Monash Workplace Inspection Program: Office Areas

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

2.1 Office layout

• The layout of work areas is suitable for tasks

  Yes

  No

  N/A

• There is sufficient area in which to work

  Yes

  No

  N/A

• The potential for interruption of work is minimised

  Yes

  No

  N/A

• Appropriate mechanical handling equipment is provided, where required

  Yes

  No

  N/A

2.2 Electrical equipment

• There are sufficient general purpose outlets (GPOs) for the equipment and appliances

  Yes

  No

  N/A

• All switches, plugs and GPOs are in good condition

  Yes

  No

  N/A

• Double adapters and piggy-back plugs are not in use

  Yes

  No

  N/A

• Extension leads are only used for temporary, short-term power connections

  Yes

  No

  N/A

• Power boards with overload protection are used if sufficient GPOs are not available

  Yes

  No

  N/A

• Equipment and appliances, including cords and leads, are in good condition

  Yes

  No

  N/A

• Equipment and appliances are earthed or double insulated. Look for double insulation symbol on the specification plate.

  Yes

  No

  N/A

• Fittings are protected against external damage

  Yes

  No

  N/A

• Electrical equipment is tested at appropriate intervals.

  Yes

  No

  N/A

2.3 Work stations The Computer user guidelines on the OH&S web site provide information on workstation set up:

2.3.1 Chair

• The chair has a five point base

  Yes

  No

  N/A

• The chair is fully adjustable, if appropriate.

  Yes

  No

  N/A

• The chair has adequate lumbar support

  Yes

  No

  N/A

• The chair is in good condition

  Yes

  No

  N/A

• The chair moves easily on floor surface

  Yes

  No

  N/A

• The chair is well padded

  Yes

  No

  N/A

2.3.2 Footrest

• Footrests are available if required

  Yes

  No

  N/A

• Yes

  No

  N/A

2.3.3 Desks/Benches

• Work surfaces [desks, benches] are set up at the appropriate height:<br>710-720 mm for seated<br>900-1000 mm for standing work

  Yes

  No

  N/A

• There is sufficient room for the tasks carried out

  Yes

  No

  N/A

• Frequently used items are within the primary reach zone of the user

  Yes

  No

  N/A

• The work surface has useable, uncluttered space

  Yes

  No

  N/A

2.3.4 Computer equipment

• The computer screen is at arm's length from the user

  Yes

  No

  N/A

• The computer screen is at the correct heigh for the user

  Yes

  No

  N/A

• The computer screen is directly in front of the user

  Yes

  No

  N/A

• The computer screen is positioned to minimise glare

  Yes

  No

  N/A

• Position of keyboard correct for current user

  Yes

  No

  N/A

• The keyboard is flat

  Yes

  No

  N/A

• The mouse is used at the same height as keyboard

  Yes

  No

  N/A

2.3.5 Clearance

• There is clear access to the workstation

  Yes

  No

  N/A

• There is free space to a depth of 1m behind workstation

  Yes

  No

  N/A

• There is adequate space at rear and side of chair to allow free unrestricted movement

  Yes

  No

  N/A

• There is sufficient knee space

  Yes

  No

  N/A