Matarawa PT0501 - Station Cleaning & Minor Maintenance

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• Date and time of audit

  Date

AUDIT CONDITIONS

• Select any that apply

• Sunny

• Cloud

• Showers

• Rain

• Wind

STATION SPECIFIC CLEANING TASKS

Item 1.0 Ramp

• Frequency = as required

• 1.1 Ramp to be swept and free of dirt and debris.

  Yes

  No

  N/A

• 1.2 Wads of gum, fluid spills and all other sticky substances shall be removed from the area.

  Yes

  No

  N/A

• 1.3 Barrier panels, handrails and mesh shall be clean and free of dirt, streaks, and spots.

  Yes

  No

  N/A

Item 2.0 Platform and Shelter

• Frequency = as required

• 2.1 Platform shall be swept/cleared on each visit and kept free of all dirt, debris, litter etc., with the collected material being removed from site and disposed of by the Contractor at an authorised Territorial Authority refuse centre.

  Yes

  No

  N/A

• 2.2 Wads of gum, fluid spills and all other sticky substances shall be removed from the area.

  Yes

  No

  N/A

• 2.3 Handrails, joinery, warning signs, guards and other metal surfaces shall be cleaned and polished.

  Yes

  No

  N/A

• 2.4 Seating shall be wiped down and left in a dry state.

  Yes

  No

  N/A

• 2.5 Grates, gullies and channels shall be maintained free of debris and litter

  Yes

  No

  N/A

• 2.6 Graffiti and stickers must be removed.

  Yes

  No

  N/A

• 2.7 Vegetation growing through platform cracks etc must be removed.

  Yes

  No

  N/A

• 2.8 Loose rubbish is to be collected, and disposed of by the Contractor at an authorised Territorial Authority refuse centre. Items such as cans, glass and plastics are to be sorted and recycled.

  Yes

  No

  N/A

Item 3.0 Shelter wall cleaning

• Frequency = as required

• 3.1 There shall be no streaks, fluid splashes or spots remaining on walls or signs.

  Yes

  No

  N/A

• 3.2 There shall be no smudges or spots at points where cleaning of the lower and upper halves of the walls overlap.

  Yes

  No

  N/A

• 3.3 Wall shall be uniformly clean all over.

  Yes

  No

  N/A

• 3.4 Woodwork on doors, windows and mouldings shall be clean

  Yes

  No

  N/A

• 3.5 Glass surfaces shall be clean and free of smudges, finger marks and dirt.

  Yes

  No

  N/A

Item 4.0 Signage (including posters, timetables etc.)

• Frequency = as required

• 4.1 Signs and poster boards shall be wiped down so that there are no finger marks, smudges, and other dirt spots of any kind.

  Yes

  No

  N/A

• 4.2 Stickers and wads of gum, fluid spills and all other sticky substances shall be removed.

  Yes

  No

  N/A

Item 5.0 General path cleaning.

• Frequency = As required

• 5.1 Broom/clear pathways and remove animal faeces, leaves, litter and twigs Access way to be kept free of weeds, moss, mould, lichen etc.

  Yes

  No

  N/A

Item 6.0 Graffiti removal not exceeding 0.130m2 (A3 page size) and reporting

• Frequency = Each visit

• 6.1 All areas within the highlighted areas on the Station-specific Specification plans must monitored for graffiti.<br>Any graffiti not exceeding 0.130m2 (A3 page size) which is identified must be removed immediately.<br>Statistics on how much graffiti of this size, which was located over the month for each station must be supplied to KiwiRail’s security manager monthly. This information must also be provided to GWRL as part of the monthly report and on a GWRL accessible system allowing instant retrieval to ensure payment.

  Yes

  No

  N/A

OTHER TASKS

Item 1.0 lighting

• Frequency = as required

• 1.1 Lights to be repaired/replaced within the following time frames<br> Platform lights - 24 hrs from time of fault ID<br> Security lights - 24 hrs from time of fault ID<br> Internal lights - 48 hrs from time of fault ID

  Yes

  No

  N/A

Item 2.0 Rail corridor cleaning

• Frequency = Monthly

• 2.1Rail corridor to have a walkover litter collection done for the length of the platform only, with the collected material being removed from site and disposed of by the Contractor at an authorised Territorial Authority refuse centre, items such as cans, glass and plastics are to be sorted and recycled.

  Yes

  No

  N/A

Item 3.0 Minor maintenance and damage reporting.

• Frequency = Each visit

• 3.1 Check for and report all signs of degradation or damage to GWRL. Where damage constituting works less than $500 is identified it shall be reported to GWRL immediately with a quote for repair. The repair must work must only be undertaken after written confirmation from GWRL.<br>Damage above this value must be reported to GWRL with a quote for repair. GWRL may either refer this work back to the Contractor subject to agreement on price or award the work to a party outside of this contract.<br>Where damage which presents a risk to public or personal safety is identified, the Contractor is to temporarily make safe the area and notify GWRL immediately.<br>All damage shall be photographed prior to repair.<br>Photographs of all completed works and monthly report must be provided to GWRL with the invoice to ensure payment.

  Yes

  No

  N/A

Item 4.0 Graffiti removal exceeding 0.130m2 (A3 page size) and reporting.

• Frequency = Each visit

• 4.1All areas within the highlighted areas on the Station-specific Specification plans must be monitored for graffiti.<br>Any graffiti exceeding 0.130m2 (A3 page size) but not exceeding 2.0m2 must be photographed with clear and readable measure in the photo before being removed.<br>Any graffiti exceeding 2.0m2 shall be photographed with clear and readable measure in the photo. The photo is to be emailed to GWRL within 24 hours with a quote for its removal (this quote must be inclusive of labour and materials). GWRL may either refer the removal work back to the Contractor subject to agreement on price or award the work to a party outside of this contract.<br>Each Visit<br>Contract No. PTO501 Tender Document<br>GWRL Station Cleaning & Minor Maintenance 2016-2019 Page 125<br>The photos and the statistics on how much graffiti that was located over the month for each station is to be supplied to KiwiRail’s security manager on a monthly basis. This information must also be provided to GWRL as part of the monthly report and on a GWRL accessible system allowing instant retrieval to ensure payment. The information should be separated into the size brackets indicated on the schedule of prices.

  Yes

  No

  N/A

Item 5.0 Low frequency tasks

• Frequencies as indicated on each item

• 5.1 Wash down soffit (ceiling/underside of roof) - 2 Monthly

  Yes

  No

  N/A

• 5.2 Clean out and dispose of debris from roof guttering on the shelter - 2 Monthly

  Yes

  No

  N/A

• 5.3 Fully wash down shelters inside and out including ceilings, internal surfaces, walls and ledges/slots using light detergent, water and a soft broom. - 2 Monthly

  Yes

  No

  N/A

• 5.4 CCTV cameras/domes and lenses to be cleaned where possible.

  Yes

  No

  N/A

• 5.5 Provisional items as per monthly instructions. - As Instructed

  Yes

  No

  N/A

PERFORMANCE INCENTIVES

• Non Conformance Items Present during the audit?

  1 to 3 items

  3 to 10 items

  11 to 15 Items

  16 to 20 items

  None found

• Great work - no contract deductions applicable.

• Contract deduction of $400 - deduction to take effect on invoice and report for month following this audit

• Contract deduction of $600 - deduction to take effect on invoice and report for month following this audit

• Contract deduction of $1200 - deduction to take effect on invoice and report for month following this audit

• Contract deduction of $2200 - deduction to take effect on invoice and report for month following this audit

• General Comments

• SRL representative Signature

  Sign

• Auditors Signature

  Sign