Information
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Audit Title
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Prepared by
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Conducted on
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Location
I. GENERAL DOCUMENTATION REQUIREMENTS
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1. Manufacturers' Instructions for Use (IFUs) are accessible and referred to by staff (for endoscopes, endoscope accessories, and re-processing equipment).
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COMMENTS: Look for physical evidence ("show me" and note where found).
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2. Policies related to endoscope reprocessing methods are accessible to staff.
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COMMENTS: Look for physical evidence and note where found.
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3. Safety Data Sheets (SDS) for each chemical utilized in endoscope reprocessing are accessible to staff.
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COMMENTS: Look for physical evidence and note where found.
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4. Staff have received initial training with verification of competencies for all scopes, accessories and associated equipment (e.g. AER) and have updated competencies (annually).
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COMMENTS: Look for physical evidence in personnel files.
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5. Logs (electronic or paper) are maintained with full traceability of the scope (e.g. serial #) to the patient, including who processed the scope.
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COMMENTS: Look for physical evidence and note electronic or paper ......
II. ENDOSCOPE REPROCESSING ROOM REQUIREMENT
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COMMENTS: Summon Facilities for questions or problems with #1-#5 in this section!
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1. Endoscope reprocessing room is free of any dividing walls (e.g. curtain, temporary dividers are not allowable).
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COMMENTS: Procedural barriers are in place to prevent cross contamination.
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2. Decontamination room air pressure is negative to surrounding spaces.
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COMMENTS: Door to room must be kept closed to maintain negative pressure.
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3. Room air exhausts directly outside (air cannot be reused elsewhere in the building).
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4. Minimum # of Air Changes Per Hour: Air is changed a minimum of 10 times per hour and 2 of the 10 air changes are fresh, outside air.
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COMMENTS: There are no requirements for relative humidity or temperature. Look for physical evidence.
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5. Water quality is tested annually.
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COMMENTS: Look for physical evidence.
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6. Spill neutralizer is readily available as needed per high level disinfectant manufacturers.
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COMMENTS: Look for physical evidence.
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7. Endoscope reprocessing room contains the following:
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. Sinks to manually clean flexible endoscopes
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. Separate hand-washing sink
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. Eyewash station present and attached to Clean Sink (may be hand-washing sink)
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8. Chemical Handling: High-level Disinfectant:
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COMMENTS: Ask the question: How do you mix and dispose of chemicals?
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a. When indicated, activates and mixes high-level disinfectant (as needed following manufacturers recommendations) at the beginning of the day or before the endoscopic procedure. Transfers high-level disinfectant into processing bin/AER.
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b. Disposes of chemical appropriately per dept processes and the disinfectant manufacturer's IFU.
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9. Chemical Documentation<br> a. Maintains high-level disinfectant logbook with:
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COMMENTS: Look at the logbook (paper or electronic) to verify.
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. Dates of activation and expiration
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. Type and percentage of high-level disinfectant solution
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. Each use high-level disinfectant strip results checked (pass/fail), with appropriate follow-up actions if test strip fails
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. Validates correct QC strip is being used
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. Documents corresponding date with strip in logbook.
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. Labels QC strip bottle with expiration date.
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. Performs QC, if required by manufacturer, on test strip per guidelines when bottle is first opened and documents results.
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b. Soaking bin is labeled with the following information filled in/ checked off:
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. Date of activation and expiration
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. Type and percentage of high-level disinfectant solution
III. PRE-CLEANING AT THE POINT OF USE
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1. Wears personal protective equipment (PPE) including impervious gowns, gloves as recommended by the high level disinfectant manufacturer, chemical goggles, or face shield.
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2. Immediately following invasive procedure, and while still in procedure room:
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a. Wipes exterior of scope with enzymatic solution according to manufacturer guidelines.
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b. Flushes suction channels with enzymatic and air.
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3. Transports used scope from procedure room to decontam room in scope bag or covered Bin Marked As Biohazard.
IV. CLEANING (INCLUDING LEAK TESTING)
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1. Wears personal protective equipment (PPE) including impervious gowns, gloves as recommended by the high level disinfectant manufacturer, chemical goggles or face shield, and fluid resistant mask.
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2. Visually inspects the endoscope, universal cord, and bending section (as applicable) for holes, tears, or other gross damage.
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3. Performs leak testing according to manufacturer's instructions.
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4. If the endoscope is leaking, calls the manufacturer for repair. Follows manufacturer's recommended procedures for preparation of the endoscope before sending out for repairs.
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COMMENTS: Ask what you would do if scope is leaking?
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5. Manual Cleaning with an Enzymatic Solution: Detaches all removable parts (as applicable), soaks them and brushes them to remove debris. Rinses parts with water. <br>
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6. Immerses endoscope completely in enzymatic solution and thoroughly cleans the exterior of the endoscope.
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7. Cleans inside the suction valve, air water valve, biopsy port openings and all other channel openings (as applicable) with a brush or lint free applicator.
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a. Chooses correctly sized channel brush.
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b. Brushes in the direction of the distal tip from the biopsy port.
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c. Brushes the channel between the suction valves.
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d. Brushes the channels in the direction of the light guide connector.
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e. Uses short choppy strokes with the brush.
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f. Cleans the bristles of the brush each time it exits the endoscope before retracting.
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g. Repeats brushing until no debris is visible on the brush.
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h. With an ERCP endoscope, deflects and cleans around the elevator.
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i. Carefully, uses a soft brush to break up any blockage present at the tip of the air/water channel.
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8. Attaches cleaning adapters to the endoscope and covers the biopsy port.
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9. Immerses the endoscope, suctions in and soaks the endoscope in enzymatic solution for the manufacturer's recommended amount of time.
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COMMENTS: Ask how long scope soaks in enzymatic solution.
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10. Rinses the endoscope and all removable parts (as applicable) under running water to remove residual enzymatic solution.
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11. Flushes all channels with water.
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12. Purges all channels with air.
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13. Removes excess water from the exterior of the endoscope to prevent dilution of high-level disinfectants used in the next step (using lint free cloth).
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NOTE: The endoscope may need to be completely dried at this point if being processed by an AER or other system.
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14. Fresh enzymatic solution is used for each scope cleaned.
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15. Cleaning implements (brushes) are disposed of or cleaned and high level disinfected (including the sink) after each scope is cleaned.
V. HIGH-LEVEL DISINFECTION
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1. For Manual Disinfecting:
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COMMENTS: Please note if gluteraldehyde is used.
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a. Immerses the endoscope in disinfectant.
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b. Using the cleaning adapters fills all channels completely until no bubbles appear.
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c. Place all valves, removable parts, and any reusable brushes in disinfectant.
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d. Covers basin with tightly fitting lid.
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e. Checks instructions for the correct immersion time (Sporox= 30min, gluteraldehyde=20min, Cidex OPA=12min, Metrocyde=40mins.) and sets timer.
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f. When immersion is complete, purges channels with air to remove the disinfectant.
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g. Check temperature per manufacturer's instructions for use.
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2. For Automated Endoscope Reprocessor:
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a. Follows the manufacturer's instructions to connect the endoscope to the re-processor.
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b. Places the valves and other removable parts including re-usable brushes in the re-processor, if possible (otherwise parts must be manually high-level disinfected).
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c. Attaches channel cleaning connectors.
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d. For ERCP endoscope, the elevator wire channel must be accessed manually.
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e. Follows manufacturer's instructions for high-level disinfectant.
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f. Sets the machine for the recommended time and confirm recommended temperature.
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g. Log exits to record manual process.
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h. Records are available for appropriate annual PM's and/or filter changes.
VI. RINSING
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1. With an automated re-processor, ensures that rinsing is performed by machine.
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COMMENTS: If yes, 2-4 are N/A.
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2. Thoroughly rinses the exterior surface of the endoscope with water according to disinfectant instructions for use.
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3. Flushes all channels with water or sterile water.
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4. Rinses all valves and other removable parts in water or sterile water.
VII. DRYING
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1. Purges all channels with air.
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2. Prior to storage, flushes all channels with 70%-90% alcohol to facilitate drying if non-sterile rinse water was used and documents the alcohol flush if not documented on the automated reprocessing printout.
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3. Removes all cleaning adapters and devices.
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4. Dries the exterior with a soft, dry lint free cloth.
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5. Removes personal protective gear and washes hands before leaving reprocessing room.
VIII. STORAGE
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1. Hangs flexible endoscopes vertically in a well-ventilated area.
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COMMENTS: Cabinet must be closed, ventilated, composed of all wipe able surfaces. Scopes may not touch each other, sides, or bottom.
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2. Stores endoscope in a protected manner, but does not store in case.
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a. Removes water-resistant cap if used.
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b. Attaches venting cap for storage, if needed.
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3. Scopes are tagged with date of processing and tech's initials.
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COMMENTS: How long are scopes stored between patients before being reprocessed? Should not be more than 30 days.
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4. Verbalizes process for routine soaking bin cleaning and storage when not in use.
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5. Stores removable parts separately. (i.e., air/water & suction buttons, biopsy caps, water-resistant caps).
IX. MISCELLANEOUS
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1. Water bottles and tubing are sterilized daily.
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2. Quality Control measures are applied and followed through entire reprocessing cycle.
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3. Ask: Where are other scopes stored, if any?
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4. What is the process for recalls? (Internal due to outbreak and or external due to manufacturer recall).
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5. Ask what process is in place, if any, for differentiating a clean scope from a dirty one, anywhere along the high-level disinfection process, if the process is interrupted for some reason and the scope is laid down.
X. FOLLOW-UP
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COMMENTS