LabourNet OHS GAP Audit

• LabourNet Central (Pty) Ltd, in its capacity as a professional practice, inspection authority and accredited training provider, was invited to conduct a OHS GAP Audit to evaluate the level of OHS compliance in general and, specifically, to provide consultancy services that will assist the Organization in complying and meeting the requirements of the Occupational Health & Safety Act & Regulations. This GAP analysis only provides the client a “snapshot” on the activities that were undertaken at the time and place of the audit. The gaps show that the OHS System implemented or absence thereof in the organization is not functioning effectively and this could lead to possible failures such as serious injuries and/or contravention notices.

• Conducted on

  Date

• Client Business Name

• Physical Address of Business
  Address

• Name and Surname of Company Representative

• Prepared by

• LabourNet Branch

• Number of Employees

COIDA

• Company registered with Compensation Fund (COID Act) -<br>Latest Letter of Good Standing available?

  Compliant

  Non-Compliant

HEALTH & SAFETY POLICY AND STRATEGIC OBJECTIVES

• Does the company have an OHS policy & strategic objectives?

  Yes

  No

  N/A

• Is the Health and Safety policy signed by the CEO or the 16(1) and is there arrangements for reviewing the policy?

  Yes

  No

  N/A

• Has a copy of the OHS Policy been communicated to all employees?

  Yes

  No

  N/A

ORGANISATION & RESPONSIBILITIES

• Is there a safety organogram?

  Yes

  No

  N/A

• Has responsibilities of key personnel been clearly written and issued?

  Compliant

  Non-Compliant

• Have legal appointments been developed and signed?

  Compliant

  Non-Compliant

RESOURCES

• Facilities, plant and equipment meet legislative and H&S regulatory requirements

  Compliant

  Non-Compliant

• Is there competent personnel and adequate infrastructure to respond to and mitigate emergency situations?

  Compliant

  Non-Compliant

• Is the evacuation plan / site layout updated with the relevant safety items, restricted areas and electrical network?

  Compliant

  Non-Compliant

TRAINING

• Is H&S induction provided to all employees including new employees, contractors and visitors?

  Compliant

  Non-Compliant

• Has a training needs analysis been conducted?

  Yes

  No

  N/A

• Is there a trained SHE Representative?

  Yes

  No

  N/A

• Is there a trained fire fighter?

  Yes

  No

  N/A

• Is there a trained first aider?

  Yes

  No

  N/A

• Is there a trained risk assessor?

  Yes

  No

  N/A

• Is there a trained accident / incident investigator?

  Yes

  No

  N/A

DOCUMENTATION

• Copy of the latest OHS Act posted up and visible to all employees?

  Compliant

  Non-Compliant

• Is there a valid Electrical Certificate of Compliance?

  Compliant

  Non-Compliant

COMMUNICATION

• Are there OHS Committee meetings conducted?

  Yes

  No

  N/A

• Are there OHS Committee meetings conducted at least every 3 months with documented minutes

  Yes

  No

  N/A

PLANNING

• Risk Assessment conducted (hazard/risk/remedial action/control)?

  Compliant

  Non-Compliant

• Are documented OHS risk assessments for the organisation conducted?

  Compliant

  Non-Compliant

• Are there SOP/SWP's in place for critical activities?

  Yes

  No

  N/A

• Have employees been trained on the Risk Assessment and/or SOP/SWP's?

  Compliant

  Non-Compliant

• Is there a Risk Review Register in place?

  Compliant

  Non-Compliant

ACCIDENT / INCIDENT INVESTIGATION AND REPORTING

• Is there a accident / incident management plan in place?

  Yes

  No

  N/A

• Are accident / incident reported?

  Yes

  No

  N/A

• Are accident / incident recommendations followed up?

  Yes

  No

  N/A

• Have all employees been trained on the accident / incident procedures?

  Yes

  No

  N/A

FIREFIGHTING AND EVACUATION PREPAREDNESS

• Is the fire fighting equipment stored correctly?

  Compliant

  Non-Compliant

• Has the equipment been serviced?

  Compliant

  Non-Compliant

• Has the equipment been inspected monthly?

  Yes

  No

  N/A

• Are there any choke points hampering evacuation routes e.g. blocked or limited size emergency exits

  Compliant

  Non-Compliant

• Are there any apparent hazards present on the evacuation route e.g cluttered walkways or stepped surfaces

  Compliant

  Non-Compliant

FIRST AID EQUIPMENT

• Is the first aid box inventory sufficient?

  Yes

  No

  N/A

• Is the first aiders name indicated anywhere?

  Yes

  No

  N/A

• Is there a log of items used and for what they were used for?

  Yes

  No

  N/A

• Has the first aid box been inspected monthly?

  Yes

  No

  N/A

SIGNAGE

• Is all relevant safety signage displayed?

  Yes

  No

  N/A

HOUSEKEEPING

• Do all areas abide by good houskeeping practices

  Yes

  No

  N/A

• Are there documented houskeeping protocols

  Yes

  No

  N/A

• Are the houskeeping protocols being completed and actioned where necessary

  Yes

  No

  N/A

PERSONAL PROTECTIVE EQUIPMENT

• Are employees issued PPE?

  Yes

  No

  N/A

• Is the PPE correct for the activity, task or area

  Yes

  No

  N/A

• Is there a way to monitor the issuing of PPE? (register of issued PPE)

  Yes

  No

  N/A

HAZARDOUS CHEMICAL CONTROL

• Is a list of all HCA available and do they have the accompanied safety data sheets?

  Yes

  No

  N/A

• Has all HCA's been labelled, packaged, transported, stored<br>and disposed of in the manner prescribed within the regulations?

  Yes

  No

  N/A

• Comments

• OHS Compliance Level

  Good

  Fair

  Poor

  N/A

• LabourNet OHS Consultant

  Sign

• Name and Surname of Company Representative

  Sign