Malcolm Logistics Site Health and Safety Audit

• Malcolm Logistics Depot Health and Safety Audit

• Depot

• Depot Layout

• Number of Employees in each dept? (Office, Drivers, Warehouse, Workshops etc.)

• Conducted On

  Date

• Conducted By

• Depot Manager

Entering the Depot

• Does the depot have safety signage displayed at the front gate? (Speed Limit, PPE Required, Site Rules etc.)

  Yes

  Needs Improving

  No

  N/A

• Are site rules issued to all non Malcolm's drivers coming onto site?

  Yes

  Needs Improving

  No

  N/A

• Is there a clearly marked pedestrian route to allow drivers to report to the traffic office?

  Yes

  Needs Improving

  No

  N/A

• Is the visitors car park suitable for purpose? (Enough parking spaces, suitable lighting)

  Yes

  Needs Improving

  No

  N/A

• Is the ground surface in the car park in a good condition? (Free from Slips, Trips and Fall Hazards)

  Yes

  Needs Improving

  No

  N/A

• Are turnstiles in good working order and in good condition?

  Yes

  Needs Improving

  No

  N/A

• Is there any significant damage to the gate house?

  Yes

  Needs Improving

  No

  N/A

Security

• Is security on site sufficient to prevent unauthorised access?

  Yes

  Needs Improving

  No

  N/A

• If the site is bonded is the security a 24hr security guard?

  Yes

  Needs Improving

  No

  N/A

• Is perimeter fencing secure and not showing any significant damage?

  Yes

  Needs Improving

  No

  N/A

• Are all Lamp Posts/Lighting Towers in good working order and free from damage?

  Yes

  Needs Improving

  No

  N/A

• Is a system in place for identifying what depot based personnel are present at any given time? (Pick a couple of names from depot attendance register and check against system)

  Yes

  Needs Improving

  No

  N/A

• Are Visitors Book records completed and records kept for at least a month and all visitors including contractors signed in and out? (Check sheets for last month)

  Yes

  Needs Improving

  No

  N/A

Any other Information

• Add any other information that may be relevant.

Traffic Management

• Does the yard have clear speed limit signs displayed?

  Yes

  Needs Improving

  No

  N/A

• Is a sufficient traffic management system in place in the yard?

  Yes

  Needs Improving

  No

  N/A

• Is there adequate separation of pedestrians and vehicles by use of walkways? (Clearly marked etc.)

  Yes

  Needs Improving

  No

  N/A

• Are there pedestrian zebra crossing points where walkways cross traffic routes?

  Yes

  Needs Improving

  No

  N/A

Coupling/Uncoupling

• Do trailers in the yard have trailer park brakes applied?

  Yes

  Needs Improving

  No

  N/A

• Are trailer park brake carried out and records available to view? (Daily)

  Yes

  Needs Improving

  No

  N/A

• Are coupling/uncoupling audits carried out by management? (Minimum of 5 per week)

  Yes

  Needs Improving

  No

  N/A

• Are drivers who fail audits re audited within 30 days? (Check Fails against audit sheets)

  Yes

  Needs Improving

  No

  N/A

General Yard Health and Safety

• Is the yard surface in a good condition? (Are there excess pot holes or any large pot holes)

  Yes

  Needs Improving

  No

  N/A

• Are there other high risk Slip, Trip or Fall hazards present in the yard?

  Yes

  Needs Improving

  No

  N/A

• Is there a good standard of housekeeping throughout the yard?

  Yes

  Needs Improving

  No

  N/A

• Are any ladders on the site ladder register?

  Yes

  Needs Improving

  No

  N/A

• Are they inspected weekly and inspections recorded?

  Yes

  Needs Improving

  No

  N/A

• Are keys removed from any TUG/Shunt/Sweeper/Gritter units when left unattended?

  Yes

  Needs Improving

  No

  N/A

• Do TUG/Shunt units appear in good condition?

  Yes

  Needs Improving

  No

  N/A

• Tug/Shunt Unit Visual Inspection

Tug/Shunt Unit Inspection

• Fleet No.

• Is horn working?

  Yes

  Needs Improving

  No

  N/A

• Are all lights working?

  Yes

  Needs Improving

  No

  N/A

• Is Amber warning beacon working?

  Yes

  Needs Improving

  No

  N/A

• Are windscreen wipers working?

  Yes

  Needs Improving

  No

  N/A

• Is reversing beeper working?

  Yes

  Needs Improving

  No

  N/A

• Is seat belt working?

  Yes

  Needs Improving

  No

  N/A

• Are TUGs/Shunt units serviced? (Every 12 weeks)

  Yes

  Needs Improving

  No

  N/A

• When was last service carried out?

• Does the yard sweeper appear in good condition?

  Yes

  Needs Improving

  No

  N/A

• Yard Sweeper Visual Inspection

Yard Sweeper Inspection

• Fleet No.

• Is horn working?

  Yes

  Needs Improving

  No

  N/A

• Are all lights working?

  Yes

  Needs Improving

  No

  N/A

• Is Amber warning beacon working?

  Yes

  Needs Improving

  No

  N/A

• Is reversing beeper working?

  Yes

  Needs Improving

  No

  N/A

• Are windscreen wipers working?

  Yes

  Needs Improving

  No

  N/A

• Is the seat belt working?

  Yes

  Needs Improving

  No

  N/A

• Is the yard sweeper serviced and records available? (Every 12 weeks)

  Yes

  Needs Improving

  No

  N/A

• When was last service carried out?

• Does the Gritter appear in a good condition?

  Yes

  Needs Improving

  No

  N/A

• Gritter Visual Inspection

Gritter Inspection

• Fleet No.

• Are lights working?

  Yes

  Needs Improving

  No

  N/A

• Is seat belt working?

  Yes

  Needs Improving

  No

  N/A

• Is horn working?

  Yes

  Needs Improving

  No

  N/A

• Is Amber warning beacon working?

  Yes

  Needs Improving

  No

  N/A

• Are windscreen wipers working?

  Yes

  Needs Improving

  No

  N/A

• Is reversing beeper working?

  Yes

  Needs Improving

  No

  N/A

• Is the Gritter serviced? (Every 6 months)

  Yes

  Needs Improving

  No

  N/A

• When was the last service carried out?

• Is there yard lighting to provide good lighting outwith daylight hours?

  Yes

  Needs Improving

  No

  N/A

• Is there safety signage on the fuel tank? (No Smoking, No Mobile Phones Hand Protection must be worn etc.)

  Yes

  Needs Improving

  No

  N/A

• Does the yard have sufficient PPE signage displaying PPE requirements in operational areas?

  Yes

  Needs Improving

  No

  N/A

• Is required PPE seen to be worn by all persons (Hi Viz Tops, Safety Footwear, head Protection where required)

  Yes

  Needs Improving

  No

  N/A

• Is the cullet pen tidy and fit for purpose? (glass put into glass skip not left on floor, enclosed by barriers to stop spread of cullet)

  Yes

  Needs Improving

  No

  N/A

First Aid

• Does the yard have First Aid signage? (Signage identifying where the nearest first aid point is located and who first aiders are in that area for days and nights)

  Yes

  Needs Improving

  No

  N/A

• Is there a suitable number of First Aiders attached to the yard to cover all shifts?

  Yes

  Needs Improving

  No

  N/A

• How many first aiders are there covering yard area on day shift?

• How many first aiders are there covering yard area on night shift?

• Is there at least 1 first aid kit for the yard area? (Fully Stocked)

  Yes

  Needs Improving

  No

  N/A

• Is there at least 1 eye wash station located in the yard? (In Date)

  Yes

  Needs Improving

  No

  N/A

Fire Safety

• Are fire marshals for the yard clearly identified? (identification of fire marshals on wall or specific high Vis)

  Yes

  Needs Improving

  No

  N/A

• Is there a suitable number of Fire Marshals to cover the yard area to cover all shifts?

  Yes

  Needs Improving

  No

  N/A

• How many Fire Marshals are there covering yard area on day shift?

• How many fire marshals are there covering yard area on night shift?

• Is there a sufficient number of Fire Assembly Points for the depot?

  Yes

  Needs Improving

  No

  N/A

• Enter locations of Fire Assembly Points

• Are gas bottles stored safely? (Caged, Standing Upright, Full and Empty gas bottles separated)

  Yes

  Needs Improving

  No

  N/A

COSHH

• Are New Format COSHH Assessments visible on Diesel, AD Blue and LPG tanks?

  Yes

  Needs Improving

  No

  N/A

• Are Spill Kits located at the fuel pump? (Fully Stocked)

  Yes

  Needs Improving

  No

  N/A

Any other Information

• Any other information that may be relevant.

Trailer Loading and Unloading

• Are Loading and Unloading activities carried out in an area that is level and free from pot holes that could cause damage to vehicle or product or injury?

  Yes

  Needs Improving

  No

  N/A

• Is there a clearly identified safe zone for the driver to stand during loading or unloading?

  Yes

  Needs Improving

  No

  N/A

• Has a method to safely access and egress the trailer bed been provided? (Other than the trailer steps)

  Yes

  Needs Improving

  No

  N/A

• Is trailer access equipment inspected weekly and inspections recorded?

  Yes

  Needs Improving

  No

  N/A

• When was last inspection carried out?

Trailer Movement

• Is there a system in place to ensure that a trailer is not moved until it is safe to do so? (If so what system)

  Yes

  Needs Improving

  No

  N/A

• Is there a system in place to ensure any trailers with defects that would make them dangerous to use are not moved until defaults have been repaired?

  Yes

  Needs Improving

  No

  N/A

Loading Docks

• Do Loading Docks appear in good working order and without any significant damage? (Ramp and door not moving when door power is locked out, No major dents in the doors etc.)

  Yes

  Needs Improving

  No

  N/A

• Have Dock Levellers been inspected by Allianz in the last 12 months?

  Yes

  Needs Improving

  No

  N/A

• Do any trailers being loaded on the Loading Docks have the trailer park brake applied, stabilised where required, Stop Sign in front of trailer to prevent movements during loading or unloading?

  Yes

  Needs Improving

  No

  N/A

• Are measures in place to prevent vehicle creep whilst on loading dock? (wheel chocks, dock levellers etc.)

  Yes

  Needs Improving

  No

  N/A

• Are measures in place to prevent trailer tip during loading or unloading? (Tractor Unit left coupled or Trailer Jacks in place)

  Yes

  Needs Improving

  No

  N/A

• Is traffic light system on loading docks working correctly?

  Yes

  Needs Improving

  No

  N/A

• Have loading docks been serviced by an external company within last 12 months and records of service available to view?

  Yes

  Needs Improving

  No

  N/A

• When was last service carried out?

• Are Loading Docks closed and dock leveller lowered and power switched off when not in use?

  Yes

  Needs Improving

  No

  N/A

Any other Information.

• Any other relevant information.

Racking and Stacking

• Are racking plates visible on any racking identifying weight limits, next external inspection etc?

  Yes

  Needs Improving

  No

  N/A

• Is racking in good condition? (no signs of damage that could cause structural instability)

  Yes

  Needs Improving

  No

  N/A

• Are pallets in the racking stored safely? (Not leaning or over hanging)

  Yes

  Needs Improving

  No

  N/A

• Does racking have base protection in place? (Undamaged)

  Yes

  Needs Improving

  No

  N/A

• Are visual inspections of racking carried out and recorded? (Weekly)

  Yes

  Needs Improving

  No

  N/A

• Is any damage found logged in inspection records?

  Yes

  Needs Improving

  No

  N/A

• Has racking been inspected by an external company in the previous 12 months and are inspection records available to view?

  Yes

  Needs Improving

  No

  N/A

• When was last inspection carried out?

• Are free standing pallets seen to be stacked safely? (Pallets not leaning excessively).

  Yes

  Needs Improving

  No

  N/A

General Warehouse Health and Safety

• Is there safety signage in place around the warehouse? (FLT Operating, Hi Vis, Must be Worn, Sound a Horn etc.)

  Yes

  Needs Improving

  No

  N/A

• Is housekeeping of a good standard throughout the warehouse? (No bins overflowing, No rubbish or cullet on the floor)

  Yes

  Needs Improving

  No

  N/A

• Are warehouse floor surfaces in good condition?

  Yes

  Needs Improving

  No

  N/A

• Are any walkways clearly marked?

  Yes

  Needs Improving

  No

  N/A

• Are the any other high risk Slip, Trip or Fall hazards present in the warehouse?

  Yes

  Needs Improving

  No

  N/A

• Is Shrink Wrap Heat Gun and Gas Bottle on moveable trolley with holster for the gun?

  Yes

  Needs Improving

  No

  N/A

• Is Shrink Wrap Gun and Gas Bottle locked away when not in use?

  Yes

  Needs Improving

  No

  N/A

• Is warehouse compressor inspected by Allianz every 26 months?

  Yes

  Needs Improving

  No

  N/A

• Is warehouse compressor serviced yearly?

  Yes

  Needs Improving

  No

  N/A

• Is there suitable welfare facilities for warehouse employees to use?

  Yes

  Needs Improving

  No

  N/A

FLT's Attachments and Other Warehouse Equipment

• Are FLT's in good condition? (Select a couple of trucks at random and check)

  Yes

  Needs Improving

  No

  N/A

• Inspected FLTs

Inspected FLT

• Fleet No.

• Lights Working?

  Yes

  Needs Improving

  No

  N/A

• Seat Belts Working?

  Yes

  Needs Improving

  No

  N/A

• Amber Warning Beacon Working?

  Yes

  Needs Improving

  No

  N/A

• Reversing Beeper Working?

  Yes

  Needs Improving

  No

  N/A

• SWL Plate Attached?

  Yes

  Needs Improving

  No

  N/A

• Hydraulic Functions Working Effectively? (Full Extent, No Leaks)

  Yes

  Needs Improving

  No

  N/A

• Forks in Good Condition (No Damage, Cracks, Sharp Edges)

  Yes

  Needs Improving

  No

  N/A

• Mirrors in Good Condition?

  Yes

  Needs Improving

  No

  N/A

• Mast/Carriage/Chains in Good Condition?

  Yes

  Needs Improving

  No

  N/A

• Tyres in good condition?

  Yes

  Needs Improving

  No

  N/A

• FLT clear of rubbish and any other objects that should not be on the truck?

  Yes

  Needs Improving

  No

  N/A

• Are FLT's seen to be driving safely? (Forks in when travelling, Seat Belts Being worn, safe speed etc.)

  Yes

  Needs Improving

  No

  N/A

• Are FLT pre start up checks carried out for and recorded at least daily? (Check Pre Start Up Check Sheets for a couple of trucks)

  Yes

  Needs Improving

  No

  N/A

• Have FLT's been inspected by Allianz in the last 6 months?

  Yes

  Needs Improving

  No

  N/A

• Have any FLT attachments been inspected by Allianz in the last 6 months?

  Yes

  Needs Improving

  No

  N/A

• Are any battery charging stations in a well ventilated areas and in good condition?

  Yes

  Needs Improving

  No

  N/A

• Is LPG refuelling procedure posted at LPG refuelling station?

  Yes

  Needs Improving

  No

  N/A

• Is Mechanical Sweeper in good condition?

  Yes

  Needs Improving

  No

  N/A
Sweeper Inspection

• Fleet No.

• Is horn working?

  Yes

  Needs Improving

  No

  N/A

• Are lights working?

  Yes

  Needs Improving

  No

  N/A

• Are indicators working

  Yes

  Needs Improving

  No

  N/A

• Have daily checks been carried out and recorded?

  Yes

  Needs Improving

  No

  N/A

• If the sweeper is owned by WHM has it been serviced in the last 12 weeks?

  Yes

  Needs Improving

  No

  N/A

• Are EHPT in good condition? (Inspect a EHPT at Random)

  Yes

  Needs Improving

  No

  N/A

• Inspected EHPT

EHPT Check

• Fleet No.

• Is Horn Working?

  Yes

  Needs Improving

  No

  N/A

• Movement Trigger works as indicated?

  Yes

  Needs Improving

  No

  N/A

• Lift/Lower Functions Working as Indicated?

  Yes

  Needs Improving

  No

  N/A

• Are tyres in good condition?

  Yes

  Needs Improving

  No

  N/A

• EHPT clear of oil spills under truck?

  Yes

  Needs Improving

  No

  N/A

• Are pre start up checks carried out at least daily and recorded?

  Yes

  Needs Improving

  No

  N/A

• Have EHPT been inspected by Allianz in last 6months?

  Yes

  Needs Improving

  No

  N/A

Electric

• Is electrical distribution board closed free from obstruction and adequately protected?

  Yes

  Needs Improving

  No

  N/A

• Are RCD fitted to distribution board?

  Yes

  Needs Improving

  No

  N/A

• Does any Portable Electrical equipment have up to date PAT labels attached?

  Yes

  Needs Improving

  No

  N/A

First Aid

• Does the warehouse have First Aid signage? (Signage identifying where the nearest first aid point is located and who first aiders are in that area for says and nights)

  Yes

  Needs Improving

  No

  N/A

• Is there a suitable number of First Aiders attached to the warehouse to cover all shifts?

  Yes

  Needs Improving

  No

  N/A

• How many first aiders are there covering warehouse area on day shift?

• How many first aiders are there covering warehouse area on night shift?

• Is there at least 1 first aid kit in the warehouse? (Fully Stocked)

  Yes

  Needs Improving

  No

  N/A

• Is there at least 1 eye wash station in the warehouse? (In Date)

  Yes

  Needs Improving

  No

  N/A

Fire Safety

• Are Fire Exits clearly marked?

  Yes

  Needs Improving

  No

  N/A

• Are Fire Exits free from from obstructions?

  Yes

  Needs Improving

  No

  N/A

• Are fire extinguishers accessible on all exit routes?

  Yes

  Needs Improving

  No

  N/A

• Have fire extinguishers in warehouse been serviced in last 12 months?

  Yes

  Needs Improving

  No

  N/A

• Are fire marshals for the warehouse clearly identified? (identification of fire marshals on wall or specific high Vis)

  Yes

  Needs Improving

  No

  N/A

• Is there a suitable number of Fire Marshals to cover the warehouse area to cover all shifts?

  Yes

  Needs Improving

  No

  N/A

• How many fire marshals are there covering warehouse area on day shift?

• How many fire marshals are there covering warehouse area on night shift?

• Are Fire Alarm activation points accessible and clear from obstruction?

  Yes

  Needs Improving

  No

  N/A

• Are Fire Doors kept shut and not wedged open? (Unless catches are deactivated by Fire Alarm activation)

  Yes

  Needs Improving

  No

  N/A

• Are Hot Work Permits completed when Shrink Wrapping using a Heat Gun available to view for previous 3 months?

  Yes

  Needs Improving

  No

  N/A

• Have Hot Work Permits been completed correctly?

  Yes

  Needs Improving

  No

  N/A

• Are any flammable materials stored inside the flam store when not in use?

  Yes

  Needs Improving

  No

  N/A

PPE

• Is required PPE seen to be worn by all warehouse employees?

  Yes

  Needs Improving

  No

  N/A

• Is PPE worn in good condition?

  Yes

  Needs Improving

  No

  N/A

• Is correct PPE available for dealing with collapsed loads? (Kevlar Gloves, Kevlar Sleeves, Full Face Visor, Hard Hats, long Sleeved Industrial Strength Jacket, Safety Boots S3 Spec)

  Yes

  Needs Improving

  No

  N/A

COSHH

• Is there COSHH management in place? (COSHH assessments available, COSHH cupboard where required any drums bunded etc.)

  Yes

  Needs Improving

  No

  N/A

• Is there a spill kit available in warehouse where applicable? (Fully Stocked)

  Yes

  Needs Improving

  No

  N/A

• Is it inspected regularly to ensure it is adequately stocked?

  Yes

  Needs Improving

  No

  N/A

Any other Informaton

• Any other relevant information.

Office Environment

• Is adequate lighting available in all office areas?

  Yes

  Needs Improving

  No

  N/A

• Are all floor surfaces in offices, passage ways and stair case maintained in good condition?

  Yes

  Needs Improving

  No

  N/A

• Are all passageways and staircases free from obstruction?

  Yes

  Needs Improving

  No

  N/A

• Are handrails on staircases secure?

  Yes

  Needs Improving

  No

  N/A

• Is housekeeping of a good standard throughout the offices?

  Yes

  Needs Improving

  No

  N/A

• Are workstations suitable for the person using them and equipment in good condition?

  Yes

  Needs Improving

  No

  N/A

• Has each person in the offices carried out a DSE checklist? (View checklists if available)

  Yes

  Needs Improving

  No

  N/A

• Is there enough space for people to move safely around the office?

  Yes

  Needs Improving

  No

  N/A

• Are all filing cabinets closed when not in use?

  Yes

  Needs Improving

  No

  N/A

Electrics

• Is electrical distribution board closed free from obstruction and adequately protected?

  Yes

  Needs Improving

  No

  N/A

• Is electrical equipment in good condition? (No damaged plugs, No frayed Wires etc.)

  Yes

  Needs Improving

  No

  N/A

• Are electrical cables stored away behind desks so as not to present a trip hazard?

  Yes

  Needs Improving

  No

  N/A

• Are plugs in wall sockets or on a gang socket? (No double to triple adapters)

  Yes

  Needs Improving

  No

  N/A

• Does all portable electrical equipment have current PAT test labels attached to equipment?

  Yes

  Needs Improving

  No

  N/A

• Is main I.T server room authorised access only (locked) and not used as storage area?

  Yes

  Needs Improving

  No

  N/A

General Safety

• Are items stored sensibly for ease of access?

  Yes

  Needs Improving

  No

  N/A

• Are any step ladders used in the office in good condition?

  Yes

  Needs Improving

  No

  N/A

• Are the ladders on the site Ladder Register?

  Yes

  Needs Improving

  No

  N/A

• Are they inspected weekly and inspections recorded?

  Yes

  Needs Improving

  No

  N/A

• Are items of mechanical cutting equipment (Paper Guillotines or Paper Shredders etc.) adequately guarded?

  Yes

  Needs Improving

  No

  N/A

First Aid

• Do the office areas have First Aid signage? (Signage identifying where the nearest first aid point is located and who first aiders are in that area for says and nights)

  Yes

  Needs Improving

  No

  N/A

• Is there a suitable number of First Aiders attached to the office to cover all shifts?

  Yes

  Needs Improving

  No

  N/A

• How many first aiders are there covering the office areas on day shift?

• How many first aiders are there covering the office areas on night shift?

Fire Safety

• Are fire exits and escape routes free from obstruction?

  Yes

  Needs Improving

  No

  N/A

• Are fire extinguishers accessible on all exit routes?

  Yes

  Needs Improving

  No

  N/A

• Have extinguishers been inspected within the last 12 months?

  Yes

  Needs Improving

  No

  N/A

• Are fire alarm points clear from obstruction and easily accessible?

  Yes

  Needs Improving

  No

  N/A

• Are Fire Doors kept shut and not wedged open? (Unless catches are deactivated by Fire Alarm activation)

  Yes

  Needs Improving

  No

  N/A

• Are fire marshals for the offices clearly identified? (Identification of fire marshals on walls or specific high Vis)

  Yes

  Needs Improving

  No

  N/A

• Is there a suitable number of Fire Marshals in the office areas to cover all shifts?

  Yes

  Needs Improving

  No

  N/A

• How many fire marshals are there covering office areas on day shift?

• How many fire marshals are there covering the office areas on night shift?

• Are any flammable substance stored in a flam store?

  Yes

  Needs Improving

  No

  N/A

Any other Information

• Any other relevant information

Movement around Workplace

• Are entries, exits and walkways free from obstruction?

  Yes

  Needs Improving

  No

  N/A

• Are walkways clearly marked?

  Yes

  Needs Improving

  No

  N/A

• Are floors free from Slip, Trip and Falls? (Oil spills, Grease left on the floor etc.)

  Yes

  Needs Improving

  No

  N/A

• Is Workshop access restricted to authorised personnel only?

  Yes

  Needs Improving

  No

  N/A

Lighting

• Is there adequate lighting in the workshop?

  Yes

  Needs Improving

  No

  N/A

• Is portable task lighting available when required?

  Yes

  Needs Improving

  No

  N/A

Storage

• Are materials stored safely in any racks/bins/shelves?

  Yes

  Needs Improving

  No

  N/A

• Is storage designed to minimise lifting problems?

  Yes

  Needs Improving

  No

  N/A

• Is house keeping of a good standard in any storage areas?

  Yes

  Needs Improving

  No

  N/A

• Is any racking or shelving in good condition?

  Yes

  Needs Improving

  No

  N/A

• Are tyres stored in a firmly secured cage and tyre cover when being inflated?

  Yes

  Needs Improving

  No

  N/A

• Is air hose long enough so that operator can stand far enough away from likely trajectory of any tyre explosion?

  Yes

  Needs Improving

  No

  N/A

Contractors

• Are Permits to Work completed for contractors working in workshops?

  Yes

  Needs Improving

  No

  N/A

• Do Permit to Work forms go back 3 months?

  Yes

  Needs Improving

  No

  N/A

• Are contractors on Permit to Work forms on one of the company's approved contractors list? (Check a few permit forms)

  Yes

  Needs Improving

  No

  N/A

Electrical Safety

• Is the electrical distribution board adequately guarded and free from obstruction?

  Yes

  Needs Improving

  No

  N/A

• Are RCD's installed on electrical distribution board?

  Yes

  Needs Improving

  No

  N/A

• Are 110v transformers available and used in outdoors conditions?

  Yes

  Needs Improving

  No

  N/A

• If 230v tools are used is an RCD used in conjunction?

  Yes

  Needs Improving

  No

  N/A

• Does all portable electrical equipment have current PAT test tags attached?

  Yes

  Needs Improving

  No

  N/A

• Are all plugs, sockets or switches in workshop in good condition?

  Yes

  Needs Improving

  No

  N/A

• Are all electrical leads in good condition?

  Yes

  Needs Improving

  No

  N/A

• All electrical equipment plugged into wall socket or gang plug? (No 2, 3 or 4 way adapters?

  Yes

  Needs Improving

  No

  N/A

Portable Power Tools and Hand Tools

• Is a Tools register in place? (Identifying all Power Tools and Hand Tools)

  Yes

  Needs Improving

  No

  N/A

• Are inspections carried out on all power tools and hand tools and inspections recorded? (Weekly visual inspections)

  Yes

  Needs Improving

  No

  N/A

• Are all Portable Power Tools PAT tested with current PAT labels attached?

  Yes

  Needs Improving

  No

  N/A

Fixed Plant and Machinery

• Have compressors in the workshop been serviced within the last 12 months?

  Yes

  Needs Improving

  No

  N/A

• Have all workshop compressors been inspected by Allianz in the last 26 months?

  Yes

  Needs Improving

  No

  N/A

• Is bench grinder in good condition? (Not dents or buckles in grinding wheels, adequately guarded)

  Yes

  Needs Improving

  No

  N/A

• Are any bench drills safe to use? (adequately guarded, emergency stops fitted etc)

  Yes

  Needs Improving

  No

  N/A

• Are any pillar drills safe to use? (adequately guarded, emergency stops fitted etc)

  Yes

  Needs Improving

  No

  N/A

• Can all machinery be isolated and locked out?

  Yes

  Needs Improving

  No

  N/A

• Are emergency stops in easy reach of person working on any fixed machinery?

  Yes

  Needs Improving

  No

  N/A

Mechanical Lifting Equipment

• Has all lifting equipment been inspected by Allianz in the last 12 months? (depending on requirements of LOLER 98)

  Yes

  Needs Improving

  No

  N/A

• Is SWL identified on any lifting equipment? (Crane, Gantry Block & Tackle etc, jacks.)

  Yes

  Needs Improving

  No

  N/A

• Does FLT appear in good condition?

  Yes

  Needs Improving

  No

  N/A
FLT Inspection

• Fleet No.

• Lights Working

  Yes

  Needs Improving

  No

  N/A

• Seat Belt Working

  Yes

  Needs Improving

  No

  N/A

• Horn Working

  Yes

  Needs Improving

  No

  N/A

• Amber Warning Beacon Working?

  Yes

  Needs Improving

  No

  N/A

• Reversing Beeper Working?

  Yes

  Needs Improving

  No

  N/A

• Tyres in good condition?

  Yes

  Needs Improving

  No

  N/A

• SWL Plate Attached?

  Yes

  Needs Improving

  No

  N/A

• Mast/Carriage/Chains in Good Condition?

  Yes

  Needs Improving

  No

  N/A

• Hydraulic Functions Working Effectively? (Full Extent, No Leaks)

  Yes

  Needs Improving

  No

  N/A

• Forks in Good Condition (No Damage, Cracks, Sharp Edges)

  Yes

  Needs Improving

  No

  N/A

• Mirrors in Good Condition?

  Yes

  Needs Improving

  No

  N/A

• FLT clear of rubbish and any other objects that should not be on the truck?

  Yes

  Needs Improving

  No

  N/A

• Are daily checks completed on the FLT and recorded?

  Yes

  Needs Improving

  No

  N/A

Work at Height

• Is a fall arrest system in place?

  Yes

  No

• Has fall arrest system been inspected by Allianz within the last 6 months?

  Yes

  Needs Improving

  No

  N/A

• Are any ladders on a ladder register?

  Yes

  Needs Improving

  No

  N/A

• Are they inspected weekly and inspection records available to view?

  Yes

  Needs Improving

  No

  N/A

• Are Pit Barriers available and in use if the pit is empty?

  Yes

  Needs Improving

  No

  N/A

• Are work platforms used where possible?

  Yes

  Needs Improving

  No

  N/A

• Are Scaffold Towers in use in the Workshop?

  Yes

  No

• Are those erecting Scaffold Towers PASMA trained or equivalent?

  Yes

  Needs Improving

  No

  N/A

• Are training certificates available to view?

  Yes

  Needs Improving

  No

  N/A

• Are any towers inspected (Weekly) by a competent person? (check inspection records)

  Yes

  Needs Improving

  No

  N/A

• Are toe boards in place on any scaffold towers?

  Yes

  Needs Improving

  No

  N/A

COSHH

• Are hazardous substances stored and segregated in accordance with MSDS?

  Yes

  Needs Improving

  No

  N/A

• Are any containers with decanted substances correctly labelled identifying the substance?

  Yes

  Needs Improving

  No

  N/A

• Are substances in the workshop in the COSHH register? (select 4 substances and check against the COSHH register.

  Yes

  Needs Improving

  No

  N/A

• Are all drums containing liquids adequately bunded?

  Yes

  Needs Improving

  No

  N/A

• Is there a spill kit in the workshop? (Fully Stocked)

  Yes

  Needs Improving

  No

  N/A

• Is there a system in place for the correct disposal of oily rags?

  Yes

  Needs Improving

  No

  N/A

• Is there a system in place for the correct disposal of used engine oil?

  Yes

  Needs Improving

  No

  N/A

• Are there documents to show this? (Receipts of collection)

  Yes

  Needs Improving

  No

  N/A

Hot Work

• Does welding/flame cutting take place in a well ventilated area?

  Yes

  Needs Improving

  No

  N/A

• Are welding screens used to protect other workers from the welding arc light?

  Yes

  Needs Improving

  No

  N/A

• Are Flashback Arrestors fitted to the Oxy Acetylene equipment?

  Yes

  Needs Improving

  No

  N/A

• Are they in date?

  Yes

  Needs Improving

  No

  N/A

• Are all hoses on Oxy Acetylene equipment double insulated?

  Yes

  Needs Improving

  No

  N/A

• Do hoses appear to be in a good condition?

  Yes

  Needs Improving

  No

  N/A

• Are Pressure Regulators fitted to the Oxy Acetylene equipment?

  Yes

  Needs Improving

  No

  N/A

• Are they in date?

  Yes

  Needs Improving

  No

  N/A

• Are the Oxy Acetylene pre use checks carried out? (Daily Inspection, View records)

  Yes

  Needs Improving

  No

  N/A

• Are all gas cylinders stored safely? (Oxygen and Fuels segregated, All bottle stood upright, excess bottle stored outside of building)

  Yes

  Needs Improving

  No

  N/A

• Are cylinders being used stored on a trolley and chained to prevent bottles falling?

  Yes

  Needs Improving

  No

  N/A

• Is PPE required for Welding available? (Tinted Eye Protection, flame resistant gloves)

  Yes

  Needs Improving

  No

  N/A

• Is arc welding equipment visually inspected regularly to ensure it is safe to use?

  Yes

  Needs Improving

  No

  N/A

• Are inspection records available?

  Yes

  Needs Improving

  No

  N/A

Fire

• Are Fire Exits clearly marked?

  Yes

  Needs Improving

  No

  N/A

• Are fire exits free from obstruction?

  Yes

  Needs Improving

  No

  N/A

• Are fire extinguishers accessible on all exit routes?

  Yes

  Needs Improving

  No

  N/A

• Have fire extinguishers in the workshop been serviced in last 12 months?

  Yes

  Needs Improving

  No

  N/A

• Are fire marshals for the workshop clearly identified? (identification of fire marshals on wall or specific high Vis)

  Yes

  Needs Improving

  No

  N/A

• Is there a suitable number of Fire Marshals to cover the workshop area to cover all shifts?

  Yes

  Needs Improving

  No

  N/A

• How many fire marshals are there covering workshop area on day shift?

• How many fire marshals are there covering workshop area on night shift?

• Are Fire Alarm activation points accessible and clear from obstruction?

  Yes

  Needs Improving

  No

  N/A

• Are Fire Doors kept shut and not wedged open? (Unless catches are deactivated by Fire Alarm activation)

  Yes

  Needs Improving

  No

  N/A

• Are flammable materials stored inside the flam store when not in use?

  Yes

  Needs Improving

  No

  N/A

First Aid

• Does the workshop have First Aid signage? (Signage identifying where the nearest first aid point is located and who first aiders are in that area for says and nights)

  Yes

  Needs Improving

  No

  N/A

• Is there a suitable number of First Aiders attached to the workshop to cover all shifts?

  Yes

  Needs Improving

  No

  N/A

• How many first aiders are there covering workshop area on day shift?

• How many first aiders are there covering workshop area on night shift?

• Is there at least 1 first aid kit in the workshop? (Fully Stocked)

  Yes

  Needs Improving

  No

  N/A

• Is there at least 1 eye wash station in the workshop? (Fully Stocked)

  Yes

  Needs Improving

  No

  N/A

PPE

• Is there adequate PPE provided for the hazards and tasks undertaken? (Ear Plugs, Eye Protection, RPE, Head Protection)

  Yes

  Needs Improving

  No

  N/A

• Is correct PPE seen to be worn by everyone? (Head Protection when working around vehicles, Safety Footwear, Overalls)

  Yes

  Needs Improving

  No

  N/A

Noise

• Have noise reduction measures been identified and implemented?

  Yes

  Needs Improving

  No

  N/A

• Is PHP available for use where required?

  Yes

  Needs Improving

  No

  N/A

Office Hazards

• Is housekeeping of a good standard?

  Yes

  Needs Improving

  No

  N/A

• Are chairs fully adjustable and ergonomically positioned?

  Yes

  Needs Improving

  No

  N/A

• Are any work stations suitably positioned to promote good ergonomics?

  Yes

  Needs Improving

  No

  N/A

• Has a DSE checklist been completed by all employees in offices?

  Yes

  Needs Improving

  No

  N/A

• Are electrical cables stored away behind desks so as not to present a trip hazard?

  Yes

  Needs Improving

  No

  N/A

• Are any filing cabinets closed when not in use?

  Yes

  Needs Improving

  No

  N/A

Workshop Amenities

• Are hand wash facilities provided? (Soap, Paper Towels, continues towels roll etc. sufficiently stocked)

  Yes

  Needs Improving

  No

  N/A

• Are there clean adequate toilet facilities?

  Yes

  Needs Improving

  No

  N/A

• Are there clean showers and changing facilities available?

  Yes

  Needs Improving

  No

  N/A

• Is canteen clean and suitable for purpose? (Seating Area adequate for number of people using it)

  Yes

  Needs Improving

  No

  N/A

• Is food heating equipment available?

  Yes

  Needs Improving

  No

  N/A

• Are food heating equipment clean and in good condition?

  Yes

  Needs Improving

  No

  N/A

• Is cold drinking water available?

  Yes

  Needs Improving

  No

  N/A

• If a fridge is provided is it clean and in a good condition?

  Yes

  Needs Improving

  No

  N/A

Any other information

• Any other information that may be relevant.

Health and Safety Notice Boards

• Is there a current company H&S policy statement signed by company CEO displayed on H&S notice boards?

  Yes

  Needs Improving

  No

  N/A

• Is there an up to date employer liability insurance certificate on display?

  Yes

  Needs Improving

  No

  N/A

• Does the H&S notice board have a section for current safety bulletins and memos?

  Yes

  Needs Improving

  No

  N/A

• Is there a H&S law poster on display?

  Yes

  Needs Improving

  No

  N/A

• Are accident figures for the depot and across logistics on display for the previous month and previous 12 months?

  Yes

  Needs Improving

  No

  N/A

• Is there a copy of the latest H&S meeting minutes on display?

  Yes

  Needs Improving

  No

  N/A

H&S Meetings

• Does the site hold a H&S meeting every 6 to 8 weeks?

  Yes

  Needs Improving

  No

  N/A

• Does an employee form each department attend the H&S meetings?

  Yes

  Needs Improving

  No

  N/A

Permits to Work

• Are Permit to Work forms kept for a minimum of 3 months?

  Yes

  Needs Improving

  No

  N/A

• Are Permit to Work forms completed correctly? (All parts that need completing are completed)

  Yes

  Needs Improving

  No

  N/A

• Are contractors on the Permit to Work Forms on one of the companies approved contractors lists? (Check for Permit to Work forms)

  Yes

  Needs Improving

  No

  N/A

Building Inspection and Testing Records

• Is Legionella testing carried out on all relevant systems on site? (As per depot time frames set out by maintenance department)

  Yes

  Needs Improving

  No

  N/A

• Are all testing records up to date?

  Yes

  Needs Improving

  No

  N/A

• When was last test carried out?

• Was any building on site built before year 2000?

  Yes

  No

• Has Asbestos survey been carried out?

  Yes

  Needs Improving

  No

  N/A

• Was asbestos found?

  Yes

  No

• Is the Asbestos survey/register available to view?

  Yes

  Needs Improving

  No

  N/A

• When was last visual inspection of the condition of the areas of Asbestos undertaken?

• Was this within the last month? (Visual Inspections should be carried out monthly)

  Yes

  Needs Improving

  No

  N/A

• Is Asbestos in an acceptable condition?

  Yes

  Needs Improving

  No

  N/A

• Has fire alarm been serviced by external company in the last 12 months?

  Yes

  Needs Improving

  No

  N/A

• Are service records available to view?

  Yes

  Needs Improving

  No

  N/A

• Has emergency lighting been tested in last 3 years?

  Yes

  Needs Improving

  No

  N/A

• Is fire alarm tested weekly?

  Yes

  Needs Improving

  No

  N/A

• Are test records available to view? (Check fire log book)

  Yes

  Needs Improving

  No

  N/A

• Are different alarm points tested each week?

  Yes

  Needs Improving

  No

  N/A

• Has fire drill been carried out in last 6 months? (Check fire log book)

  Yes

  Needs Improving

  No

  N/A

• Is the depot manager conducting monthly safety walk round's and recording them?

  Yes

  Needs Improving

  No

  N/A

• Date of last testing of Fixed Electrical installations for Offices?

  Date

• Is that within last 5 years?

  Yes

  Needs Improving

  No

  N/A

• Date of last testing of Fixed Electrical installations for Warehouse?

  Date

• Is that within the last 3 years?

  Yes

  Needs Improving

  No

  N/A

• Date of last testing of Fixed Electrical installations for Workshop?

  Date

• Is that within last 3 years?

  Yes

  Needs Improving

  No

  N/A

• Is main Electrical Switch room for the site kept locked, clear, clean and tidy, not used for storage? (Access to be authorised personnel only and key to be signed out).

  Yes

  Needs Improving

  No

  N/A

• Have Weekly, Monthly, Half Yearly Maintenance Inspections completed and recorded by Maintenance Department with records available to view?

  Yes

  Needs Improving

  No

  N/A

Risk Assessments and General H&S

• Do employees have access to the company Health and Safety Manual?

  Yes

  Needs Improving

  No

  N/A

• Are risk assessments available to view by all employees at depot?

  Yes

  Needs Improving

  No

  N/A

Training Records

• Do WHM drivers have correct sign offs in their files? (Check a few files at random)

  Yes

  Needs Improving

  No

  N/A

• WHM Driver Files

Checked WHM Driver

• Driver Name & Clock No.

• Induction Sign Off?

  Yes

  Needs Improving

  No

  N/A

• Signed Contract?

  Yes

  Needs Improving

  No

  N/A

• Signed Drugs Alcohol Policy?

  Yes

  Needs Improving

  No

  N/A

• Drivers Declaration?

  Yes

  Needs Improving

  No

  N/A

• Rope and Vehicle Safety guidance Sign Off?

  Yes

  Needs Improving

  No

  N/A

• Signed copy of Depot Standing Orders?

  Yes

  Needs Improving

  No

  N/A

• 3 Points of Contact Sign Off?

  Yes

  Needs Improving

  No

  N/A

• Sign Off for Customer Procedures, ABS, GIT's, Vehicle Accident Forms, Coupling Procedures?

  Yes

  Needs Improving

  No

  N/A

• Copy of Driving Licence?

  Yes

  Needs Improving

  No

  N/A

• Licence Check Completed?

  Yes

  Needs Improving

  No

  N/A

• Copies of Certificates CPC/NVQ etc?

  Yes

  Needs Improving

  No

  N/A

• Copy of Digi Card and CPC Card?

  Yes

  Needs Improving

  No

  N/A

• Drivers CPC Certificate?

  Yes

  Needs Improving

  No

  N/A

• Sign Off for Drivers Handbook?

  Yes

  Needs Improving

  No

  N/A

• Driver Trainer Reports?

  Yes

  Needs Improving

  No

  N/A

• Sign Offs for PPE?

  Yes

  Needs Improving

  No

  N/A

• Do agency drivers files have the correct sign offs? (select a few files at random)

  Yes

  Needs Improving

  No

  N/A

• Agency Driver Files

Checked Agency Driver

• Agency Driver Name?

• Paper Driving Licence and Card Copied?

  Yes

  Needs Improving

  No

  N/A

• Depot Rules Received?

  Yes

  Needs Improving

  No

  N/A

• Standing Orders Received?

  Yes

  Needs Improving

  No

  N/A

• Driver Trainer Report?

  Yes

  Needs Improving

  No

  N/A

• Drivers Hours Deceleration Received?

  Yes

  Needs Improving

  No

  N/A

• Specific Customer Procedures Received?

  Yes

  Needs Improving

  No

  N/A

• Conformation of the correct PPE available?

  Yes

  Needs Improving

  No

  N/A

• H&S Induction Received?

  Yes

  Needs Improving

  No

  N/A

• SWP01B Received?

  Yes

  Needs Improving

  No

  N/A

• SWP02C Received?

  Yes

  Needs Improving

  No

  N/A

• SWP03 Received?

  Yes

  Needs Improving

  No

  N/A

• Do warehouse employees have correct documentation? (Check some warehouse ops files)

  Yes

  Needs Improving

  No

  N/A

• Warehouse Employee Files

Checked Warehouse Employee

• Warehouse Employee name and Clock No?

• Induction Sign Off?

  Yes

  Needs Improving

  No

  N/A

• Signed Contract?

  Yes

  Needs Improving

  No

  N/A

• Signed Drugs Alcohol Policy?

  Yes

  Needs Improving

  No

  N/A

• Rope and Vehicle Safety guidance Sign Off?

  Yes

  Needs Improving

  No

  N/A

• FLT (Counterbalance) Certificate and Yearly Retest?

  Yes

  Needs Improving

  No

  N/A

• FLT (Reach Truck) Certificate and Yearly Retest?

  Yes

  Needs Improving

  No

  N/A

• FLT (Tele-Handler) Certificate and Yearly Retest?

  Yes

  Needs Improving

  No

  N/A

• Clamp Attachment Training Sign Off?

  Yes

  Needs Improving

  No

  N/A

• EHPT Operators Certificate?

  Yes

  Needs Improving

  No

  N/A

• JCB Shovel Certificate?

  Yes

  Needs Improving

  No

  N/A

• 3 Points of Contact Sign Off

  Yes

  Needs Improving

  No

  N/A

• Collapsed Load Training Sign Off?

  Yes

  Needs Improving

  No

  N/A

• Stacking Procedures for individual customers?

  Yes

  Needs Improving

  No

  N/A

• Shunters Certificate?

  Yes

  Needs Improving

  No

  N/A

• Drivers CPC Certificate?

  Yes

  Needs Improving

  No

  N/A

• Do Workshop Employees files have the correct documentation?

  Yes

  Needs Improving

  No

  N/A

• Workshop Employees Files

Checked Workshop Employee

• Workshop Employees Name and Clock No.

• Induction Sign Off?

  Yes

  Needs Improving

  No

  N/A

• Signed Contract?

  Yes

  Needs Improving

  No

  N/A

• Signed Drugs Alcohol Policy?

  Yes

  Needs Improving

  No

  N/A

• Drivers Declaration?

  Yes

  Needs Improving

  No

  N/A

• Copy of Driving Licence?

  Yes

  Needs Improving

  No

  N/A

• 3 Points of Contact Sign Off

  Yes

  Needs Improving

  No

  N/A

• FLT (Counterbalance) Certificate and Yearly Retest?

  Yes

  Needs Improving

  No

  N/A

• Drivers CPC Certificate?

  Yes

  Needs Improving

  No

  N/A

• Workshop CPC Certificate?

  Yes

  Needs Improving

  No

  N/A

• Driver Trainer Reports?

  Yes

  Needs Improving

  No

  N/A

• Is training for all first aiders up to date? (Check first aiders Certs)

  Yes

  Needs Improving

  No

  N/A

• Is training for all first aiders up to date? (Check first aiders Certs)

  Yes

  Needs Improving

  No

  N/A

• Is the training for fire marshals up to date? (Check fire marshals Certs)

  Yes

  Needs Improving

  No

  N/A

• Are there records of Tool Box Talks (Signed off by employees)

  Yes

  Needs Improving

  No

  N/A

• Have employees signed off to say they have received TBT's?

  Yes

  Needs Improving

  No

  N/A

• Audit Non Compliance and Recommend Action Items

• Auditors Signature

  Sign

• Depot Managers Signature

  Sign