 Inspections
  A10 Lettings and Leases
  A11 Training /CPD
  A12 Wellbeing

• B Risk Assessments (Specific Legislation)
  B1 Risk Assessments - Overview
  B2 COSHH (Control of Substances Hazardous to Health Regulations 2002)
  B3 Display Screen Equipment (Display Screen Equipment Regulations 1992)
  B4 Fire Safety (Regulatory Reform (Fire Safety) Order 2005)
  B5 Manual Handling (Manual Handling Operation Regulations 1992)
  B6 Security
  B7 Working at Height (Work at Height Regulations 2005)

• C Contractors, Plant, Equipment and Utility Services compliance with statutory requirements
  C1 Contractor Selection and compliance records
  C2 Utility Services: Electricity (Electricity at Work Regulations 1989), Gas Safety (Gas Safety (installation and Use) Regulations 1998) and Water Safety (Approved Code of Practice L8: The control of legionella bacteria in water systems)
  C3 Radon ( Ionising Radiation Regulations 2017) and Asbestos (Control of Asbestos Regulations 2012)

• D Short site inspection
  D1- D20 Internal
  D21-D40 External

• Conditions of Audit

• Sign Off

1 - H&S policy

• 1.1 Is a departmental H&S policy in place capturing details of the organisation and arrangements, or, if not, are sufficient details covered in the main H&S policy?

  Yes

  Partially

  No

  NA

• 1.1.1 If yes, has this been recently updated/ reviewed and shared with all relevant staff

  Yes

  Partially

  No

• 1.2 Is everyone in the department aware of who is responsible for key roles in the H&S of the department?

  Yes

  Partially

  No

  NA

• 1.0 Are health and safety systems and procedures effectively documented

  Select Yes LOW priority action to be taken MEDIUM priority action to be taken HIGH priority action to be taken

  • Yes
  • LOW priority action to be taken
  • MEDIUM priority action to be taken
  • HIGH priority action to be taken

2 Emergency Information and procedures, including fire

• 2.1 Are emergency procedures in place (other than fire) covering all requirements of the department, (e.g., how to isolate gas supply, lockdown procedures, missing scalpel blades etc.) and are all staff made aware of these procedures?

  Yes

  Partially

  No

  NA

• 2.2 Have you practiced any emergency situations (other than fire)?

  Yes

  No

• 2.2.1 If so, when and what did this involve?

• 2.3 Have all staff in the department received fire awareness training in the last 3 years?

  Yes

  Partially

  No

• 2.4 Are all the staff in the department aware of fire evacuation procedures and have been involved in fire drills?

  Yes

  Partially

  No

• 2.5 Does the department have specific fire precautions/ equipment in place and do they cover the needs of the department? E.g., emergency cut off devices, management of hazardous substances if alarm sounds etc.

  Yes

  No

  NA

• 2.5.1 If so, is this information shared with relevant staff, including the site team/ senior leaders/ H&S committee? Please provide details

  Yes

  No

• 2.6 Are high hazard portable heaters used in the department? High hazard heaters are for example, fan heaters, convection heaters, electric bar heaters. Oil filled heaters are classed as low hazard

  Yes

  No

• 2.6.1 If so, have staff been made aware of safe use procedures to prevent fire?

  Yes

  No

• 2.0 Are emergencies appropriately managed?

  Select Yes LOW priority action to be taken MEDIUM priority action to be taken HIGH priority action to be taken

  • Yes
  • LOW priority action to be taken
  • MEDIUM priority action to be taken
  • HIGH priority action to be taken

3 Accidents/ Health/ Medical needs

• 3.1 Are sufficient numbers of staff in the department first aid trained (or knowledge of how to contact a first aid member of staff promptly) and is suitable equipment/ resources readily available (or location known)?

  Yes

  Partially

  No

  NA

• 3.2 Is a procedure in place to report accidents, incidents or near misses, and does this follow school procedures? If so, please provide evidence

  Yes

  Partially

  No

• 3.2.1 If not, please provide information regarding the procedures taken in the event of an accident/ incident and how this would be recorded

• 3.3 Is feedback/ learning/ updated procedures provided to other members of the team/ school after a significant incident/ near miss witch has resulted in change in practice/ equipment/ supervision etc.

  Yes

  Partially

  No

  NA

• 3.4 Are staff made aware of medical (anaphylaxis/asthma/ epilepsy etc.)/ mobility or behavioural conditions of occupants that may require additional support, particularly in the event of an emergency? E.g., know what to do in the event of a serious allergic reaction

  Yes

  Partially

  No

  NA

• 3.5 If staff have been provided with training to support medical/ mobility/ behavioral conditions, please provide details

• 3.6 Are possible allergens used in the department, e.g., food to be used in experiments, items used for creating artwork etc. and are these well managed?

  Yes

  No

  NA

• 3.7 Are staff in the department aware of the resources/ procedures to follow if they are suffering from workplace stress/ anxiety?

  Yes

  Partially

  No

• 3.7.1 Please provide further information regarding the understanding of staff wellbeing procedures/ resources

• 3.0 Are accidents/ health and medical needs within the department appropriately managed?

  Select Yes LOW priority action to be taken MEDIUM priority action to be taken HIGH priority action to be taken

  • Yes
  • LOW priority action to be taken
  • MEDIUM priority action to be taken
  • HIGH priority action to be taken

4 School Visits

• 4.1 Does the department carry out school visits and if so, is there a policy/ procedure to follow to ensure the risk of this has been adequately covered?

  Yes

  Partially

  No

  NA

• 4.1.1 Please provide further evidence/ information of the process

• 4.1.2 Is feedback always gathered after a visit to provide learning to other members of the team/ school?

  Yes

  Partially

  No

  NA

• 4.0 Are school visits appropriately managed?

  Select Yes LOW priority action to be taken MEDIUM priority action to be taken HIGH priority action to be taken

  • Yes
  • LOW priority action to be taken
  • MEDIUM priority action to be taken
  • HIGH priority action to be taken

5 Inspections

• 5.1 Do you carry out regular inspections in the department? Even low risk departments/ areas can become high risk if good practice is not followed e.g., exits obstructed, sockets overloaded, build up of combustible material next to ignition source etc.

  Yes

  Partially

  No

  NA

• 5.1.1 Is this suitable, documented and at appropriate frequencies? Please provide details

  Yes

  No

• 5.2 Is a system in place to report any H&S hazards/ issues in the department and are all staff aware of the system?

  Yes

  No

• 5.0 Are inspections within the department considered to be suitable and sufficient?

  Select Yes LOW priority action to be taken MEDIUM priority action to be taken HIGH priority action to be taken

  • Yes
  • LOW priority action to be taken
  • MEDIUM priority action to be taken
  • HIGH priority action to be taken

6 Training

• 6.1 Is there an agreed H&S training programme in place in the department to cover the needs of the staff?

  Yes

  Partially

  No

  NA

• 6.1.1 Is this programme regularly reviewed/ updated to ensure the training is suitable and sufficient for the roles and responsibilities of staff within the department?

  Yes

  No

• 6.2 Is training refreshed at appropriate intervals?

  Yes

  Partially

  No

• 6.3 Is training information recorded? If so, is this held centrally within the school?

  Yes

  Partially

  No

• 6.0 Is training within the department suitably managed?

  Select Yes LOW priority action to be taken MEDIUM priority action to be taken HIGH priority action to be taken

  • Yes
  • LOW priority action to be taken
  • MEDIUM priority action to be taken
  • HIGH priority action to be taken

7 Risk Assessments

• 7.1 Is an inventory of departmental risk assessments available?

  Yes

  Partially

  No

  NA

• 7.2 Have designated staff been trained to undertake risk assessments to ensure they are competent?

  Yes

  Partially

  No

  NA

• 7.3 Are the risk assessment findings and control measures shared with appropriate staff?

  Yes

  Partially

  No

  NA

• 7.3.1 If so, please provide evidence/ details

• 7.4 Is a review schedule in place for the risk assessment and is this appropriate (e.g., after an incident, introduction of new equipment, 3 year rolling basis etc.)

  Yes

  Partially

  No

  NA

• 7.5 Are staff in the department also aware of(know where they are stored) and have read whole school risk assessments?

  Yes

  Partially

  No

  NA

• 7.0 Is the risk assessment system considered to be suitable and sufficient?

  Select Yes LOW priority action to be taken MEDIUM priority action to be taken HIGH priority action to be taken

  • Yes
  • LOW priority action to be taken
  • MEDIUM priority action to be taken
  • HIGH priority action to be taken

8 COSHH

• 8.1 Does the department use or produce any substances that are hazardous?

  Yes

  No

• 8.1.1 Is an inventory, COSHH risk assessments and material safety data sheets available for the substances?

  Yes

  Partially

  No

• 8.1.2 Have all staff made aware of appropriate COSHH information such as safe handling and storage and is there a system in place to ensure updates are shared?

  Yes

  Partially

  No

• 8.1.3 Has suitable PPE been provided and have staff been trained in safe use?

  Yes

  Partially

  No

  NA

• 8.0 Is the management of hazardous substances considered to be appropriate?

  Yes

  Partially

  No

  NA

9 Display Screen Equipment (DSE)

• 9.1 Does the department have display screen equipment (DSE) users.<br>The HSE identifies users as 'workers who use DSE daily, for continuous periods of an hour or more'

  Yes

  Unsure

  No

• 9.1.1 Have DSE users had training on safe use of display screen equipment and have they completed a User's Audit/ checklist?

  Yes

  Unsure

  No

• 9.0 Is the management of DSE users considered appropriate?

  Select Yes LOW priority action to be taken MEDIUM priority action to be taken HIGH priority action to be taken

  • Yes
  • LOW priority action to be taken
  • MEDIUM priority action to be taken
  • HIGH priority action to be taken

10 Electrical safety

• 10.1 Are staff provided with electrical safety information? E.g., do not overload sockets, do not daisy chain extension cables etc.

  Yes

  Partially

  No

• 10.2 Do staff bring their own electrical items into the department? I.e., phone chargers, a fan in the summer, disco lights at Christmas etc.

  Yes

  Unsure

  No

• 10.2.1 If so, have these items had periodic portable appliance testing (PAT)?

  Yes

  Unsure

  No

• 10.3 Are staff provided with information regarding safe use and charging of lithium-ion battery devices such as laptops, phones etc.?

  Yes

  Partially

  No

• 10.0 Is electrical safety appropriately managed?

  Select Yes LOW priority action to be taken MEDIUM priority action to be taken HIGH priority action to be taken

  • Yes
  • LOW priority action to be taken
  • MEDIUM priority action to be taken
  • HIGH priority action to be taken

11 Manual handling

• 11.1 Are manual handling activities carried out in the department?

  Yes

  Unsure

  No

• 11.1.1 If so, is there an appropriate risk assessment in place and are staff provided with training?

  Yes

  Partially

  No

• 11.0 Are manual handling activities appropriately managed?

  Select Yes LOW priority action to be taken MEDIUM priority action to be taken HIGH priority action to be taken

  • Yes
  • LOW priority action to be taken
  • MEDIUM priority action to be taken
  • HIGH priority action to be taken

12 Working at height

• 12. 1 Are working at height activities carried out in the department? Don't forget, even stepping onto a stool/ step ladder is classed as working at height

  Yes

  Unsure

  No

• 12.1.1 If so, is there an appropriate risk assessment in place and are staff provided with training?

  Yes

  Unsure

  No

• 12.1.2 Is suitable access equipment provided and is this in good condition and regularly inspected?

  Yes

  Unsure

  No

• 12.0 Are working at height activities appropriately managed

  Select Yes LOW priority action to be taken MEDIUM priority action to be taken HIGH priority action to be taken

  • Yes
  • LOW priority action to be taken
  • MEDIUM priority action to be taken
  • HIGH priority action to be taken

13 Miscellaneous

• Are there any other items that should be considered in this audit?

  Yes

  No

• 13.1 Please provide any further information that may be relevant

• 13.0 Has this other matter been appropriately managed?

  Select Yes LOW priority action to be taken MEDIUM priority action to be taken HIGH priority action to be taken

  • Yes
  • LOW priority action to be taken
  • MEDIUM priority action to be taken
  • HIGH priority action to be taken

• This audit aims to assist Departmental Heads, Bursars, Governors and other responsible people, to chart progress and to assist in providing a full health and safety audit trail of any action taken.
  
  The report is limited in that it may be that certain conditions or situations were either not noted, not informed or not being performed during the visit and, therefore, non-inclusion of such conditions or situations in this report does not equate to legislative compliance

• Recommended follow up schedule date

  Date

• Action plan

  Media

• Inspected by: (Name and Signature)

  Sign