Health & Safety Departmental Audit

• School

  Badminton

  Redmaids High

  QEH

• Department

  Select Art Food and nutrition Design and technology Science (all departments) Chemistry Biology Physics PE Junior school Maintenance and grounds maintenance Catering/ school kitchens Low risk department Offices/ Admin/ Bursary etc. Boarding House Other

  • Art
  • Food and nutrition
  • Design and technology
  • Science (all departments)
  • Chemistry
  • Biology
  • Physics
  • PE
  • Junior school
  • Maintenance and grounds maintenance
  • Catering/ school kitchens
  • Low risk department
  • Offices/ Admin/ Bursary etc.
  • Boarding House
  • Other

• Please clarify details

• Date and TIme

  Date

• Prepared by

• Assisting with the audit

• The purpose of the visit is to assess the general Health and Safety (H&S) management in the Department/area and to gauge the degree of compliance with statutory responsibilities. The visit was not intended to identify every minor transgression or hazard.
  
  A new action plan will be created with findings of this audit. Any outstanding items from previous audits will be included in the new action plan to prevent confusion or items being missed. Please contact the H&S officer if further details are required

• Brief summary of findings. Actions included in the report

• Title Page

• A H&S Management, Policies and Procedures
  A1 Health & Safety Policy
  A2 Emergency Policy and Procedures
  A3 Safeguarding
  A4 Health & Safety Leadership and Management
  A5 Accidents/Incidents and Near Misses
  A6 First Aid
  A7 Medical Needs
  A8 Establishment Trips
  A9 Inspections
  A10 Lettings and Leases
  A11 Training /CPD
  A12 Wellbeing

• B Risk Assessments (Specific Legislation)
  B1 Risk Assessments - Overview
  B2 COSHH (Control of Substances Hazardous to Health Regulations 2002)
  B3 Display Screen Equipment (Display Screen Equipment Regulations 1992)
  B4 Fire Safety (Regulatory Reform (Fire Safety) Order 2005)
  B5 Manual Handling (Manual Handling Operation Regulations 1992)
  B6 Security
  B7 Working at Height (Work at Height Regulations 2005)

• C Contractors, Plant, Equipment and Utility Services compliance with statutory requirements
  C1 Contractor Selection and compliance records
  C2 Utility Services: Electricity (Electricity at Work Regulations 1989), Gas Safety (Gas Safety (installation and Use) Regulations 1998) and Water Safety (Approved Code of Practice L8: The control of legionella bacteria in water systems)
  C3 Radon ( Ionising Radiation Regulations 2017) and Asbestos (Control of Asbestos Regulations 2012)

• D Short site inspection
  D1- D20 Internal
  D21-D40 External

• Conditions of Audit

• Sign Off

1 - H&S management

• 1.1 Is a departmental H&S policy in place capturing details of the organisation and arrangements, or, if not, are sufficient details covered in the main H&S policy?

  Yes

  Partially

  No

  NA

• 1.1.1 If yes, has this been recently updated/ reviewed and shared with all relevant staff

  Yes

  Partially

  No

• 1.2 Is everyone in the department aware of who is responsible for key roles in the H&S of the department?

  Yes

  Partially

  No

  NA

2 Emergency Information and procedures

• 2.1 Are emergency procedures in place (other than fire) covering all requirements of the department, (e.g., how to isolate gas supply, lockdown procedures, missing scalpel blades etc.) and are all staff made aware of these procedures?

  Good

  Fair

  Poor

  N/A

• 2.2 Have you practiced any emergency situations (other than fire)?

  Yes

  No

• 2.2.1 If so, when and what did this involve?

• 2.3 Have all staff in the department received fire awareness training in the last 3 years?

  Yes

  Partially

  No

• 2.4 Are all the staff in the department aware of fire evacuation procedures and have been involved in fire drills?

  Yes

  Partially

  No

• 2.5 Does the department have specific fire precautions/ equipment in place and do they cover the needs of the department? E.g., emergency cut off devices, management of hazardous substances if alarm sounds etc.

  Yes

  No

  NA

• 2.5.1 If so, is this information shared with relevant staff, including the site team/ senior leaders/ H&S committee? Please provide details

  Yes

  No

• 2.6 Are high hazard portable heaters used in the department? High hazard heaters are for example, fan heaters, convection heaters, electric bar heaters. Oil filled heaters are classed as low hazard

  Yes

  No

• 2.6.1 If so, have staff been made aware of safe use procedures to prevent fire?

  Yes

  No

3 Health/ Incidents

• 3.1 Are sufficient numbers of staff in the department first aid trained (or knowledge of how to contact a first aid member of staff promptly) and is suitable equipment/ resources readily available (or location known)?

  Good

  Fair

  Poor

  N/A

• 3.2 Is a procedure in place to report accidents, incidents or near misses, and does this follow school procedures? If so, please provide evidence

  Yes

  Partially

  No

• 3.2.1 If no, please provide information regarding the procedures taken in the event of an accident/ incident and how this would be recorded

• 3.3 Is feedback/ learning/ updated procedures provided to other members of the team/ school after a significant incident/ near miss witch has resulted in change in practice/ equipment/ supervision etc.

  Yes

  Partially

  No

  NA

• 3.4 Are staff made aware of medical (anaphylaxis/asthma/ epilepsy)/ mobility or behavioral conditions of occupants that may require additional support, particularly in the event of an emergency? E.g., know what to do in the event of a serious allergic reaction

  Yes

  Partially

  No

  NA

• 3.5 If staff have been provided with training to support medical/ mobility/ behavioral conditions, please provide details

• 3.6 Are possible allergens used in the department, e.g., food to be used in experiments, items used for creating artwork etc. and are these well managed?

  Yes

  No

  NA

• 3.7 Are staff in the department aware of the resources/ procedures to follow if they are suffering from workplace stress/ anxiety?

  Yes

  Partially

  No

• 3.7.1 Please provide further information regarding the understanding of staff wellbeing procedures/ resources

4 School Visits

• 4.1 Does the department carry out school visits and if so, is there a procedure to follow to ensure the risk of this has been adequately covered?

  Yes

  Partially

  No

  NA

• 4.1.1 Please provide further evidence/ information of the process

• 4.2 Is feedback always gathered after a visit to provide learning to other members of the team/ school?

  Yes

  Partially

  No

  NA

5 Inspections

• 5.1 Do you carry out regular inspections in the department? Even low risk departments/ areas can become high risk if good practice is not followed e.g., exits obstructed, sockets overloaded, build up of combustible material next to ignition source etc.

  Yes

  Partially

  No

  NA

• 5.1.1 Is this suitable, documented and at appropriate frequencies? Please provide details

  Yes

  No

• 5.2 Is a system in place to report any H&S hazards/ issues in the department and are all staff aware of the system?

  Yes

  No

6 Training

• 6.1 Is there an agreed H&S training programme in place in the department to cover the needs of the staff?

  Yes

  Partially

  No

  NA

• 6.1.1 Is this programme regularly reviewed/ updated to ensure the training is suitable and sufficient for the roles and responsibilities of staff within the department?

  Yes

  No

• 6.2 Is training refreshed at appropriate intervals?

  Yes

  Partially

  No

• 6.3 Is training information recorded? If so, is this held centrally within the school?

  Yes

  Partially

  No

7 Risk Assessments

• 7.1 Is an inventory of departmental risk assessments available?

  Yes

  Partially

  No

  NA

• 7.2 Have designated staff been trained to undertake risk assessments to ensure they are competent?

  Yes

  Partially

  No

  NA

• 7.3 Are the risk assessment findings and control measures shared with appropriate staff?

  Yes

  Partially

  No

  NA

• 7.3.1 If so, please provide evidence/ details

• 7.4 Is a review schedule in place for the risk assessment and is this appropriate (e.g., after an incident, introduction of new equipment, 3 year rolling basis etc.)

  Yes

  Partially

  No

  NA

• 7.5 Are staff in the department also aware of(know where they are stored) and have read whole school risk assessments?

  Yes

  Partially

  No

  NA

8 COSHH

• 8.1 Does the department use or produce any substances that are hazardous?

  Yes

  No

• 8.1.1 Is an inventory, COSHH risk assessments and material safety data sheets available for the substances?

  Yes

  Partially

  No

9 Display Screen Equipment (DSE)

• 9.1 Does the department have display screen equipment (DSE) users.<br>The HSE identifies users as 'workers who use DSE daily, for continuous periods of an hour or more'

  Yes

  Unsure

  No

• 9.1.2 If unsure about DSE users, have you carried out an DSE user audit to identify possible staff classed as 'users'?

  Yes

  No

• 9.2 If so, have they had training on safe use of DSE and have they completed a User's Audit/ checklist?

  Yes

  Partially

  No

  NA

10 Electrical safety

• 10.1 Are staff provided with electrical safety information? E.g., do not overload sockets, do not daisy chain extension cables etc.

  Yes

  Partially

  No

• 10.2 Do staff bring their own electrical items into the department? I.e., phone chargers, a fan in the summer, disco lights at Christmas etc.

  Yes

  Unsure

  No

• 10.2.1 If so, have these items had periodic portable appliance testing (PAT)?

  Yes

  Unsure

  No

• 10.3 Are staff provided with information regarding safe use and charging of lithium-ion battery devices such as laptops, phones etc.?

  Yes

  Partially

  No

11 Manual handling

• 11.1 Are manual handling activities carried out in the department?

  Yes

  Unsure

  No

• 11.1.1 If so, is there an appropriate risk assessment in place and are staff provided with training?

  Yes

  Partially

  No

12 Working at height

• 12. 1 Are working at height activities carried out in the department? Don't forget, even stepping onto a stool/ step ladder is classed as working at height

  Yes

  Unsure

  No

• 12.1.1 If so, is there an appropriate risk assessment in place and are staff provided with training?

  Yes

  Unsure

  No

• 12.1.2 Is suitable access equipment provided and is this in good condition and regularly inspected?

  Yes

  Unsure

  No

13 Miscellaneous

• 13.1 Please provide any further information that may be relevent to this audit

A6 - First Aid (Health and Safety (First Aid) Regulations 1981)

• A6.1 Are written policy/procedures in place (separate policy or included in the arrangements section of the H&S policy) covering first aid? If so, is it signed and dated and is a review date indicated?

  Select 0= No policy/ procedure 1= Policy/ procedure available but not recently reviewed, signed or shared 2= Policy/ procedure dated, signed and shared but not including review date 3= Review date available, evidence of an efficient system

  • 0= No policy/ procedure
  • 1= Policy/ procedure available but not recently reviewed, signed or shared
  • 2= Policy/ procedure dated, signed and shared but not including review date
  • 3= Review date available, evidence of an efficient system

• A6.2 Are sufficient members of staff suitably qualified in first aid during and outside term time? (For EYFS recommended minimum of 2 paediatric first aiders required.)

  Select 0= No first aid trained staff 1= Sufficient numbers of first aid trained staff but not available at all times/ during sickness 2= Sufficient numbers of first aid trained staff, available when the establishment is open (e.g., open evenings) and back up available 3= Full risk assessment analysing full range of activities at the establishment, pupil, out of hours, lettings, off site visits

  • 0= No first aid trained staff
  • 1= Sufficient numbers of first aid trained staff but not available at all times/ during sickness
  • 2= Sufficient numbers of first aid trained staff, available when the establishment is open (e.g., open evenings) and back up available
  • 3= Full risk assessment analysing full range of activities at the establishment, pupil, out of hours, lettings, off site visits

• A6.3 How do you ensure people are aware of the first aid facilities/ first aiders and how to contact them?

  Select 0= No system in place 1= First aid facility sign posted, but no evidence of who is first aid trained available 2= First aid facility sign posted, information on display regarding first aid trained staff with contact details 3= Nearest first aid facilities and trained staff contact details available at all telephone points/ departments. Procedure shared regarding emergency services

  • 0= No system in place
  • 1= First aid facility sign posted, but no evidence of who is first aid trained available
  • 2= First aid facility sign posted, information on display regarding first aid trained staff with contact details
  • 3= Nearest first aid facilities and trained staff contact details available at all telephone points/ departments. Procedure shared regarding emergency services

• A6.4 Is first aid training provided to pupils?

  Yes (Award platinum star)

  No

• A6.5 Is there a defibrillator on site, or is the location of the nearest facility known? If yes, have members of staff received training in its use?

  Select 0= No knowledge of nearest defib 1= Location known but no procedure in place for use/ maintenance 2= Location sign posted/ known, information on display regarding trained staff with contact details, procedure in place for access arrangements/ use 3= On site facility (community facility=platinum star)

  • 0= No knowledge of nearest defib
  • 1= Location known but no procedure in place for use/ maintenance
  • 2= Location sign posted/ known, information on display regarding trained staff with contact details, procedure in place for access arrangements/ use
  • 3= On site facility (community facility=platinum star)

• A6 Is first aid at the establishment considered to be suitable and sufficient?

  Select Yes LOW priority action to be taken MEDIUM priority action to be taken HIGH priority action to be taken

  • Yes
  • LOW priority action to be taken
  • MEDIUM priority action to be taken
  • HIGH priority action to be taken

A7 – Medical Needs

• A7.1 Are written policy/procedure documents in place (separate policy or included in the arrangements section of the H&S policy) covering medical needs? If so, is it signed and dated and is a review date indicated?

  Select 0= No policy/ procedure 1= Policy/ procedure available but not recently reviewed, signed or shared 2= Policy/ procedure dated, signed and shared but not including review date 3= Review date available, evidence of an efficient system

  • 0= No policy/ procedure
  • 1= Policy/ procedure available but not recently reviewed, signed or shared
  • 2= Policy/ procedure dated, signed and shared but not including review date
  • 3= Review date available, evidence of an efficient system

• A7.2 Are sufficient members of staff suitably trained to administer medication during and outside term time?

  Select 0= No trained staff 1= Sufficient numbers of trained staff but not available at all times/ during sickness/ school trips 2= Sufficient numbers of trained staff, available when the establishment is open, back up available, 3= Full risk assessment analysing needs, out of hours, lettings, off site visits might be considered

  • 0= No trained staff
  • 1= Sufficient numbers of trained staff but not available at all times/ during sickness/ school trips
  • 2= Sufficient numbers of trained staff, available when the establishment is open, back up available,
  • 3= Full risk assessment analysing needs, out of hours, lettings, off site visits might be considered

• A7.3 Is general medication stored in a dedicated place, such as a dedicated fridge, first aid room, locked cupboard, carried by pupils etc. Are all relevant people aware of the location and accessibility arrangements?

  Select 0= No dedicated storage area 1= Storage area available but not locked, clear to see, disorganised. Medication not permitted in school but not included in policy 2= Lockable storage area, labelled/ known to relevant staff. Medication clearly organised. Policy states medication is not permitted in school 3= Written procedure in place, several members of staff trained to administer medication

  • 0= No dedicated storage area
  • 1= Storage area available but not locked, clear to see, disorganised. Medication not permitted in school but not included in policy
  • 2= Lockable storage area, labelled/ known to relevant staff. Medication clearly organised. Policy states medication is not permitted in school
  • 3= Written procedure in place, several members of staff trained to administer medication

• A7.4 Is controlled medication e.g., Ritalin handled and stored according to regulations?

  Select 0= No clear understanding of the regulations/ not compliant 1= Partial understanding of the regs, e.g., locked but not double locked, poor records available etc. 2= Controlled medication stored in a double locked area e.g. a locked box inside of a locked cupboard. Records of amount of medication in school. No controlled drugs currently in school but procedure in place if needed 3=Controlled medication stored in a double locked area e.g. a locked box inside of a locked cupboard. Records of amount of medication in school. No controlled drugs currently in school but procedure in place if needed. Medication returned at the end of each season. Several members of staff trained, written procedure available and reviewed regularly

  • 0= No clear understanding of the regulations/ not compliant
  • 1= Partial understanding of the regs, e.g., locked but not double locked, poor records available etc.
  • 2= Controlled medication stored in a double locked area e.g. a locked box inside of a locked cupboard. Records of amount of medication in school. No controlled drugs currently in school but procedure in place if needed
  • 3=Controlled medication stored in a double locked area e.g. a locked box inside of a locked cupboard. Records of amount of medication in school. No controlled drugs currently in school but procedure in place if needed. Medication returned at the end of each season. Several members of staff trained, written procedure available and reviewed regularly

• A7.5 Does the establishment ensure all medications are clearly labelled with the original dispensing information?

  Select 0= Medication not labelled/ in original packaging 1= Some medication in original packaging, not all 2= Medication labelled with student name and quantity, original packaging. 3= Medication labelled, original packaging with clear instructions for quantity required. Form accompanying the medication with all details regarding admin.

  • 0= Medication not labelled/ in original packaging
  • 1= Some medication in original packaging, not all
  • 2= Medication labelled with student name and quantity, original packaging.
  • 3= Medication labelled, original packaging with clear instructions for quantity required. Form accompanying the medication with all details regarding admin.

• A7.6 Are adequate arrangements and documentation in place to support pupils with medical needs? (confirm in notes if this is discussed or evidence seen) This will be briefly discussed on our visit, but not in depth due to time, so please ensure this information is available

  Select 0= No arrangements in place 1= Some arrangements in place, Individual Health Care Plans (IHCP) need review, medication records not completed 2= IHCP up to date, medication records completed 3= IHCP up to date, clear evidence of communication with pupil, parent/ carer/ medical professionals. Equalities legislation taken into account e.g., trips etc.

  • 0= No arrangements in place
  • 1= Some arrangements in place, Individual Health Care Plans (IHCP) need review, medication records not completed
  • 2= IHCP up to date, medication records completed
  • 3= IHCP up to date, clear evidence of communication with pupil, parent/ carer/ medical professionals. Equalities legislation taken into account e.g., trips etc.

• A7 Are suitable arrangements in place for the medical needs of the occupants at the establishment?

  Select Yes LOW priority action to be taken MEDIUM priority action to be taken HIGH priority action to be taken

  • Yes
  • LOW priority action to be taken
  • MEDIUM priority action to be taken
  • HIGH priority action to be taken

A8 - Establishment Trips

• A8.1 Are written policy/procedure documents in place (separate policy or included in the arrangements section of the H&S policy) covering establishment trips? If so, is it signed and dated and is a review date indicated?

  Select 0= No policy/ procedure 1= Policy/ procedure available but not recently reviewed, signed or shared 2= Policy/ procedure dated, signed and shared but not including review date 3= Review date available, evidence of an efficient system

  • 0= No policy/ procedure
  • 1= Policy/ procedure available but not recently reviewed, signed or shared
  • 2= Policy/ procedure dated, signed and shared but not including review date
  • 3= Review date available, evidence of an efficient system

• A8.2 How does the establishment competently carry out educational visits?

  Select 0= No Educational Visits Co-ordinator 1= Named Educational Visits Co-ordinator/ visit leaders/deputies, no evidence/ out of date training 2= Named Educational Visits Co-ordinator/ visit leader/ deputies, fully trained for the role 3= Evidence of an efficient system to ensure training fully up to date/ relevant staff trained and refreshed

  • 0= No Educational Visits Co-ordinator
  • 1= Named Educational Visits Co-ordinator/ visit leaders/deputies, no evidence/ out of date training
  • 2= Named Educational Visits Co-ordinator/ visit leader/ deputies, fully trained for the role
  • 3= Evidence of an efficient system to ensure training fully up to date/ relevant staff trained and refreshed

• A8.3 Are suitable and sufficient risk assessments carried out for establishment trips and are these recorded?

  Select 0= No risk assessments carried out/ recorded 1= Basic risk assessments carried out, recycled, insufficient detail/ records 2= Evidence of suitable and sufficient risk assessments carried out prior to each trip. Shared with relevant staff 3= Efficient system to ensure risk assessments are reviewed after the trip, records updated and shared.

  • 0= No risk assessments carried out/ recorded
  • 1= Basic risk assessments carried out, recycled, insufficient detail/ records
  • 2= Evidence of suitable and sufficient risk assessments carried out prior to each trip. Shared with relevant staff
  • 3= Efficient system to ensure risk assessments are reviewed after the trip, records updated and shared.

• A8.4 Is authorisation given prior to establishment trips and is this different for Category C (residential) trips?

  Select 0= No evidence of authorisation 1= Authorisation given by Educational Visits Co-ordinator (not documented) 2= Evidence of authorisation given from a senior member of staff/Educational Visits Co-ordinator when all relevant documentation completed 3= Support sought from outside source, fresh eyes

  • 0= No evidence of authorisation
  • 1= Authorisation given by Educational Visits Co-ordinator (not documented)
  • 2= Evidence of authorisation given from a senior member of staff/Educational Visits Co-ordinator when all relevant documentation completed
  • 3= Support sought from outside source, fresh eyes

• A8 Are suitable arrangements in place for establishment trips?

  Select Yes LOW priority action to be taken MEDIUM priority action to be taken HIGH priority action to be taken

  • Yes
  • LOW priority action to be taken
  • MEDIUM priority action to be taken
  • HIGH priority action to be taken

A9 - Inspections

• A9.1 Are FORMAL site inspections carried out? If yes, what frequency do these take place, who is involved and are records are kept? (Add brief details in notes)

  Select 0= No inspections carried out 1= Infrequent inspections carried out, minimal inclusion 2= Frequent (at least 3 times a year) including seasonal inspections carried out, variety of people involved 3= Inspections carried out by various members of staff. Records and findings shared with H&S committee/ governors, fresh eyes involved e.g., swap caretakers, BM etc.

  • 0= No inspections carried out
  • 1= Infrequent inspections carried out, minimal inclusion
  • 2= Frequent (at least 3 times a year) including seasonal inspections carried out, variety of people involved
  • 3= Inspections carried out by various members of staff. Records and findings shared with H&S committee/ governors, fresh eyes involved e.g., swap caretakers, BM etc.

• A9.2 Are REGULAR site inspections carried out to proactively look out for issues by the caretaker/ site team, and is this information recorded?

  Select 0= No inspections carried out 1= Infrequent inspections carried out; no records kept; inspections only carried out after an incident 2= Schedule of inspection, daily, weekly etc. Records kept 3= Regular inspections carried out. Action plan regularly populated with findings and works programmed to reduce hazards around site. Records and findings shared with H&S committee/ governors

  • 0= No inspections carried out
  • 1= Infrequent inspections carried out; no records kept; inspections only carried out after an incident
  • 2= Schedule of inspection, daily, weekly etc. Records kept
  • 3= Regular inspections carried out. Action plan regularly populated with findings and works programmed to reduce hazards around site. Records and findings shared with H&S committee/ governors

• A9.3 Where applicable what arrangements are in place for the checking of Lifts and lifting devices, Lightning conductors, PE Equipment, Play Equipment, Trees etc. (Confirm in notes if discussed or evidence seen) This will be briefly discussed on our visit, but not in depth due to time, so please ensure this information is available

  Select 0= No arrangements in place 1= Insufficient arrangements in place for inspection/ infrequent/ in-house therefore unsure of competence 2= Evidence of regular inspections of all applicable areas by competent persons 3= Online system fed, proactively encouraging inspections

  • 0= No arrangements in place
  • 1= Insufficient arrangements in place for inspection/ infrequent/ in-house therefore unsure of competence
  • 2= Evidence of regular inspections of all applicable areas by competent persons
  • 3= Online system fed, proactively encouraging inspections

• A9.4 What systems are in place for staff to report health and safety hazards/issues and how is this recorded?

  Select 0= No system in place 1= Insufficient system in place for reporting H&S hazards/ issues (not all aware/ follow the system) 2= Efficient system in place, all staff aware 3= Efficient system, review of other hazards that may be present, online system used, trends identified

  • 0= No system in place
  • 1= Insufficient system in place for reporting H&S hazards/ issues (not all aware/ follow the system)
  • 2= Efficient system in place, all staff aware
  • 3= Efficient system, review of other hazards that may be present, online system used, trends identified

• A9.5 What is the establishment's auditing approach?

  Select 0= No previous H&S audits carried out 1= H&S audit carried out. Partial audit, not all areas covered/ very old/ internal only 2= Full H&S audit carried out on a regular basis (no less than every 2 years) 3= Full H&S audit carried out on a regular basis (no less than every 2 years, action plan created and regularly updated/ discussed with H&S committee/ senior management

  • 0= No previous H&S audits carried out
  • 1= H&S audit carried out. Partial audit, not all areas covered/ very old/ internal only
  • 2= Full H&S audit carried out on a regular basis (no less than every 2 years)
  • 3= Full H&S audit carried out on a regular basis (no less than every 2 years, action plan created and regularly updated/ discussed with H&S committee/ senior management

• A9 Are suitable arrangements in place for inspections at the establishment?

  Select Yes LOW priority action to be taken MEDIUM priority action to be taken HIGH priority action to be taken

  • Yes
  • LOW priority action to be taken
  • MEDIUM priority action to be taken
  • HIGH priority action to be taken

A10 – Lettings and Leases

• Does the establishment undertake any lettings or leases

  Yes

  No

• A10.1 Are written policy/procedure documents in place covering lettings/ leases? If so, is it signed and dated and is a review date indicated?

  Select 0= No policy/ procedure 1= Policy/ procedure available but not approved or recently reviewed 2= Policy/ procedure approved, dated, signed. No review dates 3= Review date available, evidence of an efficient system

  • 0= No policy/ procedure
  • 1= Policy/ procedure available but not approved or recently reviewed
  • 2= Policy/ procedure approved, dated, signed. No review dates
  • 3= Review date available, evidence of an efficient system

• A10.2 Are there any other organisations using the establishment site, and the use of which is covered by a lease?

  Yes

  No

• Choose answer

  Select 0= Others use establishment, no formal arrangements 1= Lease drawn up but not signed up to/ sufficient detail 2= Detailed Lease signed off 3= Detailed Lease signed off, no security of tenure granted, proactive landlord and tenant relationship

  • 0= Others use establishment, no formal arrangements
  • 1= Lease drawn up but not signed up to/ sufficient detail
  • 2= Detailed Lease signed off
  • 3= Detailed Lease signed off, no security of tenure granted, proactive landlord and tenant relationship

• A10.3 Are other organisations aware of emergency procedures that might affect them and vice versa?

  Select 0= Emergency procedures not available 1= Partial emergency procedures available/ information not up to date 2= Emergency procedures covering all aspects available from both parties 3= Emergency procedures covering all aspects available from both parties, party invited to H&S committee/ discussions for input/ feedback

  • 0= Emergency procedures not available
  • 1= Partial emergency procedures available/ information not up to date
  • 2= Emergency procedures covering all aspects available from both parties
  • 3= Emergency procedures covering all aspects available from both parties, party invited to H&S committee/ discussions for input/ feedback

• A10 Is the Lettings/Lease policy and procedures considered to be suitable and sufficient?

  Select Yes LOW priority action to be taken MEDIUM priority action to be taken HIGH priority action to be taken

  • Yes
  • LOW priority action to be taken
  • MEDIUM priority action to be taken
  • HIGH priority action to be taken

A11 – Training/CPD

• A11.1 Is there an agreed health and safety training programme for staff? If yes, is this assessed to ensure it is suitable and sufficient?

  Select 0= No training plan 1= Training plan established but not suitable and sufficient/ adhered to 2= Suitable and sufficient training plan established and followed 3= Staff consulted for suitability of training, regular review. efficient system in place

  • 0= No training plan
  • 1= Training plan established but not suitable and sufficient/ adhered to
  • 2= Suitable and sufficient training plan established and followed
  • 3= Staff consulted for suitability of training, regular review. efficient system in place

• A11.2 Is there a separate Health & Safety training budget?

  Select 0= No budget 1= Budget available but not sufficient/ used for training needs 2= H&S training budget available and used 3= Future needs considered by H & S committee/ planning group. Desirable training also considered, inclusive of all staff

  • 0= No budget
  • 1= Budget available but not sufficient/ used for training needs
  • 2= H&S training budget available and used
  • 3= Future needs considered by H & S committee/ planning group. Desirable training also considered, inclusive of all staff

• A11.3 Is any training identified as mandatory, e.g., Annual Safeguarding?

  Select 0= Mandatory training not identified 1= Some mandatory training identified but not all, e.g., asbestos awareness, fire awareness. Training not updated 2= All mandatory training identified and carried out on regular basis 3= Online resilient proactive system to produce management reports and future budgeting to ensure sufficient numbers of trained staff

  • 0= Mandatory training not identified
  • 1= Some mandatory training identified but not all, e.g., asbestos awareness, fire awareness. Training not updated
  • 2= All mandatory training identified and carried out on regular basis
  • 3= Online resilient proactive system to produce management reports and future budgeting to ensure sufficient numbers of trained staff

• A11.4 How does the Establishment record the training attended by staff?

  Select 0= No records kept 1= Some records available 2= Training records kept for all staff/ training received 3= Efficient system to ensure records are up to date, old records archived

  • 0= No records kept
  • 1= Some records available
  • 2= Training records kept for all staff/ training received
  • 3= Efficient system to ensure records are up to date, old records archived

• A11.5 Are the training needs of Governors assessed?

  Select 0= Training needs not assessed 1= Partial assessment made, evidence not clear/ sufficient detail. Assessed through the Trust, information not shared 2= Evidence to show all governors training needs fully assessed with guidance from the National Governance Association (NGA) 3= Regular assessment of training needs and desires discussed/ accommodated/ against a matrix, analysis carried out by the Governors

  • 0= Training needs not assessed
  • 1= Partial assessment made, evidence not clear/ sufficient detail. Assessed through the Trust, information not shared
  • 2= Evidence to show all governors training needs fully assessed with guidance from the National Governance Association (NGA)
  • 3= Regular assessment of training needs and desires discussed/ accommodated/ against a matrix, analysis carried out by the Governors

• A11.6 What health and safety training have Governors and particularly the health and safety Governor received?

  Select 0= None 1= Only H&S governor has had training/ only partial training received. Training possibly provided by the trust, details not shared 2= All governors receive mandatory training 3= Proactive to induct new governors, refreshing training, succession considered

  • 0= None
  • 1= Only H&S governor has had training/ only partial training received. Training possibly provided by the trust, details not shared
  • 2= All governors receive mandatory training
  • 3= Proactive to induct new governors, refreshing training, succession considered

• Does the establishment own/operate minibuses

  Yes

  No

• A11.7 Where the Establishment owns/operates minibuses, is evidence of competency specified for drivers who are staff?

  Select 0= No competence specified/ recorded 1= Some staff trained Minibus Driver Awareness Scheme (MIDAS) but not all recently updated (no more than 6 months/ a year), no records of licenses. Licences and training details held by the Trust; information not shared 2= Records of driver’s license/ MIDAS training of all staff required before using the minibus 3= Licenses regularly reviewed, any driving offences to be declared by staff members

  • 0= No competence specified/ recorded
  • 1= Some staff trained Minibus Driver Awareness Scheme (MIDAS) but not all recently updated (no more than 6 months/ a year), no records of licenses. Licences and training details held by the Trust; information not shared
  • 2= Records of driver’s license/ MIDAS training of all staff required before using the minibus
  • 3= Licenses regularly reviewed, any driving offences to be declared by staff members

• A11 Is training considered to be suitable and sufficient?

  Select Yes LOW priority action to be taken MEDIUM priority action to be taken HIGH priority action to be taken

  • Yes
  • LOW priority action to be taken
  • MEDIUM priority action to be taken
  • HIGH priority action to be taken

A12 - Wellbeing

• A12.1 Are written policy/procedure documents in place covering Wellbeing? If so, is it signed and dated and is a review date indicated?

  Select 0= No policy/ procedure 1= Policy/ procedure available but not approved or recently reviewed 2= Policy/ procedure approved, dated, signed. No review dates 3= Review date available, evidence of an efficient system

  • 0= No policy/ procedure
  • 1= Policy/ procedure available but not approved or recently reviewed
  • 2= Policy/ procedure approved, dated, signed. No review dates
  • 3= Review date available, evidence of an efficient system

• A12.2 Does the policy/procedure or other documents include information on risk assessing stress and link to the Health & Safety Executive (HSE) Management Standards and/or the Education Staff Wellbeing Charter?

  Select 0= No risk assessments information included 1= Risk assessments info included, not following or acknowledging Management standards/Wellbeing charter 2= Includes links to HSE management standards/ Wellbeing Charter 3= Overall school RA reviewed at appropriate frequency and is informed by confidential staff surveys. Individual stress RA in place if needed

  • 0= No risk assessments information included
  • 1= Risk assessments info included, not following or acknowledging Management standards/Wellbeing charter
  • 2= Includes links to HSE management standards/ Wellbeing Charter
  • 3= Overall school RA reviewed at appropriate frequency and is informed by confidential staff surveys. Individual stress RA in place if needed

• A12.3 Is there an annual staff survey and does this include questions which might show up stress related issues?

  Select 0= No staff survey 1= Infrequent, poor staff survey, not covering stress related issues 2= Regular staff survey to include information regarding stress related issues 3= Results analysed, fed back to staff, changes implemented, evidence of efficient system

  • 0= No staff survey
  • 1= Infrequent, poor staff survey, not covering stress related issues
  • 2= Regular staff survey to include information regarding stress related issues
  • 3= Results analysed, fed back to staff, changes implemented, evidence of efficient system

• A12.4 Are formal back to work procedures in place and access to Counselling, Occupational Health and other potential services?

  Select 0= No procedures in place 1= Back to work procedure available but not including OH etc. 2= Back to work procedure in place including suitable support 3= Procedure reviewed to ensure adequate

  • 0= No procedures in place
  • 1= Back to work procedure available but not including OH etc.
  • 2= Back to work procedure in place including suitable support
  • 3= Procedure reviewed to ensure adequate

• A12.5 What is being done with regard to supervision support for the Designated Safeguarding Lead (DSL) and other key roles?

  Select 0= No support provided 1= Support offered but unable to access due to workload/ time/ insufficient resources/ budget 2= Support available and encouraged 3= Regular confidential, external support provided and taken

  • 0= No support provided
  • 1= Support offered but unable to access due to workload/ time/ insufficient resources/ budget
  • 2= Support available and encouraged
  • 3= Regular confidential, external support provided and taken

• A12.6 Are there any applicable external indications that evidence an informed approach, e.g.: The Healthy Schools Award, Investors in people etc.

  Select 0= None available 1= Working towards one or more standards 2= Achievement of award, standards recognised 3= Several awards. False boundaries removed between HR/H&S/ Occ Health

  • 0= None available
  • 1= Working towards one or more standards
  • 2= Achievement of award, standards recognised
  • 3= Several awards. False boundaries removed between HR/H&S/ Occ Health

• A12 Are suitable arrangements in place with regard to Wellbeing at the establishment?

  Select Yes LOW priority action to be taken MEDIUM priority action to be taken HIGH priority action to be taken

  • Yes
  • LOW priority action to be taken
  • MEDIUM priority action to be taken
  • HIGH priority action to be taken

B1 - Risk Assessments - Overview

• B1.1 Is an inventory of risk assessments in place?

  Select 0= No risk assessments available 1= Risk assessments, but no inventory 2= Risk assessments with central inventory 3= Inventory monitored and management reports presented to committee

  • 0= No risk assessments available
  • 1= Risk assessments, but no inventory
  • 2= Risk assessments with central inventory
  • 3= Inventory monitored and management reports presented to committee

• B1.2 Are dates available for when risk assessments are completed and due for review, are they signed by the assessor(s)?

  Select 0= No dates/ signature 1= Dates available/ signed, not currently reviewed or evidence of review date 2= Signed, dated, review dates available 3= Evidence of a robust successful system in place. Risk assessment review period analysed on a rolling prioritised programme

  • 0= No dates/ signature
  • 1= Dates available/ signed, not currently reviewed or evidence of review date
  • 2= Signed, dated, review dates available
  • 3= Evidence of a robust successful system in place. Risk assessment review period analysed on a rolling prioritised programme

• B1.3 Is a standard risk assessment record form/template and rating system for all or most risk assessments used?

  Select 0= No form available 1= Risk assessments captured but not on standard format/ potentially deficient in RA aspects 2= Standard RA format and rating system used across the establishment 3= Regular review of format following consultation. Consistency across MAT/LA if applicable

  • 0= No form available
  • 1= Risk assessments captured but not on standard format/ potentially deficient in RA aspects
  • 2= Standard RA format and rating system used across the establishment
  • 3= Regular review of format following consultation. Consistency across MAT/LA if applicable

• B1.4 Have designated staff been trained to undertake risk assessments to ensure they are competent?

  Select 0= No training received 1= Not all staff writing RAs are trained/ competent 2= Staff writing RAs trained/ competent to do so 3= All staff have basic RA training to ensure they understand the reasons for the RA they should follow

  • 0= No training received
  • 1= Not all staff writing RAs are trained/ competent
  • 2= Staff writing RAs trained/ competent to do so
  • 3= All staff have basic RA training to ensure they understand the reasons for the RA they should follow

• B1.5 How are the risk assessment findings and control measures shared with staff?

  Select 0= Not shared 1= Shared with few staff, some paper, some on computer, not rationalised 2= Evidence provided that all relevant people have had risk assessments shared with them, rationalised system 3= Section on RA for staff to sign to confirm understanding and their requirements

  • 0= Not shared
  • 1= Shared with few staff, some paper, some on computer, not rationalised
  • 2= Evidence provided that all relevant people have had risk assessments shared with them, rationalised system
  • 3= Section on RA for staff to sign to confirm understanding and their requirements

• B1 Is the risk assessment system considered to be suitable and sufficient?

  Select Yes LOW priority action to be taken MEDIUM priority action to be taken HIGH priority action to be taken

  • Yes
  • LOW priority action to be taken
  • MEDIUM priority action to be taken
  • HIGH priority action to be taken

B2 – COSHH (Control of Substances Hazardous to Health Regulations 2002)

• B2.1 Is there an up to date COSHH risk assessment which meets the test of being suitable and sufficient?

  Select 0= No COSHH RA available 1= Manufacturers Safety Data Sheets (MSDS) available but not COSHH/ insufficient detail in COSHH/ other substances not considered, e.g. wood dust 2= Suitable and sufficient COSHH RAs available 3= COSHH assessments list available for specific departments and collated into master list. Links to Manufacturers safety data sheet (MSDS) if available

  • 0= No COSHH RA available
  • 1= Manufacturers Safety Data Sheets (MSDS) available but not COSHH/ insufficient detail in COSHH/ other substances not considered, e.g. wood dust
  • 2= Suitable and sufficient COSHH RAs available
  • 3= COSHH assessments list available for specific departments and collated into master list. Links to Manufacturers safety data sheet (MSDS) if available

• B2.2 Does the establishment have an inventory and material safety data sheets for all COSHH substances used on site? Does it have similar information for any hazardous substances created on site, e.g. wood dust?

  Select 0= No inventory or MSDS available 1= Partial information available, not all substances, MSDS not compatible with brand or current substance, inventory not updated 2=MSDS and COSHH info for all substances, (inward and created) in the establishment. Full inventory in place 3= MSDS and COSHH info for all substances, (inward and created) in the establishment. Full inventory in place, evidence of regular review, data shared and understood by relevant employees. Inventory amended when different substances come in or are created

  • 0= No inventory or MSDS available
  • 1= Partial information available, not all substances, MSDS not compatible with brand or current substance, inventory not updated
  • 2=MSDS and COSHH info for all substances, (inward and created) in the establishment. Full inventory in place
  • 3= MSDS and COSHH info for all substances, (inward and created) in the establishment. Full inventory in place, evidence of regular review, data shared and understood by relevant employees. Inventory amended when different substances come in or are created

• B2.3 Is there a named competent COSHH Coordinator or Coordinators?

  Select 0= No COSHH coordinator 1= Coordinator named, no formal training to ensure competence 2= Coordinator named, receives regular training to ensure competence 3= Coordinator and deputy named and fully trained. Carries out audits and keeps data up to date. Reports to committee

  • 0= No COSHH coordinator
  • 1= Coordinator named, no formal training to ensure competence
  • 2= Coordinator named, receives regular training to ensure competence
  • 3= Coordinator and deputy named and fully trained. Carries out audits and keeps data up to date. Reports to committee

• B2 Are suitable arrangements in place with regard to substances that are hazardous to health?

  Select Yes LOW priority action to be taken MEDIUM priority action to be taken HIGH priority action to be taken

  • Yes
  • LOW priority action to be taken
  • MEDIUM priority action to be taken
  • HIGH priority action to be taken

B3 - Display Screen Equipment (Display Screen Equipment Regulations 1992)

• B3.1 Are Display Screen Equipment (DSE) users identified?

  Select 0= No record of users 1= Some users identified, records not up to date, reviewed 2= All persons identified as users are recorded 3= Consultation with staff to ensure all home users are also identified. Roles identified require DSE use, flagged when new employee joins to ensure on user list

  • 0= No record of users
  • 1= Some users identified, records not up to date, reviewed
  • 2= All persons identified as users are recorded
  • 3= Consultation with staff to ensure all home users are also identified. Roles identified require DSE use, flagged when new employee joins to ensure on user list

• B3.2 Have those people who were identified as Users of DSE at your setting or at home had training on safe use of DSE and have they completed a User's Audit?

  Select 0= No training provided 1= Partial training provided/ out of date 2= All users completed a DSE audit, fully trained, actions recorded and review date indicated 3= Evidence of appropriate training being refreshed and regular health surveillance

  • 0= No training provided
  • 1= Partial training provided/ out of date
  • 2= All users completed a DSE audit, fully trained, actions recorded and review date indicated
  • 3= Evidence of appropriate training being refreshed and regular health surveillance

• B3.3 Is someone responsible for assessing the DSE audits and what makes them competent?

  Select 0= Audits not assessed 1= Audits collated, responsible person has no previous training/ no responsible person identified, reliant on individuals 2= Audits collated by trained responsible person, actions identified and rectified 3= Workstations, furniture, lighting and equipment updated to be compliant with DSE regs. Findings of audits sent to committee to ensure sufficient funds available when needed

  • 0= Audits not assessed
  • 1= Audits collated, responsible person has no previous training/ no responsible person identified, reliant on individuals
  • 2= Audits collated by trained responsible person, actions identified and rectified
  • 3= Workstations, furniture, lighting and equipment updated to be compliant with DSE regs. Findings of audits sent to committee to ensure sufficient funds available when needed

• B3 Are suitable arrangements in place with regard to Display screen equipment?

  Select Yes LOW priority action to be taken MEDIUM priority action to be taken HIGH priority action to be taken

  • Yes
  • LOW priority action to be taken
  • MEDIUM priority action to be taken
  • HIGH priority action to be taken

B4 - Fire Safety (Regulatory Reform (Fire Safety) Order 2005)

• B4.1 Is there an up to date fire risk assessment which meets the test of being suitable and sufficient? If so, is it signed and dated and is a review date indicated?

  Select 0= No FRA available 1= FRA available but not suitable and sufficient/ recently reviewed 2= Suitable and sufficient FRA available, signed and dated, with date of review 3= Suitable and sufficient FRA available, signed and dated, with date of review, findings shared with all staff/ governors/ trust. Action plan established; committee aware of future costs

  • 0= No FRA available
  • 1= FRA available but not suitable and sufficient/ recently reviewed
  • 2= Suitable and sufficient FRA available, signed and dated, with date of review
  • 3= Suitable and sufficient FRA available, signed and dated, with date of review, findings shared with all staff/ governors/ trust. Action plan established; committee aware of future costs

• B4.2 Have you identified a responsible person and deputy responsible person for fire safety? If yes, what makes them competent?

  Select 0= No persons identified/ named in H&S policy 1= Responsible person and deputy identified, no training to ensure competence/ Competent persons available but not identified/ responsible. Responsible person but no deputy 2= Responsible person and deputy identified; suitable training received 3= Additional training received/ Evidence of regular refreshing and of competence in action (e.g. challenges in fire drills)

  • 0= No persons identified/ named in H&S policy
  • 1= Responsible person and deputy identified, no training to ensure competence/ Competent persons available but not identified/ responsible. Responsible person but no deputy
  • 2= Responsible person and deputy identified; suitable training received
  • 3= Additional training received/ Evidence of regular refreshing and of competence in action (e.g. challenges in fire drills)

• B4.3 Are written procedure documents in place covering what to do in the event of a fire? If so, is it signed and dated and is a review date indicated?

  Select 0= No written procedures in place 1= Written procedure but not signed/ dated/ reviewed 2= Written procedure available, signed, dated, review date indicated. Procedure signed/ dated and review date indicated 3= Written procedure reviewed after drills and consultation with staff and pupils, information shared with governors/ trust. Feedback after drills sought and recorded in review

  • 0= No written procedures in place
  • 1= Written procedure but not signed/ dated/ reviewed
  • 2= Written procedure available, signed, dated, review date indicated. Procedure signed/ dated and review date indicated
  • 3= Written procedure reviewed after drills and consultation with staff and pupils, information shared with governors/ trust. Feedback after drills sought and recorded in review

• B4.4 Do all staff and pupils receive fire information at least once a year, for example at the start of Academic Year?

  Select 0= No fire information received. No fire awareness training provided 1= Fire information received on induction/ start of school, not updated/ regularly practiced. Fire awareness training provided but not on a regular basis e.g., induction/ first term only 2= Fire information and practice drills carried out several times a year. 3= Feedback from staff/ pupils gathered to improve procedure. Training received frequently (3 times/year) including opportunity for staff/pupil feedback and development into establishments procedures

  • 0= No fire information received. No fire awareness training provided
  • 1= Fire information received on induction/ start of school, not updated/ regularly practiced. Fire awareness training provided but not on a regular basis e.g., induction/ first term only
  • 2= Fire information and practice drills carried out several times a year.
  • 3= Feedback from staff/ pupils gathered to improve procedure. Training received frequently (3 times/year) including opportunity for staff/pupil feedback and development into establishments procedures

• B4.5 Have staff and other adults on site undertaken formal fire awareness training within the last 3 years?

  Select 0= No formal fire awareness training given 1= Fire awareness training provided but not within 3 years/ to all staff 2= Evidence of fire awareness training provided every 3 years to all staff and governors 3= Fire awareness training given to all staff, and as appropriate to all other adults on site

  • 0= No formal fire awareness training given
  • 1= Fire awareness training provided but not within 3 years/ to all staff
  • 2= Evidence of fire awareness training provided every 3 years to all staff and governors
  • 3= Fire awareness training given to all staff, and as appropriate to all other adults on site

• B4.6 How many planned fire drills have taken place over the last establishment year and has there been any element of challenge?

  Select 0= No practiced fire drills 1= No more than 1 fire drill without challenges 2= At least 3 fire drills throughout the year, no challenge recorded 3= At least 3 fire drills throughout the year, no challenge recorded, including challenge such as missing students (roll call), blocked exits, breakfast club etc. recorded

  • 0= No practiced fire drills
  • 1= No more than 1 fire drill without challenges
  • 2= At least 3 fire drills throughout the year, no challenge recorded
  • 3= At least 3 fire drills throughout the year, no challenge recorded, including challenge such as missing students (roll call), blocked exits, breakfast club etc. recorded

• B4.7 Are personal emergency evacuation plans (PEEPs) in place?

  Select 0= No understanding of PEEPs 1= PEEPs understood but insufficient detail/ not practiced 2= PEEPs for staff and pupils recorded, regularly reviewed and updated. Currently not applicable but system in place if needed 3= Fire drills practiced with challenge thrown in for individuals with PEEPs. Awareness of both permanent PEEPs and temporary

  • 0= No understanding of PEEPs
  • 1= PEEPs understood but insufficient detail/ not practiced
  • 2= PEEPs for staff and pupils recorded, regularly reviewed and updated. Currently not applicable but system in place if needed
  • 3= Fire drills practiced with challenge thrown in for individuals with PEEPs. Awareness of both permanent PEEPs and temporary

• B4.8 Do you have Emergency Grab Bags/equivalent in place in case of emergencies requiring evacuation of buildings/site?

  Select 0= None available 1= Only one for the assembly area and incomplete 2= Only one, complete with all recommended content 3= One available each for assembly point, meeting emergency services and lettings use. Comprehensive

  • 0= None available
  • 1= Only one for the assembly area and incomplete
  • 2= Only one, complete with all recommended content
  • 3= One available each for assembly point, meeting emergency services and lettings use. Comprehensive

• B4.9 Has the Fire Log Book or equivalent been completed effectively? (Front Sheet, Staff Training Records, Fire Drills, Weekly Call Point Check, Visual Fire Extinguisher Checks, Visual Fire Door Checks, Emergency Stop and other safety devices, Visual inspection for Evac chairs and similar equipment, Emergency Lighting)

  Select 0= No fire log book/ filled in 1= Partial filling in of the log book 2= Log book effectively filled in 3= Log book shared with governors/ trust to ensure complete, and they are aware of the document

  • 0= No fire log book/ filled in
  • 1= Partial filling in of the log book
  • 2= Log book effectively filled in
  • 3= Log book shared with governors/ trust to ensure complete, and they are aware of the document

• B4 Are fire safety arrangements and procedures considered to be suitable and sufficient?

  Select Yes LOW priority action to be taken MEDIUM priority action to be taken HIGH priority action to be taken

  • Yes
  • LOW priority action to be taken
  • MEDIUM priority action to be taken
  • HIGH priority action to be taken

B5 - Manual Handling (Manual Handling Operation Regulations 1992)

• B5.1 Are manual handling operations undertaken on site identified by the establishment?

  Select 0= No manual handling operations identified 1= Some manual handling operations identified, no system in place to ensure new operations are identified 2= Manual handling operations identified, robust system to ensure new operations are assessed 3= Regular review to challenge alternatives e.g. smaller packages arriving, better kit

  • 0= No manual handling operations identified
  • 1= Some manual handling operations identified, no system in place to ensure new operations are identified
  • 2= Manual handling operations identified, robust system to ensure new operations are assessed
  • 3= Regular review to challenge alternatives e.g. smaller packages arriving, better kit

• B5.2 Have all staff been made aware of manual handling techniques across the whole spectrum of needs on the site, through appropriate training? Staff identified that carry out significant levels of manual handling have had specific training? e.g. where using lifting gear or moving people?

  Select 0= No information/ training provided for staff 1= Some training provided, not all staff identified/ insufficient training provided for needs/ no refresher training provided 2= Suitable and sufficient training provided for all staff identified as undertaking manual handling operations/ significant levels of manual handling 3= All staff receive correct lifting techniques, training refreshed on a regular basis, moving people, correct kit available. Job roles identified requiring manual handling training to ensure training is given on induction

  • 0= No information/ training provided for staff
  • 1= Some training provided, not all staff identified/ insufficient training provided for needs/ no refresher training provided
  • 2= Suitable and sufficient training provided for all staff identified as undertaking manual handling operations/ significant levels of manual handling
  • 3= All staff receive correct lifting techniques, training refreshed on a regular basis, moving people, correct kit available. Job roles identified requiring manual handling training to ensure training is given on induction

• B5.3 Are specific risk assessments in place covering manual handling operations?

  Select 0= No specific manual handling risk assessments 1= Manual handling risk assessments carried out, inadequate detail/ control measures, not all operations risk assessed 2= Comprehensive risk assessments carried out for all manual handling tasks 3= Risk assessments reviewed on a regular basis, control measures to reduce operations established, budgets in place to ensure equipment available to reduce risk

  • 0= No specific manual handling risk assessments
  • 1= Manual handling risk assessments carried out, inadequate detail/ control measures, not all operations risk assessed
  • 2= Comprehensive risk assessments carried out for all manual handling tasks
  • 3= Risk assessments reviewed on a regular basis, control measures to reduce operations established, budgets in place to ensure equipment available to reduce risk

• B5 Are suitable arrangements in place with regard to manual handling operations?

  Select Yes LOW priority action to be taken MEDIUM priority action to be taken HIGH priority action to be taken

  • Yes
  • LOW priority action to be taken
  • MEDIUM priority action to be taken
  • HIGH priority action to be taken

B6 - Security

• B6.1 Does the establishment have a security risk assessment (or a number of risk assessments contain security elements to achieve a joined-up approach) which meets the test of being suitable and sufficient? If so, is it signed and dated and is a review date indicated?

  Select 0= No security RA available 1= Security RA available but not suitable and sufficient/ signed/ dated 2= Suitable and sufficient security RA available, signed and dated, with date of review 3= Suitable and sufficient security RA available, signed and dated, with date of review findings shared with all staff/ governors/ trust. Action plan established; committee aware of future costs

  • 0= No security RA available
  • 1= Security RA available but not suitable and sufficient/ signed/ dated
  • 2= Suitable and sufficient security RA available, signed and dated, with date of review
  • 3= Suitable and sufficient security RA available, signed and dated, with date of review findings shared with all staff/ governors/ trust. Action plan established; committee aware of future costs

• B6.2 What arrangements are in place to deter unauthorised access?

  Select 0= No arrangements in place 1= Some arrangements- gates locked or barrier to reception or signs at entry points etc. 2= Adequate arrangements to deter access, cctv, locked gates, restricted access to reception, intercom etc. 3= Know who is responsible for landlord powers, and authorised to exercise section 547 powers, active engagement in local community partner groups

  • 0= No arrangements in place
  • 1= Some arrangements- gates locked or barrier to reception or signs at entry points etc.
  • 2= Adequate arrangements to deter access, cctv, locked gates, restricted access to reception, intercom etc.
  • 3= Know who is responsible for landlord powers, and authorised to exercise section 547 powers, active engagement in local community partner groups

• B6.3 Are staff covered by a lone working policy / procedure / risk assessment as appropriate?

  Select 0= No policy/ procedure/ RA in place 1= Policy/ procedure/ RA in place but not fully shared, adequate, reviewed. Not all lone workers identified, extent of policy too tightly drawn 2= Suitable policy/ procedure/ RA in place and shared with all staff/ all staff identified 3= Evidence of up to date list, up to date contact lists and effective mechanism pulling it all together

  • 0= No policy/ procedure/ RA in place
  • 1= Policy/ procedure/ RA in place but not fully shared, adequate, reviewed. Not all lone workers identified, extent of policy too tightly drawn
  • 2= Suitable policy/ procedure/ RA in place and shared with all staff/ all staff identified
  • 3= Evidence of up to date list, up to date contact lists and effective mechanism pulling it all together

• B6 Is security considered to be suitable and sufficient?

  Select Yes LOW priority action to be taken MEDIUM priority action to be taken HIGH priority action to be taken

  • Yes
  • LOW priority action to be taken
  • MEDIUM priority action to be taken
  • HIGH priority action to be taken

B7 - Working at Height (Work at Height Regulations 2005)

• B7.1 Are work at height activities that are carried out on site identified?

  Select 0= No working at height activities identified 1= Some working at height activities identified, no system in place to ensure new activities are identified 2= Working at height activities identified, robust system to ensure new activities are assessed 3= Regular review to challenge alternatives e.g. lighting rig for stage on pulley system to lower if necessary, to avoid WaH, better kit available

  • 0= No working at height activities identified
  • 1= Some working at height activities identified, no system in place to ensure new activities are identified
  • 2= Working at height activities identified, robust system to ensure new activities are assessed
  • 3= Regular review to challenge alternatives e.g. lighting rig for stage on pulley system to lower if necessary, to avoid WaH, better kit available

• B7.2 Have all staff been made aware of safe use of access equipment e.g. step ladders, elephant stools etc. Have staff who have been identified as carrying out higher risk work at height, e.g. roof work, work on ladders or scaffolds had specific training, e.g. Prefabrication access suppliers and manufacturers association (PASMA)?

  Select 0= No information/ training provided for staff 1= Some training provided, not all staff identified/ insufficient training provided for needs/ no refresher training provided 2= Suitable and sufficient training provided for all staff identified as undertaking working at height tasks/ significant levels of working at height and require specialist training such as PASMA 3= All staff receive correct working at height information, training refreshed on a regular basis, correct kit available. Job roles identified requiring specialist working at height training to ensure training is given on induction

  • 0= No information/ training provided for staff
  • 1= Some training provided, not all staff identified/ insufficient training provided for needs/ no refresher training provided
  • 2= Suitable and sufficient training provided for all staff identified as undertaking working at height tasks/ significant levels of working at height and require specialist training such as PASMA
  • 3= All staff receive correct working at height information, training refreshed on a regular basis, correct kit available. Job roles identified requiring specialist working at height training to ensure training is given on induction

• B7.3 Are specific risk assessments covering work at height?

  Select 0= No specific working at height risk assessments 1= Working at height risk assessments carried out, inadequate detail/ control measures, not all operations risk assessed 2= Comprehensive risk assessments carried out for all working at height tasks 3= Risk assessments reviewed on a regular basis, control measures to reduce operations established, budgets in place to ensure equipment available to reduce risk

  • 0= No specific working at height risk assessments
  • 1= Working at height risk assessments carried out, inadequate detail/ control measures, not all operations risk assessed
  • 2= Comprehensive risk assessments carried out for all working at height tasks
  • 3= Risk assessments reviewed on a regular basis, control measures to reduce operations established, budgets in place to ensure equipment available to reduce risk

• B7.4 Where working at height is necessary is the appropriate equipment available and regularly registered/ inspected. Is there a ladder register that is used to record inspections?

  Select 0= Not available 1= Some equipment available but not to all/ not suitable/ no clear id of ladders. Ladder register set up but out of date, not all ladders registered 2= Suitable and sufficient equipment available to all. Ladder log up to date, fully inclusive, ladders clearly labelled 3= Each room has its own step ladder and storage area. External professional brought in for higher risk areas e.g. the hall

  • 0= Not available
  • 1= Some equipment available but not to all/ not suitable/ no clear id of ladders. Ladder register set up but out of date, not all ladders registered
  • 2= Suitable and sufficient equipment available to all. Ladder log up to date, fully inclusive, ladders clearly labelled
  • 3= Each room has its own step ladder and storage area. External professional brought in for higher risk areas e.g. the hall

• B7 Are suitable arrangements in place with regard to working at height?

  Select Yes LOW priority action to be taken MEDIUM priority action to be taken HIGH priority action to be taken

  • Yes
  • LOW priority action to be taken
  • MEDIUM priority action to be taken
  • HIGH priority action to be taken

• C1.1 - Contractors Selection - What is your system to select contractors?

  Select 0= No system in place/ selected by trust-no system in place 1= System sometimes implemented/ partial information gathered/ possible system in place but selected by trust-clarity needed 2= System in place such as Pre-qualification questionnaire, Exor, historical contract (Local Authority) Selected by trust- clear system evidenced 3= Use Contractors pack. Previous work visited/ references sought, challenged competence e.g., names of contactors with qualification and which role they will be performing. Insurance in place and checks of previous claims/ Full selection system provided by trust before work commences

  • 0= No system in place/ selected by trust-no system in place
  • 1= System sometimes implemented/ partial information gathered/ possible system in place but selected by trust-clarity needed
  • 2= System in place such as Pre-qualification questionnaire, Exor, historical contract (Local Authority) Selected by trust- clear system evidenced
  • 3= Use Contractors pack. Previous work visited/ references sought, challenged competence e.g., names of contactors with qualification and which role they will be performing. Insurance in place and checks of previous claims/ Full selection system provided by trust before work commences

• C1.2 - Compliances records (overview) - How does the establishment receive feedback/records before the compliance contactors leave the site?

  Select 0= No formal arrangements 1= Point of contact identified, some feedback, not recorded, verbal only 2= Point of contact ensures feedback is recorded e.g. verbal in compliance folder, engineers report electronic/ paper 3= Point of contact ensures feedback is recorded e.g. verbal in compliance folder, engineers report electronic/ paper, actions discussed to rectify any failures. Online resilient compliance tracker system in use

  • 0= No formal arrangements
  • 1= Point of contact identified, some feedback, not recorded, verbal only
  • 2= Point of contact ensures feedback is recorded e.g. verbal in compliance folder, engineers report electronic/ paper
  • 3= Point of contact ensures feedback is recorded e.g. verbal in compliance folder, engineers report electronic/ paper, actions discussed to rectify any failures. Online resilient compliance tracker system in use

• C1 Are suitable arrangements in place with regard to compliance records and contractor selection?

  Select Yes LOW priority action to be taken MEDIUM priority action to be taken HIGH priority action to be taken

  • Yes
  • LOW priority action to be taken
  • MEDIUM priority action to be taken
  • HIGH priority action to be taken

• C2.1 - Electricity (Electricity at Work Regulations 1989) - What arrangements are in place to ensure fixed electrical installations and portable appliances are inspected in a timely manner

  Select 0= No arrangements in place/ evidence of checks 1= Insufficient arrangements in place for inspection/ infrequent/ in-house therefore unsure of competence/ not covering all aspects 2= Evidence of regular inspections of electrical installations and portable appliances by competent persons 3= Inspection frequency based on risk assessment for portable appliances, outcome of fixed electrical inspections informs capital spending

  • 0= No arrangements in place/ evidence of checks
  • 1= Insufficient arrangements in place for inspection/ infrequent/ in-house therefore unsure of competence/ not covering all aspects
  • 2= Evidence of regular inspections of electrical installations and portable appliances by competent persons
  • 3= Inspection frequency based on risk assessment for portable appliances, outcome of fixed electrical inspections informs capital spending

• C2.2 - Gas Safety (Gas Safety (installation and Use) Regulations 1998) - Are any gas systems on site (consider oil if not)

  Yes

  No

• C2.2 Are any gas systems/bottles on site e.g. boilers, kitchen etc., and is a contractor employed that has a service agreement for the gas system to ensure it is serviced at frequent intervals (consider OIL if no gas on site, to comply with The Control of Pollution (Oil Storage) (England) Regulations 2001)

  Select 0= System/bottles on site but no service arrangements 1= System/ bottles serviced but not on a regular basis (less than 6 months out of date)/ competence of contractor not assessed 2= Service agreement of system/ bottles at frequent intervals with competent contractor 3= Robust system, dates of next inspections logged and will be automatically flagged

  • 0= System/bottles on site but no service arrangements
  • 1= System/ bottles serviced but not on a regular basis (less than 6 months out of date)/ competence of contractor not assessed
  • 2= Service agreement of system/ bottles at frequent intervals with competent contractor
  • 3= Robust system, dates of next inspections logged and will be automatically flagged

• C2.3 - Water Safety (Approved Code of Practice L8: The control of legionella bacteria in water systems) - Has a recent hot and cold-water survey been carried out by a competent person, and if so, how are the outcomes actioned?

  Select 0= None carried out/High risk items from survey not actioned/acknowledged 1= Survey carried out but not recently/ by competent person 2= Survey carried out recently by a competent person, schedule established 3= Evidence of proactive checking, remedial action taken if necessary, inclusion of outdoor water sources e.g. hose, water barrels

  • 0= None carried out/High risk items from survey not actioned/acknowledged
  • 1= Survey carried out but not recently/ by competent person
  • 2= Survey carried out recently by a competent person, schedule established
  • 3= Evidence of proactive checking, remedial action taken if necessary, inclusion of outdoor water sources e.g. hose, water barrels

• C2 Are suitable arrangements in place with regard to utility services at the setting?

  Select Yes LOW priority action to be taken MEDIUM priority action to be taken HIGH priority action to be taken

  • Yes
  • LOW priority action to be taken
  • MEDIUM priority action to be taken
  • HIGH priority action to be taken

• C3.1 - Asbestos (Control of Asbestos Regulations 2012) - What is the asbestos situation on site and how is this managed?

  Select 0= No knowledge of Asbestos. No Asbestos survey/ management plan in place/ understanding 1= Survey undertaken or information provided (new build) as to the presence of asbestos or not. Limited/ no action taken 2= Up to date survey compliant with the latest regs, management plan, register and evidence of actions taken where asbestos present. Contractors informed, knowledge of refurbishment or demolition project will require further detailed report. No asbestos present, contractors informed 3= Carrying out walk rounds, assessing any damage to asbestos containing materials, proactive in actioning emergency procedures if needed. Ongoing vigilance as to materials brought on to site and the known potential to discover them even in modern building

  • 0= No knowledge of Asbestos. No Asbestos survey/ management plan in place/ understanding
  • 1= Survey undertaken or information provided (new build) as to the presence of asbestos or not. Limited/ no action taken
  • 2= Up to date survey compliant with the latest regs, management plan, register and evidence of actions taken where asbestos present. Contractors informed, knowledge of refurbishment or demolition project will require further detailed report. No asbestos present, contractors informed
  • 3= Carrying out walk rounds, assessing any damage to asbestos containing materials, proactive in actioning emergency procedures if needed. Ongoing vigilance as to materials brought on to site and the known potential to discover them even in modern building

• C3.2 - Radon Gas - Has the establishment identified if they are in an area where Radon Gas is present at action levels, have levels been monitored and suitable actions taken if necessary?

  Select 0= No understanding of Radon gas levels in the area/ understanding but no actions taken 1= In an area identified as radon gas present at action levels, however levels not monitored recently (over 10 years) 2= Radon gas levels monitored on a regular basis by a competent person, remedial actions carried out where necessary/ Aware that radon gas present below action levels and no further action required 3= Evidence of proactive monitoring i.e. after building work, remedial action taken if necessary

  • 0= No understanding of Radon gas levels in the area/ understanding but no actions taken
  • 1= In an area identified as radon gas present at action levels, however levels not monitored recently (over 10 years)
  • 2= Radon gas levels monitored on a regular basis by a competent person, remedial actions carried out where necessary/ Aware that radon gas present below action levels and no further action required
  • 3= Evidence of proactive monitoring i.e. after building work, remedial action taken if necessary

• C3 Are suitable arrangements in place with regard to Asbestos and Radon gas?

  Select Yes LOW priority action to be taken MEDIUM priority action to be taken HIGH priority action to be taken

  • Yes
  • LOW priority action to be taken
  • MEDIUM priority action to be taken
  • HIGH priority action to be taken

• The short site inspection is intended to confirm information provided and will seek to identify what are considered significant hazards, i.e. it will not include minor remedial matters. Due to time restrictions, the inspection is only able to cover a proportion of the items mentioned, for example D2, regarding fire extinguishers, where a representative sample will be examined to inform an overall conclusion.

D - Site Inspection Findings - Internal

• D1 Is the flooring in a safe condition not to cause a slip / trip hazard, and changes in level or type clearly marked? Suitable and sufficient matting on entrances to prevent wet floors?

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D2 Is firefighting equipment securely fixed to the wall/ in plastic tray, undamaged/ not tampered with and regularly serviced?

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D3 Are all designated fire exit/ escape routes/ call points and fire equipment clear of obstruction and sign posted/not sign posted (consistent)?

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D4 Are fire doors labelled and uncompromised? Do glazed doors comply with the fire safety regulation, labelled and in good condition?

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D5 Is furniture positioned in a safe manner to give good access/ egress and trailing leads/ cables/ other obstacles prevented or secure?

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D6 Are permanent fixtures and furniture in good condition and where necessary securely fastened, e.g.: cupboards, display boards, shelving?

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D7 Is light bright enough to allow safe access and egress, and is it suitable and sufficient for the requirements of the space?

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D8 Are fixed electrical switches and plug sockets in good repair/ without plug covers and left in the off position when not in use? Are sockets switched off when not in use, e.g. charging cables left plugged in and on, and are sockets not overloaded e.g. with several extension leads

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D9 Have portable appliances been recently tested, are cables and plugs in good repair and any damaged items taken out of service?

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D10 Are items stored appropriately e.g., hazardous/flammable substances stored appropriately, heavy items stored on lower shelves etc.

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D11 Is natural ventilation available, protection from the sun, if necessary, e.g., blinds, and can a reasonable temperature be maintained, not too hot or cold?

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D12 Are doors fitted with self-closing devices working at an appropriate speed and finger entrapment guards fitted where necessary?

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D13 Is glazing in good condition, and safety glazing used in high risk areas? Are glazing panels unobscured? Are large glazed surfaces visible and are clearly marked to avoid injury /have appropriate manifestation where people can interact with it?

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D14 Are window restrictors/ barriers in place to prevent fall hazards and impact (could cause injury to persons inside or outside the building when open)?

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D15 Are boilers/ electrical cupboards/ computer servers free from combustible material and in an area with sufficient space/ ventilation? Are pipe and cable runs suitably fire stopped?

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D16 Is rubbish build up/ excess clutter/ combustible material prevented in all areas, cupboards, workshops, corridors etc.? Are displays secure? e.g., items hanging from fragile tiled ceilings

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D17 Are suitable toilet and washing facilities available, are these inspected, cleaned, ventilated and lit? Is drinking water available and is this clearly labelled?

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D18 Are suitable facilities/ equipment/ kit boxes of first aid available and clearly signposted with names of first aid trained staff available?

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D19 Are all unauthorised areas secure? e.g., cleaning cupboards, boiler room etc.?

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D20 Asbestos present

  Yes

  No

• D20 If asbestos is present on site, comment on practical management in action?

  Select Asbestos present however areas not sign posted/ unsure where the asbestos is located on site Asbestos present, location known and shared when appropriate however, no signage Asbestos present but evidence of good management/ warning sings displayed

  • Asbestos present however areas not sign posted/ unsure where the asbestos is located on site
  • Asbestos present, location known and shared when appropriate however, no signage
  • Asbestos present but evidence of good management/ warning sings displayed

D - Site Inspection Findings - External

• D21 Are pathways, surrounding play areas and roadways in good condition? e.g., no loose paving slabs, damaged tarmac areas, slippery surfaces

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D22 Are outside steps fitted with adequate lighting and a secure handrail? Are steps marked in high risk areas, lots of traffic, emergency routes etc.?

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D23 and D24 Traffic on site

  Yes

  No

• D23 Are traffic routes signposted, with designated parking/ unloading/ loading bays? Is speed restricted, with speed limit signs visible?

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D24 Are segregation/ markings between vehicles and pedestrians’ routes, including barriers at entrances?

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D25 Playground equipment/ sand pits/ wooden structures present

  Yes

  No

• D25 Is the playground equipment/ sand pits/ wooden structures in good condition, regularly inspected and free from hazardous materials? e.g., glass

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D26 Are all areas kept free of combustible materials such as wood or rubbish? If a forest school area is available, is this well maintained and away from buildings?

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D27 Is the rubbish/ recycling store secure and away from the building?

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D28 Builders/ site maintenance equipment present

  Yes

  No

• D28 If there are builders/ maintenance materials present are they secure or suitable supervised?

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D29 CCTV

  Yes

  No

• D29 Is CCTV in use and signed posted?

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D30 Automatic gates/ barriers

  Yes

  No

• D30 Are any automatic gates/ barriers suitably signed and operating safely?

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D31 Fragile roof

  Yes

  No

• D31 Are fragile roof signs displayed if present?

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D32 Are emergency assembly points and directional signage in place and suitable visible in all conditions?

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D33 Is there standing water on the site, e.g. early years play equipment through to ponds?

  Yes

  No

• D33 Has potential contamination (Weils disease etc.) been taken into account and is the pond/ water source secure

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D34 Are sufficient bins around the site that are emptied regularly? Is the site clean?

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D35 Is the lighting suitable for all external activities/ routes to car parks/ to fire assembly points etc.?

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D36 Is perimeter fencing in place and in good order? If not is the site safe and secure from intruders/ escapees e.g. an inner cordon approach

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D37 Is the site accessible?

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D38 Are the grounds appropriately maintained and safe, e.g., overhanging branches compromising boundary security, football/ rugby post footings secure etc.

  Select HIGH priority action to be taken MEDIUM priority action to be taken LOW priority action to be taken No Action

  • HIGH priority action to be taken
  • MEDIUM priority action to be taken
  • LOW priority action to be taken
  • No Action

• D39 Is the building in a safe condition, roof tiles, gutters etc? Are there any issues of building concern regarding safe condition that need to be addressed?

  Select Items of concern that require immediate attention/ could result in serious injury Items of concern but would not result in shutting the school/ cause serious injury No concerns

  • Items of concern that require immediate attention/ could result in serious injury
  • Items of concern but would not result in shutting the school/ cause serious injury
  • No concerns

• D40 Was lunch/ breaktime observed?

  Yes

  No

• D40 Is break and/ or lunch safe and supervised?

  Select Unsupervised/ disorganised Occasional gaps in supervision/ no clear plan Full supervision/ plan in place/ well managed

  • Unsupervised/ disorganised
  • Occasional gaps in supervision/ no clear plan
  • Full supervision/ plan in place/ well managed

• Gold award >85% (Outstanding) - exceptional and comprehensive health and safety standards, performances and systems are being attained.

• Silver award 70 - 84% (Good) - health and safety management systems are successfully being implemented and attained in line with statutory health and safety legislation and the requirements laid out by your employer. Awarded where most sections are compliant or better but there may be some sections where improvements are required

• Bronze award 60 - 69% (Requires Improvement) - a deviation from good working standards has been identified. 'So far as reasonably practical' actions should be undertaken to become compliant with statutory health and safety legislation, or to meet the requirements laid out by your employer. Awarded where the majority of sections are compliant or better, with a few improvements required and with the possibility that a section is non-compliant but for a minor reason

• No award <59% (Inadequate) - several breaches of statutory health and safety legislation have occurred. Immediate action is required to raise standards or implement new arrangements to improve safety management procedures.

• This supportive audit aims to assist Establishment Leaders/Heads, Business Managers, Bursars, Governors and other responsible people, to chart progress and to assist in providing a full health and safety audit trail of any action taken.
  
  The report is limited as follows:
  It may be that certain conditions or situations were either not noted, not informed or not being performed during the visit and, therefore, non-inclusion of such conditions or situations in this report does not equate to legislative compliance;
  
  • Delegated Services CIC will not be able to report on conditions or matters that are covered, hidden or inaccessible
  • Delegated Services CIC may rely on information that is not verified on site, which is made available by the Establishment or a third party
  • Delegated Services CIC will not be liable for any loss suffered arising as a result of the provision of false, misleading or incomplete information or documentation, or the withholding or concealment or misrepresentation of information or documentation by any person.
  
  Subject to the statements above, no liability can be accepted by Delegated Services CIC if, as a result of the interpretation of this report or the misapplication of remedial measures by the Establishment any proceedings, claims, loss or damage occurs. The report is solely for the Establishment to use. No responsibility will be accepted to other persons seeing the report who rely on it at their own risk.
  
  Produced by the Chief Executive, Delegated Services, as Competent Person

• Link to Supportive Audit Action Plan

• Recommended follow up supportive audit schedule date

  Date

• Insert Certificate of Distinction

  Media

• Inspected by: (Name and Signature)

  Sign