Information
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
Leadership
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Site managers have a current performance plan?(site manager has an up to date performance plan that has been signed off by their one up manager).
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Site supervisors and team leaders have an up to date performance plan? (site supervisors and team leaders have an up to date performance plan that cascades KPI's from the site managers performance plan and these have been signed by both the site manager and the incumbent).
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Performance plans are reviewed annually? (site manager, supervisor and team leaders performance plans are reviewed annually with sign off from both the incumbent and their one up manager).
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Signed position descriptions are in place for all leadership positions and include specific OHS responsibilities and accountabilities?
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The current safety league table is communicated to the site? (the current safety league table has been printed and is displayed in a position where it is accessible to all workers).
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The current corporate safety policy is displayed in the reception area and on notice boards? (the safety policy is displayed in both reception and in positions where it is accessible to all workers).
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The sites safety cross is displayed and is up to date? (the site updates that safety cross daily and this includes LTI, MTI etc).
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Vision ZERO documentation is displayed strategically on the site? (Vision ZERO documentation including posters, banners and signs are displayed strategically around the site in positions where it is accessible to all workers).
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The site has an employee rewards program in place for celebrating safety milestones such as LTI free days?
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The site has celebrated safety milestones in line with the employee rewards program? (the site can show that events have Ben conducted to celebrate safety milestones).
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SWATS are conducted daily by site leaders and are recorded in Safety Leadership Journals?
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SWATS that are conducted are aimed at addressing negative safety behaviors and habits as well as rewarding/recognizing positive safety behaviors?
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SWATS that are conducted are two way conversations where both parties are active in the discussion?
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The site invests in new technologies and/or engineering controls to mitigate risk? (evidence is available to show that the hierarchy of control is considered when deciding actions to mitigate risk).
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The site has sufficient physical resources available to safely undertake work? (adequate plant and equipment Is available to safely conduct activities).
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Information technology (IT) support and systems are adequate and efficient to enable the site to safely undertake and support activities?
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Adequate human resources are available to ensure that safety management systems can be. Effectively implemented? (the site has adequate levels of staffing to enable safety management system and other systems such as incident reporting to be implemented and maintained).
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The site and it's amenities are in good, clean condition and are well maintained and presentable?
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The site has adequate levels of PPE available for all employees and processes in place to ensure that this is replaced when required? (PPE replaced on a fair wear and tear basis).
Systems
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The site has an up to date safety plan in place that has been developed using the LIN0003 template?
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The sites safety plan has been tabled at the safety committee meeting and is included on the agenda as a standard item?
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The site safety plan is reviewed at each safety committee meeting an is updated accordingly?
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The sites safety plan includes specific safety related goals and targets?
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The sites safety plan has specific responsibilities and timeframes allocated for completing action items?
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The site has an up to date risk register that has been tabled at the safety committee meeting and is included as a standard agenda item?
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The sites risk register has all items prioritized from high to low?
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All items on the sites risk register have been risk assessed and have actions in place to mitigate the risks?
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HSR's and/or employees are involved in the risk assessment and hazard identification process?
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The site has an up to date Asbestos register that includes the location, condition, and types of Asbestos containing materials that are present at the location?
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The sites asbestos register has a defined action plan that outlines any required activities and also identifies the risk level of individual items?
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The sites asbestos register is reviewed monthly with all stakeholders including landlords, tenants, building owners and customers?
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The site has an up to date task register that includes all activities conducted at the site?
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All items on the sites task register have been subject to a task analysis (risk assessment) process?
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The site has a process in place to ensure that all task analysis (risk assessment) are reviewed at a minimum every two years or when there is a change to the task, the equipment used to perform the task or the environment where the task is carried out?
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The site has an up to date plant and equipment register that includes all items of plant and equipment?
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All items included on the plant and equipment register have been assessed for risk and these risk assessments have been retained by the site?
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The site has a process in place to ensure that all plant and equipment risk assessments are reviewed at a minimum every two years or when there is a change to the plant or equipment, the process or way in which it is used or the environment where it is used?
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The site has a process in place for reviewing the effectiveness of any controls implemented to mitigate identified risks
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A Safe Working Procedure has been developed to coincide with all activities listed on the sites task register?
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The site has a process in place to ensure that these SWP's are reviewed at a minimum every two years or when there is a change to the related task?
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The site conducts monthly workplace safety inspections and involves HSR's and employees in the process?
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Workplace safety inspections are documented and identified issues are added to the sites risk register and, where appropriate, a hazard or near miss form is completed or an incident report is raised?
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Weekly toolbox talks are conducted which align with the toolbox topics in the safety leadership journal and the risks identified in the sites risk register?
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Employee attendance at toolbox meeting is recorded and retained by the site?
Training
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All applicable employees on the site have been provided with "red book" induction training? (red book induction training is included on the sites training matrix and evidence of training is retained).
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The site has an induction process in place for all workers, contractors and visitors to the site?
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The site retains evidence of all inductions for workers, contractors and visitors?
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The sites induction process covers:<br>-emergency procedures,<br>-site specific safety rules,<br>-injury and incident reporting requirements,<br>-MHE and vehicle access and traffic information,<br>-pedestrian access and traffic information,<br>-site specific risk and controls that are in place,<br>-the corporate safety policy.
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The sites induction conveys the consequences of unsafe acts or behaviors ( driver behavior policy, disciplinary process)?
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Site managers have attended safety standards and/or safety leadership training?
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Site supervisors and team leaders have attended safety standards and/or safety leadership training?
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The site has an up to date training matrix which includes all current employees and all training requirements/competencies?
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The site has an up to date training needs analysis which includes all current employees and the competencies they require to be able to safely perform their duties (including any gaps in competency)?
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The site has an up to date training plan that includes all current employees, outlines required competencies for Individuals and when they will receive the required training?
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The site has a process for capturing evidence of all training that is conducted?
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The site retains evidence of all high risk (MHE, heavy vehicle) licenses for all individuals on the site?
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All employees receive training is safe working procedures and evidence of this training is retained by the site?
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Competency based assessments accompany training in safe working procedures and this is signed off by appropriate personnel (workplace trainers, buddy trainers, LOT)?
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The site has a process in place to ensure that individuals high risk licenses are valid (not expired)?
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The site retains evidence of training for all first aid qualified employees?
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The site retains evidence of training for all fire wardens/emergency response team members?
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The site retains evidence of training for all HSR's?
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Employees at the site receive specific training in relation to items such as Asbestos containing materials ( A.C.M.) and dangerous goods where they are present at the site?
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Employees receive training in specific quality processes including HACCP, AQIS, product contamination and general product quality where any of these items are required?
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Unsafe behaviors were not occurring on the site?
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Disciplinary action is taken when there are deviations from safe working practices?
Consultation
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The site has established designated workgroups that are based on shift structure, job type or area?
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Health and safety representatives have been elected to represent employees on matters relating to health and safety?
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The site has an established safety committee?
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The sites OHS committee meets monthly based on a schedule that is displayed in a location where it is accessible to all workers?
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Minutes are taken at all OHS committee meetings and the latest minutes are displayed in a location where they are accessible to all workers?
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Employees and contractors are aware of the issue resolution process?
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The issue resolution process is displayed in a location where it is accessible to all workers?
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Safety alerts are displayed in a position where they are accessible to all workers?
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Toolbox topics are displayed in a position where they are accessible to all workers?
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A process is in place to ensure that employees and contractors are consulted when there is a change to work practices?
Emergency management
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The site has an emergency management plan that identifies all potential emergencies (fire, explosion, gas leak, extreme weather etc)?
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The sites emergency management plan has been reviewed within the last twelve months and has been signed off by the safety committee?
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The site has an emergency control team established with the number of wardens based on the size, layout, location and the risk profile of the site?
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All fire wardens and/or emergency response team members have received training that is appropriate to their position and responsibilities?
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Evacuation maps are on display in various positions where they are accessible to all workers?
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An up to date list of emergency wardens is displayed in locations where it is accessible to all workers?
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Emergency evacuation drills are conducted at least twice per annum?
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A debrief is conducted following all emergency evacuation drills in order to identify area for improvement and these debriefs are documented using LIN0023J?
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The site has specific detailed processes for dealing with hazardous items such as Asbestos, Chemical spills and gas leaks where issues could occur related to these substances/conditions?
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The is a current BCP (business continuity plan) in place for the site?
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Fire extinguishers are the correct type for dealing with the type of fire that may occur at the site?
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Fire extinguishers, fire hose reels, emergency exits etc, are clearly identified using appropriate signage?
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Regular alarm testing is carried out and records of this testing are retained?
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A schedule is in place for the maintenance off all emergency equipment and records of maintenance are retained?
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An adequate number of nominated first aid qualified personnel are present at the site during operational hours?
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All nominated first aid personnel have current first aid certificates?
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An up to date list of current first aid qualified personnel is displayed in a location where it is accessible to all workers?
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The site has an appropriate number of first aid kits available?
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A process is in place for ensuring that first aid kits are maintained and restocked when required?
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The site maintains a chemical register which includes the names of all chemicals present at the location, quantities, where they are stored, DG and hazardous substance status and use?
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Current MSDS's (material safety data sheets) are available for all chemicals stored and used at the site?
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Spill kits stocked with all necessary items are maintained by the site in appropriate locations?
Contractor management
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Safety expectations and consequences of unsafe behavior are communicated to contractors via a contractor/supplier agreement?
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When engaging or renewing a contractor, their safe work procedures, safety management systems and, where available, previous safety performance are considered?
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When engaging or renewing contractors/suppliers, their competencies and qualifications are taken into account?
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Files/records for contractors/suppliers are retained which include;<br>-licenses, tickets, trade certificates,<br>-insurances (public liability, professional indemnity etc),<br>-safe working procedures/job safety analysis/safe work method statemenents?
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Contractors complete pemit to work prior to the performance of any "high risk" work including;<br>-confined space entry,<br>-working at heights,<br>-hot work etc?
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Contractors provide safe work method statements such as SWP's or JSA's prior to the performance of any work?
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The site conducts an annual safety review of all contractors that are utilized?
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All hazardous materials on the site are labelled so as to not be inadvertently disturbed during maintenance, construction or cleaning activities?
Incident/injury management
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Managers and supervisors at the site are aware of and can demonstrate the process for reporting, managing and escalating incidents and injuries?
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Site managers have completed training on the IMS system?
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Site supervisors and team leaders have completed training on the IMS system?
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Site managers have attended ICAM training?
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Site supervisors and team leaders have attended ICAM training?
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Site management is able to demonstrate sign off of completed incident reports?
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All incidents, injuries, near misses and hazards are toolboxed with all employees and records of attendance are retained?
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The site maintains an injury register where details of all injuries that have occurred at the site are recorded?
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Corrective actions arising from an incident are documented?
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Corrective actions arising from an incident are followed to completion within the allocated timframes?
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Corrective actions arising from incidents are communicated to employees via toolbox meetings, OHS committee meetings etc?
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Site managers, supervisors and team leaders conduct targeted SWATS to follow up on incidents?
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Following on from an incident, the site shares learnings with the rest of the organization through "lessons learned" safety toolbox alerts etc?
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The incident management flow chart is displayed in locations where it is visible to all workers?
Plant and equipment
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Plant and equipment present at the site is in good condition?
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Pre- operational checks are being completed prior to equipment being used? ( randomly audit 3 log books).
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Regular, scheduled maintenance occurs on all items of plant and equipment and records of this maintenance are retained by the site?
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Where new plant and equipment is supplied to the site, a process is in place for procuring the manufacturers/suppliers risk assessments and operating manuals etc which are then retained by the site?
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Risk assessments are completed on all items of plant and equipment prior to them being used in an operational capacity?
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A process is in place for workers and contractors to identify and isolate faulty of defective plant and equipment? (LOTO - lock out, tag out).
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A register is in place to record all items of plant and equipment that are isolated due to faults or defects (LOTO register)?
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The LOTO register verifies that only authorized personnel are returning equipment to operational status?
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Any items of plant or equipment that require registration with either local or federal regulators have been registered and documented evidence of this is available?
