Maintenance Handover Report

• Document No.

• Client / Site

• Location
  Address

• Conducted on

  Date

• Prepared By

  Select Marius Liaukevicius Catalin Plantos Lukas Simak Simon Anderson

  • Marius Liaukevicius
  • Catalin Plantos
  • Lukas Simak
  • Simon Anderson

Compliance with Regulatory Reform (Fire Safety) Order 2005:

• Site has a suitable Fire Risk Assessment as per the requirements of Section 9(1) for the RRFSO 2005?

  Yes

  No

  N/A

• The RRFSO 2005 states 9. (1) The responsible person must make a suitable and sufficient assessment of the risks to which relevant persons are exposed for the purpose of identifying the general fire precautions he needs to take to comply with the requirements and prohibitions imposed on him by or under this Order.
  
  Without a suitable Fire Risk Assessment, the systems suitability cannot be confirmed. Therefore, a suitable Fire Risk Assessment is required prior to any ongoing maintenance being undertaken.

• System Category

  Select L1 L2 L3 L4 L5 P1 P2 M

  • L1
  • L2
  • L3
  • L4
  • L5
  • P1
  • P2
  • M

• Fire Alarm is fitted as per the requirements listed in the Property Fire Risk Assessment.

  Yes

  No

  N/A

• Evidence of variations are listed and agreed between the installer and Client?

  Yes

  No

  N/A

• Fire Alarm fitted is in accordance with the Variations Agreement?

  Yes

  No

  N/A

• A quote will be issued by Urang Cleaning & Maintenance Ltd for the upgrade of the system to meet the variations agreement or the requirements of the Fire Risk Assessment.

• A Variation agreement is required and issued by the installing firm. The agreement is to be documented and signed by the Installing firm and the Client. The agreement will also list any and all variations to the system that are not in accordance with BS5839:1 and/or the Fire Risk Assessment. It is the responsibility of the Client to arrange for this document to be prepared and supplied to the Maintenance firm. This document should then be filed and a copy also stored onsite with the Fire Maintenance Log Book.
  
  If a Variation Agreement cannot be sourced for the previous supplier, a quote will be issued by Urang Cleaning & Maintenance for the full upgrade of the system to meet the requirements of the Fire Risk Assessment. No maintenance of the system will be undertaken until the system upgrades have been completed.

Fire Alarm Product Details:

• Fire Alarm Components

  Media

• System Type

  Hardwired

  Wireless

  Temporary

• Panel access code / key no

• Control Panel Product Code

• Number of zones

• Number of spare zones

• Smoke Detector Product Code

• Base Sounder Product Code

• Heat Detectors Product Code

• Manual Call Point Product Code

• Beacons Product Code

FIre Alarm Checklist:

• Cables are segregated as required and suitably supported - No plastic clips, no cable ties used, and no plastic trunking.

  Yes

  No

  N/A

• Cable insulation and continuity resistance measurements are logged and recorded (38.2)

  Yes

  No

  N/A

• All cable penetrations are sleeved and fire stopped.

  Yes

  No

  N/A

• Mains supply is dedicated, non switched, double pole isolated, correctly fused and labelled (25.2)

  Yes

  No

  N/A

• Mains supply is correctly identified at all distribution boards (25.2)

  Yes

  No

  N/A

• All batteries are clearly marked and labelled with date of installation (25.4)

  Yes

  No

  N/A

• Select date

  Date

• Field wiring is labelled and correctly terminated in all control and ancillary equipment (26.2)

  Yes

  No

  N/A

• Junction boxes are correctly labelled and identified on drawings

  Yes

  No

  N/A

• All detection, MCPs, warning, ancillary devices have been tested for correct operation and the results have been recorded (39.2)

  Yes

  No

  N/A

• Line isolators are fitted as appropriate, operate correctly and are marked on the drawings (13.2.3) (12.2.1)

  Yes

  No

  N/A

• Are there too many devices between any isolators?

  Yes

  No

  N/A

• Are there any areas that are not covered by short circuit isolators (12.2.2)

  Yes

  No

  N/A

• The premises have been left in a tidy condition and all materials and equipment removed from site (42.2)

  Yes

  No

  N/A

• There are a minimum of two sounder circuits installed (12.2.2)

  Yes

  No

  N/A

• Sound pressure levels have been checked and recorded on drawing or on the appendix to this checklist (39.2)

  Yes

  No

  N/A

• Zone charts have been fitted in all appropriate locations (adjacent to control and repeaters) (13.2.4)

  Yes

  No

  N/A

• Zone Map Drawing:

  Drawing

• Standby battery verification has been carried out for all power supplies.

  Yes

  No

  N/A

• Are there any callpoints missing from any exit of the building or floor level (39.2.10)

  Yes

  No

  N/A

• Are any callpoints wrongly positioned (39.2.10)

  Yes

  No

  N/A

• Are there any areas that lack detectors (39.2.11-16)

  Yes

  No

  N/A

• Are any detectors not suitable for there location or near air inlets / fans (32.2.11-16)

  Yes

  No

  N/A

• Are any detectors less than 500mm from walls / downstands (32.2.11-16)

  Yes

  No

  N/A

• Are any detectors spaced incorrectly - 7.5m Smoke / 5.3m Heat (39.2.11-16)

  Yes

  No

  N/A

• Are any detectors too far from the ceiling - 600mm Smoke / 150mm Heat (39.2.11-16)

  Yes

  No

  N/A

• Are any detectors near lights / obstructions (Must be more than 1.5 x depth of obstruction) (39.2.11-16)

  Yes

  No

  N/A

• Is there a mix of sounders and bells - Are sounders all the same tone (16.2.1c)

  Yes

  No

  N/A

• As fitted drawings are complete and have been updated where required, including cable size and routing.

  Yes

  No

  N/A

• Documentation is onsite, including the Site Fire Log Book and Operating instructions.

  Yes

  No

  N/A

• The premises management have been adequately trained in the use of the fire alarm system, and suitable evidence is available to document this.

  Yes

  No

  N/A

Emergency Lighting Checklist

• Emergency Lighting fitted?

  Yes

  No

  N/A

• Is Emergency Lighting required by the Fire Risk Assessment?

  Yes

  No

  N/A

• Under Section 14. (2)h of the RRFSO 2005 - emergency routes and exits requiring illumination must be provided with emergency lighting of adequate intensity in the case of failure of their normal lighting.
  
  A quote will be issued by Urang Cleaning & Maintenance Ltd for the installation of Emergency Lighting as per the requirements of the Fire Risk Assessment.

• Site list is present to document the location of Emergency Lighting

  Yes

  No

  N/A

• Floor, Location Reference and Charger Light Locations:

• Emergency Light Components

  Media

• Type of Emergency Light Fitted

  Select Maintained Non-Maintained

  • Maintained
  • Non-Maintained

• Light Fitting Product Code

• Bulb Type

• Bulb Product Code

• Emergency Light Log Book onsite?

  Yes

  No

  N/A

Smoke Vents Checklist

• Automatic Smoke Vents are fitted

  Yes

  No

  N/A

• AOV Components

  Media

• Location of Smoke Vents

• AOV Product Code(s) - Call Point(s); AOVs etc

• AOV's are currently closed and not activated