First UK Bus - East England & Midlands HSE audit

• Regional Health, Safety and Audit
  

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• Depot/Site

• Conducted on

  Date

• Prepared by

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• Accompanied by

• Overall score

• Audit date.

  Date

Arrival at Site

• 1.1. Was there clear signage directing visitors?

• 1.2. Was there clear signage explaining traffic movement arrangements?

• 1.3. Are site safety rules displayed?

• 1.4. Are there signing in arrangements in place?

• 1.5. Is there a safety induction process which includes emergency evacuation procedures?

• 1.6. Is the FirstGroup Mobile phone policy being complied with? (No evidence of walking and talking whilst using mobile phones or handheld devices)

• Comments

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Evidence

• Visitors Book

Information and Communication

• 2.0. Is the safety notice board clearly labeled with a Title?

• 2.1. Is the Health and Safety Policy Displayed?

• 2.2 Is the HSWA Poster displayed?

• 2.3. Are Insurance policies displayed or available?

• 2.4. area the injury prevention Topics of the month displayed?

• 2.5. Is a list of first aid staff and fire wardens displayed on the safety notice board?

• 2.6. Are the 3 monthly H&S policies briefs displayed? Or is there evidence that they have been communicated.

• 2.7. Are the 10 Injury Prevention Principles displayed?

• Comments

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Evidence

• Notice board photo.

Site safety meetings

• 3.0. Is there a set agenda for the meeting? Does it follow the structure of the regional meeting?

• Does the agenda include environment?

• 3.1. Are meeting minutes taken?

• 3.2. Is there evidence to show good representation at the meeting? Check previous minutes to see if there are regular apologies.

• 3.3. Is a corrective action register used to organise outstanding actions? For safety and environment?

• 3.4. Do all outstanding actions have a date for completion and a person identified to carry out the action?

• Comments

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Evidence

• Meeting minutes.

Site tours and inspections

• 4.0. Do site inspections take place every month?

  Yes

  No

  N/A

• 4.1. Are depot safety tours conducted on workplace activities?

  Yes

  No

  N/A

• 4.2. Is there evidence that Injury prevention tours are being carried out by all supervision at regular intervals.

  Yes

  No

  N/A

• Comments

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Evidence

• Tour reports or tour scheduled plan.

Fire Safety

Evidence

• Fire risk assessment and fire log book.

• 5.0. Is there a named Fire Precautions Manager?

• 5.1. Name of FPM

• 5.2. Is there a fire risk assessment? is it suitable and sufficient and is it in date?

• 5.3. Are there a sufficient number of fire wardens for the site, covering all shifts?

• 5.3.1. Are all fire wardens trained in fire warden duties.

• 5.4. Do fire drills take place twice a year covering night and day if 24/7 operations?

• 5.5. Do fire alarm tests take place weekly using call points in rotation?

• 5.7. Are fire extinguishers subject to a service maintenance contract? Checked annually?

• 5.8. Is the fire alarm system subject to an annual service maintenance contract?

• 5.9. Is the emergency lighting subject to a service maintenance contract? Or maintained in accordance with SAM?

• 5.10. Is the fire warden check list used to inspect the fire arrangements for the site?

  Yes

  No

  N/A

• 5.11. Are corridors and pedestrian movement areas clear of obstructions?

• 5.12. Is all emergency signage appropriate and clear?

• Comments

• 5.14. Are the fire zone batons in place and staff trained to use them?

• Comments

• 5.13. Is there clear access to all fire call points and fire extinguishers.

• Comments

• 5.15. Is there free access to all final fire doors, and do they open freely?

• Comments

• 5.16. Is there a fire log book with site plans, records and risk assessment?

• Comments

• 5.17. Is the fire assembly point correctly sited and clearly identifiable?

• Comments

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Welfare

Health Surveillance

• 6.0 Is there a health surveillance process in place?

• 6.1 Staff who are at risk from vibration, are they included in health surveillance?

• 6.2 Are staff who are risk of respiratory illness included in health surveillance?

• 6.3 Are staff who are exposed to excessive noise levels subject to health surveillance?

• 6.4. Are staff who are at risk of skin disease subject to health surveillance?

• Comments

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Lighting

• 6.5. Are lighting levels adequate?

• Comments

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Heat

• 6.6. Is the heating suitable and sufficient?

• 6.6.1. Are doors able to close to prevent heat loss?

  Yes

  No

  N/A

• Comment

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Rest rooms

• 6.7. Are rest rooms provided for all areas and are they clean and tidy?

• Comment

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Toilets

• 6.8. Are sufficient toilets provided, for male, female, and less able staff or visitors?

• 6.9. Are the toilets clean and tidy?

• 6.10. Are hygiene provisions supplied in the toilets?

• Comment

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Smoking

• 6.12. Is the smoking policy being complied with?

• Comment

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First aid

• 6.13. Are first aid staff clearly identifiable?

• 6.13.1. Are all first aiders trained?

• 6.14. Is the first aid room or kit being managed effectively?

• 6.15. Is the first aid room, if applicable, clean?

• 6.16. Is the first aid kit (including eye wash bottles) in date?

• 6.17. Is there a sufficient amount of first aiders to cover the site, over all hours of operations?

• 6.18. Is there a first aid risk assessment for the site?

  Yes

  No

  N/A

• Comments

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Control of contractors

• 7.0. Is there a system in place to approve contractors?

• 7.1. Is there a procedure to induct contractors when they visit the site?

• 7.2. Is there evidence to show contractors are controlled on site?

• 7.3. Are methods statements and risk assessments provided by contractors and known to relevant Managers and Supervisors?

• 7.4. Is there evidence to show contractors are using permits?

• Comments

• 7.5. Is there evidence to show contractors have signed in and out of site?

• Comments

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Evidence

• Need to see evidence of approval and on site induction.

Incident investigation and reporting

• 8.0 is the IIS policy understood by staff and managers?

  Yes

  No

  N/A

• 8.1. Are incidents reported in a timely way?

  Yes

  No

  N/A

• 8.2. Is absenteeism managed effectively where an employee injury incident occurs?

  Yes

  No

  N/A

• 8.3. Are investigations that are carried out thorough, identifying the root cause?

  Yes

  No

  N/A

• 8.4. Are investigations that are carried out, providing effective recommendations?

  Yes

  No

  N/A

• 8.5. Are incidents categorised correctly? Eg. Cat 1,2,3

  Yes

  No

  N/A

• 8.6. Are report forms completed correctly?

  Yes

  No

  N/A

• Comments

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Evidence

• Need to see an example report for collisions, passenger injury and employee injuries.

Safety training

• 9.0. Are all Managers trained in CSM Day 1&2 and Day 3 if engineering?

• 9.1. Are engineering Competencies up to date?

• 9.2. has manual handling training taken place for engineers, stores personnel and any other applicable persons?

• 9.3. have staff received appropriate road side assistance training?

• 9.4. Are all staff issued with injury prevention handbooks?

• Comments

• 9.5. Are all staff CSB trained?

• Comments

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Evidence

• Check academy records, or training records or personnel files for certificates.

Admin

• 10.0. Have DSE assessments been carried out for appropriate staff?

• 10.1. Is there a procedure in place to manage vulnerable workers? (Young, disabled, pregnant)

• 10.2 have portable electrical appliances been PAT tested and is it in date?

• 10.3. Do staff in admin have IP handbooks issued to them and are they used?

• 10.4. Do staff understand the IIS reporting system for incidents?

• Comments

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Evidence

• DSE assessment records

Traffic

• 11.0. Is there a driver management system in place to risk rate driving performance?

• 11.1. Are all routes risk assessed?

• 11.2. Are hazards such as low bridges communicated effectively to all drivers?

• 11.3. Is the drugs and alcohol policy complied with?

• 11.4. Are all drivers trained and issued with IP handbooks?

• 11.5. Is the disabled access and carriage policy communicated to drivers effectively?

• 11.6. Are drivers trained in conflict avoidance?

• 11.7. Do drivers receive advanced driving training? (Smiths or similar)

• 11.8. Is there evidence that drivers licenses are regularly checked?

• Comments

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Evidence

• Driver management system

Engineering

• 12.1. have the engineering risk assessments been made site specific and are they in date?

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• 12.2. Are pit covers or pit barriers in use as per the company policy?

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• 12.3. Are steering wheel covers in use properly?

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• 12.4. Is the Non PCV driving policy being adhered to?

• 12.5. have statutory LOLER thorough examinations been carried out at correct intervals?

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• 12.6. Is COSHH controlled effectively at this site?

• 12.6.1. Are COSHH risk assessments for all hazardous substances available?

• 12.7. Are there controls in place to protect staff from risk of working at height? Including carrying out regular ladder/step checks?

• 12.8. Have all pressure vessels (compressor tanks) been inspected in accordance with the regulations?

• 12.9. Is the First Bus vibrating tools calculation chart posted in the workshop?

• 12.10 is the electricity at work policy being applied? (PAT & Fixed wiring tests carried out)

• 12.11. Do staff carry out PSC's?

• 12.13. Are all engineering staff and cleaners trained in CSB? ( for engineers)

• 12.14. Are safe systems of work and risk assessments communicated effectively to staff?

• 12.15. Do all engineering staff have IP handbooks and understand how to report hazards and incidents?

• 12.16. Do tool box talks take place? Are there records held to show who has received a TT?

• 12.17. Is the roadside recovery policy adhered to?

• 12.18. Is legionella risk managed as per the policy?

• 12.19. Is the housekeeping in the workshop of an acceptable standard to the auditor?

• 12.20. Are hot work activities appropriately controlled?

• 12.21. Is there a permit to work process in place?

• 12.22. Have manual handling assessments taken place?

• 12.23. Has any LEV been inspected in accordance with the COSHH regulations?

• 12.24. Is all machinery and equipment guarding correctly fitted?

• 12.25. has all machinery and equipment that requires specialist knowledge/ training have a users list attached and is there evidence that those persons are competent?

• 12.26. Is relevant machinery and equipment locked off to prevent unauthorised use?

• 12.27. Is the use of the FLT controlled and have all authorised drivers been trained within the last 5 years?

• 12.28. Is a tyre cage available and is it correctly sited?

• 12.29. Do all the tools and equipment comply with the PUWER regs I.e. No damage?

• 12.30. Are there records of PPE being issued and is it being worn correctly?

• 12.31 has the storage of heavy parts been considered in the stores arranagements?

• 12.32. Are all hazardous substances correctly stored in stores?

• 12.33. Are there any additional hazards in the stores I.e. Parts sticking out a head height or tripping hazards?

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Evidence

• Select a risk assessment, LOLER, and other statutory records for viewing.

Environmental Audit

• 14.0. Is the environmental policy displayed?

• 14.1. Is the a good awareness of environmental targets and objectives?

• 14.2. Is there an environmental management plan to meet the above?

• 14.3. Is there an aspects and impacts register available for the depot?

• 14.4. What are the key environmental risks for the site?

• 14.5. Is there evidence of strong environmental communication and information?

• 14.6. How is the need for environmental training assessed?

• 14.7. Are reportable environmental incidents formally reported?

• 14.8. Is the a drainage plan for the site? Is it understood by staff?

• 14.9. Is a spill response procedure displayed and drills carried out?

• 14.10. Does the site have a consent to discharge?

• Comments

• 14.11. Are drain covers colour coded?

• Comments

• 14.12. Are lights turned off in areas which are not occupied or required for safety reasons?

• 14.13. Are recycling bins clearly labeled and waste segregated?

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Canteens and kitchens

• If there are no kitchen facilities on site please mark as NA here.

  Yes

  No

  N/A

• 15.0. Is the kitchen area clean and tidy?

• 15.1. Are staff wearing appropriate PPE?

• 15.2. Are food temperatures monitored?

• 15.3. Are fridge and freezer temperature recorded?

• 15.4. Des the kitchen hold a star rating from the FSA?

• 15.5. Are staff trained to the appropriate food and hygiene standards?

• 15.6. Is food stored appropriately?

• 15.7. Is the extraction unit subject to service maintenance and cleaning contract?

• 15.8. Are there appropriate means of fire extinguishers readily available?

• Comments

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Evidence

• Food standards agency certificate.

Outside

• 15.9. Are all cars reverse parked?

• 15.10. Are moving vehicles adhering to the site rules? (Lights on, speed limit)

• Comments

• 15.11. Are all road markings including pedestrian walkways clearly visible.

• 15.12. Are there significant pot holes in the traffic movement area?

• 5.13. Is the site traffic movement risk assessment being adhered to?

Evidence

• Site traffic Movement Risk Assessment

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Audit recommendations to be transferred to depot corrective action plan by the Site Manager

• 16.0. Enter any corrective actions that will be undertaken

• Detail any good practice identified during this audit

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Sign Off

• Audit Title

• 17.0. Auditor's signature

  Sign