Information
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Document No. 974000-0055-00-126 Issue 01
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
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Document No.
Appointment of Lamproom Personnel
Appointments
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Appointed
Lampsman
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Name:
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Certificate Number:
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Date of Appointment:
Appointment of Lampsman
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Is he/she appointed by the manager?
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Is he/she certificated by the department (Reg 28.46.1)?
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Is the certificate available in the lamproom (Reg 28.46.1)?
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Lamps person's duties and responsibilities defined in writing?
Appointment of Relief Lampsman
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Does the lamp person have a relief?
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Is the relief officially appointed by the manager?
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Is the relief certificated by the department (Reg 28.46.1)?
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Is the certificate available in the lamproom (Reg 28.46.1)?
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Relief lamps person's duties and responsibilities defined in writing?
Appointment of Lamproom Attendants
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Are the lamproom attendants appointed by the Lampsman?
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Lamproom attendants duties and responsibilities defined in writing?
Training of Lamproom Personnel
Training of Lamproom Personnel
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Is the Lamps person and Relief trained by the various OEM's?
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Gas Detection Intrumentation
Lampsman
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Supplier
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Model
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Certificate Number
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Date of Issue
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Expiry Date
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Portable Lamps
Lampsman
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Supplier
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Model
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Certificate Number
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Date of Issue
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Expiry Date
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Self-Contained Self-Rescuers
Lampsman
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Supplier
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Model
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Certificate Number
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Date of Issue
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Expiry Date
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Is training done annually by the OEM's?
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Is the Lamproom attendants trained by the various OEM's?
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Are certificates to this effect issued and displayed?
Training of OEM and/or Accredited Person
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Is the OEM Technician or accredited person certified to do repairs?<br><br>
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Are certificates to this effect issued and displayed?
Lamproom Code of Practice
Lamproom Code of Practice
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Signed copy of Lamproom Code of Practice available (Section 9(1))? Does it cover all types of equipment in use?
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Does it comply with the guidelines issued by the Chief Inspector of Mines?
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Is the COP displayed on a notice board for everyone to see?
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Is everybody concerned aware of the requirements? Is the lamproom personnel informed (by the Lampsman) on the contents of COP?
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Has provision been made for it to be reviewed?
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Document reference number:
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Effective Date:
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Last Revision Date:
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Next Revision Date:
Storage of Equipment
Storage of Equipment
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Must include:
- Gas Detection Equipment
- Self-Contained Self-Rescuers
- Portable Lamps
- Gas Cylinders
Work environments and infrastructure: -
Are storage areas well ventilated and illuminated?
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Are storage areas clean and free from sensor poisoning agents (e.g. Brasso, paint, any polish cleaning agents containing silicon's)?
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Is there a separate room available for maintenance and repair?
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Are equipment stored as per statutory requirements? Stored in accordance with OEM's recommendations?
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The handling and storage of chemicals correctly identified, recorded and addressed?<br><br>- Acid e.g. Sulphuric compound <br>- Lead compounds <br>- Paint <br>- Silicon <br>- Cleaning agents and detergents <br>- Gasses<br>- Chlorine products <br>- OEM guidelines <br>- Material Safety Data Sheet (MSDS)<br><br>
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Scraping procedure in relation to site specific and legal requirements? <br><br>- Environmental impacts <br>- Recycle<br>- Removals <br>- OEM Requirements
Allocation of Equipment
Allocation of Equipment
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Allocation of equipment in compliance with SANS specifications.
Must include:
- Gas Detection Instrumentation
- Self-Contained Self-Rescuers
- Portable Lamps -
Is there a system or programme in place for monitoring equipment allocations?
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Is there a record of users allocated?
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Are equipment allocated on a personal basis?
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Is there a allocation history available for each unit/user?
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Are records kept of equipment de-allocation and re-allocation?
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Is there a record of non-moving equipment?
Asset Clearance
Asset Clearance
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Is there a asset/shift clearance procedure in place?
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Are shift clearance procedures adhered to and the necessary reports submitted?
Portable Mine Lighting Equipment
Certification of Specifications Compliant
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Portable Lamps (SANS 1438:2013)
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Is the product approved by the Chief Inspector of Mines (DMR Approved)?
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PN Certificate(s) for all model/type's approved?
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Batch Test Reports Available, All serial numbers covered?
Approved Equipment Requirements
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Portable Lamps
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Model
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Supplier
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Number Available - (Total)
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Number Available - (InUse/Allocated)
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Number Available - (Spare)
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Is there sufficient number of portable lamps available? Is each user issued or allocated with his/her own personal portable lamp?
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Is there 10% spare portable lamps available?
Records of Spare Portable Lamps Issued
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Is a "Spare Allocation List" available?
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Does the list reflect the company number ("details") of the end user?
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Does the und user sign for the portable lamp allocated to him for the shift, when receiving?
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Do the end user / lamproom personnel sign/check the portable lamp back?
Portable Lamps Inspection, Maintenance and Repair
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Are engineering drawings and specifications readily available and displayed? Poster with exploded view displayed? All model/type's covered?
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Is an OEM maintenance and repair manual available?
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Does the Lampsman ensure that portable lamps are checked on a daily basis to verify that equipment is in working order prior to every shift?
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Are inspections conducted on RF devices ( where applicable)?<br>- Data Radios <br>- CWS visual and audible devices <br>- Active / Passive Tags
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Are portable cap lamps: locked, sealed, headpiece, top cover, cable and battery not defective?
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Are defective portable mine lighting equipment identified and repaired?<br><br>- Cap Lamps <br>- Loco-Lights
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Are old/used scrapped batteries stored or discarded as per statutory requirements?
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Scraping procedure in relation to site specific and legal requirements? <br><br>- Environmental impacts <br>- Recycle<br>- Removals <br>- OEM Requirements
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Are maintenance and repair records kept?
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Is there a service history available?
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Do records reveal re-test and/or re-burn down after repairs were conducted?
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Are testing and repairs of portable mine lighting equipment conducted?
Must include:
- Cap Lamps
- Loco-Lights -
Is a monthly check done on the illumination level and focus of each portable lamp?
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Are battery burn downs conducted on portable mine lighting equipment in relation to site specific and OEM requirements?
Must include:
- Cap Lamps
- Loco-Lights -
Are all portable lamps checked and discharged accordance with the OEM's recommendations?
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Units not inspected removed from service?
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Do repair and maintenance records correlate?
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Are re-test and re-burn downs conducted?
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Hospitalization process?
Battery Charging Equipment
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Are battery charging racks securely installed?
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Are batteries charged as per OEM specification? (Voltage and ampere testing)?
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Are battery charging equipment checked in accordance with site specific and OEM requirements?
Gas Detection Instrumentation
Certification of Specifications Compliant
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Gas Detection Instrumentation
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SANS 101515 Batch Test Reports Available, All serial numbers covered?
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SANS 6079-0&11 Compliance, Intrinsically Safe Apparatus Report Available?
Approved Equipment Requirements
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Gas Detection Instrument
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Model
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Supplier
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Number Available - (Total)
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Number Available - (InUse/Allocated)
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Number Available - (Spare)
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Is there sufficient number of instruments for each user per section/shift?
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Is there 10% spare instruments available?
Gas Detection Instruments Pouches
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Do all GDI pouches have an attachment / means which entitles the user to elevate the instrument?
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How are pouches maintained? - On users onus
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Is there a sufficient number of spare pouches available?
Issuing and Controlling Gas Detection Instruments
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Equipment tested / checked as per OEM recommendation and site specific requirements?
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Are pre-shift visual inspections conducted?
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Are pre-shift functional tests and checks conducted?
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Proof that the user has tested/checked the instrument? (Exception Report)
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Does the end user sign for the instrument allocated to him for the shift, when receiving it? (Issue/self-help)
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Are post-shift inspections or tests conducted?
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Do the end user / lamproom personnel sign/check the instrument back?
Records of Spare Gas Detection Instruments Issued
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Is a "Spare Allocation List" available?
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Does the list reflect the company number ("details") of the end user?
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Does the und user sign for the instruments allocated to him for the shift, when receiving?
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Do the end user / lamproom personnel sign/check the instrument back?
Checking and Testing Gas Detection Instruments
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Does the lamproom personnel conduct visual inspections / checks on the gas detection instruments prior to each shift?
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Routine inspections and tests?
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- Functional check
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- Battery Condition
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- Display
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- Visual Indication (Alarm visible)
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- Audible check (Alarm audible)
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- Casing Condition
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- Cleaning
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Are defective ("faulty") instruments identified, removed from service and repaired?
General Maintenance of Gas Detection Instruments
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Are engineering drawings and specifications readily available and displayed? Poster with exploded view displayed? All model/type's covered?
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Is an OEM maintenance/repair manual available?
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Are testing and repairs of gas detection instrumentation conducted?
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Are maintenance and repair records kept?
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Is there a service history available?
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Do records reveal re-test and re-calibration in the event of repairs conducted?
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Do records reveal re-burn down in the event of a battery replaced?
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Are battery burn downs conducted on gas detection instrumentation in relation to site specific and legal requirements?
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Are all gas detection instruments checked and discharged in accordance with the OEM's recommendations?
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Units not inspected removed from service?
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Repair and maintenance records?
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Re-test and Re-burn down?
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Hospitalized process?
Gas Test Points (GTP) and Flow Meters
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Are enough test points available?
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Is the GTP indelibly marked with the OEM's contact details?
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Does each point have a flow meter?
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Is the flow rate set and marked as per OEM recommendation?
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Is the gas concentration displayed at the GTP's?
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Methane
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Carbon Monoxide
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Oxygen
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Nitrogen
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Notice displaying type and % or ppm of gas at testing points, and duration of test? (alarm level, response time)
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Are records kept of maintenance and inspections conducted on GTP?
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Does the OEM or accredited person do repairs?
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Is an OEM accreditation certificate available?
Calibration of Gas Detection Instruments
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Are gas detection instruments calibrated in accordance with site specific and OEM requirements?
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Are calibration masks available for all models, OEM designed / identified and correctly used?
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Is the flow rate set to the OEM recommendation?
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Are calibration done according to a written procedure?
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Are calibration records available?
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Are all gas detection instruments calibrated and recorded on file, including units not in service and/or use?
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Do calibration records reveal the following information:
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GDI (Product Information)
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Visual inspection
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Calibration reference gas
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Calibration results
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Checking and Testing (T80)
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Reference to repair and maintenance records
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Re-test and Re-calibration
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Are the GDI real time clock set to correct time and date during calibration?
GDI Management System
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Is the GDI Data Acquisition Unit Operational?
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Can calibration reports be printed?
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Can exception reports be printed?
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Is an GDI allocation list available and updated?
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Are records kept that users are trained to use GDI's?
Self-Contained Self-Rescuers
Certification of Specifications Compliant
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Self-Contained Self-Rescuers (SANS 101737)
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Batch Testing Reports Available, All serial numbers covered?
Approved Equipment Requirements
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Self-Contained Self-Rescuers
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Model
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Supplier
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Number Available - (Total)
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Number Available - (InUse/Allocated)
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Number Available - (Spare)
Records of Spare Self-Contained Self-Rescuers Issued
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Is a "Spare Allocation List" available?
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Does the list reflect the company number ("details") of the end user?
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Does the und user sign for the SCSR allocated to him for the shift, when receiving?
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Do the end user / lamproom personnel sign/check the SCSR back?
Checking of Self-Contained Self-Rescuers
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Is an OEM maintenance/user manual available?
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Are visual inspections conducted on SCSR's in accordance with the OEM's recommendation and site specific requirements?
- Are all units subjected to a daily / weekly visual check? -
Moisture indicator
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Dents
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Cracks
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Misuse and Abuse
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Seals
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Cleanining
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General Condition
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Is any unit (which has failed routine inspection / activated / vandalized / damaged) immediately withdrawn from service, sealed in an impervious bag and stored separately from other equipment?
Condition Monitoring Service
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Are leak/pressure tests on SCSR's conducted as per site specific requirements?
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Reporting of suspect / defective units (Incident reports)?
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Defective units removed from service?
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Units not inspected removed from service?
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Quarantined procedure (handling and storage of defective units)?
Repair and Refurbishment
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Replacement of primary seals?
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Replacement of defective / damaged units?
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Are unserviceable units returned to the OEM if "No", how are they disposed of (Must be disposed of by OEM, or accredited waste disposal concern, e.g. WASTECH)
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Procedure in relation to discontinued equipment as pet site specific and legal requirements:
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Expired / Withdrawal
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Removal and disposal
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Replacement to re-stock
Functional Performance Testing (CSIR)
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Is a functional performance testing programme by an approved testing authority in place?
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Proof of submission?
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Waybills?
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Sample size - Must not be less than than 1% of SCSR at the mine
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Is a copy of the annual functional performance assessment report available, including test certificates (All samples covered)
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Updated on history records?
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Replacement units to re-stock?
Records
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Is an SCSR record available?
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Do records reveal the following information on all units?
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- Make of the unit (manufacturer and model)
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- Manufacturer's serial number
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- Mine reference number (if different from manufacturers number)
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- Date of manufacture
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- Date of first issue
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- Date of purchase
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- Allocation history
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- Service history
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Are records kept of the following?
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- Information relevant to routine service agreement checks?
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- Lost or destroyed units
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- Upgraded or refurbished units
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- SCSR's issued on random basis
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- Component breakdown
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Are records kept in terms of regulation 16.4.(2) covering the preceding 24 months?
End User Training
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Is an training program in place?
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Is training posters displayed?
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Is the lampsman trained and certified by the SCSR OEM as a accredited authority to train visitors in the use of SCSR's?
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Are visitors who require a SCSR trained in the use of a SCSR?
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Is a record kept of visitors who have been trained?
Reporting
Reporting
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Are statutory requirements regarding the reporting of faulty / damage / abused / missing equipment and replacement thereof applied?
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Are statutory requirements regarding equipment not tested for functionality applied?
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Are statutory requirements regarding reporting of equipment not taken or returned applied?
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Are statutory requirements regarding exposure limits (PK), (STEL) and (TWA) adhered to and the necessary reports submitted? <br><br>- exception report and graph<br>- statements <br>- investigation and close out
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Are statutory requirements regarding the issue and control of padlocks/keys applied?
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Does the lampsman (monthly) report, in writing, to the manager on all matters pertaining to the control and condition of equipment?
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Purchasing and receiving of new equipment
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Component breakdowns
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Repair and refurbishment
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Calibration and Measurements
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Damaged or beyond economical to repair
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Lost or stolen
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Equipment send off-site for repairs (RTF)
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Allocation and de-allocation of equipment
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Equipment movement
Audits
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Are audits planned and conducted as per legal and site specific requirements?
Complaint Register
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Is an compliant register available in the Lamproom?
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Date of last complaint
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Actions taken?
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Complaint(s) resolved?
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Is there any reoccurrences within the last month?
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Was there any follow-up or feedback after the complaint was resolved?
Records
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Are records kept for a period of twelve (12) months? Are records easily identified, retrievable and traceable?
Lamproom Management System
Lamproom Management System (LMS)
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Does the lamproom personnel know how to do the following on the LMS?
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Add new employee
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Modify employee details
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De-allocate equipment
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Show employee instrument information
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View/print GDI daily exception report
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View/print GDI daily exception graphs
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View/print daily GDI user report
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View/print successful calibration report
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View/print allocation register