Site Entrance and Car Park

Entering the Depot

  • Does the depot have safety signage displayed at the front gate? (Speed Limit, PPE Required, Site Rules etc.)

  • Are site rules issued to all non Malcolm's drivers coming onto site?

  • Is there a clearly marked pedestrian route to allow drivers to report to the traffic office?

  • Is the visitors car park suitable for purpose? (Enough parking spaces, suitable lighting)

  • Is the ground surface in the car park in a good condition? (Free from Slips, Trips and Fall Hazards)

  • Are turnstiles in good working order and in good condition?

  • Is there any significant damage to the gate house?

Security

  • Is security on site sufficient to prevent unauthorised access?

  • If the site is bonded is the security a 24hr security guard?

  • Is perimeter fencing secure and not showing any significant damage?

  • Are all Lamp Posts/Lighting Towers in good working order and free from damage?

  • Is a system in place for identifying what depot based personnel are present at any given time? (Pick a couple of names from depot attendance register and check against system)

  • Are Visitors Book records completed and records kept for at least a month and all visitors including contractors signed in and out? (Check sheets for last month)

Any other Information

  • Add any other information that may be relevant.

Yard Area

Traffic Management

  • Does the yard have clear speed limit signs displayed?

  • Is a sufficient traffic management system in place in the yard?

  • Is there adequate separation of pedestrians and vehicles by use of walkways? (Clearly marked etc.)

  • Are there pedestrian zebra crossing points where walkways cross traffic routes?

Coupling/Uncoupling

  • Do trailers in the yard have trailer park brakes applied?

  • Are trailer park brake carried out and records available to view? (Daily)

  • Are coupling/uncoupling audits carried out by management? (Minimum of 5 per week)

  • Are drivers who fail audits re audited within 30 days? (Check Fails against audit sheets)

General Yard Health and Safety

  • Is the yard surface in a good condition? (Are there excess pot holes or any large pot holes)

  • Are there other high risk Slip, Trip or Fall hazards present in the yard?

  • Is there a good standard of housekeeping throughout the yard?

  • Are any ladders on the site ladder register?

  • Are they inspected weekly and inspections recorded?

  • Are keys removed from any TUG/Shunt/Sweeper/Gritter units when left unattended?

  • Do TUG/Shunt units appear in good condition?

  • Tug/Shunt Unit Visual Inspection

  • Tug/Shunt Unit Inspection
  • Fleet No.

  • Is horn working?

  • Are all lights working?

  • Is Amber warning beacon working?

  • Are windscreen wipers working?

  • Is reversing beeper working?

  • Is seat belt working?

  • Are TUGs/Shunt units serviced? (Every 12 weeks)

  • When was last service carried out?

  • Does the yard sweeper appear in good condition?

  • Yard Sweeper Visual Inspection

  • Yard Sweeper Inspection
  • Fleet No.

  • Is horn working?

  • Are all lights working?

  • Is Amber warning beacon working?

  • Is reversing beeper working?

  • Are windscreen wipers working?

  • Is the seat belt working?

  • Is the yard sweeper serviced and records available? (Every 12 weeks)

  • When was last service carried out?

  • Does the Gritter appear in a good condition?

  • Gritter Visual Inspection

  • Gritter Inspection
  • Fleet No.

  • Are lights working?

  • Is seat belt working?

  • Is horn working?

  • Is Amber warning beacon working?

  • Are windscreen wipers working?

  • Is reversing beeper working?

  • Is the Gritter serviced? (Every 6 months)

  • When was the last service carried out?

  • Is there yard lighting to provide good lighting outwith daylight hours?

  • Is there safety signage on the fuel tank? (No Smoking, No Mobile Phones Hand Protection must be worn etc.)

  • Does the yard have sufficient PPE signage displaying PPE requirements in operational areas?

  • Is required PPE seen to be worn by all persons (Hi Viz Tops, Safety Footwear, head Protection where required)

  • Is the cullet pen tidy and fit for purpose? (glass put into glass skip not left on floor, enclosed by barriers to stop spread of cullet)

First Aid

  • Does the yard have First Aid signage? (Signage identifying where the nearest first aid point is located and who first aiders are in that area for days and nights)

  • Is there a suitable number of First Aiders attached to the yard to cover all shifts?

  • How many first aiders are there covering yard area on day shift?

  • How many first aiders are there covering yard area on night shift?

  • Is there at least 1 first aid kit for the yard area? (Fully Stocked)

  • Is there at least 1 eye wash station located in the yard? (In Date)

Fire Safety

  • Are fire marshals for the yard clearly identified? (identification of fire marshals on wall or specific high Vis)

  • Is there a suitable number of Fire Marshals to cover the yard area to cover all shifts?

  • How many Fire Marshals are there covering yard area on day shift?

  • How many fire marshals are there covering yard area on night shift?

  • Is there a sufficient number of Fire Assembly Points for the depot?

  • Enter locations of Fire Assembly Points

  • Are gas bottles stored safely? (Caged, Standing Upright, Full and Empty gas bottles separated)

COSHH

  • Are New Format COSHH Assessments visible on Diesel, AD Blue and LPG tanks?

  • Are Spill Kits located at the fuel pump? (Fully Stocked)

Any other Information

  • Any other information that may be relevant.

Loading and Unloading

Trailer Loading and Unloading

  • Are Loading and Unloading activities carried out in an area that is level and free from pot holes that could cause damage to vehicle or product or injury?

  • Is there a clearly identified safe zone for the driver to stand during loading or unloading?

  • Has a method to safely access and egress the trailer bed been provided? (Other than the trailer steps)

  • Is trailer access equipment inspected weekly and inspections recorded?

  • When was last inspection carried out?

Trailer Movement

  • Is there a system in place to ensure that a trailer is not moved until it is safe to do so? (If so what system)

  • Is there a system in place to ensure any trailers with defects that would make them dangerous to use are not moved until defaults have been repaired?

Loading Docks

  • Do Loading Docks appear in good working order and without any significant damage? (Ramp and door not moving when door power is locked out, No major dents in the doors etc.)

  • Have Dock Levellers been inspected by Allianz in the last 12 months?

  • Do any trailers being loaded on the Loading Docks have the trailer park brake applied, stabilised where required, Stop Sign in front of trailer to prevent movements during loading or unloading?

  • Are measures in place to prevent vehicle creep whilst on loading dock? (wheel chocks, dock levellers etc.)

  • Are measures in place to prevent trailer tip during loading or unloading? (Tractor Unit left coupled or Trailer Jacks in place)

  • Is traffic light system on loading docks working correctly?

  • Have loading docks been serviced by an external company within last 12 months and records of service available to view?

  • When was last service carried out?

  • Are Loading Docks closed and dock leveller lowered and power switched off when not in use?

Any other Information.

  • Any other relevant information.

Warehouse

Racking and Stacking

  • Are racking plates visible on any racking identifying weight limits, next external inspection etc?

  • Is racking in good condition? (no signs of damage that could cause structural instability)

  • Are pallets in the racking stored safely? (Not leaning or over hanging)

  • Does racking have base protection in place? (Undamaged)

  • Are visual inspections of racking carried out and recorded? (Weekly)

  • Is any damage found logged in inspection records?

  • Has racking been inspected by an external company in the previous 12 months and are inspection records available to view?

  • When was last inspection carried out?

  • Are free standing pallets seen to be stacked safely? (Pallets not leaning excessively).

General Warehouse Health and Safety

  • Is there safety signage in place around the warehouse? (FLT Operating, Hi Vis, Must be Worn, Sound a Horn etc.)

  • Is housekeeping of a good standard throughout the warehouse? (No bins overflowing, No rubbish or cullet on the floor)

  • Are warehouse floor surfaces in good condition?

  • Are any walkways clearly marked?

  • Are the any other high risk Slip, Trip or Fall hazards present in the warehouse?

  • Is Shrink Wrap Heat Gun and Gas Bottle on moveable trolley with holster for the gun?

  • Is Shrink Wrap Gun and Gas Bottle locked away when not in use?

  • Is warehouse compressor inspected by Allianz every 26 months?

  • Is warehouse compressor serviced yearly?

  • Is there suitable welfare facilities for warehouse employees to use?

FLT's Attachments and Other Warehouse Equipment

  • Are FLT's in good condition? (Select a couple of trucks at random and check)

  • Inspected FLTs

  • Inspected FLT
  • Fleet No.

  • Lights Working?

  • Seat Belts Working?

  • Amber Warning Beacon Working?

  • Reversing Beeper Working?

  • SWL Plate Attached?

  • Hydraulic Functions Working Effectively? (Full Extent, No Leaks)

  • Forks in Good Condition (No Damage, Cracks, Sharp Edges)

  • Mirrors in Good Condition?

  • Mast/Carriage/Chains in Good Condition?

  • Tyres in good condition?

  • FLT clear of rubbish and any other objects that should not be on the truck?

  • Are FLT's seen to be driving safely? (Forks in when travelling, Seat Belts Being worn, safe speed etc.)

  • Are FLT pre start up checks carried out for and recorded at least daily? (Check Pre Start Up Check Sheets for a couple of trucks)

  • Have FLT's been inspected by Allianz in the last 6 months?

  • Have any FLT attachments been inspected by Allianz in the last 6 months?

  • Are any battery charging stations in a well ventilated areas and in good condition?

  • Is LPG refuelling procedure posted at LPG refuelling station?

  • Is Mechanical Sweeper in good condition?

  • Sweeper Inspection
  • Fleet No.

  • Is horn working?

  • Are lights working?

  • Are indicators working

  • Have daily checks been carried out and recorded?

  • If the sweeper is owned by WHM has it been serviced in the last 12 weeks?

  • Are EHPT in good condition? (Inspect a EHPT at Random)

  • Inspected EHPT

  • EHPT Check
  • Fleet No.

  • Is Horn Working?

  • Movement Trigger works as indicated?

  • Lift/Lower Functions Working as Indicated?

  • Are tyres in good condition?

  • EHPT clear of oil spills under truck?

  • Are pre start up checks carried out at least daily and recorded?

  • Have EHPT been inspected by Allianz in last 6months?

Electric

  • Is electrical distribution board closed free from obstruction and adequately protected?

  • Are RCD fitted to distribution board?

  • Does any Portable Electrical equipment have up to date PAT labels attached?

First Aid

  • Does the warehouse have First Aid signage? (Signage identifying where the nearest first aid point is located and who first aiders are in that area for says and nights)

  • Is there a suitable number of First Aiders attached to the warehouse to cover all shifts?

  • How many first aiders are there covering warehouse area on day shift?

  • How many first aiders are there covering warehouse area on night shift?

  • Is there at least 1 first aid kit in the warehouse? (Fully Stocked)

  • Is there at least 1 eye wash station in the warehouse? (In Date)

Fire Safety

  • Are Fire Exits clearly marked?

  • Are Fire Exits free from from obstructions?

  • Are fire extinguishers accessible on all exit routes?

  • Have fire extinguishers in warehouse been serviced in last 12 months?

  • Are fire marshals for the warehouse clearly identified? (identification of fire marshals on wall or specific high Vis)

  • Is there a suitable number of Fire Marshals to cover the warehouse area to cover all shifts?

  • How many fire marshals are there covering warehouse area on day shift?

  • How many fire marshals are there covering warehouse area on night shift?

  • Are Fire Alarm activation points accessible and clear from obstruction?

  • Are Fire Doors kept shut and not wedged open? (Unless catches are deactivated by Fire Alarm activation)

  • Are Hot Work Permits completed when Shrink Wrapping using a Heat Gun available to view for previous 3 months?

  • Have Hot Work Permits been completed correctly?

  • Are any flammable materials stored inside the flam store when not in use?

PPE

  • Is required PPE seen to be worn by all warehouse employees?

  • Is PPE worn in good condition?

  • Is correct PPE available for dealing with collapsed loads? (Kevlar Gloves, Kevlar Sleeves, Full Face Visor, Hard Hats, long Sleeved Industrial Strength Jacket, Safety Boots S3 Spec)

COSHH

  • Is there COSHH management in place? (COSHH assessments available, COSHH cupboard where required any drums bunded etc.)

  • Is there a spill kit available in warehouse where applicable? (Fully Stocked)

  • Is it inspected regularly to ensure it is adequately stocked?

Any other Informaton

  • Any other relevant information.

Office Area

Office Environment

  • Is adequate lighting available in all office areas?

  • Are all floor surfaces in offices, passage ways and stair case maintained in good condition?

  • Are all passageways and staircases free from obstruction?

  • Are handrails on staircases secure?

  • Is housekeeping of a good standard throughout the offices?

  • Are workstations suitable for the person using them and equipment in good condition?

  • Has each person in the offices carried out a DSE checklist? (View checklists if available)

  • Is there enough space for people to move safely around the office?

  • Are all filing cabinets closed when not in use?

Electrics

  • Is electrical distribution board closed free from obstruction and adequately protected?

  • Is electrical equipment in good condition? (No damaged plugs, No frayed Wires etc.)

  • Are electrical cables stored away behind desks so as not to present a trip hazard?

  • Are plugs in wall sockets or on a gang socket? (No double to triple adapters)

  • Does all portable electrical equipment have current PAT test labels attached to equipment?

  • Is main I.T server room authorised access only (locked) and not used as storage area?

General Safety

  • Are items stored sensibly for ease of access?

  • Are any step ladders used in the office in good condition?

  • Are the ladders on the site Ladder Register?

  • Are they inspected weekly and inspections recorded?

  • Are items of mechanical cutting equipment (Paper Guillotines or Paper Shredders etc.) adequately guarded?

First Aid

  • Do the office areas have First Aid signage? (Signage identifying where the nearest first aid point is located and who first aiders are in that area for says and nights)

  • Is there a suitable number of First Aiders attached to the office to cover all shifts?

  • How many first aiders are there covering the office areas on day shift?

  • How many first aiders are there covering the office areas on night shift?

Fire Safety

  • Are fire exits and escape routes free from obstruction?

  • Are fire extinguishers accessible on all exit routes?

  • Have extinguishers been inspected within the last 12 months?

  • Are fire alarm points clear from obstruction and easily accessible?

  • Are Fire Doors kept shut and not wedged open? (Unless catches are deactivated by Fire Alarm activation)

  • Are fire marshals for the offices clearly identified? (Identification of fire marshals on walls or specific high Vis)

  • Is there a suitable number of Fire Marshals in the office areas to cover all shifts?

  • How many fire marshals are there covering office areas on day shift?

  • How many fire marshals are there covering the office areas on night shift?

  • Are any flammable substance stored in a flam store?

Any other Information

  • Any other relevant information

Workshop

Movement around Workplace

  • Are entries, exits and walkways free from obstruction?

  • Are walkways clearly marked?

  • Are floors free from Slip, Trip and Falls? (Oil spills, Grease left on the floor etc.)

  • Is Workshop access restricted to authorised personnel only?

Lighting

  • Is there adequate lighting in the workshop?

  • Is portable task lighting available when required?

Storage

  • Are materials stored safely in any racks/bins/shelves?

  • Is storage designed to minimise lifting problems?

  • Is house keeping of a good standard in any storage areas?

  • Is any racking or shelving in good condition?

  • Are tyres stored in a firmly secured cage and tyre cover when being inflated?

  • Is air hose long enough so that operator can stand far enough away from likely trajectory of any tyre explosion?

Contractors

  • Are Permits to Work completed for contractors working in workshops?

  • Do Permit to Work forms go back 3 months?

  • Are contractors on Permit to Work forms on one of the company's approved contractors list? (Check a few permit forms)

Electrical Safety

  • Is the electrical distribution board adequately guarded and free from obstruction?

  • Are RCD's installed on electrical distribution board?

  • Are 110v transformers available and used in outdoors conditions?

  • If 230v tools are used is an RCD used in conjunction?

  • Does all portable electrical equipment have current PAT test tags attached?

  • Are all plugs, sockets or switches in workshop in good condition?

  • Are all electrical leads in good condition?

  • All electrical equipment plugged into wall socket or gang plug? (No 2, 3 or 4 way adapters?

Portable Power Tools and Hand Tools

  • Is a Tools register in place? (Identifying all Power Tools and Hand Tools)

  • Are inspections carried out on all power tools and hand tools and inspections recorded? (Weekly visual inspections)

  • Are all Portable Power Tools PAT tested with current PAT labels attached?

Fixed Plant and Machinery

  • Have compressors in the workshop been serviced within the last 12 months?

  • Have all workshop compressors been inspected by Allianz in the last 26 months?

  • Is bench grinder in good condition? (Not dents or buckles in grinding wheels, adequately guarded)

  • Are any bench drills safe to use? (adequately guarded, emergency stops fitted etc)

  • Are any pillar drills safe to use? (adequately guarded, emergency stops fitted etc)

  • Can all machinery be isolated and locked out?

  • Are emergency stops in easy reach of person working on any fixed machinery?

Mechanical Lifting Equipment

  • Has all lifting equipment been inspected by Allianz in the last 12 months? (depending on requirements of LOLER 98)

  • Is SWL identified on any lifting equipment? (Crane, Gantry Block & Tackle etc, jacks.)

  • Does FLT appear in good condition?

  • FLT Inspection
  • Fleet No.

  • Lights Working

  • Seat Belt Working

  • Horn Working

  • Amber Warning Beacon Working?

  • Reversing Beeper Working?

  • Tyres in good condition?

  • SWL Plate Attached?

  • Mast/Carriage/Chains in Good Condition?

  • Hydraulic Functions Working Effectively? (Full Extent, No Leaks)

  • Forks in Good Condition (No Damage, Cracks, Sharp Edges)

  • Mirrors in Good Condition?

  • FLT clear of rubbish and any other objects that should not be on the truck?

  • Are daily checks completed on the FLT and recorded?

Work at Height

  • Is a fall arrest system in place?

  • Has fall arrest system been inspected by Allianz within the last 6 months?

  • Are any ladders on a ladder register?

  • Are they inspected weekly and inspection records available to view?

  • Are Pit Barriers available and in use if the pit is empty?

  • Are work platforms used where possible?

  • Are Scaffold Towers in use in the Workshop?

  • Are those erecting Scaffold Towers PASMA trained or equivalent?

  • Are training certificates available to view?

  • Are any towers inspected (Weekly) by a competent person? (check inspection records)

  • Are toe boards in place on any scaffold towers?

COSHH

  • Are hazardous substances stored and segregated in accordance with MSDS?

  • Are any containers with decanted substances correctly labelled identifying the substance?

  • Are substances in the workshop in the COSHH register? (select 4 substances and check against the COSHH register.

  • Are all drums containing liquids adequately bunded?

  • Is there a spill kit in the workshop? (Fully Stocked)

  • Is there a system in place for the correct disposal of oily rags?

  • Is there a system in place for the correct disposal of used engine oil?

  • Are there documents to show this? (Receipts of collection)

Hot Work

  • Does welding/flame cutting take place in a well ventilated area?

  • Are welding screens used to protect other workers from the welding arc light?

  • Are Flashback Arrestors fitted to the Oxy Acetylene equipment?

  • Are they in date?

  • Are all hoses on Oxy Acetylene equipment double insulated?

  • Do hoses appear to be in a good condition?

  • Are Pressure Regulators fitted to the Oxy Acetylene equipment?

  • Are they in date?

  • Are the Oxy Acetylene pre use checks carried out? (Daily Inspection, View records)

  • Are all gas cylinders stored safely? (Oxygen and Fuels segregated, All bottle stood upright, excess bottle stored outside of building)

  • Are cylinders being used stored on a trolley and chained to prevent bottles falling?

  • Is PPE required for Welding available? (Tinted Eye Protection, flame resistant gloves)

  • Is arc welding equipment visually inspected regularly to ensure it is safe to use?

  • Are inspection records available?

Fire

  • Are Fire Exits clearly marked?

  • Are fire exits free from obstruction?

  • Are fire extinguishers accessible on all exit routes?

  • Have fire extinguishers in the workshop been serviced in last 12 months?

  • Are fire marshals for the workshop clearly identified? (identification of fire marshals on wall or specific high Vis)

  • Is there a suitable number of Fire Marshals to cover the workshop area to cover all shifts?

  • How many fire marshals are there covering workshop area on day shift?

  • How many fire marshals are there covering workshop area on night shift?

  • Are Fire Alarm activation points accessible and clear from obstruction?

  • Are Fire Doors kept shut and not wedged open? (Unless catches are deactivated by Fire Alarm activation)

  • Are flammable materials stored inside the flam store when not in use?

First Aid

  • Does the workshop have First Aid signage? (Signage identifying where the nearest first aid point is located and who first aiders are in that area for says and nights)

  • Is there a suitable number of First Aiders attached to the workshop to cover all shifts?

  • How many first aiders are there covering workshop area on day shift?

  • How many first aiders are there covering workshop area on night shift?

  • Is there at least 1 first aid kit in the workshop? (Fully Stocked)

  • Is there at least 1 eye wash station in the workshop? (Fully Stocked)

PPE

  • Is there adequate PPE provided for the hazards and tasks undertaken? (Ear Plugs, Eye Protection, RPE, Head Protection)

  • Is correct PPE seen to be worn by everyone? (Head Protection when working around vehicles, Safety Footwear, Overalls)

Noise

  • Have noise reduction measures been identified and implemented?

  • Is PHP available for use where required?

Office Hazards

  • Is housekeeping of a good standard?

  • Are chairs fully adjustable and ergonomically positioned?

  • Are any work stations suitably positioned to promote good ergonomics?

  • Has a DSE checklist been completed by all employees in offices?

  • Are electrical cables stored away behind desks so as not to present a trip hazard?

  • Are any filing cabinets closed when not in use?

Workshop Amenities

  • Are hand wash facilities provided? (Soap, Paper Towels, continues towels roll etc. sufficiently stocked)

  • Are there clean adequate toilet facilities?

  • Are there clean showers and changing facilities available?

  • Is canteen clean and suitable for purpose? (Seating Area adequate for number of people using it)

  • Is food heating equipment available?

  • Are food heating equipment clean and in good condition?

  • Is cold drinking water available?

  • If a fridge is provided is it clean and in a good condition?

Any other information

  • Any other information that may be relevant.

General Health and Safety

Health and Safety Notice Boards

  • Is there a current company H&S policy statement signed by company CEO displayed on H&S notice boards?

  • Is there an up to date employer liability insurance certificate on display?

  • Does the H&S notice board have a section for current safety bulletins and memos?

  • Is there a H&S law poster on display?

  • Are accident figures for the depot and across logistics on display for the previous month and previous 12 months?

  • Is there a copy of the latest H&S meeting minutes on display?

H&S Meetings

  • Does the site hold a H&S meeting every 6 to 8 weeks?

  • Does an employee form each department attend the H&S meetings?

Permits to Work

  • Are Permit to Work forms kept for a minimum of 3 months?

  • Are Permit to Work forms completed correctly? (All parts that need completing are completed)

  • Are contractors on the Permit to Work Forms on one of the companies approved contractors lists? (Check for Permit to Work forms)

Building Inspection and Testing Records

  • Is Legionella testing carried out on all relevant systems on site? (As per depot time frames set out by maintenance department)

  • Are all testing records up to date?

  • When was last test carried out?

  • Was any building on site built before year 2000?

  • Has Asbestos survey been carried out?

  • Was asbestos found?

  • Is the Asbestos survey/register available to view?

  • When was last visual inspection of the condition of the areas of Asbestos undertaken?

  • Was this within the last month? (Visual Inspections should be carried out monthly)

  • Is Asbestos in an acceptable condition?

  • Has fire alarm been serviced by external company in the last 12 months?

  • Are service records available to view?

  • Has emergency lighting been tested in last 3 years?

  • Is fire alarm tested weekly?

  • Are test records available to view? (Check fire log book)

  • Are different alarm points tested each week?

  • Has fire drill been carried out in last 6 months? (Check fire log book)

  • Is the depot manager conducting monthly safety walk round's and recording them?

  • Date of last testing of Fixed Electrical installations for Offices?

  • Is that within last 5 years?

  • Date of last testing of Fixed Electrical installations for Warehouse?

  • Is that within the last 3 years?

  • Date of last testing of Fixed Electrical installations for Workshop?

  • Is that within last 3 years?

  • Is main Electrical Switch room for the site kept locked, clear, clean and tidy, not used for storage? (Access to be authorised personnel only and key to be signed out).

  • Have Weekly, Monthly, Half Yearly Maintenance Inspections completed and recorded by Maintenance Department with records available to view?

Risk Assessments and General H&S

  • Do employees have access to the company Health and Safety Manual?

  • Are risk assessments available to view by all employees at depot?

Training Records

  • Do WHM drivers have correct sign offs in their files? (Check a few files at random)

  • WHM Driver Files

  • Checked WHM Driver
  • Driver Name & Clock No.

  • Induction Sign Off?

  • Signed Contract?

  • Signed Drugs Alcohol Policy?

  • Drivers Declaration?

  • Rope and Vehicle Safety guidance Sign Off?

  • Signed copy of Depot Standing Orders?

  • 3 Points of Contact Sign Off?

  • Sign Off for Customer Procedures, ABS, GIT's, Vehicle Accident Forms, Coupling Procedures?

  • Copy of Driving Licence?

  • Licence Check Completed?

  • Copies of Certificates CPC/NVQ etc?

  • Copy of Digi Card and CPC Card?

  • Drivers CPC Certificate?

  • Sign Off for Drivers Handbook?

  • Driver Trainer Reports?

  • Sign Offs for PPE?

  • Do agency drivers files have the correct sign offs? (select a few files at random)

  • Agency Driver Files

  • Checked Agency Driver
  • Agency Driver Name?

  • Paper Driving Licence and Card Copied?

  • Depot Rules Received?

  • Standing Orders Received?

  • Driver Trainer Report?

  • Drivers Hours Deceleration Received?

  • Specific Customer Procedures Received?

  • Conformation of the correct PPE available?

  • H&S Induction Received?

  • SWP01B Received?

  • SWP02C Received?

  • SWP03 Received?

  • Do warehouse employees have correct documentation? (Check some warehouse ops files)

  • Warehouse Employee Files

  • Checked Warehouse Employee
  • Warehouse Employee name and Clock No?

  • Induction Sign Off?

  • Signed Contract?

  • Signed Drugs Alcohol Policy?

  • Rope and Vehicle Safety guidance Sign Off?

  • FLT (Counterbalance) Certificate and Yearly Retest?

  • FLT (Reach Truck) Certificate and Yearly Retest?

  • FLT (Tele-Handler) Certificate and Yearly Retest?

  • Clamp Attachment Training Sign Off?

  • EHPT Operators Certificate?

  • JCB Shovel Certificate?

  • 3 Points of Contact Sign Off

  • Collapsed Load Training Sign Off?

  • Stacking Procedures for individual customers?

  • Shunters Certificate?

  • Drivers CPC Certificate?

  • Do Workshop Employees files have the correct documentation?

  • Workshop Employees Files

  • Checked Workshop Employee
  • Workshop Employees Name and Clock No.

  • Induction Sign Off?

  • Signed Contract?

  • Signed Drugs Alcohol Policy?

  • Drivers Declaration?

  • Copy of Driving Licence?

  • 3 Points of Contact Sign Off

  • FLT (Counterbalance) Certificate and Yearly Retest?

  • Drivers CPC Certificate?

  • Workshop CPC Certificate?

  • Driver Trainer Reports?

  • Is training for all first aiders up to date? (Check first aiders Certs)

  • Is training for all first aiders up to date? (Check first aiders Certs)

  • Is the training for fire marshals up to date? (Check fire marshals Certs)

  • Are there records of Tool Box Talks (Signed off by employees)

  • Have employees signed off to say they have received TBT's?

Non Compliance and Recomended Actions

  • Audit Non Compliance and Recommend Action Items

  • Auditors Signature

  • Depot Managers Signature

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