LAMPROOM COMPLIANCE AUDIT 2018

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Attendance Register

Attendees

• Date:

  Date

• Name:

• Surname:

• Occupation:

• Email:

• Phone Number:

• Add signature

  Sign

Appointment of Lampsman

• Is he/she appointed by the manager?

  Yes

  No

  N/A

• Is he/she certificated by the department (Reg 28.46.1)?

  Yes

  No

  N/A

• Is the certificate available in the lamproom (Reg 28.46.1)?

  Yes

  No

  N/A

• Is he/she certified for the region where the Lampsman is appointed or employed (Reg 28.46.1)?

  Yes

  No

  N/A

• Lamps person's duties and responsibilities defined in writing?

  Yes

  No

  N/A

Appointment of Relief Lampsman

• Does the lamp person have a relief?

  Yes

  No

  N/A

• Is the relief officially appointed by the manager?

  Yes

  No

  N/A

• Is the relief certificated by the department (Reg 28.46.1)?

  Yes

  No

  N/A

• Is the certificate available in the lamproom (Reg 28.46.1)?

  Yes

  No

  N/A

• Is he/she certified for the region where the Lampsman is appointed or employed (Reg 28.46.1)?

  Yes

  No

  N/A

• Relief lamps person's duties and responsibilities defined in writing?

  Yes

  No

  N/A

Appointment of Lamproom Attendants

• Are the lamproom attendants appointed by the Lampsman?

  Yes

  No

  N/A

• Lamproom attendants duties and responsibilities defined in writing?

  Yes

  No

  N/A

Training of Lamproom Personnel

• Is the Lamps person and Relief trained by the various OEM's?

  Yes

  No

  N/A

• Gas Detection Intrumentation

Lampsman

• Supplier

• Model

• Certificate Number

• Date of Issue

  Date

• Expiry Date

  Date

• Portable Lamps

Lampsman

• Supplier

• Model

• Certificate Number

• Date of Issue

  Date

• Expiry Date

  Date

• Self-Contained Self-Rescuers

Lampsman

• Supplier

• Model

• Certificate Number

• Date of Issue

  Date

• Expiry Date

  Date

• Is training done annually by the OEM's?

  Yes

  No

  N/A

• Portable Cap Lamps

  Yes

  No

  N/A

• Portable Loco Lamps

  Yes

  No

  N/A

• Self-Contained Self-Rescuers

  Yes

  No

  N/A

• Gas Detection Instruments

  Yes

  No

  N/A

• Are certificates to this effect issued and displayed?

  Yes

  No

  N/A
Lampsman

• Name and Surname:

• Training Course:

• Reason:

  Select Not Certified Certificate Not Available Certificate Expired Certificate Not Displayed New Employee - Waiting for Training Failed Exam/Test Training Not Attended Refresher - Waiting for Training

  • Not Certified
  • Certificate Not Available
  • Certificate Expired
  • Certificate Not Displayed
  • New Employee - Waiting for Training
  • Failed Exam/Test
  • Training Not Attended
  • Refresher - Waiting for Training

• Is the Lamproom attendants trained by the various OEM's?

  Yes

  No

  N/A

Training of OEM and/or Accredited Person

• Is the OEM Technician or accredited person certified to do repairs?<br><br>

  Yes

  No

  N/A

Required Competencies

• Competency

Lampsman

• Computer literacy

  Yes

  No

  N/A

• Basic Supervisory Skills

  Yes

  No

  N/A

• Basic Disciplinary Skills

  Yes

  No

  N/A

• Basic Electrical/Electronic Skills

  Yes

  No

  N/A

• English read and write (Abet 3)

  Yes

  No

  N/A

• Leadership and Communication Ability

  Yes

  No

  N/A

Lamproom Code of Practice

• Signed copy of Lamproom Code of Practice available (Section 9(1))? Does it cover all types of equipment in use?

  Yes

  No

  N/A

• Does it comply with the guidelines issued by the Chief Inspector of Mines?

  Yes

  No

  N/A

• Is the COP displayed on a notice board for everyone to see?

  Yes

  No

  N/A

• Is everybody concerned aware of the requirements? Is the lamproom personnel informed (by the Lampsman) on the contents of COP?

  Yes

  No

  N/A

• Has provision been made for it to be reviewed?

  Yes

  No

  N/A

• Document reference number:

• Effective Date:

• Last Revision Date:

• Next Revision Date:

Storage of Equipment

• Must include:
  
  - Gas Detection Equipment
  - Self-Contained Self-Rescuers
  - Portable Lamps
  - Gas Cylinders
  
  Work environments and infrastructure:

• Are storage areas well ventilated and illuminated?

  Yes

  No

  N/A

• Are storage areas clean and free from sensor poisoning agents (e.g. Brasso, paint, any polish cleaning agents containing silicon's)?

  Yes

  No

  N/A

• Is there a separate room available for maintenance and repair?

  Yes

  No

  N/A

• Are equipment stored as per statutory requirements? Stored in accordance with OEM's recommendations?

  Yes

  No

  N/A

• The handling and storage of chemicals correctly identified, recorded and addressed?<br><br>- Acid e.g. Sulphuric compound <br>- Lead compounds <br>- Paint <br>- Silicon <br>- Cleaning agents and detergents <br>- Gasses<br>- Chlorine products <br>- OEM guidelines <br>- Material Safety Data Sheet (MSDS)<br><br>

  Yes

  No

  N/A

• Scraping procedure in relation to site specific and legal requirements? <br><br>- Environmental impacts <br>- Recycle<br>- Removals <br>- OEM Requirements

  Yes

  No

  N/A

Storage of Gys Cylinders

• Gas Cylinder Information:

• Gas Cylinder(s):

Cylinder

• Supplier of the Gas:

  Afrox

  Air Liquide

  Air Products

• Gas Type(s):

  Select Afrox - Methane (CH4) Afrox - Carbon Monoxide (CO) Afrox - Oxygen (O2) / Balance Air Afrox - Nitrogen (N2) Afrox - Nitrogen Dioxide (NO2) Air Liquide - Methane (CH4) Air Liquide - Carbon Monoxide (CO) Air Liquide - Oxygen (O2) / Balance Air Air Liquide - Nitrogen Dioxide (NO2) Air Products - Methane (CH4) Air Products - Carbon Monoxide (CO) Air Products - Oxygen (O2) / Balance Air Air Products - Nitrogen (N2)

  • Afrox - Methane (CH4)
  • Afrox - Carbon Monoxide (CO)
  • Afrox - Oxygen (O2) / Balance Air
  • Afrox - Nitrogen (N2)
  • Afrox - Nitrogen Dioxide (NO2)
  • Air Liquide - Methane (CH4)
  • Air Liquide - Carbon Monoxide (CO)
  • Air Liquide - Oxygen (O2) / Balance Air
  • Air Liquide - Nitrogen Dioxide (NO2)
  • Air Products - Methane (CH4)
  • Air Products - Carbon Monoxide (CO)
  • Air Products - Oxygen (O2) / Balance Air
  • Air Products - Nitrogen (N2)

• Cylinder Number:

• Certificate Number:

• Expiry Date:

  Date

• Gas Concentration:

• Carbon Monoxide (CO) /ppm

• Methane (CH4) /%

• Oxygen (O2) / Balance Air /%

• Nitrogen (N2) /ppm

• Nitrogen Dioxide (NO2) /ppm

• Are gas cylinders stored in a wire mesh gage outside the Lamproom?

  Yes

  No

  N/A

• Is the store properly locked?

  Yes

  No

  N/A

• Is the storage compartment so designed that in the event of a fire, the cylinders are easily removable?

  Yes

  No

  N/A

• Are gas cylinders stored in a vertical/upright position and properly secured?

  Yes

  No

  N/A

• Is the store properly clean, oil free, free of silicone based cleaners, well ventilated and illuminated?

  Yes

  No

  N/A

• Are gas cylinders kept cool, protected from sunlight, rain, frost, wet soil, and corrosive conditions?

  Yes

  No

  N/A

• Is the gas concentration displayed on the cylinder?

  Yes

  No

  N/A

• Does the gas concentration on the certificate correspond with the cylinder concentration?

  Yes

  No

  N/A

• Is the expiry date displayed on the certificate still valid (all cylinders in use)?

  Yes

  No

  N/A

• Does the cylinder number correspond with the number on the certificate?

  Yes

  No

  N/A

• Is all the required symbolic safety signs available and displayed at the gas cylinder storage compartment?

• No open flame or naked light?

• Flammable Gas - i.e. Methane (CH4)

• Toxic Gas - i.e. Carbon Monoxide (CO), Nitrogen Dioxide (NO2)

• Danger Gas

• No smoking

• Personal Protective Equipment (PPE) to be worn i.e. gloves, safety glasses, safety shoes, etc.

• Is there a spare full cylinder for each type of gas available?

  Yes

  No

  N/A

• Are full and empty combustible gas cylinders kept apart using "full" and "empty" notices?

  Yes

  No

  N/A

• Are fire-protection equipment available or in the vicinity of the gas cylinder storage compartment?

  Yes

  No

  N/A

• Is the location of the fire-fighting equipment uniformly marked and identified?

  Yes

  No

  N/A

• Are all fire-fighting equipment identified (numbered), placed on register and regular checked and maintained?

  Yes

  No

  N/A

• Is the gas supplier or manufacturer's material safety data sheet (MSDS) available and displayed at the gas cylinder storage compartment?

  Yes

  No

  N/A

• Is the flow rate "cylinder pressure" set and marked to OEM specifications?

  Yes

  No

  N/A

• Are correct regulator(s) fitted to each gas cylinder? i.e. toxic/flammable or special gasses. Flow and pressure regulators approved by the OEM?

  Yes

  No

  N/A

• Are cylinders subjected to a daily/weekly leak test and inspection and are records kept in support of such checks and tests conducted?

  Yes

  No

  N/A

• Is a gas cylinder record book available?

  Yes

  No

  N/A

• Do records reveal the following information for each gas cylinder available?

• Are all gas cylinders available recorded on file?

  Yes

  No

  N/A

• Date received and by whom?

  Yes

  No

  N/A

• Gas concentration?

  Yes

  No

  N/A

• Expiry date?

  Yes

  No

  N/A

• Date connected and by whom?

  Yes

  No

  N/A

• Date disconnected and by whom?

  Yes

  No

  N/A

• Date return to manufacturer and by whom?

  Yes

  No

  N/A

• Cylinder number?

  Yes

  No

  N/A

• Certificate number?

  Yes

  No

  N/A

Allocation of Equipment

• Allocation of equipment in compliance with SANS specifications.
  
  Must include:
  
  - Gas Detection Instrumentation
  - Self-Contained Self-Rescuers
  - Portable Lamps

• Is there a system or programme in place for monitoring equipment allocations?<br><br>- Allocated or Assigned To<br>- Job categories<br>- Make of the unit (manufacturer and model) <br>- Mine reference number<br>- Manufacturers serial number<br>- Date of purchase <br>- Date of manufacturing <br>- Date of first issue

  Yes

  No

  N/A

• Is there a record of users allocated?

  Yes

  No

  N/A

• Are equipment allocated on a personal basis?

  Yes

  No

  N/A

• Is there a allocation history available for each unit/user?

  Yes

  No

  N/A

• Are records kept of equipment de-allocation and re-allocation?

  Yes

  No

  N/A

• Is there a record of non-moving equipment?

  Yes

  No

  N/A

Asset Clearance

• Is there a asset/shift clearance procedure in place?

  Yes

  No

  N/A

• Are shift clearance procedures adhered to and the necessary reports submitted?

  Yes

  No

  N/A

Certification of Specifications Compliant

• Portable Lamps (SANS 1438:2013)

• Is the product approved by the Chief Inspector of Mines (DMR Approved)?

  Yes

  No

  N/A

• PN Certificate(s) for all model/type's approved?

  Yes

  No

  N/A

• Batch Test Reports Available, All serial numbers covered?

  Yes

  No

  N/A

Risk Assessment

• Is there a risk assessment covering portable lamps available?

  Yes

  No

  N/A

• Is everybody concerned aware of the requirements of the risk assessment?

  Yes

  No

  N/A

• Is the risk assessment displayed on the notice board for everyone to see?

  Yes

  No

  N/A

Material Safety Data Sheet (MSDS)

• Is the manufacturer material safety data sheet (MSDS) available and displayed?

  Yes

  No

  N/A

Approved Equipment Requirements

Portable Lamps

• Model

• Supplier

• "TOTAL" number of Portable Lamps placed in service?

• Number of Portable Lamps "FAULTY"?

• Number of Portable Lamps "RETURNED" to manufacturer "OEM" for repairs?

• Number of Portable Lamps "MISSING"?

• Number of Portable Lamps "DAMAGED" (destroyed or uneconomical to repair)?

• Number of Portable Lamps "REPAIRED" or "REFURBISHED" placed back into service (MTD and YTD as %)?

• Number of Portable Lamps "NOT TAKEN" (Should be Nil)?

• Number of Portable Lamps "NOT RETURNED" (Should be Nil)?

• Number of Portable Lamps "ALLOCATED" on a personal basis (In use)?

• Total number of Portable Lamps "AVAILABLE" at present (In working order)?

• "REQUIRED" 10% spare units?

• Number of spare Portable Lamps issued (At time of audit)?

• Number of Portable Lamps "UNDERGROUND" (At time of audit) (includes allocated and spare)?

• Is there sufficient number of portable lamps available? Is each user issued or allocated with his/her own personal portable lamp?

  Yes

  No

  N/A

• Is there 10% spare portable lamps available?

  Yes

  No

  N/A

Records of Spare Portable Lamps Issued

• Is a "Spare Allocation List" available?

  Yes

  No

  N/A

• Does the list reflect the company number ("details") of the end user?

  Yes

  No

  N/A

• Does the und user sign for the portable lamp allocated to him for the shift, when receiving?

  Yes

  No

  N/A

• Do the end user / lamproom personnel sign/check the portable lamp back?

  Yes

  No

  N/A

Portable Lamps Inspection, Maintenance and Repair

• Are engineering drawings and specifications readily available and displayed? Poster with exploded view displayed? All model/type's covered?

  Yes

  No

  N/A

• Is an OEM maintenance and repair manual available?

  Yes

  No

  N/A

• Does the Lampsman ensure that portable lamps are checked on a daily basis to verify that equipment is in a workable order prior to each shift?

  Yes

  No

  N/A

• Select a sample of units and verify quality checks:

Portable Lamps Checked:

• Lamp No.:

• Serial Number:

• Non-Conformities:

Observations

• Observations at time of audit:

  Select Not locked or sealed Not numbered or identifiable Headpiece defective or damaged Cable defective or damaged Top cover defective or damaged Battery defective or damaged

  • Not locked or sealed
  • Not numbered or identifiable
  • Headpiece defective or damaged
  • Cable defective or damaged
  • Top cover defective or damaged
  • Battery defective or damaged

• Are inspections conducted on RF devices (where applicable)?<br>- Data Radios <br>- CWS visual and audible devices <br>- Active / Passive Tags

  Yes

  No

  N/A

• Select a sample of units and check RF devices if functional?

Portable Lamps Checked:

• Lamp No.:

• Serial Number:

• Radio Frequency (RF) device working?

  Yes

  No

  N/A

• Are defective portable mine lighting equipment identified and repaired?<br><br>- Cap Lamps <br>- Loco-Lights

  Yes

  No

  N/A

• Are old/used scrapped batteries stored or discarded as per statutory requirements?

  Yes

  No

  N/A

• Scraping procedure in relation to site specific and legal requirements? <br><br>- Environmental impacts <br>- Recycle<br>- Removals <br>- OEM Requirements

  Yes

  No

  N/A

• Are maintenance and repair records kept?

  Yes

  No

  N/A

• Is there a service history available?

  Yes

  No

  N/A

• Do records reveal re-test and/or re-burn down after repairs were conducted?

  Yes

  No

  N/A

• Are testing and repairs of portable mine lighting equipment conducted?
  
  Must include:
  
  - Cap Lamps
  - Loco-Lights

• Is a monthly check done on the illumination level and focus of each portable lamp?

  Yes

  No

  N/A

• Are battery burn downs conducted on portable mine lighting equipment in relation to site specific and OEM requirements?
  
  Must include:
  
  - Cap Lamps
  - Loco-Lights

• Are all portable lamps checked and discharged accordance with the OEM's recommendations?

  Yes

  No

  N/A

• Units not inspected removed from service?

  Yes

  No

  N/A

• Do repair and maintenance records correlate?

  Yes

  No

  N/A

• Are re-test and re-burn downs conducted?

  Yes

  No

  N/A

• Hospitalization process?

  Yes

  No

  N/A

Battery Charging Equipment

• Are battery charging racks securely installed?

  Yes

  No

  N/A

• Are enough charging racks/points available to accommodate the total number of portable lamps in use?

  Yes

  No

  N/A

• Are batteries charged as per OEM specification? (Voltage and ampere testing)?

  Yes

  No

  N/A

• Are battery charging equipment checked in accordance with site specific and OEM requirements?

  Yes

  No

  N/A

• Are all charging points in working order? If "NO" how are unserviceable charging points identified and not used?

  Yes

  No

  N/A

Multimeter

• Does the lamp-room have a multimeter or another direct means of measuring the voltage available on the charging rack?

  Yes

  No

  N/A

• Is there evidence that the multimeter is calibrated and does the calibration certificate contain the following:

  Yes

  No

  N/A

• Method of calibration?

  Yes

  No

  N/A

• Calibration Results?

  Yes

  No

  N/A

• Date of calibration?

  Yes

  No

  N/A

• Calibration Date:

  Date

• Signature of authorized person?

  Yes

  No

  N/A

• Name and address of issuing organization?

  Yes

  No

  N/A

End User Training

• Is there a mine specific training programme in place for Portable Lamps?

  Yes

  No

  N/A

• Is it drawn up in consultation with the OEM of the Portable Lamps used?

  Yes

  No

  N/A

• At what intervals is training conducted?

• How are employees paraded or reminded for refresher training?

  Yes

  No

  N/A

• Are all persons issued with Portable Lamps trained in the use thereof? Are records of training conducted kept?

  Yes

  No

  N/A

• Are training posters displayed?

  Yes

  No

  N/A

Certification of Specifications Compliant

• Gas Detection Instrumentation

• SANS 101515 Batch Test Reports Available, All serial numbers covered?

  Yes

  No

  N/A

• SANS 6079-0&11 Compliance, Intrinsically Safe Apparatus Report Available?

  Yes

  No

  N/A

Risk Assessment

• Is there a risk assessment covering gas detection equipment available?

  Yes

  No

  N/A

• Is everybody concerned aware of the requirements of the risk assessment?

  Yes

  No

  N/A

• Is the risk assessment displayed on the notice board for everyone to see?

  Yes

  No

  N/A

Material Safety Data Sheet (MSDS)

• Is the manufacturer material safety data sheet (MSDS) available and displayed?

  Yes

  No

  N/A

Approved Equipment Requirements

Gas Detection Instruments

• Model

• Supplier

• "TOTAL" number of Instruments placed in service?

• Number of Instruments "FAULTY"?

• Number of Instruments "RETURNED" to manufacturer "OEM" for repairs?

• Number of Instruments "MISSING"?

• Number of Instruments "DAMAGED" (destroyed or uneconomical to repair)?

• Number of Instruments "REPAIRED" or "REFURBISHED" placed back into service (MTD and YTD as %)?

• Number of Instruments "NOT TAKEN" (Should be Nil)?

• Number of Instruments "NOT RETURNED" (Should be Nil)?

• Number of Instruments "ALLOCATED" on a personal basis (In use)?

• Total number of Instruments "AVAILABLE" at present (In working order)?

• "REQUIRED" 10% spare units?

• Number of spare Instruments issued (At time of audit)?

• Number of Instruments "UNDERGROUND" (At time of audit) (includes allocated and spare)?

• Is there sufficient number of instruments for each user per section/shift?

  Yes

  No

  N/A

• Is there 10% spare instruments available?

  Yes

  No

  N/A

Gas Detection Instruments Pouches

• Do all GDI pouches have an attachment / means which entitles the user to elevate the instrument?

  Yes

  No

  N/A

• How are pouches maintained? - On users onus

  Yes

  No

  N/A

• Is there a sufficient number of spare pouches available?

  Yes

  No

  N/A

Issuing and Controlling Gas Detection Instruments

• Equipment tested / checked as per OEM recommendation and site specific requirements?

• Are pre-shift visual inspections conducted?

  Yes

  No

  N/A

• Are pre-shift functional tests and checks conducted?

  Yes

  No

  N/A

• Proof that the user has tested/checked the instrument? (Exception Report)

  Yes

  No

  N/A

• Does the end user sign for the instrument allocated to him for the shift, when receiving it? (Issue/self-help)

  Yes

  No

  N/A

• Are post-shift inspections or tests conducted?

  Yes

  No

  N/A

• Do the end user / lamproom personnel sign/check the instrument back?

  Yes

  No

  N/A

Records of Spare Gas Detection Instruments Issued

• Is a "Spare Allocation List" available?

  Yes

  No

  N/A

• Does the list reflect the company number ("details") of the end user?

  Yes

  No

  N/A

• Does the und user sign for the instruments allocated to him for the shift, when receiving?

  Yes

  No

  N/A

• Do the end user / lamproom personnel sign/check the instrument back?

  Yes

  No

  N/A

Checking and Testing Gas Detection Instruments

• Does the lamproom personnel conduct visual inspections / checks on the gas detection instruments prior to each shift?

  Yes

  No

  N/A

• Routine inspections and tests?

• - Functional check

• - Battery Condition

• - Display

• - Visual Indication (Alarm visible)

• - Audible check (Alarm audible)

• - Casing Condition

• - Cleaning

• Are defective ("faulty") instruments identified, removed from service and repaired?

  Yes

  No

  N/A

Gas Detection Instruments Performance Check

• Note1: As per calibration certificate i.e. CH4 = 1,4% v/V
  Note2: As per calibration certificate i.e CO = 113ppm actual
  Note3: As per calibration certificate i.e NO2 = 10ppm actual
  Note4: CO cylinder must be aluminum. Steel cylinders cause rapid deterioration of CO gas (check with magnet)
  
  (CH4) - The instrument should respond to the CH4 test gas and display 80% of the gas concentration value within 20sec (T80).
  
  (CO) - The The instrument should respond to the CO test gas and display 80% of the gas concentration value within 45sec (T80).
  
  (NO2) - The instrument should respond to the NO2 test gas and display 80% of the gas concentration value within 45sec (T80).

• CH4 Test Gas Concentration (%)

• CO Test Gas Concentration (ppm)

• NO2 Test Gas Concentration (ppm)

• Gas Detection Instruments:

Instrument

• Make:

• Model:

• Unit Number:

• Serial Number:

• Visual Inspection:

• Time setting correct?

  Yes

  No

  N/A

• Battery Capacity (V) Correct?

  Yes

  No

  N/A

• Zero Display CO (0 ppm)

• Zero Display CH4 (0.00%)

• Zero Display NO2 (0.0 ppm)

• Visual Inspection Passed?

  Yes

  No

  N/A

• Quick Bump Test:

• Quick Test (CH4 %) Display?

• Quick Test (CO ppm) Display?

• Quick Test (NO2 ppm) Display?

• Functional Check Passed?

  Yes

  No

  N/A

General Maintenance of Gas Detection Instruments

• Are engineering drawings and specifications readily available and displayed? Poster with exploded view displayed? All model/type's covered?

  Yes

  No

  N/A

• Is an OEM maintenance/repair manual available?

  Yes

  No

  N/A

• Are testing and repairs of gas detection instrumentation conducted?

• Are maintenance and repair records kept?

  Yes

  No

  N/A

• Is there a service history available?

  Yes

  No

  N/A

• Do records reveal re-test and re-calibration in the event of repairs conducted?

  Yes

  No

  N/A

• Do records reveal re-burn down in the event of a battery replaced?

  Yes

  No

  N/A

• Are battery burn downs conducted on gas detection instrumentation in relation to site specific and legal requirements?

• Are all gas detection instruments checked and discharged in accordance with the OEM's recommendations?

  Yes

  No

  N/A

• Units not inspected removed from service?

  Yes

  No

  N/A

• Repair and maintenance records?

  Yes

  No

  N/A

• Re-test and Re-burn down?

  Yes

  No

  N/A

• Hospitalized process?

  Yes

  No

  N/A

Gas Test Points (GTP) and Flow Meters

• Are enough test points available?

  Yes

  No

  N/A

• Is the GTP indelibly marked with the OEM's contact details?

  Yes

  No

  N/A

• Does each point have a flow meter?

  Yes

  No

  N/A

• Is the flow rate set and marked as per OEM recommendation?

  Yes

  No

  N/A

• Is the gas concentration displayed at the GTP's?

  Yes

  No

  N/A

• Methane

• Carbon Monoxide

• Oxygen

• Nitrogen Dioxide

• Notice displaying type and % or ppm of gas at testing points, and duration of test? (alarm level, response time)

  Yes

  No

  N/A

• Are records kept of maintenance and inspections conducted on GTP?

  Yes

  No

  N/A

• Does the OEM or accredited person do repairs?

  Yes

  No

  N/A

• Is an OEM accreditation / compliance certificate available and displayed at the GTP's?

  Yes

  No

  N/A

Calibration of Gas Detection Instruments

• Are gas detection instruments calibrated in accordance with site specific and OEM requirements?

• Are calibration masks available for all models, OEM designed / identified and correctly used?

  Yes

  No

  N/A

• Is the flow rate set to the OEM recommendation?

  Yes

  No

  N/A

• Are calibration done according to a written procedure?

  Yes

  No

  N/A

• Are calibration records available?

  Yes

  No

  N/A

• Are all gas detection instruments calibrated and recorded on file, including units not in service and/or use?

  Yes

  No

  N/A

• Do calibration records reveal the following information:

• GDI (Product Information)

• Visual inspection

• Calibration reference gas

• Calibration results

• Checking and Testing (T80)

• Reference to repair and maintenance records

• Re-test and Re-calibration

• Are the GDI real time clock set to correct time and date during calibration?

  Yes

  No

  N/A

GDI Management System

• Is the GDI Data Acquisition Unit Operational?

  Yes

  No

  N/A

• Can calibration reports be printed?

  Yes

  No

  N/A

• Can exception reports be printed?

  Yes

  No

  N/A

• Is an GDI allocation list available and updated?

  Yes

  No

  N/A

• Are records kept that users are trained to use GDI's?

  Yes

  No

  N/A

End User Training

• Is there a mine specific training programme in place for all types of Instruments used?

  Yes

  No

  N/A

• Is it drawn up in consultation with the OEM of the equipment used?

  Yes

  No

  N/A

• At what intervals is training conducted?

• How are employees paraded or reminded for refresher training?

  Yes

  No

  N/A

• Are all persons issued with Gas Detection Instruments trained in the use thereof? Are records of training conducted kept?

  Yes

  No

  N/A

• Is there a list of job categories identified to take flammable gas measuring and carbon monoxide warning devices underground on a daily basis?

  Yes

  No

  N/A

• Are the relevant training posters displayed?

• User check procedure?

  Yes

  No

  N/A

• User Guidelines

  Yes

  No

  N/A

• Calibration Procedure?

  Yes

  No

  N/A

Certification of Specifications Compliant

• Self-Contained Self-Rescuers (SANS 101737)

• Batch Testing Reports Available, All serial numbers covered?

  Yes

  No

  N/A

Risk Assessment

• Is there a risk assessment covering SCSR's available?

  Yes

  No

  N/A

• Is everybody concerned aware of the requirements of the risk assessment?

  Yes

  No

  N/A

• Is the risk assessment displayed on the notice board for everyone to see?

  Yes

  No

  N/A

Material Safety Data Sheet (MSDS)

• Is the manufacturer material safety data sheet (MSDS) available and displayed?

  Yes

  No

  N/A

Approved Equipment Requirements

Self-Contained Self-Rescuers

• Model

• Supplier

• "TOTAL" number of SCSR's placed in service?

• Number of SCSR's "FAULTY"?

• Number of SCSR's "RETURNED" to manufacturer "OEM" for repairs?

• Number of SCSR's "MISSING"?

• Number of SCSR's "DAMAGED" (destroyed or uneconomical to repair)?

• Number of SCSR's "OPENED" or "ACTIVATED"?

• Number of SCSR's send to "CSIR" for annual testing (>=1%)?

• Number of SCSR's "REPAIRED" or "REFURBISHED" placed back into service (MTD and YTD as %)?

• Number of SCSR's "NOT TAKEN" (Should be Nil)?

• Number of SCSR's "NOT RETURNED" (Should be Nil)?

• Number of SCSR's "ALLOCATED" on a personal basis (In use)?

• Total number of SCSR's "AVAILABLE" at present (In working order)?

• "REQUIRED" 10% spare units?

• Number of spare SCSR's issued (At time of audit)?

• Number of SCSR's "UNDERGROUND" (At time of audit) (includes allocated and spare)?

Records of Spare Self-Contained Self-Rescuers Issued

• Is there a required 10% spare units available? Do the figures and information correlate with the actual 10% requirements?

  Yes

  No

  N/A

• Is a "Spare Allocation List" available?

  Yes

  No

  N/A

• Does the list reflect the company number ("details") of the end user?

  Yes

  No

  N/A

• Does the end user sign for the SCSR allocated to him for the shift, when receiving?

  Yes

  No

  N/A

• Do the end user and lamproom personnel sign/check the SCSR back?

  Yes

  No

  N/A

• Do units multi shift? Have any unit issued as a spare appeared more than once with a 24hr cycle?

  Yes

  No

  N/A

• Are SCSR's issued on random basis?

  Yes

  No

  N/A

Checking of Self-Contained Self-Rescuers

• Is an OEM maintenance/user manual available?

  Yes

  No

  N/A

• Are visual inspections conducted on SCSR's in accordance with the OEM's recommendation and site specific requirements?

• Are all units subjected to a daily / weekly visual check? Select a sample of units and verify quality checks:

  Yes

  No

  N/A
SCSR's Checked:

• SCSR's No.:

• Serial Number:

• Observations at time of audit:

  Select Good Broken Belt Loop Belt Loop Damaged Belt Loop Razor Edges Caused by Wear and Tear Bottom casing worn Casing covered with gunnite or glue, including lever assy Casing damaged by Electrical Arcing Casing cracked Completely Damaged External presence of paint External presence of Diesel and Oil Hole in casing Lever flanges bent Moisture Indicator changed color Moisture Indicator cracked/damaged No manufacturing date on unit No Protective Boot Opened or activated unit Protective cover/bumper missing Protective cover/bumper worn Protective cover/bumper damaged RF Tag missing Seal Broken Tampering Unit empty (internal parts removed) Unit Damaged Unit crashed by mine equipment Unit dented Unit covered in paint Unit show signs of corrosion Unit at CSIR Unit Expired Units Appear Dirty

  • Good
  • Broken Belt Loop
  • Belt Loop Damaged
  • Belt Loop Razor Edges Caused by Wear and Tear
  • Bottom casing worn
  • Casing covered with gunnite or glue, including lever assy
  • Casing damaged by Electrical Arcing
  • Casing cracked
  • Completely Damaged
  • External presence of paint
  • External presence of Diesel and Oil
  • Hole in casing
  • Lever flanges bent
  • Moisture Indicator changed color
  • Moisture Indicator cracked/damaged
  • No manufacturing date on unit
  • No Protective Boot
  • Opened or activated unit
  • Protective cover/bumper missing
  • Protective cover/bumper worn
  • Protective cover/bumper damaged
  • RF Tag missing
  • Seal Broken
  • Tampering
  • Unit empty (internal parts removed)
  • Unit Damaged
  • Unit crashed by mine equipment
  • Unit dented
  • Unit covered in paint
  • Unit show signs of corrosion
  • Unit at CSIR
  • Unit Expired
  • Units Appear Dirty

• Is any unit (which has failed routine inspection / activated / vandalized / damaged) immediately withdrawn from service, sealed in an impervious bag and stored separately from other equipment?

  Yes

  No

  N/A

Condition Monitoring Service

• Are leak/pressure tests on SCSR's conducted as per OEM and site specific requirements?

  Yes

  No

  N/A

• Are the personnel carrying out the leak testing / functional check trained and certified to perform such checks?

  Yes

  No

  N/A

• Is there a document procedure available, relating to the required testing to be carried out?

  Yes

  No

  N/A

• Was the correct functioning of the test equipment verified?

  Yes

  No

  N/A

• Are functional checks of the test equipment conducted at appropriate intervals, and are records kept including traceability of the test equipment used?

  Yes

  No

  N/A

• Date of last leak test conducted?

  Date

• Are all units inspected/checked?

  Yes

  No

  N/A

• Defective units removed from service?

  Yes

  No

  N/A

• Number of units failed leak test?

• Units not inspected removed from service?

  Yes

  No

  N/A

• Quarantined procedure (handling and storage of defective units)?

  Yes

  No

  N/A

• Reporting of suspect / defective units (Incident reports)?

  Yes

  No

  N/A

Repair and Refurbishment

• Replacement of primary seals?

  Yes

  No

  N/A

• Replacement of defective / damaged units?

  Yes

  No

  N/A

• Are unserviceable units returned to the OEM if "No", how are they disposed of (Must be disposed of by OEM, or accredited waste disposal concern, e.g. WASTECH)

  Yes

  No

  N/A

• Procedure in relation to discontinued equipment as per site specific and legal requirements:

• Expired / Withdrawal

• Removal and disposal

• Replacement to re-stock

Functional Performance Testing (CSIR)

• Is a functional performance testing programme by an approved testing authority in place?

• Date of last functional performance testing?

  Date

• Proof of submission?

  Yes

  No

  N/A

• Waybills?

  Yes

  No

  N/A

• Waybill Number:

• Sample size - Must not be less than than 1% of SCSR at the mine

  Yes

  No

  N/A

• Number of units send to CSIR:

• Is a copy of the annual functional performance assessment report available, including test certificates (All samples covered)

  Yes

  No

  N/A

• Updated on history records?

  Yes

  No

  N/A

• Replacement units to re-stock?

  Yes

  No

  N/A

Records

• Is an SCSR record available?

  Yes

  No

  N/A

• Do records reveal the following information on all units?

• - Make of the unit (manufacturer and model)

  Yes

  No

  N/A

• - Manufacturer's serial number

  Yes

  No

  N/A

• - Mine reference number (if different from manufacturers number)

  Yes

  No

  N/A

• - Date of manufacture

  Yes

  No

  N/A

• - Date of first issue

  Yes

  No

  N/A

• - Date of purchase

  Yes

  No

  N/A

• - Allocation history

  Yes

  No

  N/A

• - Service history

  Yes

  No

  N/A

• Are records kept in terms of regulation 16.4.(2) covering the preceding 24 months?

• Total number and make of SCSR's in service?

  Yes

  No

  N/A

• Number and make of SCSR's purchased by the mine in that period?

  Yes

  No

  N/A

• Number and make of SCSR's withdrawn by the mine in that period?

  Yes

  No

  N/A

• The number of shifts worked per day (1,2 or 3)?

  Yes

  No

  N/A

• Number of SCSR's in daily use (average per month)?

  Yes

  No

  N/A

• Number of employees underground (average per shift)?

  Yes

  No

  N/A

• Number of spare SCSR's available (average per month)?

  Yes

  No

  N/A

• A tabulation of the types of defects found (component breakdown)?

  Yes

  No

  N/A

• Number of SCSR's repaired/refurbished/upgraded?

  Yes

  No

  N/A

• Number of SCSR's tested in terms of regulation 16.4(1) i.e CSIR?

  Yes

  No

  N/A

• Number of SCSR's lost or destroyed by the mine in that period?

  Yes

  No

  N/A

• Information relevant to routine service agreement checks?

  Yes

  No

  N/A

End User Training

• Is there a mine specific training programme for SCSR's in place?

  Yes

  No

  N/A

• Is it drawn up in consultation with the OEM of the SCSR's used?

  Yes

  No

  N/A

• Is the following training aids used/available?

• OEM supplied or guided training material

  Compliant

  Non-Compliant

  Not Applicable

• Training units

  Compliant

  Non-Compliant

  Not Applicable

• Hot air simulator

  Compliant

  Non-Compliant

  Not Applicable

• Videos

  Compliant

  Non-Compliant

  Not Applicable

• Slides

  Compliant

  Non-Compliant

  Not Applicable

• Posters

  Compliant

  Non-Compliant

  Not Applicable

• Pocket cards

  Compliant

  Non-Compliant

  Not Applicable

• Is training posters visible and displayed at the Lamproom?

• Donning procedure

  Yes

  No

  N/A

• Maintenance procedure (Inspection and checking)

  Yes

  No

  N/A

• Exploded view

  Yes

  No

  N/A

• Escape procedure

  Yes

  No

  N/A

• Is the lampsman trained and certified by the OEM and/or accredited authority to train visitors in the use of SCSR's?

  Yes

  No

  N/A

• Are visitors who require a SCSR trained in the use of a SCSR?

  Yes

  No

  N/A

• Is a record kept of visitors who have been trained?

  Yes

  No

  N/A

Reporting

• Are statutory requirements regarding the reporting of faulty / damage / abused / missing equipment and replacement thereof applied?

  Yes

  No

  N/A

• Are statutory requirements regarding equipment not tested for functionality applied?

  Yes

  No

  N/A

• Are statutory requirements regarding reporting of equipment not taken or returned applied?

  Yes

  No

  N/A

• Are statutory requirements regarding exposure limits (PK), (STEL) and (TWA) adhered to and the necessary reports submitted? <br><br>- exception report and graph<br>- statements <br>- investigation and close out

  Yes

  No

  N/A

• Are statutory requirements regarding the issue and control of padlocks/keys applied?

  Yes

  No

  N/A

• Does the lampsman (monthly) report, in writing, to the manager on all matters pertaining to the control and condition of equipment? Is the report in detail / comprehensive enough showing new equipment purchased or received, components breakdowns, repair and refurbished units, calibration and measurement, damage or lost equipment, allocation and de-allocation of equipment, equipment movement etc.

  Yes

  No

  N/A

• Purchasing and receiving of new equipment

• Component breakdowns

• Repair and refurbishment

• Calibration and Measurements

• Damaged or beyond economical to repair

• Lost or stolen

• Equipment send off-site for repairs (RTF)

• Allocation and de-allocation of equipment

• Equipment movement

Audits

• Are audits planned and conducted as per legal and site specific requirements?

  Yes

  No

  N/A

• Date of last audit

  Date

• Frequency:

• Conducted By:

Complaint Register

• Is an compliant register available in the Lamproom?

  Yes

  No

  N/A

• Date of last complaint

  Date

• Number of incidents / complaint's recorded within the last month

• Actions taken?

  Compliant

  Non-Compliant

• Complaint(s) resolved?

  Yes

  No

  N/A

• Is there any reoccurrences within the last month?

  Yes

  No

  N/A

• Was there any follow-up or feedback after the complaint was resolved?

  Yes

  No

  N/A

Records

• Are records kept for the period as specified as per legal and site specific requirements?

  Yes

  No

  N/A

• Period:

• Are records easily identified, retrievable and traceable?

  Yes

  No

  N/A

Lamproom Management System (LMS)

• Does the lamproom personnel know how to do the following on the LMS?

• Add new employee

  Yes

  No

  N/A

• Modify employee details

  Yes

  No

  N/A

• De-allocate equipment

  Yes

  No

  N/A

• Show employee instrument information

  Yes

  No

  N/A

• View/print GDI daily exception report

  Yes

  No

  N/A

• View/print GDI daily exception graphs

  Yes

  No

  N/A

• View/print daily GDI user report

  Yes

  No

  N/A

• View/print successful calibration report

  Yes

  No

  N/A

• View/print allocation register

  Yes

  No

  N/A

• Regulations Applicable to this Checklist: Regulation 2.10.2 - Incompetent or inexperienced workmen must not be employed on work upon the performance of which the safety of persons depends. Regulation 16.2(2) - In mines other than coal mines, no person to go underground without the SCSR complying to the SANS 1737 where the risk assessment shown a significant risk. Regulation 16.2(3) - Every employee to use the SCSR must be allocated with the SCSR for that employee's sole use for the duration of the employment of the SCSR or until the SCSR becomes defective. Regulation 16.3(1) - Employer to ensure that no defective SCSR is issued for use. Regulation 16.4(1) - Employer to annually have not less than 1% of the SCSR tested for functional performance. Regulation 16.4(2) - Employer to keep record covering the preceding 24 months. Section 7(4) - Appointment of the Lampsman Section 9(1) - Code of practice to be prepared by the employer Section 10(1)a - Employer to provide employees with any information, instruction, training or supervision to work safely and without risk to health. Regulation 28.4 - Lampsman Certificate