Linfox version, NAT Element Three (Implementation)

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

3.1 Structure and responsibility - resources.

• 3.1.1 Financial and physical resources have been identified, allocated and are periodically reviewed to enable the effective implementation of the PCBU's health and safety system?

  Yes

  No

  N/A

• -Safety leadership journal - useful contacts include safety and related resources and my journal page includes supporting safety manager.
  -Financial statements for various cost centres relating to safety program's.
  -Organisational charts - corporate, HR and business unit structures.
  -Linfox Safety team spread sheet.
  -Risk networks,
  -Qualified trainers/RTO.
  -Safety committees (LIN0012).
  -Records of HSR and Warden Training.
  -Examples of physical resources include; safety leadership journal, Linfoxsafety.com, IMS, IAppraise.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.1.2 There are sufficient qualified and competent people to implement the PCBU's health and safety system?

  Yes

  No

  N/A

• -Safety leadership journal - useful contacts include safety and related resources and my journal page includes supporting safety manager.
  -Organisational charts, corporate HR and business unit structures.
  -Linfox safety team spread sheet.
  -Risk Networks.
  -Qualified trainers/RTO.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.1.3 Those who represent workers on health and safety matters are provided with time and resources to effectively undertake role?

  Yes

  No

  N/A

• -LIN0012 Health and Safety Consultation, Communication and Issue Resolution - Appendix D, HSR roles and responsibilities.
  -Training schedule and records for HSR's and deputy HSR's (site registers).
  -Monthly workplace inspections (LIN0020G) and risk assessments with evidence of HSR involvement.
  -Hazard identification/risk assessment (LIN0020H) with evidence of HSR involvement.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

3.2 Structure and responsibility - responsibility and accountability.

• 3.2.1 Senior management can demonstrate an understanding of the PCBU's legal obligations for health and safety?

  Yes

  No

  N/A

• -OIS harmonisation presentation January 2012 (on Linfoxsafety.com).
  -Incident management presentation (on Linfoxsafety.com).
  -Senior management knowledge of SLJ content - embodies key principals and requirements of legislative framework.
  -Risk networks guideline and meeting minutes cover changes in legislation.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.2.2 A member of senior management or the board of directors has been allocated overall responsibility for the health and safety management system and reports to that group on its performance?

  Yes

  No

  N/A

• -CEO forward and sign off on safety leadership journal.
  -Monthly ELT reports.
  -Board reports cover safety management and performance.
  -Safety policy LIN0001 signed by CEO.
  -Responsibility and accountability (LIN0010).
  -Linfox logistics CEO has overall responsibility for the health and safety management system.
  -Linfox CEO signs off on the Comcare LIP report as the responsible officer for the organisation.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.2.3 The specific health and safety responsibilities (including legislative obligations), authority to act and reporting relationships of all levels in the PCBU have been defined, documented and communicated?

  Yes

  No

  N/A

• -Role description - site manager (HR website).
  -Procedures outline specific responsibilities such as; LIN0022 - contractor management, LIN0044 - incident investigation, LIN0013 document and data control, LIN0008 - prevention of falls, LIN0031 - plant and equipment.
  -OIS safety update February 2012 (incident management), April 2012 plant and equipment.
  -LIN0012 communication and issue resolution.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.2.4 Workers are held accountable for health and safety performance in accordance with their defined responsibilities?

  Yes

  No

  N/A

• -LIN0010 responsibility and accountability.
  -Position descriptions.
  -Role descriptions and driver performance review/red book.
  -My performance plan (lintranet).

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

3.3 Structure and responsibility - training and competency.

• 3.3.1 the specific requirements of the task are identified and applied to the recruitment and placement of workers?

  Yes

  No

  N/A

• -Role descriptions (HR website and evidence folders).
  -Preemployment screening process including preferred medical provider (HR).
  -Job dictionaries.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.3.2 The PCBU has established and implemented procedures for identifying and defining the health and safety training needs (including any prescribed by legislation) for all workers or visitors where relevant. A written training plan/plans based on the outcomes of the training needs has been developed?

  Yes

  No

  N/A

• -Safety leadership journal (July -December) page 7.
  -LIN0011 induction, training and competency.
  -TSF0086 Training Matrix.
  -LOT/RTO training.
  -Linfox college.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.3.3 The PCBU conducts an induction program for all workers including management which is based on their likely risk exposure and provides relevant instruction in the PCBU's health and safety policies and health and safety procedures?

  Yes

  No

  N/A

• -LIN0011 induction, training and competency.
  -Vision Zero DVD (corporate safety).
  -Red book induction process.
  -Manager online induction (Linfox college online).

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.3.4 The PCBU consults with workers to identify their training needs in relation to performing their work activities safely?

  Yes

  No

  N/A

• -LIN0011 Induction, training and competency.
  -LIN0014 Safe work procedures (worker involvement in the development of safe working procedures including competency requirements).

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.3.5 The PCBU trains workers to perform their work safely and verifies their understanding of the training?

  Yes

  No

  N/A

• -Safety leadership journal (July -December) page 7 and 9.
  -LIN0011 Induction, training and competency.
  -LIN0014 safe work procedure guideline and LIN0014A safe work procedure template.
  -Safe work procedure examples including competency assessment and sign off sheets.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.3.6 Training and assessment is delivered by persons with appropriate knowledge, skills and experience?

  Yes

  No

  N/A

• -LIN0011 Induction, training and competency.
  -Linfox RTO.
  -RTO Linfox trainers have a requirement to maintain their competencies.
  -Linfox preferred training providers include First Five Minutes, Metro Fire Safety Systems consulting and training, Safetywise, St John First Aid Training.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.3.7 Tasks are allocated according to the capability and level of training or workers?

  Yes

  No

  N/A

• -LIN0011 Induction, Competency and training.
  -Procedures include licensing, training and competency requirements (e.g. LIN0031 plant and equipment and LIN0008 prevention of falls).
  -Site training matrix (TSF086).
  -Driver rosters.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.3.8 Management has received training in health and safety management principals and practices appropriate to their role and responsibilities and the relevant health and safety legislation.

  Yes

  No

  N/A

• -LIN0011 Induction, training and competency.
  -Safety leadership journal presentation.
  -Records of safety leadership training.
  -OIS presentations.
  -Site training matrix and training records.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.3.9 Those representing the PCBU and the workers on health and safety matter including representatives on consultative committees, receive appropriate training to enable them to undertake their duties?

  Yes

  No

  N/A

• -LIN0012 Health and safety consultation, communication and issue resolution.
  -LIN0011 Induction, training and competency.
  -Site training matrix and HSR training records.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.3.10 refresher training (as required) is provided to all workers to enable them to perform their tasks safely?

  Yes

  No

  N/A

• -Safety leadership journal (July -December) page 7 (reminders on page 31 and 73).
  -LIN0011 Induction, training and competency.
  -Site training matrix and training records.
  -Procedures include review of licensing, training and competency requirements (e.g. LIN0031 plant and equipment and LIN0008 prevention of falls).

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.3.11 The training program is reviewed on a regular basis and when there are changes to plant or processes in the workplace to ensure that the skills and competencies of workers remain relevant?

  Yes

  No

  N/A

• -Safety leadership journal (July-December) page 7 (reminders on pages 31 and 73).
  -LIN0011 Induction, training and competency.
  -Site training matrix and training records.
  -Procedures include review of licensing, training and competency requirements.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

3.4 Consultation, Communication and reporting -Consultation.

• 3.4.1 There are documented processes, agreed to by workers and representatives of workers, for worker involvement and consultation on health and safety matters including a procedure for dealing with health and safety issues and resolving disputes if they arise?

  Yes

  No

  N/A

• -Safety leadership journal (issue resolution procedure).
  -LIN0012 Health and safety consultation, communication and issue resolution.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.4.2 The PCBU, in consultation with workers, has determined the number of work groups and health and safety representatives (HSR's) required to effectively represent all workers?

  Yes

  No

  N/A

• -LIN0012 health and safety consultation, communication and issue resolution.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.4.3 The consultative arrangements allow the workers to select those who will represent them on health and safety matters?

  Yes

  No

  N/A

• -LIN0012 Health and safety consultation, communication and issue resolution.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.4.4 Details of consultative arrangements including the names of their management and worker representatives for health and safety matters a communicated to all workers?

  Yes

  No

  N/A

• -LIN0012 Health and safety consultation, communication and issue resolution.
  -LIN0007A Safety notice board checklist.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.4.5 Workers or their representatives are involved in the development, implementation and review of procedures for the identification of hazards and the assessment and control of risks?

  Yes

  No

  N/A

• -Safety leadership journal (sections on risk management and workplace inspections).
  -LIN0020 Risk management procedure.
  

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.4.6 Workers or their representatives are consulted regarding proposed changes to the work environment, processes or practices and purchasing decisions that could affect their health and safety.

  Yes

  No

  N/A

• -Safety leadership journal (sections on risk management and workplace inspections).
  -LIN0020 risk management.
  -LIN0014 safe work procedures.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.4.7 Representatives of workers and management meet regularly about health and safety issues and minutes of their meetings are available to all workers?

  Yes

  No

  N/A

• -Safety leadership journal.
  -LIN0012 health and safety consultation, communication and issue resolution.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

3.5 Consultation, communication and reporting - Communication.

• -Policy on Linfoxsafety.comincluding translated versions.
  -Policy covered in safety leadership journal including translated versions.
  -Red book.
  -LIN0011 Induction, training and competency.
  -Transport safety card (including translated versions).

• 3.5.1 The PCBU's health and safety policy and other relevant information on health and safety are communicated to all workers and consider language and standards of literacy?

  Yes

  No

  N/A

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.5.2 The PCBU regularly communicates to workers the progress towards the resolution of health and safety disputes?

  Yes

  No

  N/A

• -LIN0012 Health and safety consultation, communication and issue resolution

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.5.3 There are procedures for exchange of relevant health and safety information with external parties including customers, suppliers, external contractors and relevant public authorities?

  Yes

  No

  N/A

• -LIN0044 Incident management.
  -Safety leadership journal page 92 (incident notification).
  -LIN0011 Induction, training and competency covers contractors and visitors.
  -Boards of review.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.5.4 There is a documented complaints procedure that encompasses health and safety issues for dealing with formal and informal complaints received from external parties?

  Yes

  No

  N/A

• -TRC-LFX-7515.040 Public compliment and complaint handling procedure.
  -Linfox logistics public complaint and compliments PPT.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

3.6 Consultation, Communication and reporting - Reporting

• 3.6.1 Workplace injuries, illnesses, incidents, health and safety hazards, dangerous incidents and system failures are reported and recorded in accordance with documented procedures?

  Yes

  No

  N/A

• -Safety leadership journal.
  -LIN 0044 Incident management.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.6.2 Where there is a legislative requirement, injuries, illnesses, incidents and dangerous incidents are notified to the appropriate authorities?

  Yes

  No

  N/A

• -Safety leadership journal.
  -LIN0044 Incident management.
  -WHS Act 2011 Incident notification presentation.
  -Incident notification guidelines.
  -Incident management flow chart.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.6.3 Reports on health and safety inspections, testing and monitoring including recommendations for corrective actions, ar e produced and forwarded to senior management and consultative committees as appropriate?

  Yes

  No

  N/A

• -LIN0020 Risk management.
  -LIN0020G Workplace inspection checklist.
  -LIN0012 Health and safety consultation, communication and issue resolution.
  -Vehicle condition reports.
  -Site transport corrective action registers.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.6.4 Regular, timely reports on health and safety performance are produced and distributed within the PCBU?

  Yes

  No

  N/A

• -Monthly safety league tables.
  -Monthly ELT presentations.
  -Board reports.
  -OIS presentations.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.6.5 Reports of audits and reviews of the health and safety system are produced and distributed within the PCBU?

  Yes

  No

  N/A

• -IAppraise audit reports.
  -Pulse checks.
  -LIN0015 Internal audit procedure.
  -Safety leadership governance reviews.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.6.6 The PCBU's annual report or an equivalent document includes information about health and safety performance?

  Yes

  No

  N/A

• -Board reports.
  -Solutions magazine.
  -LIP report.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

3.7 Documentation

• 3.7.1 The PCBU's health and safety policy, health and safety plans and health and safety management systems are documented in a planned and organised manner?

  Yes

  No

  N/A

• -safety leadership journal covers core components of the system.
  -Policy, standards, procedures tab on Linfox Safety .com.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.7.2 Specific instructions and safe work procedures associated with particular products, processes, projects or sites have been developed where appropriate?

  Yes

  No

  N/A

• -Safety leadership journal.
  -Safe work quick guides.
  -LIN0014 Safe work procedures (including templates and examples).

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

3.8 Document and data control.

• 3.8.1 The PCBU has a system for creating, modifying and approving health and safety documents and data and notifying relevant persons of any changes? Obsolete documents and data are identified and retained (where required) for legal and/or knowledge preservation purposes and are removed from all other access points to prevent unintended use?

  Yes

  No

  N/A

• -LIN0013 Document, data and records management.
  -LIN0013D safety records matrix.
  -LIN0014 Safe work procedures (including templates).

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.8.2 Documents and data critical to health and safety shall be clearly identifiable, duly authorised prior to issue, kept legible and include their issue status?

  Yes

  No

  N/A

• -LIN0013 Document, data and records management.
  -LIN0013D Safety records matrix.
  -LIN0014 Safe work procedures ( including templates).

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.8.3 The PCBU provides workers with ready access to relevant health and safety documents and Sadat and advises them of its availability!

  Yes

  No

  N/A

• -Safety leadership journal references key components of the system.
  -Linfox Safety .com.
  -OIS presentations.
  Safety notice board checklist.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.8.4 Documents and data are regularly reviewed by competent persons to ensure the adequacy and currency of the information?

  Yes

  No

  N/A

• -LIN 0013 Document, data and records management.
  -Safety team role descriptions.
  -Current versions of procedures on Linfox Safety .com.
  

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

3.9 Health and safety risk management program.

• 3.9.1 The PCBU has identified the hazards including public safety hazards that are associated with its activities, processes, products or services, has assessed the risks involved and implemented suitable control measures? The risks shall be eliminated or otherwise controlled and monitored in accordance with the "hierarchy of control" and legal requirements?

  Yes

  No

  N/A

• -Safety leadership journal.
  -LIN0020 Risk management procedure.
  -LIN 0020C Site risk register.
  -Safe work quick guides.
  -Site/Task specific safe work procedures.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.9.2 The hazard identification, risk assessment and risk control process is undertaken by persons competent in the use of the PCBU's methodology?

  Yes

  No

  N/A

• -Safety leadership journal.
  -LIN0020 Risk management procedure.
  -Risk management brief on Linfox Safety .com.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.9.3 The PCBU documents all identified hazards, risk assessments and risk control plans?

  Yes

  No

  N/A

• -LIN0020Risk management procedure.
  -LIN0020C Site risk register.
  -Examples of risk assessments.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.9.4 Risks of identified hazards are assessed having regard to the likelihood and consequence of injury, illness or incident occurring based upon the;<br>-Legal requirements,<br>-Evaluation of available information,<br>-Records of incidents, illness and disease,<br>-potential for emergency situations?

  Yes

  No

  N/A

• -Safety leadership journal.
  -LIN0020 Risk management procedure.
  -Examples of risk assessments.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.9.5 Identified control measures shall be implemented in accordance with the assigned risk control priorities?

  Yes

  No

  N/A

• -Safety leadership journal.
  -LIN0020 Risk management procedure and HoC guidelines.
  -LIN0008B Prevention of falls Guideline.
  -LIN0025C Manual handling guideline.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.9.6 Risk management procedures shall be reviewed and revised where necessary to ensure relevance, adequacy and compliance with health and safety management system requirements?

  Yes

  No

  N/A

• -Current version of risk management procedure (LIN0020) available on Linfox Safety .com.
  -LIN0013 Documents, data and records management.
  -6 monthly review of safety leadership journal.
  

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.9.7 The PCBu has a process for identifying and managing change that may impact on health and safety?

  Yes

  No

  N/A

• -Safety leadership journal.
  -LIN0020 Risk management procedure.
  -LIN0020R Risk network guideline.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

3.10 Hazard identification, risk assessment and control of risks.

• 3.10.1 The PCBU determines those areas where access controls are required and ensures effective controls are implemented and maintained?

  Yes

  No

  N/A

• -LIN0020C Risk register.
  -LIN0024 Permit to work procedure.
  -LIN0031 plant and equipment.
  -LIN0031G Isolation of hazardous energy.
  -LIN0042 Confined spaces procedure.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.10.2 health and safety requirements are identified, evaluated and incorporated into all purchasing specifications for services?

  Yes

  No

  N/A

• -LIN0020C Risk register.
  -LIN0021 Purchasing safety considerations.
  -LIN0031 Plant and equipment procedure.
  -Fleet AAR.
  -Non fleet AAR.
  

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.10.3 The ability to meet health and safety requirements is assessed in the selection of temporary workers?

  Yes

  No

  N/A

• -Safety leadership journal.
  -LIN0020C Risk register.
  -LIN0022 Contractor management.
  -Contractor integrity checks.
  -Agency labour contracts.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.10.4 The health and safety performance of temporary workers is monitored and reviewed to ensure continued adherence to the PCBU's health and safety requirements or specificAtions?

  Yes

  No

  N/A

• -Safety leadership journal.
  -LIN0020C Risk register.
  -LIN0022 Contractor management.
  -Contractor integrity checks.
  -Agency labour contracts.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.10.5 The PCBU determines their health and safety requirements prior to the purchase of goods and communicates those specifications to the supplier?

  Yes

  No

  N/A

• -LIN0020C Site Risk register.
  -LIN0021 Purchasing safety considerations.
  -LIN0031 Plant and equipment procedure.
  -Fleet AAR.
  -Non fleet AAR.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.10.6 Procedures shall be established and implemented for verifying that purchased goods conform to health and safety requirements and any non-conformances shall be addressed before the goods are put into operational use?

  Yes

  No

  N/A

• -LIN0020C Risk register.
  -LIN0031 Plant and equipment procedure.
  -SD103 Fleet workshop new vehicle inspection checklist.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.10.7 Hazard identification, risk assessment and the development of control measures are undertaken during the design stage of products, buildings, processes or when the design is modified?

  Yes

  No

  N/A

• -LIN0020C Risk register.
  -LIN0020 Risk management.
  -LIN0026 New site set up guidelines.
  -LIN0031 Plant and equipment guidelines.
  -LIN0008 Prevention of falls.
  -LIN0025 Manual handling and ergonomics.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.10.8 Competent persons verify that designs and modifications meet specified health and safety requirements?

  Yes

  No

  N/A

• -LIN0020C Risk register.
  -LIN0031 Plant and Equipment.
  -Engineer designs for plant and equipment including modifications.
  -ADR compliant plant and equipment.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.10.9 There are procedures to ensure that materials and substances are disposed of in a manner that minimises risk of personal injury or illness?

  Yes

  No

  N/A

• -LIN0020C Risk register.
  -LIN0024 Dangerous goods and hazardous substance.
  -LIN0041 Asbestos management.
  -Safe work quick guide - chemical management.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.10.10 Facilities and amenities in workplaces controlled by the PCBU conform as a minimum, to the relevant legislation, standards and codes of practice?

  Yes

  No

  N/A

• -LIN0020G Workplace inspection checklist.
  -LIN0020C Site risk register.
  -LIN0026 New site set up guidelines.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.10.11 The PCBU documents procedures or work instructions for the safe handling, transfer and transport of hazardous substances and dangerous goods?

  Yes

  No

  N/A

• -LIN0020C Site risk register.
  -LIN0034 Dangerous goods and hazardous substance.
  -LIN0041Asbestos management.
  -Safe work quick guide - chemical management.
  -Safe work quick guide - MHE Battery charging.
  -Safe work quick guide -Changing MHE gas cylinders.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.10.12 Comprehensive health and safety information on all hazardous substances and dangerous goods is readily accessible?

  Yes

  No

  N/A

• -LIN0020C Site risk register.
  -LIN0024 Dangerous goods and hazardous substances.
  -Site chemical register.
  -Material safety data sheets (MSDS).

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.10.13 The PCBU ensures that hazardous substances and dangerous goods are safely stored?

  Yes

  No

  N/A

• -LIN0020C Site risk register.
  -LIN0034 Dangerous goods and hazardous substances.
  -LIN0041 Asbestos management.
  -Safe work quick guide - Chemical management.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.10.14 There are permit to work procedures for high risk tasks?

  Yes

  No

  N/A

• -LIN0020C Site risk register.
  -LIN0024 Permit to work.
  -LIN0024A Permit to work form.
  -LIN0042 Confined spaces.
  -LIN0042A Confined spaces entry permit.
  -LIN0008 Prevention of falls.
  -Copies of completed permit to work forms.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.10.15 Where personal protective equipment (PPE) is required - it is appropriate for the task, its provision is accompanied by suitable training and it is used correctly and maintained in a serviceable condition?

  Yes

  No

  N/A

• -LIN0007 Personal protective equipment.
  -LIN0008B Fall arrest systems.
  -Safe work quick guide - Chemical storage and use.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.10.16 Plant and equipment is maintained and a record is kept which includes relevant details of inspections, maintenance, repair and alteration of plant?

  Yes

  No

  N/A

• -Safety leadership journal.
  -LIN0020C Site risk register.
  -LIN0031 Plant and equipment.
  -Plant and equipment maintenance schedules.
  -Plant and equipment maintenance records.
  -Service logs.
  -Lock out tag out register.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.10.17 There is a process for unsafe plant and equipment to be identified and quarantined or withdrawn from service?

  Yes

  No

  N/A

• -Safety leadership journal LOTO.
  -LIN0020C Site risk register.
  -LIN0031 Plant and equipment.
  -LIN0031F Out of service equipment.
  -VCR process.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.10.18 Appropriate controls are used to ensure that safety of persons working on or near plant and equipment that is in the process of being cleaned, serviced, repaired or altered?

  Yes

  No

  N/A

• -Safety leadership journal LOTO.
  -LIN0020C Site risk register.
  -LIN0031 Plant and equipment.
  -LIN0031G Isolation of hazardous energy.
  -LIN0031F out of service equipment.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.10.19 Competent persons verify that the plant and equipment is safe before being returned to service after repair of alteration?

  Yes

  No

  N/A

• -LIN0020C Site risk register.
  -LIN0031 Plant and equipment.
  -LIN0031G Isolation of hazardous energy.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.10.20 Safety signs (Including regulatory, hazard, emergency information and fire signs) meet relevant standards and codes of practice and are displayed in accordance with legal and organisational requirements?

  Yes

  No

  N/A

• -Safety signs conform to AS1319.
  -LIN0020G Workplace inspection checklist.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.10.21 There are procedures to ensure that materials are transported, handled and stored in a safe manner?

  Yes

  No

  N/A

• -LIN0020C Site risk register.
  -LIN 0025 Manual handling.
  -LIN0016 Mobile equipment interaction.
  -LIN0034 Dangerous goods and hazardous substances.
  -NTC load restraint guidelines.
  -Safe work quick guides - Forklifts
  -Safe work quick guides - Picking
  -Safe work quick guides - Racking
  -Safe work quick guides - Load restraint
  -Safe work quick guides - Roll cages
  -Safe work quick guides - Changing forklift gas cylinders
  -Safe work quick guides - Chemical storage and use

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.10.22 Individuals are supervised according to their capabilities and the degree of risk of the task?

  Yes

  No

  N/A

• -LIN0011 Induction, training and competency.
  -Approved driver list (distributed by LOT).
  -Site training matrix.
  -LIN0014A Safe work procedure template (SWP format covers supervision provisions).
  -LIN0024 Permit to work.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.10.23 There are supervisory arrangement that ensure that tasks are performed safely and that work instructions and procedures are followed?

  Yes

  No

  N/A

• -LIN0010 Responsibility and accountability.
  -Role descriptions.
  -Safety walk and talks.
  -LIN0014A Safe work procedure template (SWP template covers supervisory requirements of the task).

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.10.24 There is a documented process which requires the PCBU to identify potential health and safety hazards (including public safety hazards), assess the potential risks and determine appropriate risk control strategies when providing their goods and/or services to others whether under contract or otherwise?

  Yes

  No

  N/A

• -Safety leadership journal.
  -LIN0020 Risk management.
  -LIN0020C Risk register.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.10.25 Customer supplied goods and services used in the PCBU's work processes are subject to hazard identification, risk assessment and control prior to use?

  Yes

  No

  N/A

• -Safety leadership journal.
  -LIN0020 Risk management.
  -LIN0020C Site risk register.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.10.26 All substances in containers and transfer systems are identified and clearly labelled to avoid inadvertent or inappropriate use?

  Yes

  No

  N/A

• -LIN0034 Dangerous goods and hazardous substance.
  -Safe work quick guide -Chemical storage and use.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

3.11 Emergency preparedness and response.

• 3.11.1 Potential emergency situations have been identified and emergency procedures are documented and regularly reviewed?

  Yes

  No

  N/A

• -LIN0023 Emergency management and first aid.
  -LIN0020C Site risk register.
  -Emergency response guide.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.11.2 The PCBU h allocated overall responsibility for control of emergency situations to specified individuals and communicated this information to all workers?

  Yes

  No

  N/A

• -LIN0007A Safety notice board checklist that includes first aid and fire warden information.
  -LIN0023 Emergency management and first aid.
  -LIN0020C Risk register.
  -Emergency response guide.
  -ISS used for on road emergency response.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.11.3 Workers receive training and practice in emergency procedures appropriate to their allocated emergency response responsibilities and the degree of risk?

  Yes

  No

  N/A

• -LIN0023 Emergency management and first aid.
  -LIN0011 Induction, training and competency.
  -LIN0020C Site risk register.
  -Site training matrix including warden training, first aid training etc.
  -Records of fire warden and/or emergency response training.
  -Records of first aid training.
  -Emergency response guide (MVA).

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.11.4 Competent persons have assessed the suitability, location and accessibility of emergency equipment?

  Yes

  No

  N/A

• -LIN0023 Emergency management and first aid.
  -LIN0020G Workplace inspection checklist.
  -LIN0020 Risk management.
  -Site emergency response procedures.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.11.5 Emergency and fire protection equipment, exit signs and alarm systems are inspected, tested and maintained at regular intervals?

  Yes

  No

  N/A

• -LIN0023 Emergency management and first aid.
  -LIN0020G Workplace safety inspection checklist.
  -LIN0020C Site risk register.
  -Site emergency response procedures.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.11.6 A dangerous goods and/or hazardous substances manifest or inventory system is in place and in accordance with legal requirements?

  Yes

  No

  N/A

• -LIN0034 Dangerous goods and hazardous substances.
  -Safe work quick guide -Chemical storage and use.
  -LIN0020C Site risk register.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.11.7 The PCBU has assessed their first aid requirements and the first aid system in place is appropriate to the organisational risks?

  Yes

  No

  N/A

• -LIN0023 Emergency management and first aid.
  -LIN0020C Site risk register.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date

• 3.11.8 The PCBU has systems in place to assist workers who are exposed to critical incidents at work?

  Yes

  No

  N/A

• -LIN0044 Incident management.
  -Linfox employee assistance program (EAP).
  -safety leadership journal includes EAP contact details.

• Corrective action.

  Corrective action

  Not applicable

• Person responsible for corrective action?

  Who

  Not applicable

• Due date for completion of corrective action/actions?

  Date