M3 - Vehicle & Pedestrian Controls in Vehicle Movement Areas

• Site

  Select

• OpCo

• Conducted on

  Date

• Responsible Managers Names and Roles

• PVR (peak vehicle runout number)

• Number of staff at this site (excluding drivers)

• Number of drivers at this site

• Fleet type

  Select

• Supervisor coverage at this site

  Select

• Do Contractors carry out any vehicle movement activities?

  Yes

  No

  N/A

• Does Reversing take place at this site?

  Select

• List the controls in place to assist reversing maneuvers

  Select

• Site risk classification

  Select

• Date of next review

  Date

• At First Bus sites there are risks associated with the movement of vehicles in the following scenarios. Fuelling, cleaning and parking buses. Repairing company vehicles. Buses driving onto and off pits and workshops. Private parking by employees working at the site. Forklift Truck and ride along cleaning vehicles. Waste carriers, deliveries and contractor visits. Trainee practical driving exercising. Contractor work on buses ranging from repair to vinyl fitting for advertising on and in the vehicles. Driver checks of vehicles. Chassis cleaning and MOT inspections.

• The Vehicle Movement Rule book provides guidance for assessors to determine the most appropriate control to put in place for a variety of scenarios. You MUST use this guidance document in conjunction with this risk assessment.

• Consequences of getting the vehicle movement controls wrong can be a collision with another vehicle or asset, collision with a person resulting in anything from minor injury to death, crush injuries for the Banksperson if they are positioned in an unsafe location, unintentional movement of a vehicle if not parked correctly.

• Controls must be put in place to manage speed and behaviours on site. Consideration will be given to pedestrian and vehicle conflict and safe walkways and safe crossing points will be positioned in a way that makes it clear who has priority and ensures the safety of the pedestrian. Work processes and workload will be managed and speed limits will be set to control the pace of vehicle movements around the site. Signage will be clear and placed strategically to ensure they are visible. repeaters warning signs will be set out around the site.

• This risk assessment has been carried out in line with the First Bus Vehicle Movement Policy SOP42.

• The maximum speed limit for driving on this site.

  Select

• The vehicle flow for this site is managed by:

  Select

• If other please detail here.

• A night time tour at the peak of run in must be carried out by the persons conducting this risk assessment to ensure you fully appreciate all the hazards at peak time and in hours of darkness.

• Confirm a night tour looking at vehicle movements and talking to shunting employees/contractors has taken place.

  Yes

  No

  N/A

• This is the vehicle movement site plan for this site.

  Media

Vehicle Movements

• 1. Do any other vehicle movements take place on this site?

  Yes

  No

  N/A

• 2. If Yes to No 1. please detail what they are. (Example training school)

• Detail any arrangements where the site is shared with other businesses and what controls are in place

• 3. Where vehicles reverse out of the workshops/pits, is the area behind hatched?

  Yes

  No

  N/A

• 4. Are road marking clear and visible?

  Yes

  No

  N/A

• 5. Are vehicle movement warning signs clear and well positioned for both car, and bus drivers?

  Yes

  No

  N/A

• 6. Is speed controlled by way of monitoring speed and setting speed limits?

  Yes

  No

  N/A

• 7. Are all Banksperson trained?

  Yes

  No

  N/A

• 8. Is the Banksperson training refreshed every 3 years?

  Yes

  No

  N/A

• 8a. Are batons issued to Banksperson for activities in hours of darkness?

  Yes

  No

  N/A

• 8b. Are Cat 3 Hi visibility PPE issued to Banksperson working in hours of darkness?

  Yes

  No

  N/A

• 9. Is there a safe area for visitors to be directed to reception?

  Yes

  No

  N/A

• 10. Are walkways clearly marked?

  Yes

  No

  N/A

• 11. Are crossing points clearly marked and supported with good signage and stop lines for traffic to give way to pedestrians?

  Yes

  No

  N/A

• 11a. Is there full visibility of the crossing for vehicles approaching?

  Yes

  No

  N/A

• Parking on crossing points and walkways is prohibited. The risk assessment and inspections will carry out observations to ensure parking does not obstruct visibility of safe crossing points.

• 12. Is parking managed to prevent visual obstruction for crossing points and walkways?

  Yes

  No

  N/A

• Lighting must be checked on a night tour during hours of darkness. Look for poor lighting that might dazzle, or create shadows. Lighting should be a minimum of 20 lux in all parking areas at all times. Consider any lighting inside the bus that might cause reflections reducing visibility of the outside for the driver/shunter. Cover the ticket machine if the light is bright. (Ticket machines will shine brightly to aid signing on for the driver in hours of darkness. Shunters do not sign on so the light does not dim when driving around the depot) The ticket machine should therefore be covered with a steering wheel cover to reduce reflection.

• 13. Is the lighting around the site bright enough to see people?

  Select Yes No N/A

  • Yes
  • No
  • N/A

• 14. If the lights present dazzle risk select a "No" response.

  Yes

  No

  N/A

• 15. If "No" to above, please detail where the light is and what hazard it presents.

• Processes. How people move around the site and how vehicles move around the site must be understood in order to implement suitable ad sufficient controls to manage the risk. The Vehicle Movement Plan should consider the aspects detailed below as a minimum and base controls on the rule book guidance attached.

• Consider how the first user check is carried out safely at run out in a morning.

• 16. Is there a safe space to carry out the first user check?

  Yes

  No

  N/A

• 17. Has a physical barrier been considered where there might be conflict between pedestrians or company assets/products that might need more robust protection? (Such as around the fueling islands, bus wash or fuel tank)

  Yes

  No

  N/A

• 18. Is the site plan displayed in full view of people entering the site so they know where to go and how to drive around the site?

  Yes

  No

  N/A

• 19. Are there reverse parking signs for private cars on site?

  Yes

  No

  N/A

• 20. Is there a parking permit system in place to manage any parking contraventions causing disruption to the run in and run out processes?

  Yes

  No

  N/A

• 21: Are car parking arrangements clearly marked out to aid understanding of the rules?

  Yes

  No

  N/A

• Consider the run-in processes that take place.

• Description of the run in process. (including lanes to be used, direction, supervision and safe parking)

• Consider the maintenance processes that take place

• Description of how defective buses are managed at run out and run in

• Consider how a driver gets from their parked bus back to the traffic office.

• Description of the safe walkway system at this site.

• Consider how vehicles and fuelled and how fuel deliveries take place.

• Description of the fuelling and washing arrangements.

• Consider visitors and suppliers/deliveries to site

• Description of delivery arrangements

• Are those responsible for the site vehicle movements trained in the VM Risk assessment process?

• Date the EM last attended the vehicle movement on-line training module

  Date

• Date the OM last attended the vehicle movement on-line training module

  Date

• Resource centre for VM management is on the employee portal.

• https://firstplc.sharepoint.com/sites/EmployeePortal/Businesses/FirstBus/Safety/Safety%20Policies/Forms/AllItems.aspx?FolderCTID=0x012000CB46C256796B3D44B5C84A2A1555E01A&viewid=85943d59%2D1f74%2D4401%2Db824%2D267330550b55&id=%2Fsites%2FEmployeePortal%2FBusinesses%2FFirstBus%2FSafety%2FSafety%20Policies%2FVehicle%20Movements%20on%20Site

• Vehicle Movement toolbox talk for managers can be found on the University Platform using this link https://firstgroup.sumtotal.host/rcore/c/pillarRedirect?isDeepLink=1&relyingParty=LM&url=https%3A%2F%2FFIRSTGROUP.sumtotal.host%2Flearning%2Fcore%2Factivitydetails%2FViewActivityDetails%3FUserMode%3D0%26ActivityId%3D10454%26ClassUnderStruct%3DFalse%26CallerUrl%3D%2Flearning%2Flearner%2FHome%2FGoToPortal%3Fkey%3D0%26SearchCallerURL%3Dhttps%253A%252F%252FFIRSTGROUP.sumtotal.host%252Fcore%252FsearchRedirect%253FViewType%253DList%2526SearchText%253Dvehicle%25252520movement%2526startRow%253D0%26SearchCallerID%3D2

• When determining the risk classification for the site please use this table. Cat 3 is low, Cat 2 is medium and Cat 1 is a high risk site.

  

• Site Risk Classification

  Select

• The risk level for the site is determined by the assessor based on the type and number of vehicle movements, site design and space and people controls.

• Are there any alternative fuel vehicle types at this site? (BEV, Gas)

  Yes

  No

  N/A

• Does the fire risk assessment (M1) require any specific controls in place that affect how these vehicle have to be parked, fuelled, or cleaned?

  Yes

  No

  N/A

• If yes to above questions, please detail the arrangements here.

• Report sign off

• Operations Manager Signature:

  Sign

• Engineering Manager Signature:

  Sign

• Action Plan positioned with SLT at monthly safety meeting?

  Yes

  No

  N/A

• Risk Assessment shared with any relevant Contractors?

  Yes

  No

  N/A

• Contractor signature and company.

  Sign

• HSE Business Partner sign off

  Sign

• Date for next planned review

  Date