Linfox Safety Pulse Check V3.0

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Leadership

• Site managers have a current performance plan?(site manager has an up to date performance plan that has been approved by their one up manager).

  Yes

  No

  N/A

• Site supervisors and team leaders have an up to date performance plan? (site supervisors and team leaders have an up to date performance plan that cascades KPI's from the site managers performance plan and these have been reviewed by both the site manager and the incumbent).

  Yes

  No

  N/A

• Position descriptions are in place for all leadership positions and include specific OHS responsibilities and accountabilities?

  Yes

  No

  N/A

• The current safety league table and weekly FMCG safety report is communicated to the site? (the current safety league table and FMCG safety report have been printed and are displayed in a position where it is accessible to all workers).

  Yes

  No

  N/A

• The current corporate safety policy is displayed in the reception area and on notice boards? (the safety policy is displayed in both reception and in positions where it is accessible to all workers).

  Yes

  No

  N/A

• The sites safety cross is displayed and is up to date? (the site updates that safety cross daily and this includes critical KPI's etc).

  Yes

  No

  N/A

• Vision ZERO documentation is displayed strategically on the site? (Vision ZERO documentation including posters, banners and signs are displayed strategically around the site in positions where it is accessible to all workers).

  Yes

  No

  N/A

• The site has celebrated safety milestones in line with the employee rewards program? (the site can show that events have been conducted to celebrate safety milestones).

  Yes

  No

  N/A

• SWATS are conducted daily by site leaders and are recorded in Safety Leadership Journals and on visual management boards?

  Yes

  No

  N/A

• SWATS that are conducted are two way conversations that are aimed at addressing negative safety behaviors and habits as well as rewarding/recognizing positive safety behaviors?

  Yes

  No

  N/A

• The site has sufficient physical resources available to safely undertake work? (adequate plant and equipment Is available to safely conduct activities).

  Yes

  No

  N/A

• Adequate human resources are available to ensure that safety management systems can be. Effectively implemented? (the site has adequate levels of staffing to enable safety management system and other systems such as incident reporting to be implemented and maintained).

  Yes

  No

  N/A

• The site invests in new technologies and/or engineering controls to mitigate risk? (evidence is available to show that the hierarchy of control is considered when deciding actions to mitigate risk).

  Yes

  No

  N/A

• The site and it's amenities are in good, clean condition and are well maintained and presentable?

  Yes

  No

  N/A

• The site has adequate levels of PPE available for all employees and processes are in place to ensure that this is replaced when required? (PPE replaced on a fair wear and tear basis).

  Yes

  No

  N/A

• Site leadership (managers, supervisors and team leaders) can provide evidence to demonstrate that they are regularly auditing to ensure that safety procedures and protocols are being adhered to? (Visual management, third party checklists, COR driver declarations, etc).

  Yes

  No

  N/A

• Site leadership can provide evidence to demonstrate that safety is a key consideration that is taken into account prior to accepting new business or modifying existing contractural arrangements?

  Yes

  No

  N/A

• Site leadership can provide evidence to demonstrate that they are active in safety discussions such as toolbox meetings and safety committees?

  Yes

  No

  N/A

• Site leadership has a process in place for reviewing visual management to ensure that all tasks and activities are undertaken at the necessary intervals?

  Yes

  No

  N/A

• During the site walk around no unsafe behaviors, activities, conditions or equipment were observed?

  Yes

  No

  N/A

Systems

• The site has an up to date safety plan in place that has been developed using the LIN0003 template?

  Yes

  No

  N/A

• The sites safety plan has been tabled at the safety committee meeting and is included on the agenda as a standard item?

  Yes

  No

  N/A

• The site safety plan is reviewed at each safety committee meeting an is updated accordingly?

  Yes

  No

  N/A

• The sites safety plan includes specific safety related goals and targets? Responsibilities and timeframes for these targets are allocated?

  Yes

  No

  N/A

• The site has an up to date risk register that has been tabled at the safety committee meeting and is included as a standard agenda item and all items are prioritised according to risk?

  Yes

  No

  N/A

• All items on the sites risk register have been risk assessed and have actions in place to mitigate the risks?

  Yes

  No

  N/A

• HSR's and/or employees are involved in the risk assessment and hazard identification process?

  Yes

  No

  N/A

• The site has an up to date Asbestos register that includes the location, condition, and types of Asbestos containing materials that are present at the location?

  Yes

  No

  N/A

• The site has an up to date task register that includes all activities conducted at the site?

  Yes

  No

  N/A

• All items on the sites task register have been subject to a task analysis (risk assessment) process?

  Yes

  No

  N/A

• The site has a process in place to ensure that all task analysis (risk assessment) are reviewed at a minimum every two years or when there is a change to the task, the equipment used to perform the task or the environment where the task is carried out?

  Yes

  No

  N/A

• A Safe Working Procedure has been developed to coincide with all activities listed on the sites task register?

  Yes

  No

  N/A

• The site has a process in place to ensure that these SWP's are reviewed at a minimum every two years or when there is a change to the related task?

  Yes

  No

  N/A

• The site has an up to date plant and equipment register that includes all items of plant and equipment?

  Yes

  No

  N/A

• All items included on the plant and equipment register have been assessed for risk and these risk assessments have been retained by the site?

  Yes

  No

  N/A

• The site has a process in place to ensure that all plant and equipment risk assessments are reviewed at a minimum every two years or when there is a change to the plant or equipment, the process or way in which it is used or the environment where it is used?

  Yes

  No

  N/A

• The site has a process in place for reviewing the effectiveness of any controls implemented? (review of risk controls on sharepoint).

  Yes

  No

  N/A

• The site conducts monthly workplace safety inspections and involves HSR's and employees in the process?

  Yes

  No

  N/A

• Workplace safety inspections are documented and identified issues are added to the sites risk register or where appropriate, a hazard or near miss form is completed or an incident report is raised?

  Yes

  No

  N/A

• Weekly toolbox talks are conducted and employee attendance at toolbox meeting is recorded and retained by the site? (safety leadership journal toolbox topics where applicable).

  Yes

  No

  N/A

• The site has a documented visual management process in place that defines specific tasks that are to be undertaken, who is responsible for these tasks and the intervals at which they are to be conducted?

  Yes

  No

  N/A

Training

• All applicable employees on the site have been provided with "red book" induction training? (red book induction training is included on the sites training matrix and evidence of training is retained).

  Yes

  No

  N/A

• The site has an induction process in place for all workers, contractors and visitors to the site and evidence of these inductions is reatined?

  Yes

  No

  N/A

• The sites induction process covers:<br>-emergency procedures,<br>-site specific safety rules,<br>-injury and incident reporting requirements,<br>-MHE and vehicle access and traffic information,<br>-pedestrian access and traffic information,<br>-site specific risk and controls that are in place,<br>-the corporate safety policy.

  Yes

  No

  N/A

• The sites induction conveys the consequences of unsafe acts or behaviors ( driver behavior policy, disciplinary process etc)?

  Yes

  No

  N/A

• Site managers have attended safety training (leading towards vision zero etc)?

  Yes

  No

  N/A

• Site supervisors and team leaders have attended safety training? (leading towards vision zero etc).

  Yes

  No

  N/A

• The site has an up to date training matrix which includes all current employees (including agency, contractors etc) and all training requirements/competencies?

  Yes

  No

  N/A

• The site has an up to date training needs analysis which includes all current employees (including agency, contractors etc) and the competencies they require to be able to safely perform their duties (including any gaps in competency)?

  Yes

  No

  N/A

• The site has an up to date training plan that includes all current employees, outlines required competencies for Individuals and when they will receive the required training?

  Yes

  No

  N/A

• The site has a process for capturing evidence of all training that is conducted?

  Yes

  No

  N/A

• The site retains evidence of all high risk (MHE, heavy vehicle) licenses for all individuals on the site. All copies of licenses are current and legible and a process is in place to monitor expiration dates?

  Yes

  No

  N/A

• All employees receive training in safe working procedures as identified by the specific employees requirements on the sites training matrix and evidence of this training is retained by the site?

  Yes

  No

  N/A

• Competency based assessments accompany training in safe working procedures and this is signed off by appropriate personnel (workplace trainers, buddy trainers, LOT)?

  Yes

  No

  N/A

• The site retains evidence of training for all first aid qualified employees?

  Yes

  No

  N/A

• The site retains evidence of training for all fire wardens/emergency response team members?

  Yes

  No

  N/A

• The site retains evidence of training for all HSR's?

  Yes

  No

  N/A

• Employees at the site receive specific training in relation to items such as Asbestos containing materials ( A.C.M.) and dangerous goods where they are present at the site? Where present, appropriate labelling is in place to identify these substances/items?

  Yes

  No

  N/A

• Employees receive training in specific quality processes including HACCP, AQIS, product contamination and general product quality where any of these items are required?

  Yes

  No

  N/A

• Disciplinary action is taken when there are deviations from safe working practices?

  Yes

  No

  N/A

Consultation

• The site has established designated workgroups that are based on shift structure, job type or area?

  Yes

  No

  N/A

• Health and safety representatives have been elected to represent workers on matters relating to health and safety?

  Yes

  No

  N/A

• The site has an established safety committee (or a suitable alternative consultative forum)?

  Yes

  No

  N/A

• The sites OHS committee meets monthly based on a schedule that is displayed in a location where it is accessible to all workers?

  Yes

  No

  N/A

• Minutes are taken at all OHS committee meetings and the latest minutes are displayed in a location where they are accessible to all workers?

  Yes

  No

  N/A

• All personnel (including contractors, agency etc) are aware of the issue resolution process and a current copy is displayed in a location where it is accessible to all workers?

  Yes

  No

  N/A

• Toolbox topics/Safety alerts are displayed in a position where they are accessible to all workers?

  Yes

  No

  N/A

• A process is in place to ensure that workers and contractors are consulted when there is a change to work practices?

  Yes

  No

  N/A

Emergency management

• The site has an emergency management plan that identifies all potential emergencies (fire, explosion, gas leak, extreme weather, bushfire, earthquake, etc)?

  Yes

  No

  N/A

• The sites emergency management plan has been reviewed within the last twelve months and has been signed off by the safety committee?

  Yes

  No

  N/A

• The site has an emergency control team established with the number of wardens based on the size, layout, location and the risk profile of the site?

  Yes

  No

  N/A

• All fire wardens and/or emergency response team members have received training that is appropriate to their position and responsibilities?

  Yes

  No

  N/A

• Evacuation maps are on display in various positions where they are accessible to all workers and clearly identify current location?

  Yes

  No

  N/A

• An up to date list of emergency wardens is displayed in locations where it is accessible to all workers?

  Yes

  No

  N/A

• Emergency evacuation drills are executed at least twice per annum and a debrief is conducted in order to identify areas for improvement? These debriefs are documented and evidence is retained?

  Yes

  No

  N/A

• The site has specific detailed processes for dealing with hazardous items such as Asbestos, Chemical spills, gas leaks, etc where issues could occur related to these substances/conditions? Where these incidents could occur, appropriate equipment such as spill kits are available and maintained?

  Yes

  No

  N/A

• The is a current BCP (business continuity plan) in place for the site?

  Yes

  No

  N/A

• Fire extinguishers, fire hose reels, emergency exits etc, are clearly identified using appropriate signage?

  Yes

  No

  N/A

• Regular alarm testing is carried out and records of this testing are retained?

  Yes

  No

  N/A

• A schedule is in place for the maintenance off all emergency equipment and records of maintenance are retained?

  Yes

  No

  N/A

• A first aid risk assessment has been completed for the site and an adequate number of nominated first aid qualified personnel are present at the site during operational hours?

  Yes

  No

  N/A

• All nominated first aid personnel have current first aid certificates?

  Yes

  No

  N/A

• An up to date list of current first aid qualified personnel is displayed in a location where it is accessible to all workers?

  Yes

  No

  N/A

• The site has an appropriate number of first aid kits available and a process is in place for ensuring that these kits are maintained and restocked when required?

  Yes

  No

  N/A

• The site maintains a chemical register which includes the names of all chemicals present at the location, quantities, where they are stored, DG and hazardous substance status and use?

  Yes

  No

  N/A

• Current SDS's (safety data sheets) are available for all chemicals stored and used at the site?

  Yes

  No

  N/A

Contractor management

• Safety expectations and consequences of unsafe behavior are communicated to contractors via a contractor/supplier agreement?

  Yes

  No

  N/A

• When engaging or renewing a contractor, their safe work procedures, safety management systems and, where available, previous safety performance are considered?

  Yes

  No

  N/A

• When engaging or renewing contractors/suppliers, their competencies and qualifications are taken into account?

  Yes

  No

  N/A

• Files/records for contractors/suppliers are retained which include;<br>-licenses, tickets, trade certificates,<br>-insurances (public liability, professional indemnity etc),<br>-safe working procedures/job safety analysis/safe work method statemenents?

  Yes

  No

  N/A

• Where contractors are required to perform work at multiple locations, the site has evidence to demonstrate that the contractor has been inducted at each separate location?

  Yes

  No

  N/A

• Where a contractor is required to operate any equipment at any location, the site has evidence to demonstrate that the contractor is qualified and/or has received training relating to the operation of that equipment?

  Yes

  No

  N/A

• Where a contractor is required to perform a task/activities at any location, the site has evidence to demonstrate that the contractor has received training relating to that task/activity?

  Yes

  No

  N/A

• Contractors complete pemit to work prior to the performance of any "high risk" work including;<br>-confined space entry,<br>-working at heights,<br>-hot work etc?

  Yes

  No

  N/A

• Contractors provide safe work method statements such as SWP's or JSA's prior to the performance of any work?

  Yes

  No

  N/A

• The site conducts an annual safety review of all contractors that are utilized?

  Yes

  No

  N/A

• Where a contractor is bringing a substance or equipment onto a site, all required safety aspects (S.D.S. testing and tagging, PPE) are addressed?

  Yes

  No

  N/A

• Where subcontractors, agency personnel, third party providers etc are present, the site has specific documented processes for auditing their activities and work area to ensure compliance with Linfox policies and procedures? (container unloading checklists, CoR declarations etc)

  Yes

  No

  N/A

Incident/injury management

• Managers and supervisors at the site are aware of and can demonstrate the process for reporting, managing and escalating incidents and injuries?

  Yes

  No

  N/A

• Site managers, supervisors and team leaders have completed training on the IMS system?

  Yes

  No

  N/A

• Site managers, supervisors and team leaders have attended Incident investigation training?

  Yes

  No

  N/A

• Site management is able to demonstrate sign off of completed incident reports?

  Yes

  No

  N/A

• All incidents, injuries, near misses and hazards are toolboxed with all employees and records of attendance are retained?

  Yes

  No

  N/A

• The site maintains an injury register where details of all injuries that have occurred at the site are recorded?

  Yes

  No

  N/A

• Where an incident has occured, an investigation that corresponds to the incident report has beed initiated within the IMS system?

  Yes

  No

  N/A

• Corrective actions arising from an incident are documented and followed to completion within the allocated timeframes?

  Yes

  No

  N/A

• Corrective actions arising from incidents are communicated to employees via toolbox meetings, OHS committee meetings etc?

  Yes

  No

  N/A

• Site managers, supervisors and team leaders conduct targeted SWATS to follow up on incidents?

  Yes

  No

  N/A

• Following on from an incident, the site shares learnings with the rest of the organization through "lessons learned" safety toolbox alerts etc?

  Yes

  No

  N/A

• The incident management flow chart is displayed in locations where it is visible to all workers?

  Yes

  No

  N/A

Plant and equipment

• Yes

  No

  N/A

• Plant and equipment present at the site is in good condition?

  Yes

  No

  N/A

• Pre- operational checks are being completed prior to equipment being used? ( randomly audit 3 log books).

  Yes

  No

  N/A

• Regular, scheduled maintenance occurs on all items of plant and equipment and records of this maintenance are retained by the site?

  Yes

  No

  N/A

• Where new plant and equipment is supplied to the site, a process is in place for procuring the manufacturers/suppliers risk assessments and operating manuals etc which are then retained by the site?

  Yes

  No

  N/A

• The site performs risk assessments on all items of plant and equipment prior to them being used in an operational capacity?

  Yes

  No

  N/A

• A process is in place for workers and contractors to identify and isolate faulty or defective plant and equipment? (LOTO - lock out, tag out). Tags are retained once removed?

  Yes

  No

  N/A

• A register is in place to record all items of plant and equipment that are isolated due to faults or defects (LOTO register)?

  Yes

  No

  N/A

• The LOTO register verifies that only authorized personnel are returning equipment to operational status?

  Yes

  No

  N/A

• Any items of plant or equipment that require registration with either local or federal regulators have been registered and documented evidence of this is available?

  Yes

  No

  N/A

Specific risk controls. The site has the following in place.

• Air line locks?

  Yes

  No

  N/A

• Container door straps?

  Yes

  No

  N/A

• Trailer curtain straps?

  Yes

  No

  N/A

• Racking risk controls (racking inspections, double deep end stops etc)?

  Yes

  No

  N/A

• Wheel chocks?

  Yes

  No

  N/A

• MHE risk controls (mesh, battery interlock, EMS, tine cameras etc)?

  Yes

  No

  N/A

• Red/green light system?

  Yes

  No

  N/A

• Battery replacement equipment serviceable?

  Yes

  No

  N/A

• Container stands?

  Yes

  No

  N/A

• Key control process?

  Yes

  No

  N/A

• MHE/pedestrian controls at container docks/unloading areas?

  Yes

  No

  N/A

• Container handling team audits?

  Yes

  No

  N/A

• Mud maps?

  Yes

  No

  N/A

• Delivery point risk assessments?

  Yes

  No

  N/A