Information

  • Regional Health, Safety and Audit

  • Add media

  • Depot/Site

  • Conducted on

  • Prepared by

  • Add media

  • Accompanied by

  • Overall score

  • Audit date.

Arrival at Site

  • 1.1. Was there clear signage directing visitors?

  • 1.2. Was there clear signage explaining traffic movement arrangements?

  • 1.3. Are site safety rules displayed?

  • 1.4. Are there signing in arrangements in place?

  • 1.5. Is there a safety induction process which includes emergency evacuation procedures?

  • 1.6. Is the FirstGroup Mobile phone policy being complied with? (No evidence of walking and talking whilst using mobile phones or handheld devices)

  • Comments

  • Add media

Evidence

  • Visitors Book

Information and Communication

  • 2.0. Is the safety notice board clearly labeled with a Title?

  • 2.1. Is the Health and Safety Policy Displayed?

  • 2.2 Is the HSWA Poster displayed?

  • 2.3. Are Insurance policies displayed or available?

  • 2.4. area the injury prevention Topics of the month displayed?

  • 2.5. Is a list of first aid staff and fire wardens displayed on the safety notice board?

  • 2.6. Are the 3 monthly H&S policies briefs displayed? Or is there evidence that they have been communicated.

  • 2.7. Are the 10 Injury Prevention Principles displayed?

  • Comments

  • Add media

Evidence

  • Notice board photo.

Site safety meetings

  • 3.0. Is there a set agenda for the meeting? Does it follow the structure of the regional meeting?

  • Does the agenda include environment?

  • 3.1. Are meeting minutes taken?

  • 3.2. Is there evidence to show good representation at the meeting? Check previous minutes to see if there are regular apologies.

  • 3.3. Is a corrective action register used to organise outstanding actions? For safety and environment?

  • 3.4. Do all outstanding actions have a date for completion and a person identified to carry out the action?

  • Comments

  • Add media

Evidence

  • Meeting minutes.

Site tours and inspections

  • 4.0. Do site inspections take place every month?

  • 4.1. Are depot safety tours conducted on workplace activities?

  • 4.2. Is there evidence that Injury prevention tours are being carried out by all supervision at regular intervals.

  • Comments

  • Add media

Evidence

  • Tour reports or tour scheduled plan.

Fire Safety

Evidence

  • Fire risk assessment and fire log book.

  • 5.0. Is there a named Fire Precautions Manager?

  • 5.1. Name of FPM

  • 5.2. Is there a fire risk assessment? is it suitable and sufficient and is it in date?

  • 5.3. Are there a sufficient number of fire wardens for the site, covering all shifts?

  • 5.3.1. Are all fire wardens trained in fire warden duties.

  • 5.4. Do fire drills take place twice a year covering night and day if 24/7 operations?

  • 5.5. Do fire alarm tests take place weekly using call points in rotation?

  • 5.7. Are fire extinguishers subject to a service maintenance contract? Checked annually?

  • 5.8. Is the fire alarm system subject to an annual service maintenance contract?

  • 5.9. Is the emergency lighting subject to a service maintenance contract? Or maintained in accordance with SAM?

  • 5.10. Is the fire warden check list used to inspect the fire arrangements for the site?

  • 5.11. Are corridors and pedestrian movement areas clear of obstructions?

  • 5.12. Is all emergency signage appropriate and clear?

  • Comments

  • 5.14. Are the fire zone batons in place and staff trained to use them?

  • Comments

  • 5.13. Is there clear access to all fire call points and fire extinguishers.

  • Comments

  • 5.15. Is there free access to all final fire doors, and do they open freely?

  • Comments

  • 5.16. Is there a fire log book with site plans, records and risk assessment?

  • Comments

  • 5.17. Is the fire assembly point correctly sited and clearly identifiable?

  • Comments

  • Add media

Welfare

Health Surveillance

  • 6.0 Is there a health surveillance process in place?

  • 6.1 Staff who are at risk from vibration, are they included in health surveillance?

  • 6.2 Are staff who are risk of respiratory illness included in health surveillance?

  • 6.3 Are staff who are exposed to excessive noise levels subject to health surveillance?

  • 6.4. Are staff who are at risk of skin disease subject to health surveillance?

  • Comments

  • Add media

Lighting

  • 6.5. Are lighting levels adequate?

  • Comments

  • Add media

Heat

  • 6.6. Is the heating suitable and sufficient?

  • 6.6.1. Are doors able to close to prevent heat loss?

  • Comment

  • Add media

Rest rooms

  • 6.7. Are rest rooms provided for all areas and are they clean and tidy?

  • Comment

  • Add media

Toilets

  • 6.8. Are sufficient toilets provided, for male, female, and less able staff or visitors?

  • 6.9. Are the toilets clean and tidy?

  • 6.10. Are hygiene provisions supplied in the toilets?

  • Comment

  • Add media

Smoking

  • 6.12. Is the smoking policy being complied with?

  • Comment

  • Add media

First aid

  • 6.13. Are first aid staff clearly identifiable?

  • 6.13.1. Are all first aiders trained?

  • 6.14. Is the first aid room or kit being managed effectively?

  • 6.15. Is the first aid room, if applicable, clean?

  • 6.16. Is the first aid kit (including eye wash bottles) in date?

  • 6.17. Is there a sufficient amount of first aiders to cover the site, over all hours of operations?

  • 6.18. Is there a first aid risk assessment for the site?

  • Comments

  • Add media

Control of contractors

  • 7.0. Is there a system in place to approve contractors?

  • 7.1. Is there a procedure to induct contractors when they visit the site?

  • 7.2. Is there evidence to show contractors are controlled on site?

  • 7.3. Are methods statements and risk assessments provided by contractors and known to relevant Managers and Supervisors?

  • 7.4. Is there evidence to show contractors are using permits?

  • Comments

  • 7.5. Is there evidence to show contractors have signed in and out of site?

  • Comments

  • Add media

Evidence

  • Need to see evidence of approval and on site induction.

Incident investigation and reporting

  • 8.0 is the IIS policy understood by staff and managers?

  • 8.1. Are incidents reported in a timely way?

  • 8.2. Is absenteeism managed effectively where an employee injury incident occurs?

  • 8.3. Are investigations that are carried out thorough, identifying the root cause?

  • 8.4. Are investigations that are carried out, providing effective recommendations?

  • 8.5. Are incidents categorised correctly? Eg. Cat 1,2,3

  • 8.6. Are report forms completed correctly?

  • Comments

  • Add media

Evidence

  • Need to see an example report for collisions, passenger injury and employee injuries.

Safety training

  • 9.0. Are all Managers trained in CSM Day 1&2 and Day 3 if engineering?

  • 9.1. Are engineering Competencies up to date?

  • 9.2. has manual handling training taken place for engineers, stores personnel and any other applicable persons?

  • 9.3. have staff received appropriate road side assistance training?

  • 9.4. Are all staff issued with injury prevention handbooks?

  • Comments

  • 9.5. Are all staff CSB trained?

  • Comments

  • Add media

Evidence

  • Check academy records, or training records or personnel files for certificates.

Admin

  • 10.0. Have DSE assessments been carried out for appropriate staff?

  • 10.1. Is there a procedure in place to manage vulnerable workers? (Young, disabled, pregnant)

  • 10.2 have portable electrical appliances been PAT tested and is it in date?

  • 10.3. Do staff in admin have IP handbooks issued to them and are they used?

  • 10.4. Do staff understand the IIS reporting system for incidents?

  • Comments

  • Add media

Evidence

  • DSE assessment records

Traffic

  • 11.0. Is there a driver management system in place to risk rate driving performance?

  • 11.1. Are all routes risk assessed?

  • 11.2. Are hazards such as low bridges communicated effectively to all drivers?

  • 11.3. Is the drugs and alcohol policy complied with?

  • 11.4. Are all drivers trained and issued with IP handbooks?

  • 11.5. Is the disabled access and carriage policy communicated to drivers effectively?

  • 11.6. Are drivers trained in conflict avoidance?

  • 11.7. Do drivers receive advanced driving training? (Smiths or similar)

  • 11.8. Is there evidence that drivers licenses are regularly checked?

  • Comments

  • Add media

Evidence

  • Driver management system

Engineering

  • 12.1. have the engineering risk assessments been made site specific and are they in date?

  • Add media

  • 12.2. Are pit covers or pit barriers in use as per the company policy?

  • Add media

  • 12.3. Are steering wheel covers in use properly?

  • Add media

  • 12.4. Is the Non PCV driving policy being adhered to?

  • 12.5. have statutory LOLER thorough examinations been carried out at correct intervals?

  • Add media

  • 12.6. Is COSHH controlled effectively at this site?

  • 12.6.1. Are COSHH risk assessments for all hazardous substances available?

  • 12.7. Are there controls in place to protect staff from risk of working at height? Including carrying out regular ladder/step checks?

  • 12.8. Have all pressure vessels (compressor tanks) been inspected in accordance with the regulations?

  • 12.9. Is the First Bus vibrating tools calculation chart posted in the workshop?

  • 12.10 is the electricity at work policy being applied? (PAT & Fixed wiring tests carried out)

  • 12.11. Do staff carry out PSC's?

  • 12.13. Are all engineering staff and cleaners trained in CSB? ( for engineers)

  • 12.14. Are safe systems of work and risk assessments communicated effectively to staff?

  • 12.15. Do all engineering staff have IP handbooks and understand how to report hazards and incidents?

  • 12.16. Do tool box talks take place? Are there records held to show who has received a TT?

  • 12.17. Is the roadside recovery policy adhered to?

  • 12.18. Is legionella risk managed as per the policy?

  • 12.19. Is the housekeeping in the workshop of an acceptable standard to the auditor?

  • 12.20. Are hot work activities appropriately controlled?

  • 12.21. Is there a permit to work process in place?

  • 12.22. Have manual handling assessments taken place?

  • 12.23. Has any LEV been inspected in accordance with the COSHH regulations?

  • 12.24. Is all machinery and equipment guarding correctly fitted?

  • 12.25. has all machinery and equipment that requires specialist knowledge/ training have a users list attached and is there evidence that those persons are competent?

  • 12.26. Is relevant machinery and equipment locked off to prevent unauthorised use?

  • 12.27. Is the use of the FLT controlled and have all authorised drivers been trained within the last 5 years?

  • 12.28. Is a tyre cage available and is it correctly sited?

  • 12.29. Do all the tools and equipment comply with the PUWER regs I.e. No damage?

  • 12.30. Are there records of PPE being issued and is it being worn correctly?

  • 12.31 has the storage of heavy parts been considered in the stores arranagements?

  • 12.32. Are all hazardous substances correctly stored in stores?

  • 12.33. Are there any additional hazards in the stores I.e. Parts sticking out a head height or tripping hazards?

  • Add media

Evidence

  • Select a risk assessment, LOLER, and other statutory records for viewing.

Environmental Audit

  • 14.0. Is the environmental policy displayed?

  • 14.1. Is the a good awareness of environmental targets and objectives?

  • 14.2. Is there an environmental management plan to meet the above?

  • 14.3. Is there an aspects and impacts register available for the depot?

  • 14.4. What are the key environmental risks for the site?

  • 14.5. Is there evidence of strong environmental communication and information?

  • 14.6. How is the need for environmental training assessed?

  • 14.7. Are reportable environmental incidents formally reported?

  • 14.8. Is the a drainage plan for the site? Is it understood by staff?

  • 14.9. Is a spill response procedure displayed and drills carried out?

  • 14.10. Does the site have a consent to discharge?

  • Comments

  • 14.11. Are drain covers colour coded?

  • Comments

  • 14.12. Are lights turned off in areas which are not occupied or required for safety reasons?

  • 14.13. Are recycling bins clearly labeled and waste segregated?

  • Add media

Canteens and kitchens

  • If there are no kitchen facilities on site please mark as NA here.

  • 15.0. Is the kitchen area clean and tidy?

  • 15.1. Are staff wearing appropriate PPE?

  • 15.2. Are food temperatures monitored?

  • 15.3. Are fridge and freezer temperature recorded?

  • 15.4. Des the kitchen hold a star rating from the FSA?

  • 15.5. Are staff trained to the appropriate food and hygiene standards?

  • 15.6. Is food stored appropriately?

  • 15.7. Is the extraction unit subject to service maintenance and cleaning contract?

  • 15.8. Are there appropriate means of fire extinguishers readily available?

  • Comments

  • Add media

Evidence

  • Food standards agency certificate.

Outside

  • 15.9. Are all cars reverse parked?

  • 15.10. Are moving vehicles adhering to the site rules? (Lights on, speed limit)

  • Comments

  • 15.11. Are all road markings including pedestrian walkways clearly visible.

  • 15.12. Are there significant pot holes in the traffic movement area?

  • 5.13. Is the site traffic movement risk assessment being adhered to?

Evidence

  • Site traffic Movement Risk Assessment

  • Add media

Audit recommendations to be transferred to depot corrective action plan by the Site Manager

  • 16.0. Enter any corrective actions that will be undertaken

  • Detail any good practice identified during this audit

  • Add media

Sign Off

  • Audit Title

  • 17.0. Auditor's signature

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.