Title Page
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Conducted on
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Prepared by
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Location
Site Photos
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Take site photos for reference and insurance purposes (At least 20 photos)<br>* Site Overview<br>* Forecourt<br>* Pumps<br>* External Building<br>* Internal Shop<br>* Fridges/Cold Vault<br>* Shelving<br>* Office<br>* Console<br>* Kitchen (if applicable)<br>* Cold room/Freezer<br>* Storerooms<br>* Bathrooms
Wet Stock Details
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Record tank numbers, grades and safe fill levels. Include photo of dip and fill points.
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When were tanks last integrity tested? Include results if available.
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Organise new integrity testing for all tanks.
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Type and age of all pumps? (Include photos of pumps and of any spec plates)
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When were pumps last calibrated? Include results if available.
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Is there a current fuel supply agreement in place? Obtain copy if possible. (who with, expiry date, relevant terms, etc)
Transferring Employees
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Take photo of all current rosters and any available wage reports.
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Are there employees to be transferred?
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Obtain full list of current employees, including:<br>* Full Name<br>* Address<br>* Date of birth<br>* Email address<br>* Phone number/s<br>* Citizenship/Visa status<br>* Commencement date<br>* Employment type (Full-time/Casual)<br>* Accrued leave entitlements<br>* Details of any long service leave taken<br>* Details of any pending leave<br>* Current rate of pay
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Provide written notice to current employees of pending business transfer and the status of their employment and entitlements.
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Provide Letter of Offer to any transferring employees, outlining their conditions of employment.
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Complete new employment paperwork for transferring employees.
Supplier Accounts
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Obtain list of all current suppliers, including contact details.
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Complete credit applications for suppliers.
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Advise suppliers of change of ownership - any previous outstanding balances to be the responsibility of the outgoing owner.
Telecommunications
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Obtain copy of latest phone/internet bill showing all services to be transferred.
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Identify what each service is being used for - list on bill copy.
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Outgoing owner to complete necessary transfer paperwork.
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Label all phone line wall sockets with service number. (If unsure, connect test phone and dial 1800 801 921).
Electricity
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Obtain photos of last 6 months of electricity bills (front and back).
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Check if site is on the correct tariff.
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Obtain photo of switch board and any other important electrical components.
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Obtain details and photos of canopy lighting and general lighting around the site.
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Outgoing owner to complete necessary transfer paperwork.
Gas Supply
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Obtain photos of last 6 months of gas bills (front and back).
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Outgoing owner to complete necessary transfer paperwork.
Waste Services
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Obtain copy of waste contractors bills and service agreement.
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Review all charges and agreement terms against competitors.
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Negotiate and complete new service agreement.
Water and Septic System
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What mains water source is used to the site?
- Town
- Tank
- Bore
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Does the site have a septic system?
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Take photos of septic system and grease trap. Include size if known.
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Obtain photos of last 6 months of bills for septic/grease trap pump outs (if applicable).
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Include details of how septic system works (i.e. septic to drainage trenches, treatment plant, sewer, etc).
Kitchen and Food
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Does the site require a food licence?
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Obtain copy of current food licence.
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Outgoing owner to complete necessary transfer paperwork.
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Photo of current menu and pricing.
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Photo and details of current coffee offer. (Include supplier, bean cost, etc)
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Photo of current hotbox offer and pricing if available.
Hazardous Goods
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Obtain copy of current Form 73, including all necessary details and site plan.
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Review and update contents of Hazmat box.
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Obtain copies of MSDS for all hazardous chemicals on site.
POS, Eft, ATM and IT Equipment
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What POS and back office system is being used?
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How may and what type of payment terminals are being used? (Include photos of terminal serial numbers, etc)
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Are any surcharges currently being applied for card sales?
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Is there an ATM on site? Include photo and details of any service agreements.
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Take photo and details of back office PC. (Include brand, approx. age and any known specs)
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Take photo and details of CCTV and security systems on site. (Include brand, age, able to be viewed online, etc)
Assets & Equipment
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Obtain equipment list to be included in sale. Take photo of each item listed and list any relevant details (age, condition, issues, etc)
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Obtain list of any leased or supplier owned equipment. Take photo of each item listed and include details of the arrangement.
Figures and Reports
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Obtain last 3 years Shop and Fuel Sales data (or as far back as system allows).
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Obtain figures of relevant fuel card volume at the site (i.e. percentage of BP Card/Starcard, etc).
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Obtain list of any customer accounts, including full customer details and credit terms.
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Advise account customers in writing of pending change of ownership and new credit terms.
