M01 FIELD AUDIT CHECKLIST

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Location
  Address

Petty Cash management:

• Is there any discrepancy on Petty Cash Fund? (Shortage/Overage)

  YES

  NO

  N/A

• Does the use of petty cash comply with the prescribed standards on the audit checklist?

  YES

  NO

  N/A

• Is the liquidation of warehouse petty cash to the head office carried out on time, as per standard?

  YES

  NO

  N/A

RPF (Request for Payment Form):

• Do the warehouse records in the RPF show no discrepancies as per the audit checklist?

  YES

  NO

  N/A

• Are the RPF properly filled out with the appropriate attachments as per the requirements?

  YES

  NO

  N/A

• Were all the requests submitted on time?

  YES

  NO

  N/A

• Were all RPFs liquidated on time?

  YES

  NO

  N/A

DR - DELIVERY RECEIPT

• Is the Physical Delivery Receipt (DR) filed completely?

  Yes

  No

  N/A

• Is the filing of Physical Delivery Receipt (DR) within the established standards?

  Yes

  No

  N/A

• Is the Physical Delivery Receipt (DR) input properly and completely?

  Yes

  No

  N/A

• Are Physical Delivery Receipt (DR) properly and completely encoded in Odoo?

  Yes

  No

  N/A

SMF - STOCKS MOVEMENT FORM

• Is the Physical Stock Movement Form (SMF) filed completely?

  Yes

  No

  N/A

• Is the filing of Physical Stock Movement Forms (SMF) within the established standards?

  Yes

  No

  N/A

• Is the Physical Stock Movement Form (SMF) input properly and completely?

  Yes

  No

  N/A

• Are Physical Stock Movement Forms (SMF) properly and completely encoded in Odoo?

  Yes

  No

  N/A

BMF - BAD STOCK MOVEMENT FORM

• Are all Bad Stock Movement Forms (BMF) listed in the following documents:<br>a. Warehouse BO Logs for product damages and conversions?<br>b. Checkers SMF Logs for transferring of stocks?

  Yes

  No

  N/A

• Are Physical Bad Stock Movement Forms (BMF) properly and completely encoded in Odoo?

  Yes

  No

  N/A

RRF - RETURN RECEIVE FORM

• Is the RRF series filed properly and completely?

  Yes

  No

  N/A

• Is the filing of Physical Return Request Forms (RRF) within the established standards?

  Yes

  No

  N/A

• Does every Return Receiving Assessment Slip (RR-AS) have a corresponding Return Request Form (RRF)?

  Yes

  No

  N/A

• Is the Physical RR-AS (Return Receiving Assessment Slip) or RRF (Return Request Form) properly and completely encoded in Odoo?

  Yes

  No

  N/A

DCC DAILY CYCLE COUNT/INVENTORY RECONCILIATION

• Is the Daily Cycle Count (DCC) fully accomplished?

  Yes

  No

  N/A

• Is the Daily Cycle Count (DCC) submitted on time by 9:00 AM each day?

  Yes

  No

  N/A

• Are all SKUs with discrepancies reconciled by 12:00 PM each day, including checking the history of missed SKUs?

  Yes

  No

  N/A

• Are all records in the Daily Cycle Count (DCC) reconciled and updated with the Odoo records?

  Yes

  No

  N/A

WAREHOUSE MAPPING

• Does the actual mapping align with the actual inventory per pile, including placement and inventory?

  Yes

  No

  N/A

• Is each pile color-coded for easy identification and representation on the mapping?

  Yes

  No

  N/A

• Is the mapping updated daily and sent by 12:00 PM?

  Yes

  No

  N/A

OTHER DOCUMENTS (LOGS):

Warehouse BO Logs

• Is the data input correct and accurately encoded in Odoo?

  Yes

  No

  N/A

Rebagging Logs

• Is the data input correct and accurately encoded in Odoo?

  Yes

  No

  N/A

Sweeping Logs

• Is the data input correct and accurately encoded in Odoo?

  Yes

  No

  N/A

Checker DR Logs

• Are all records on DCC vs IOI records are updated and reconciled?

  Yes

  No

  N/A

Checker SMF Logs

• Is the data input correct and accurately encoded in Odoo?

  Yes

  No

  N/A

WAREHOUSE STANDARDS

• One (1) template per brand, per type, vessel code.

  YES

  NO

  N/A

• Each pile must be color coded for easy representation on mapping.

  YES

  NO

  N/A

• All piles must have at least 1 meter distance from walls (Left, Right & Back).

  YES

  NO

  N/A

• Sling bags foundation should have 4 high for foundation before locking. <br>Jumbo bags foundation should have 6 high for foundation before locking<br>Mega bags foundation should have 4 high for foundation before locking.<br>CPC bags foundation should have 2 high for foundation before locking.

  YES

  NO

  N/A

• Sling bags maximum stacking must be 6 high. <br>Jumbo bags maximum stacking must be 9 high.<br>Mega bags maximum stacking must be 5 high.<br>CPC bags maximum stacking must be 3 high.

  YES

  NO

  N/A

• Arrangement at the back part must be 3 high foundation for sling and 4 high for jumbo on first 2 rows

  YES

  NO

  N/A

• Must have horizontal counting and running total written at the side of the pile

  YES

  NO

  N/A

• Other part of the warehouse ( Parking Lot, BO area, Rebag area, Resling Area, Sweeping Area) per door

  YES

  NO

  N/A

WAREHOUSE CLEANLINESS

• Is there a staging area/tagging, for items, bad stocks?

  YES

  NO

  N/A

• Warehouse is organized & clean?

  YES

  NO

  N/A

• Are all tools/assets placed in a secured area?

  YES

  NO

  N/A

• All tools/assets are properly maintained

  YES

  NO

  N/A

• Are all issued tools/asset, properly documented?

  YES

  NO

  N/A

• Are all issued tools/asset, have proper preventive maintenance schedule?

  YES

  NO

  N/A

• Are all records of service tools assets on the warehouse aligned on HO records?

  YES

  NO

  N/A

• Forklit are properly maintained daily (with Preventive maintenance checklist/s accomplished daily)

  YES

  NO

  N/A

Wall-to-wall AUDIT INVENTORY vs DCC (Daily Cycle count) (1 day, less all yesterday's transaction) - Cement Product

• GOOD STOCKS - No variance?

  YES

  NO

  N/A

• BAD STOCKS - No variance?

  YES

  NO

  N/A

Wall-to-wall AUDIT INVENTORY vs DCC (Daily Cycle count) (1 day, less all yesterday's transaction) - Plywood Product

• GOOD STOCKS - No variance?

  YES

  NO

  N/A

• BAD STOCKS - No variance?

  YES

  NO

  N/A