Information

Inspection detail

  • Client

  • Property name

  • Property type

  • Conducted on

  • Inspection completed by

  • At the first stage of every inspection you must select the in built GSM tagging tool below. Click 'locate' and use the 'locate me' tab to assign the location, this will select the address you are located at. This is our electronic proof to satisfy insurers that the inspection took place at the location stated.

  • Confirmation of Location (GPS)

Signature

Section 1 - Property inspection

Property exterior and structure (Including Roadways)

  • Property exterior and structure (Including Roadways)

  • General visual condition of structure

  • Guttering and downpipes

  • Surface water Drainage

  • Lighting

  • Exits, entrances and emergency provisions clear

  • Paving / pathways

  • Staircases / steps

  • Bin / waste storage areas (external - including compactors)

  • Gates / barriers

  • Boundary walls and fences

  • Roadways and traffic routes

  • Signage and road markings

  • Car parking facilities

  • General cleanliness / litter

  • Trees and landscaping

  • Another Location
  • Area / location

  • Condition

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Internal common areas (Housekeeping, building fabrics, signage, heating / cooling, security)

  • (Housekeeping, building fabrics, signage, heating / cooling, security)

  • Entrance / Reception

  • Is the fire detection system fully operational and fault free?

  • Ground floor

  • Main Stair Well

  • 1st floor

  • 2nd floor

  • 3rd floor

  • 4th floor

  • 5th floor

  • Additional floors
  • Floor

  • Condition

  • Are there dedicated escape stair wells and final exits?

  • Escape routes clear (including dedicated stair wells)?

  • Final exit doors clear, well signed and fully functioning?

  • Is there a basement?

  • Basement corridors

  • Is there a lift?

  • Is there signage indicating the correct maintenance company?

  • Is the lift emergency phone line functioning correctly?

  • Risers secure and free of waste material

  • Are there common area welfare facilities?

  • Are the welfare facilities in a good, clean and functioning state?

  • Bin / waste storage areas (internal - including compactors)

  • Is there an internal parking or goods storage loading area?

  • Car parking facilities (internal)

  • Loading bay / goods areas (internal)

  • Area / location

  • Another Location
  • Condition

Plant Areas

  • All inspection of plant areas should be STRICTLY VISIBLE INSPECTIONS ONLY. Any obvious signs of damage or wear should be reported to a competent engineer who can then investigate further.

    Asbestos:
    - whilst all precaution has been taken to manage and label all asbestos in the workspaces, you should always be diligent when inspecting plant areas.
    - Do NOT touch plant.
    - Do NOT disturb any surfaces, including walls and old pipe lagging.

    Machinery and plant:
    - Do NOT touch plant, nor interfere with any electronic or mechanical controls
    - Do NOT move beyond the safe, marked and guarded, areas when inspecting moving machinery such as lift plant areas.

  • Tick to add detail of Boiler Room inspection

  • Access secure with warning / information signage in place?

  • General condition

  • All lagging in visibly good condition?

  • Plant item checked
  • Scan code of plant checked

  • Description of plant item checked

  • General visual condition of equipment

  • Tick to add detail of Water Tank Room inspection

  • Access secure with warning / information signage in place?

  • General condition

  • Up to date water hygiene log book present?

  • Plant item checked
  • Scan code of plant checked

  • Description of plant item checked

  • General visual condition of equipment

  • Tick to add detail of Lift Motor Room inspection

  • Access secure with warning / information signage in place?

  • General condition

  • All machinery guards in place and visibly secure?

  • Plant item checked
  • Scan code of plant checked

  • Description of plant item checked

  • General visual condition of equipment

  • Add plant area
  • Area / Description of room

  • Condition

  • Plant item checked
  • Scan code of plant checked

  • Description of plant item checked

  • General visual condition of equipment

Roof

  • Tick to add detail of roof inspection

  • Access secure with warning / information signage in place?

  • Strict operation of fall arrest system evident?

  • 'Safe' walkways clearly demarcated?

  • Edge protection in visibly good condition?

  • Fragile surfaces clearly marked?

  • Adequate lighting and way-finding?

  • Adequate emergency warning information (signage, sounded, beacons etc.)?

  • General condition

Hazards noted arising from tenant behaviour / visible within tenant demise

  • Tick to add hazard

  • Area / location

  • Condition

  • Another Location
  • Area / location

  • Condition

Hazards relating to Neighbouring property / shared areas

  • Tick to add area inspected

  • Area / location

  • Condition

  • Another Location
  • Area / location

  • Condition

Section 3 - Management system information

Checks by housekeeper / building manager

  • Is it evident that security / property checks are being carried out?

  • Is it evident that fire suppression system operation checks are being carried out?

  • Are the lift alarm / phones being checked weekly?

  • Are final exit door checks being carried out?

Site documentation / procedure

  • You should confirm that the information referred to in this section is up to date and appropriately displayed or communicated.
    Generally it is expected that the documents will be available on site. This, and their use, should be confirmed during the inspection.
    Where items are not readily available on site but are communicated through other means there must be positive evidence of this.
    If an item is not applicable, this should be explained in notes.

  • Is there a Housekeeper living on site or a Building Manager permanently based on site?

  • Current employer's liability insurance certificate in place with Housekeeper or Building Manager?

  • Fire emergency information available and up to date

  • Vital building information and emergency contact form in place and up to date? (Copy must be present at manned sites)

  • Risk register in place and includes all significant hazards?

  • Property hazard form available and up to date?

  • Asbestos register and management plan available and up to date?

  • Risk assessments for all on site staff activity sufficient and in place?

  • First aid kit readily available and fully stocked?

  • All site accidents reported on central online portal?

Section 5 - Meter readings

Electricity meter readings

  • undefined

  • Meter number

  • Location / Tenant

  • Meter reading

  • Add photo of meter

  • Additional meter
  • Meter number

  • Meter reading

  • Add photo of meter

Gas meter readings

  • undefined

  • Meter number

  • Location / Tenant

  • Meter reading

  • Add photo of meter

  • Additional meter
  • Meter number

  • Meter reading

  • Add photo of meter

Water meter readings

  • undefined

  • Meter number

  • Location / Tenant

  • Meter reading

  • Add photo of meter

  • Additional meter
  • Meter number

  • Location / Tenant

  • Meter reading

  • Add photo of meter

Section 6 - Additional findings

Additional findings / hazards

    Add additional findings / actions
  • Area / location

  • Description of hazard

  • Action required and priority

Comments

  • General comments

  • Onsite staff comments

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.