First Bus Division - Safety Compliance Annual Audit - latest version 2019 DH

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Depot/Site
Conducted on
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First Impressions

Audit Location & OpCo
Audit date.
Auditor
Auditees

This Audit is divided into three sections. Section 1 covers general compliance with the organisations health and safety policy, systems and procedures. Section 2 covers all the Safe Operating Procedures (SOPs) and OpCo senior leadership teams and asked to select which SOPs they wish to cover in this audit to provide them with assurance of compliance in key areas of interest. It is recommended 5 are selected each year in rotation. Section 3 covers the audit sign off where areas or improvement and best practice are detailed. There are 3 main elements that form part of the EMS, Fire and SMS divisional compliance and assurance audits conducted each year in every OpCo. Environment Fire Health, Safety & Welfare Special topic audits are available separately such as the deep dive into the incident investigation system compliance. Any audit can be conducted at any time as requested by the OpCo MD.

SECTION ONE

Arrival at Site

1.1. Was there clear signage directing visitors?
1.2. Was there clear signage explaining traffic movement arrangements?
1.3. Are site safety rules displayed?
1.4. Are all cars reverse parked?
1.5. Are there signing in arrangements in place?
1.6. Is there a safety induction process which includes emergency evacuation procedures?
1.7. Is the FirstGroup Mobile phone policy being complied with? (No evidence of walking and talking whilst using mobile phones or handheld devices)
1.8. Is the vehicle movement in depots policy complied with? Speed....dipped headlights.....
1.9. Are road markings and signs in good order?
What is the site category? (For vehicle movements Cat 1,2,3)

Information and communication

Information and Communication

2.0. Is the safety notice board clearly labelled with a title?
2.1. Is the HSWA poster displayed?
2.2. Is the Company Health & Safety Policy displayed?
2.3. Are the latest Insurance policies displayed? Employee liability and Public Liability.
2.4. Is the latest staff notice for this periods policies and risk assessment review displayed?
2.5. Is there a list of First Aid Staff and Fire Wardens displayed on this notice board?
2.6. Are details of the Site Responsible Person(s) displayed?
2.7. Is current information on safety performance displayed for staff to see?
2.8. Is the safety Plan displayed?
2.9. Are the last minutes from the safety meeting displayed?

Site Safety Meetings

3.0. Is there a set agenda for this forum?
3.1. Does the main safety meeting take place as per the H&S Policy?
3.2. Do all department heads and safety reps attend this meeting?
3.3. Are meeting minutes shared with staff? Detail how.
3.4. Is the corrective action register used to track outstanding issues?
3.5. Do the monthly themed policies and risk assessments get discussed in this meeting?
3.6. Is the IP database content reviewed at this meeting?
3.7. Do Safety reps submit monthly reports to the team?
3.8. Does the leadership team carry out Monthly self checks?

Depot Health Check Section

4.0. This section is to be completed in line with the depot health check.
4.1. Review the H & S policies and guidance available in the depot. Verify that they are up to date, properly organised with appropriate persons responsible (e.g. H & S Champion) and communicated to staff. Confirm that SOP 10 checklists (site building/premises inspections) are completed each period.
4.2. Review the H & S briefs delivered over the last year, including the record of attendees. Sample test five personnel files to identify if signed copies of contracts of employment are present (same files as HR5). These state that employees must comply with all health and safety rules and Injury Prevention Principles. Confirm that refresher training takes place for drivers on ENG SOP 4101 (pre-service checks) and that the SOP 21 personal safety check sheet is completed.
4.3. Obtain and review the latest risk assessments for the following: >Fire Risk Assessment >Legionella Testing >Working at Height > Vehicle Movement - M3 Confirm that the assessments are up to date.
4.4. Through observation at the depot ensure that: >Contractors on site are given site-specific briefings (as per SOP 31); that they sign in and out of the depot and wear suitable PPE whilst on site. >Employees wear suitable PPE, especially when within designated risk areas (Hi-Viz, safety glasses). >Workspaces/ walkways are clearly demarcated and walkway paint is clearly visible on floors so that hazardous areas can be avoided. >Wheel chocks are placed in front of tyres on vehicles being worked on. >Observe any instances of mobile phone usage when walking around hazardous areas. >Observe individuals smoking in non-designated areas. >Barriers are in use at the pits areas, or roller shutters are in place. >Any personnel working at height use suitable safety ladders.
4.5. Obtain the last two sets of depot management minutes to ensure that H&S performance has been discussed. (alternative - if local H & S committee / team in place, obtain last two minutes from these meetings).
4.6. Observation of vehicles which are not in service - note any which do not have a steering wheel cover in place or a VOR sticker on the windscreen.
4.7. Obtain parking plan template / plan used for the run-in and discuss same with person responsible for the run-in.
4.8. Visual confirmation that speed limit signs are present in multiple locations around the driving areas. Note any vehicles which do not comply with the speed limits whilst on site.
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4.9 Is it clear who is the SRP?

Safety Training

5.0 . Are all Managers trained in CSM?
5.1. Are all Supervisors trained in CSM?
5.2. Are all Safety Reps trained in CSM?
5.3. Have all staff undertaken the CSB? (basic safety induction course)
5.4. Have all engineering staff undertaken the CSB for engineers 1/2 day module?
5.5. Is there a PDP process in place to monitor the completion of Academy safety modules as per the safety training matrix?
5.6. Do tool box talks take place to communicate safety policy themes each month to all staff?
5.7. Have all key staff received BeSafe training?
5.8 Have all engineering staff undertaken PSC tool box talk?
5.9. Have all drivers undergone "Smiths" training? In the last 5 years? (Detail % complete)
5.10. Have all non PCV drivers (such as shunters) received non PCV driver training?
5.11. Have all "road side recovery" staff received adequate training?
5.12. Have staff involved in Hot works received training?
5.13. Have all Fork lift Truck drivers received adequate training and refresher training every 3-5 years

Bus Station Safety

6.0. Is there a risk assessment in place for every station where responsibilities first operate into?
6.1. Does the depot hold the authority risk assessment for the bus station?
6.2. Does the OM or appropriate person, meet with the bus station authority to discuss safety issues?
6.3. Do First and the bus station authority share incident information?
6.4. Are speeds controlled at Bus Stations?
6.5. Are bus station hazards communicated effectively to the drivers?

Welfare

Welfare Arrangements

7.0 Is health and welfare being promoted? Detail promotions and actions.
7.1 Is there a sufficient number of toilets for ladies, gents and disabled available?
7.2 Are the toilets clean, well ventilated and free from bad odours?
7.3 . Is drinking water available for staff?
7.4 Is the temperature in indoor buildings suitable and sufficient?
7.5 Are lighting levels adequate? (See "CSM handbook 1" for table)
7.6 Is the smoking policy being complied with?
7.7 Is the occupational stress policy adhered to?

Health Surveillance

8.0 Is the company medical officer (CMO) or Health provider used for absence management?
8.1 Is the CMO or health provider used when staff are involved in workplace injury incidents? (where medical evidence is needed)
8.2 Are "Night staff" subject to health surveillance?
8.3 Are staff exposed to respiratory hazards subject to health surveillance?
8.4 Are staff who are exposed to chemicals and skin irritation subject to health surveillance?
8.5 Are staff who are exposed to vibration subject to health surveillance?
8.6 Are staff who are exposed to noise subject to health surveillance?
8.7 Are all new starters in engineering and cleaning subject to health surveillance pre employment?

Team tours and inspections

Team Tours and Inspections

9.0 Do site inspections take place every month?
9.1 Are depot tours linked to the theme of the policy and risk assessment reviews?
9.2 Have tour teams been set up and tours scheduled?
9.3 Are tours recorded in the safety tool box?
9.4 Do Safety Reps carry out a site safety tour/inspection in their work area at least every quarter?

BeSafe

BeSafe
10.0 Does the senior leadership hold debriefs?
10.1 Do debriefs take place at the depot/site (Weekly or fortnightly)
10.2 When was the last debrief and who attended?
10.3 Do safety reps attend the debrief?
10.4 Do supervisors attend the debrief?
10.5 Does the site have access to a BeSafe champion?
10.6 Is there evidence of staff receiving touch-points?
10.7 Do BeSafe journeys take place?
10.8 Do DQMs get carried out by qualified instructors?
10.9 Do picnic analysis take place?
What was the last picnic about?
What are the current Safety Critical Behaviours?
10.10 Is there a depot safety plan?
What are the actions this depot is focusing on?
10.11 Do the actions match the behaviours causing incidents?
Good practice to share
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General housekeeping

11.0 What is the standard of general housekeeping?
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SOP SAMPLE SECTION. 5 selected.

SECTION TWO
A sample of 5 SOPs will be selected from the next section to check against. (Different 5 each year)
Local OpCo SLTs are asked to select Areas of interest from this section.

Slips Trips and Falls

Are all changes in level such as steps and kerbs highlighted in contracting colours/materials? (Where there is a risk of trip hazard)
Is the site free from trip hazards?
Is the site free from spills?
Are walkways free from slip and trip hazards?
Are any potential fall areas, guarded or covered where possible? (If not possible highlighted with plenty of warning)
Are floor surfaces even and free from depressions, damage etc?
Are all stairs free from slip and trip hazards?
Are hand rails suitable and sufficient?
Are there notices/signs asking people to use the handrail?

First Aid Provision SOP 26

Are First Aid staff clearly identifiable ?
Does the site have adequate first aid provision of equipment?
Is there a first aid log?
Does the First aid log correlate with IIS reports of injuries ?
Is there an adequate number of first aiders and are they guaranteed to be on site around the hours of operation where the risk assessment requires?
Is there a First Aid risk assessment in place for this site?
Are first Aiders trained and their refresher training up to date? (3 yrs)
Are first aid kits/ rooms/ provision effectively managed?

Control of Contractors SOP 31

Is the Contractor approval system used to check approval of contractors coming to site?
Are all contractors inducted on site?
Are contractor non conformances reported to Admin for sharing information on the database?
Do Contractors sign in and out on every visit?
Does the site display adequate information for contractors and delivery companies to follow safety procedures ?
Are permits to work issued to contractors who work on: Roof work, confined spaces, Mains Electricity, asbestos?

Incident Investigation process SOP 23

Incident Investigation Management SOP 23

Does the depot report incidents using the IIS process? ( up to date forms from the intranet)
Are incidents reported within the timescales set by the Insurance department?
Are all incidents recorded on the employees collision/incident log? (Personnel file)
Is there a system in place to identify multi incident staff, and link them to drive green and customer complaints?
Are all 24 hr notifications emailed to the appropriate depot leadership team member and H&S email address?
Are lessons learnt from investigations shared with other depots/OpCos/ regions? (Describe safety alert process)
Are IIS forms completed with factual information to aid the investigation process?
Is "at scene control" adequate?
Are Incident Investigators contacted expeditiously to support investigations?
Is there a process in place to ensure CCTV evidence is captured as soon as possible?
Is there a process in place to minimise absence ? "Back to work" programmes?
Is there a process in place to ensure effective remedial support for staff involved in incidents?
Are staff effectively managed following blameworthy incidents?
Do telecoms take place for all employee injury incidents? ( to discuss incident details and support incident investigation)
Do annual job chats take place for all drivers? (evidence on DSDB)
Do 1,3,6,12 month driver reviews take place for new starters? (Evidence on file)

Office Safety. SOP 5

Office Safety SOP 5

Is the DSE requirement for annual DSE assessments carried out?
Do staff carry out self assessments every year?
Is the electrical supply to the office area suitable, sufficient and safe?
Is there sufficient work space? 11 cubic metres per person
Is the lighting levels suitable and sufficient?
Are work stations clean and organised?
Is the office equipment suitably positioned?
Is there adequate ventilation? Are staff sufficiently distanced from noise and heat emitted from electronic equipment?

Traffic Staff Safety

Are all services risk assessed?
Are low bridge hazards communicated effectively to staff?
Are staff trained in conflict avoidance?
Are all staff wearing hi vis vests in traffic movement areas?
Are driving staff up to date with their dCPC modules?
Do all drivers wear appropriate footwear?
Do drivers carry out first user checks when first taking a vehicle from the depot? Do gate checks takes place to ensure this happens?
Are drivers subject to drugs and alcohol testing?
Have all drivers received training in "Disabled Ramp Access" procedures and understand the "Disabled Access and Carriage" Policy
Are there any young workers? Are they suitably managed, with a risk assessment, supervision and controls in compliance with the young workers policy?
Are Night workers and Lone workers risk assessed and managed in accordance with company policy?

Food and Hygiene Safety. SOP 33

Food and Hygiene SOP 33

Do the Canteen staff hold a certificates of Food and hygiene qualification to HACCP standards?
Does the canteen hold a certificate detailing stars awarded by the Food Standards Agency?
Is appropriate PPE worn by kitchen staff, such as overalls, apron, hair coverage, hand cover, no hair or jewellery exposed?
Is Jewellery and items such as false nails, and cuts, appropriately covered?
Are food temperatures monitored?
Are fridge and freezer temperatures recorded?
Are staff trained to the appropriate food and hygiene standards?
Is the extraction unit subject to a service and maintenance contract?
Is food stored appropriately?
Is food that is stored dated accordingly? (Day dot labelling)
Are knives and chopping boards colour coded to prevent cross contamination?
Is the food preparation area clean?
Is the general kitchen and canteen area clean?

Engineering Safety

Are Tools and equipment stored appropriately and in good condition?
Are vehicle movements in depots managed?
Are reversing manoeuvres managed effectively?
Are LEVs in use, minimising exposure to diesel fumes?
Is all workplace equipment subject to pre use checks?
Are there adequate warning signs for equipment?
Is equipment appropriately guarded?
Are relevant items of equipment subject to inspection contracts and "Thorough Examination"
Are staff wearing appropriate foot wear?
Are staff wearing appropriate head wear for the activity?
Do staff wear safety eye wear?
Is there adequate skin care including the use of glove protection?
Do staff carry out PSC checks?
Are steering wheel covers in use?
Are wheel chocks in use?
Are SSOW displayed on equipment?
Are emergency stop buttons positioned and equipment where there is a risk of trapping or drawing in?
For high risk machinery, is access restricted with locking mechanisms?
Are authorised user lists displayed?
Is there evidence that persons on the authorised users list have received training and are competent?
Do staff receive regular tool box talks?
Are young workers and apprentices managed effectively?
Are Hi Vis vests worn in vehicle movement areas?
Are tools stored appropriately?
Is there evidence of trailing hoses or wires?
Specific issues identified during audit.
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Compressed Gas. SOP 9

Does the EM hold a register of all gas cylinders on site?
Are staff who use gas cylinders suitably trained? (Certificates)
Have staff who are involved in the handling of gas cylinders been manual handling trained?
Is a record of the "use by date" maintained by the EM?
Are gas cylinders stored in a secure cage? And away from sources of ignition and impact? Signage displayed for empty and full and gas risks?
Are full and empty cylinders segregated?
Are staff using the equipment wearing appropriate "hot works" PPE? Heat resist sent gloves, welding mask to protect eyes, Flame retardant overalls and apron?
Are gas storage areas marked on the site emergency plan?

Lifting equipment. SOP 17

Does the lifting equipment display the safe working load?
Is the lifting equipment subject to a service inspection contract?
Is the lifting equipment subject to thorough examination?
Are any hydraulics attached to the lifting equipment subject to a service maintenance contract?
Are staff trained in the use of this equipment?
Do pre use checks take place?
Do supervisors carry out weekly equipment visual checks? (is this logged?)

COSHH SOP 40

Control of Substances Hazardous to Health SOP 40

Is there a site risk assessment for COSHH?
Are all products on the COSHH database?
Is there an MSDS for every product?
Is there a risk assessment for each product?
Are all products purchased through SAP?
Are all decanted substances labelled?
Is appropriate PPE issued to staff who are using the substances, as per risk assessment & MSDS?
Are fumes from substances controlled with lids where appropriate? (Example, uncovered tins of paints)
Is ventilation sufficient in areas where dusts and fumes exist?
Are products stored appropriately ? (including segregation of flammable and combustible materials and bundling)

Legionella Management SOP 25

Is there a named Responsible Person?
Is the Responsible Person trained in Legionella management?
Do monthly water temperature checks take place? Contractor or otherwise
Are biocides or bio chemicals managed as per the "Water Quality Management" policy?
Is there prevention of proliferation in water tank management?
Is water spray activity minimised and adequate controls in place?
Is there a written scheme for water management?
Is there a Legionella Risk Assessment for this site, management by First?

Asbestos. Management SOP 22

Asbestos Management SOP 22

Who is the "Responsible Person" for the management of Asbestos for this site?
is the Responsible Person trained in Asbestos awareness?
Is there a register of all ACMs for this site?
Is any asbestos remaining on site controlled and low risk?
Is there a site risk assessment for "Asbestos Containing Materials" (ACMs) at this site?
Are items containing asbestos suitably labelled?

Noise Management SOP 15

Control of Noise exposure SOP 15

Does the site have a noise risk assessment detailing activities where noise exposure may be evident ?
Is there signage to warn people of noise exposure in high risk areas?
Is the noise survey findings (chart) displayed for staff information and included in the depot noise RA?
Is hearing protection available to staff and visitors?
Is hearing protection issued to staff at risk and recorded on a PPE form?
Do staff wear the hearing protection in high risk areas?
Are staff exposed to noise at Upper actions levels, subject to health surveillance?

Vibration Management SOP 14

Control of Vibration exposure SOP 14

19.0 Have staff at risk of vibration exposure been identified ?
19.1. Are trigger times recorded by staff?
19.2. Is there a trigger time slip box available for staff to submit their slips? (At sites where this system is in place)
19.3. Is equipment with vibration risks subject to inspection?
19.4. Does the site hold a vibration risk assessment?
19.5. Does the team review trigger time summaries to Identify staff who may be at risk of HAV? (Where system in place)
19.6. Are staff exposed to vibration, subject to health surveillance?

Working at Height SOP 19

Working at height SOP 19

Is there an authorised user list on equipment?
Is there a pre use check log, or scafftag?
Is the equipment in good condition?
Are activities using this equipment risk assessed and supported with further controls? (Such as roof repair, fitting of windscreens to upper saloon etc)
Are staff trained in the use of the equipment?
Is there a safe system of work in place for activities involving the use of WAH equipment?
Are procedures in place including first aid and emergency rescue for high risk WAH activities? (If using equipment such as zip wires or working on building or vehicle roof)
Is WAH equipment clean and free from slip and trip hazards?
Are guard rails suitable and sufficient?
Are items such as small steps, low level tables and step ladders that are used to elevate staff, sturdy, fit for purpose and subject to checks?
Are all steps to Cat 1 or EN131 standards

Pit safety SOP 1

Working at Height continued.... Inspection Pit safety SOP1
Are the pits adequately protected with barriers, covers, nets or controls such as belts and posts?
Are sunken workshops adequately protected with barriers?
Are all pit lights working?
Are pit edges marked with highlighted paint?
Are pit areas clean and tidy and free from slip trip or fall hazards such as trailing wires, debris or discarded tools and equipment?
Are pits free from spills?
If pit jacks are fitted, are they secure? (Check for stop brackets on the track that prevent the pit jack from rolling off the track, particularly if connected to sunken workshops)

Drugs and Alcohol SOP 29

Drugs and Alcohol Testing SOP 29

Are all D&A testers trained?
Are all managers involved in this process competent in this policy requirements?
Do random checks of 10% take place for all staff at this OpCo annually?
Do "for cause" tests take place for staff involved collisions ?
Is equipment calibrated?
Are tests recorded? And records kept for 3 years?
Is the "chain of custody" managed effectively?
Is testing carried out in private?
Are staff given the option of a witness?

Site Security & Emergency Planning SOP 46

Site Security. SOP 46

Is the site access monitored?
Is parking managed with permits for authorised vehicles?
Are stores secure?
Are site visitors managed effectively?
Are waste skips secure?
Is there a lock down procedure in place for cash collection?
Does the site hold a risk assessment for site related risks such as flooding, adverse weather, business threats?
Does this site hold a cash handling risk assessment?
Is the site sufficiently protected with CCTV cameras?
Does the site have an emergency contingency plan in place?
Are there site responsible persons in place?
Are all perimeter fences, walls and gates secure?
Does the site hold a site security plan?

Electricity at Work SOP 20

Is the fixed wiring subject to inspection every 3 years? (5 yrs for offices)
Is the fixed wiring in good condition?
Is there a suitable and sufficient amount of electrical sockets for the appliances without using extension leads?
Are all portable appliances PAT tested?
Is electrical equipment in good order?
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FLT SOP 2

Are FLT Drivers trained?
Is there an authorised users list displayed on the FLT?
Are keys removed from the vehicle when not in use? Is this controlled by a robust logging in/out procedure?
Are supervisors trained in FLT supervision? (This is severed in day 3 of CSM course)
Does refresher training take place every 3-5 years?
Is the FLT subject to a service maintenance programme?
Is the FLT subject to statutory inspection? (Allianz)
Are pre use checks taking place and are they recorded?
Is speed controlled?
Do FLT operate in a controlled area away from pedestrians?

Night Workers SOP 3

Are night workers subject to annual health surveillance?
Are dangerous activities prohibited during night hours?
Are young workers prohibited from working nights?
Do night workers work for no longer than 8 hours?
There is a risk assessment in place for night working?
Emergency evacuation procedures cover the night shift?
First aid provision is available for night workers?
Where outside work takes place, all staff have suitable and sufficient hi visibility clothing and PPE?
Emergency contact arrangements are in place in case there is an emergency? (SRP Process)
Security is assured for night workers?

Manual Handling SOP 4

M18 risk assessment is in place and it is reviewed at least every 2-3 years?
The Divisional manual handling chart is displayed for staff?
Suitable and sufficient equipment is available for staff? (As per the manual handling chart recommendations)
Items over 16kg are not lifted manually?
Staff are issued with gloves to carry sharp items such as glass and aluminium? (EN388 cut resistance level 5)
All staff have received manual handling training through their CSB for engineering course.?
Staff carry out a personal safety check PSSSc prior to lifting?
Where a lift requires more than one person, it is planned and discussed first?
Where a large lift involving heavy items such as engines, axels, vehicles etc, expert guidance and equipment is sought to manage the lift under LOLER? The Engineering Manager must always be aware of such lifts.

PPE SOP 7

Is the PPE suitable and compatible to the user?
Is the PPE the correct type and standard for the hazards?
Are PPE requirements stipulated in the risk assessment for this activity or job role being worn?
Is suitable storage provided for when the PPE is not in use?
Has the user been given suitable and sufficient information, instruction and training in the correct use of the PPE?
Is there a system of cleaning, examination, repair, replacement and testing in place?
Is there a method of reporting defective PPE?
Is a record maintained of all PPE issued to individuals?
Is there signage to support the PPE compliance arrangements? (Such as ear protection must be worn in this area)

Confined Spaces SOP 8

Is there an alternative method that could be considered before entering the confined space?
Has a risk assessment been carried out for the confined space activity?
Has a permit to work been issued?
Are staff/contractors trained specifically in confined space controls?
Is the person physically suitable for the task?
Has a means to raise the alarm been established?
Have atmospheric/air tests taken place?
Is there a requirement for PPE such as harnesses or respiratory equipment?
Has lighting been assessed to ensure it doesn't present a risk of explosion?
Has a means of communication been established?
Is an emergency evacuation procedure in place?
Is a first Aider on duty?

Roadside Recovery SOP 18

Are breakdown recoveries only attended by competent persons?
Is a contract in place for roadside recovery?
All vehicles attending roadside recoveries or repairs undergo a vehicle pre-service inspection? (As detailed in SOP18)
All staff who attend roadside recoveries are issued with a competency certificate/permit noting their levels and call out abilities?
Is a van inspection carried out to ensure the accessibility of equipment such as chocks?
Are all vehicles used for the purpose of breakdown and recovery fitted with an appropriate means of communication?
Is a hazard check list supplied and available to recovery and repair staff?
Is class 3 high visibility clothing issued to all staff who attend breakdowns, repairs and recoveries?
Does the engineering manager undertake covert auditing of the service van call outs to ensure safety instructions are followed? (SOP Requirement 5.1)
Does the engineering manager carry out monthly audits on the completion of the VCR cards and carry out a physical inspection of the safety equipment?
Are staff who attend roadside recoveries trained to VR01, VR02, & VR03 standard?
Do recovery staff have a PCV or appropriate licence?
Do recovery staff receive an annual Toolbox talk on roadside recovery safety? Is this documented?
Is refresher training for roadside recovery delivered every 3 years with a competent training provider?
Is the SSW issued to all staff involved in roadside recovery and repair?
Does the site hold a risk assessment for this activity?
Are staff briefed on the risk assessment?

Adverse Weather SOP 28

Are arrangements in place for dealing with extreme weather? Rain, snow, heat and wind?
Do site Responsible managers obtain a weather forecast from the appropriate media channels?
Are appropriate controls such as flood defence and gritting plans in place?
Does the risk assessments detail high risk areas of the site or its operations that could be affected by adverse weather? Are there adequate controls detailed in the risk assessment?
Does the depot review service routes to ensure risks such as high winds and flooding do not adversely impact upon service delivery?
Are weather warnings issued to drivers at their sign on point?
Does the Engineering Manager ensure adequate levels of stock to tackle advisers weather conditions with items such as grit being ordered and supplied in a timely manner?
Are walkways gritted in snow and ice and warning signs placed?
In hot climates are adequate breaks and water provided for staff?
Are emergency timetables with arrangements for activation and associated publicity made available to employees and the customer?
When remedial action is taken is an appropriate logbook maintained to ensure lessons are learnt and a debrief can take place?
Are suitable measures in place throughout the year to ensure summer and winter contingency planning?

Young Workers SOP 34

Are there any young workers employed on site? (15-21yrs)
Has a risk assessment been carried out?
Have additional controls been put in place to prevent injury or incident?
Has a mentor been assigned to the young person to ensure supervision?
Have heavy duty, dangerous activities been prohibited?
Has a copy of the risk assessment been shared with their parent or guardian or college provider?
Is the risk assessment being compiled with?
Is the young person aware of the risk assessment, SOP34 and safe systems of work for the activities they are involved in?
Are training records maintained?
Do any incidents involving a young worker get categorised as Cat 1 to ensure a thorough investigation?
Has the young worker receive a site induction?
Has the young worker been made aware of the site emergency evacuation procedures and first aid provision?
Are all young workers subject to annual health surveillance?
Are young workers prevented from working nights?

Lone Working SOP 35

Are there any lone workers employed at this location?
Are lone workers trained in key areas such as incident reporting, emergency response, site responsible duties and personal safety?
Is there a means of communication provided to the lone workers?
Is there a process in place to alert management if there is a safety/security/ or health event involving the lone worker? (Consider personal alarms)
Is security adequate?
Is there a risk assessment in place?
Are the controls detailed in the risk assessment adhered to?
Has the lone worker been issued with a copy of the SOP 35 and risk assessment?

Fatigue Risk Management SOP 24

(Applicable for seeing machine sites only) where detected fatigue is reported via the seeing machine, are all drivers spoken to who attract an alert?
Of detected drivers is the initial notification form distributed via email to the appropriate group as soon as possible?
Is the fatigue risk form completed when interviewing a driver and uploaded onto DSDB?
Are guidance documents A and B used by the manager during that interview?
Is the fatigue risk factor form used during investigations where fatigue is suspected and in all bridge strike cases?

Low Perfroming drivers

Is the DPII form used for all low performers?
Is there a process in place to monitor and manage low performers weekly?
Is the DPII form uploaded onto DSDB following interview?

New driver training programme SOP 55

Is the new starter training programme adopted fully?
Detail any areas where there is non compliance.
Does this depot have a new starter rota?
Outline how many routes, lines on the rota and why the routes were chosen.
Are DQMs carries out at the specified frequencies? Check samples in DSDB.
Are driver interviews carried out at the required frequencies by the staff Manager?
Is there strong communication between training school and the staff manager in relation to new starter support and development?
Are the training vehicles as per spec required in the SOP? (SOP55)
Are new starter collision levels and retention monitored by the DLT and SLT?

Change Management

Are the depot team aware of the need to complete a validation of change form when changes occur?
Are the SLT aware of the global standard document for the validation of change management?
Has the validation of change management form been used?
Detail the change and the findings of the exercise.

Audit Sign off

SECTION THREE

Audit sign off

Good practice to share
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Recommendations and suggestions for further development of the safety management system at this location
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Please ensure all non conformance issues detailed in this audit, under each section, are transferred to the depot corrective action register and discussed at the monthly safety meeting. Please ask your Safety Manager for further advice & support if you need it.

Audit completed
Auditor
Is a revisit required?
Any further comments for the depot leadership team.
Audit furnished to:

First Bus Division - Safety Compliance Annual Audit - latest version 2019 DH

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SECTION ONE

Arrival at Site

Information and Communication

Site Safety Meetings

Safety Training

Bus Station Safety

Welfare Arrangements

Team Tours and Inspections

Slips Trips and Falls

First Aid Provision SOP 26

Control of Contractors SOP 31

Incident Investigation Management SOP 23

Office Safety SOP 5

Traffic Staff Safety

Food and Hygiene SOP 33

Engineering Safety

Compressed Gas. SOP 9

Lifting equipment. SOP 17

Control of Substances Hazardous to Health SOP 40

Legionella Management SOP 25

Asbestos Management SOP 22

Control of Noise exposure SOP 15

Control of Vibration exposure SOP 14

Working at height SOP 19

Drugs and Alcohol Testing SOP 29

Site Security. SOP 46

Electricity at Work SOP 20

Audit sign off

Please ensure all non conformance issues detailed in this audit, under each section, are transferred to the depot corrective action register and discussed at the monthly safety meeting. Please ask your Safety Manager for further advice & support if you need it.

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First Bus Division - Safety Compliance Annual Audit - latest version 2019 DH

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SECTION ONE

Arrival at Site

Information and Communication

Site Safety Meetings

Safety Training

Bus Station Safety

Welfare Arrangements

Team Tours and Inspections

Slips Trips and Falls

First Aid Provision SOP 26

Control of Contractors SOP 31

Incident Investigation Management SOP 23

Office Safety SOP 5

Traffic Staff Safety

Food and Hygiene SOP 33

Engineering Safety

Compressed Gas. SOP 9

Lifting equipment. SOP 17

Control of Substances Hazardous to Health SOP 40

Legionella Management SOP 25

Asbestos Management SOP 22

Control of Noise exposure SOP 15

Control of Vibration exposure SOP 14

Working at height SOP 19

Drugs and Alcohol Testing SOP 29

Site Security. SOP 46

Electricity at Work SOP 20

Audit sign off

Please ensure all non conformance issues detailed in this audit, under each section, are transferred to the depot corrective action register and discussed at the monthly safety meeting. Please ask your Safety Manager for further advice & support if you need it.

Related checklists