LLS Contract Managers - Foldgate Building - Health, Safety & Logistics Report

• Audit Title

• Client / Site

• Conducted on

  Date
• Location
  Address

• Personnel

• Operation Manager

  Select Diederick Pienaar Phil Hammersley Chris Stander Bernard Geldenhuys Heinrich Fick Garth Lochner

  • Diederick Pienaar
  • Phil Hammersley
  • Chris Stander
  • Bernard Geldenhuys
  • Heinrich Fick
  • Garth Lochner

• Copied to

Loading Bay / Zone

• Banksman for reversing deliveries

  Yes

  No

  N/A

• Vehicles separated from pedestrians / public

  Yes

  No

  N/A

• Fire point

  Yes

  No

  N/A

• Temp storage area

  Yes

  No

  N/A

• Clean and tidy

  Yes

  No

  N/A

• Adequate signage

  Yes

  No

  N/A

Hoarding

• Built to specification

  Yes

  No

  N/A

• Hoarding licence displayed

  Yes

  No

  N/A

• Does the hoarding have appropriate signage

  Yes

  No

  N/A

• Is client branding presentable

  Yes

  No

  N/A

• Is the hoarding stable and secure

  Yes

  No

  N/A

• Maintenance and presentation

  Yes

  No

  N/A

• Hoarding weekly checks carried out

  Yes

  No

  N/A

Site Access & Egress

• Is site access clearly identified

  Yes

  No

  N/A

• Is site Safe and secure

  Yes

  No

  N/A

• Sign in sheets / Access control report

  Yes

  No

  N/A

• Required signage

  Yes

  No

  N/A

• Clear of materials and hazards

  Yes

  No

  N/A

• As per Logistics and Fire drawings

  Yes

  No

  N/A

• Safe access to welfare and offices

  Yes

  No

  N/A

Welfare & Accommodation

• As required by law

  Yes

  No

  N/A

• As per Logistics plan

  Yes

  No

  N/A

• Segregated from work area

  Yes

  No

  N/A

• Are there any welfare relocations coming up

  Yes

  No

  N/A

Site Offices

• Is the office clean and tidy

  Yes

  No

  N/A

• Statutory signage

  Yes

  No

  N/A

• Tea making area

  Yes

  No

  N/A

• Facilities monitoring form

  Yes

  No

  N/A

Drying Room

• Is the drying room clean and tidy

  Yes

  No

  N/A

• Heating

  Yes

  No

  N/A

• Seating / hooks / lockers

  Yes

  No

  N/A

• Privacy

  Yes

  No

  N/A

• Facilities monitoring form

  Yes

  No

  N/A

Canteen

• Is the canteen clean and tidy

  Yes

  No

  N/A

• Drinking water

  Yes

  No

  N/A

• Fridge, microwave, kettle

  Yes

  No

  N/A

• Seating

  Yes

  No

  N/A

• Separated from work area

  Yes

  No

  N/A

• Signage

  Yes

  No

  N/A

• Facilities monitoring form

  Yes

  No

  N/A

Site toilets

• Are the toilets clean and tidy

  Yes

  No

  N/A

• Ladies toilet available

  Yes

  No

  N/A

• Warm water

  Yes

  No

  N/A

• Supplies (hand soap/paper)

  Yes

  No

  N/A

• Suitable for number of operatives

  Yes

  No

  N/A

• Mirror

  Yes

  No

  N/A

• Facilities monitoring form

  Yes

  No

  N/A

Waste Management - General Waste

• Bins and/or skips provided

  Yes

  No

  N/A

• Stored in bins

  Yes

  No

  N/A

• Are bins labelled with LLS waste stream labels

  Yes

  No

  N/A

• Segregation of waste

  Yes

  No

  N/A

• Disposed of on a regular basis

  Yes

  No

  N/A

Waste Management - Hazardous Waste

• Drums provided

  Yes

  No

  N/A

• Segregation of waste

  Yes

  No

  N/A

• Correct forms used

  Yes

  No

  N/A

• Certification for removal

  Yes

  No

  N/A

• Dry area allocated for hazardous materials

  Yes

  No

  N/A

Housekeeping and Storage

• Is site clean and tidy

  Yes

  No

  N/A

• Are M Class vacuums being used

  Yes

  No

  N/A

• Is there good access to materials

  Yes

  No

  N/A

• Is there good access to work areas

  Yes

  No

  N/A

• Are storage areas managed

  Yes

  No

  N/A

• Do storage areas have appropriate signage

  Yes

  No

  N/A

• Are pallets being used

  Yes

  No

  N/A

Signage

• Signs required by law

  Yes

  No

  N/A

• Directional signage

  Yes

  No

  N/A

• Information signage

  Yes

  No

  N/A

• Prohibitive signage

  Yes

  No

  N/A

• Hazard signage

  Yes

  No

  N/A

• Displayed level and clean

  Yes

  No

  N/A

• Damaged signs replaced

  Yes

  No

  N/A

• Extra signage required

  Yes

  No

  N/A

Protection

• Have LLS carried out any protection works

  Yes

  No

  N/A

• Disclaimer form signed

  Yes

  No

  N/A

• Pre-works picture survey

  Yes

  No

  N/A

• Correct choice of material

  Yes

  No

  N/A

• Quality of protection / Install

  Yes

  No

  N/A

• Maintenance

  Yes

  No

  N/A

Working Platforms - Mobile Towers and Podiums

• Safe to use

  Yes

  No

  N/A

• Scaff tags available

  Yes

  No

  N/A

• Scaff tags updated every 7 days

  Yes

  No

  N/A

Trip Hazards

• Removed if possible

  Yes

  No

  N/A

• Highlight unrecoverable hazards

  Yes

  No

  N/A

• Signage displayed to identify it

  Yes

  No

  N/A

Ramps

• Are ramps built to ISG Standards

  Yes

  No

  N/A

• Are ramps in good condition

  Yes

  No

  N/A

• Are ramps highlighted with visible markings

  Yes

  No

  N/A

Plant and Machinery

• Safe use of plant and machinery

  Yes

  No

  N/A

• Operated by trained operatives only

  Yes

  No

  N/A

• Reporting issues or damages to PC

  Yes

  No

  N/A

• Lifting equipment checked and recorded

  Yes

  No

  N/A

• Safe use of abrasive wheels

  Yes

  No

  N/A

PPE

• Required PPE worn by all operatives

  Yes

  No

  N/A

• PPE being worn correctly

  Yes

  No

  N/A

• Spare PPE for LLS in site toolbox

  Yes

  No

  N/A

• Visitors PPE available and managed

  Yes

  No

  N/A

Delivery Management

• DMS used

  Yes

  No

  N/A

• Awareness of Logistics/Fire Plan

  Yes

  No

  N/A

• Booking deliveries

  Yes

  No

  N/A

• Management of deliveries

  Yes

  No

  N/A

• Daily reports produced

  Yes

  No

  N/A

Contra-charge System

• Are daily C.A.R. notes and pictures being taken / issued

  Yes

  No

  N/A

• Actioned C.A.R.'s copied to client

  Yes

  No

  N/A

• Is the C.A.R cost scheduled being completed (what's been issued/ closed out/ charged to date)

  Yes

  No

  N/A

Fire Warden duties - Fire Points

• Location as per fire plan

  Yes

  No

  N/A

• Inspection date within 12 months

  Yes

  No

  N/A

• Bell or alarm in place

  Yes

  No

  N/A

• Signage Displayed

  Yes

  No

  N/A

• Correct number of fire points

  Yes

  No

  N/A

• Muster point (clearly identified)

  Yes

  No

  N/A

• Duties in case of emergency

  Yes

  No

  N/A

Fire Warden duties - Fire Exits

• Clear

  Yes

  No

  N/A

• Signage in place

  Yes

  No

  N/A

• Monitored at least 3 times a day

  Yes

  No

  N/A

Fire Warden duties - Smoke Detectors

• Isolations/Re-instatements

  Yes

  No

  N/A

• Covers

  Yes

  No

  N/A

• Designated smoking area

  Yes

  No

  N/A

First Aid

• First aid kit displayed for easy access

  Yes

  No

  N/A

• Eye wash available

  Yes

  No

  N/A

Level of Knowledge

• Site daily activities

  Yes

  No

  N/A

• Risk management

  Yes

  No

  N/A

• Health & Safety issues

  Yes

  No

  N/A

LLS Company presentation

• LLS Branded Hats and Hi-vis

  Yes

  No

  N/A

• LLS Branded T-shirts & Sweatshirts

  Yes

  No

  N/A

• Cleanliness

  Yes

  No

  N/A

Paperwork - Site Inductions

• Induction form made site specific

  Yes

  No

  N/A

• Forms completed by all employees

  Yes

  No

  N/A

• Copies issued to office

  Yes

  No

  N/A

Paperwork - MSRA

• All relevant MSRA issued to client

  Yes

  No

  N/A

• Register completed

  Yes

  No

  N/A

• Site specific

  Yes

  No

  N/A

• Relevant RA's attached

  Yes

  No

  N/A

• Relevant COSHH Assessments attached

  Yes

  No

  N/A

• Relevant Manual Handling Assessments attached

  Yes

  No

  N/A

• Lifting Plan

  Yes

  No

  N/A

• Signed by supervisor

  Yes

  No

  N/A

• Confirmation signed by relevant operatives

  Yes

  No

  N/A

• MSRA approved by client and uploaded to relevant platform

  Yes

  No

  N/A

Paperwork - Accident procedure

• Forms and procedure available

  Yes

  No

  N/A

• Accidents recorded and faxed

  Yes

  No

  N/A

• Records of accident issued to client

  Yes

  No

  N/A

• Accident procedure closed out

  Yes

  No

  N/A

Paperwork - Hand Arm Vibration (HAVS)

• HAVS Assessments site specific

  Yes

  No

  N/A

• Signed by relevant employees

  Yes

  No

  N/A

Staff - Paperwork - Training Certificates

• CSCS

  Yes

  No

  N/A

• Other certs

  Yes

  No

  N/A

• Copies of necessary ID's

  Yes

  No

  N/A

• Supervisor CV and photo on record

  Yes

  No

  N/A

• Are current labour levels are per csa

  Yes

  No

  N/A

• Are labour levels likely to increase in the imminent future

  Yes

  No

  N/A

Paperwork - H&S Auditing and inspections

• Supervisor's H&S Inspection (weekly)

  Yes

  No

  N/A

• Contract Manager's monthly

  Yes

  No

  N/A

• LLS Actions for previous audits actioned

  Yes

  No

  N/A

• Health & Safety Audit

  Yes

  No

  N/A

• LLS Actions for previous audits actioned

  Yes

  No

  N/A

Paperwork - Permits

• Hot works permit

  Yes

  No

  N/A

• Use of steps permit

  Yes

  No

  N/A

• Other permits

  Yes

  No

  N/A

• Signed off at the end of the shift

  Yes

  No

  N/A

Paperwork - Toolbox Talks

• Register

  Yes

  No

  N/A

• Correct choice of toolbox talks

  Yes

  No

  N/A

• Signed by all employees

  Yes

  No

  N/A

• Carried out weekly

  Yes

  No

  N/A

• Issued to client

  Yes

  No

  N/A

Registers

• Small plant & tools

  Yes

  No

  N/A

• Electrical equipment

  Yes

  No

  N/A

• Harness inspection

  Yes

  No

  N/A

• Mobile towers and podiums (weekly)

  Yes

  No

  N/A

• Fire point checklist (weekly)

  Yes

  No

  N/A

• Weekly hoist inspection

  Yes

  No

  N/A

• Beam hoist load check

  Yes

  No

  N/A

• Lifting equipment and accessories

  Yes

  No

  N/A

Waste Paperwork

• LLS Waste and Delivery Notes

  Yes

  No

  N/A

• Waste Notes and Certs

  Yes

  No

  N/A

• Waste Monitoring Audit completed

  Yes

  No

  N/A

Plant and Equipment Paperwork

• Correct no. of items on delivery

  Yes

  No

  N/A

• Checked and recorded any damages

  Yes

  No

  N/A

• Correct no. of items on return

  Yes

  No

  N/A

• Checked and recorded any damages

  Yes

  No

  N/A

• Issues reported to contracts manager

  Yes

  No

  N/A

• Hire and off-hire log completed

  Yes

  No

  N/A

• Cross-checked with hire log

  Yes

  No

  N/A

Paperwork - Allocation Sheets

• Up to date

  Yes

  No

  N/A

• In detail

  Yes

  No

  N/A

• Issued to client weekly

  Yes

  No

  N/A

Complaints system

• Awareness

  Yes

  No

  N/A

• Process

  Yes

  No

  N/A

Logistics Manager's actions

• Reported accidents (copy required)

  Yes

  No

  N/A

• Actions from previous Audits revisited

  Yes

  No

  N/A

• LLS contact details (as per contacts list)

  Yes

  No

  N/A

• Completion date

  Yes

  No

  N/A

• Walk-round with Ganger

  Yes

  No

  N/A

• LLS Security Procedure

  Yes

  No

  N/A

Logistics manager review

• Good communication skills

  Yes

  No

  N/A

• Client liaison

  Yes

  No

  N/A

• IT competence

  Yes

  No

  N/A

• Organisational skills

  Yes

  No

  N/A

• Presentation

  Yes

  No

  N/A

• Time management / effectiveness

  Yes

  No

  N/A

• Productivity

  Yes

  No

  N/A

Instructed works

• Are there any instructed works

  Yes

  No

  N/A

• Are instructed works completed

  Yes

  No

  N/A

• Are instructed works complete to LLS standards

  Yes

  No

  N/A

• Have instructed works been signed off by the client

  Yes

  No

  N/A

• Are there any outstanding instructions yet to be issued by the client

  Yes

  No

  N/A

Aconex

• Are all weekly returns issued

  Yes

  No

  N/A

• Monthly reports up to date

  Yes

  No

  N/A

Wish List / Suggestions

• Are there areas that could be done better to improve site standards

  Yes

  No

  N/A

• Contract Manager's Signature

  Sign

• Supervisor's Signature

  Sign