Information

  • Audit Title

  • Document No.

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

  • Total Number of Available Beds

  • Total Number of Occupied Beds

  • Has the Audit from the Previous Month been Reviewed & Signed Off?

  • How many Corrective Actions were raised last month?

  • Have ALL Corrective Actions raised from last Month been completed?

STAFF

  • Are Staff suitably dressed? (Clothing / Footwear / Jewellery / False Nails etc)

  • Are Staff working in a Safe & Appropriate manner?

  • Are Staff showing Dignity & Respect to the Service Users? (Talk to Service Users)

  • Are Staff Supervisions on Up To Date?

FIRE SAFETY - Look for Gaps in the Records

  • Has the Fire Alarm Test Record been completed correctly? (Insert Date of last check)

  • Has the Fire Extinguisher Test Record been completed correctly? (Insert Date of last check)

  • Has the Emergency Lighting Test Record been completed correctly? (Insert Date of last check)

  • Has there been a Fire Drill in the last six months? (Insert date of Last Drill)

INFECTION CONTROL

  • Are Waste Bin 'Foot / Knee' pedals in working order?

  • Is the Service currently 'Clear' of 'Special' Infection Control Measures? If 'NO' record details of current status.

  • Are All Required PPE Items available for Staff? (Gloves, Aprons, Paper Towels, Hand Gels etc)

  • Are 'Hand Gels / Sanitisers' available throughout the premises? (check if empty)

ACCIDENT / INCIDENT / NEAR MISS REPORTING

  • Have all Accident Forms in the 'Accident File' been logged? (Note Date of Last Accident Report Sheet and Log Entry)

  • How many of the following have been reported over the past 30 days?

  • Accidents to STAFF

  • Accidents to SERVICE USERS

  • Accidents to OTHERS

  • Incidents to STAFF

  • Incidents to SERVICE USERS

  • Incidents to OTHERS

  • Near Miss to STAFF

  • Near Miss to SERVICE USERS

  • Near Miss to OTHERS

  • If reportable under 'RIDDOR' has this happened? (if 'YES', record details)

CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH (COSHH)

  • Are ALL Substances stored as detailed in the COSHH Risk Assessment?

  • Is a Hazard Data Sheet available for all substances used?

  • Is suitable and sufficient Clothing and PPE available for the use of the substances?

MEDICATION - GENERAL

  • Is Medication Stored Safely and Appropriately? (Locked Cabinet / Trolley. Note: Trolley must be securely Stored also)

  • Is 'STOCK' medication Stored Correctly? (Locked Cupboard / Room - Internal Meds separate from External Meds)

  • Is 'ALL' Medication Received into the Service appropriately Checked & Signed for? (Check latest records)

  • Is a 'Medication Stock Check' carried out weekly?

  • Are Medicines that are No Longer Required / Out of Date, disposed of correctly and documented? (Check 'Disposal Records')

  • Does the Fridge Used for Medication Storage Have a 'Working' Lock Fitted?

  • Does the Fridge Used for Medication Storage have a 'Calibrated' Max. / Min. Thermometer?

  • Are Fridge Temperatures (Max & Min) Recorded Daily? (look for gaps in log - Should Read Between 2 & 8 Deg. C)

  • Are the contents of the Fridge Correct? If 'NO' record findings

  • Check selection of MAR sheets - Are they completed correctly (No gaps etc) if 'NO' Record Details

  • Are Medications given as 'PRN' Recorded Correctly?

  • How Many Medication Errors have been Reported this Month?

  • Do Staff have access to appropriate, up to date info about Medications they administer? e.g. British National Formula (BNF)

MEDICATION - CONTROLLED DRUGS

  • Are 'CD' Stored Safely and Appropriately? (Locked Wall Cupboard, Bolted to wall)

  • Is the 'CD Register' up to date? (look for gaps / missing drug info etc)

  • Is there an up to date 'Sample Staff Signatures' Record

  • On the 'CD'' MAR Sheet, have 'TWO' Staff Signed?

MANUAL HANDLING

  • Are there Risk Assessments for ALL Manual Handling Activities?

  • Do 'Care Plans' contain appropriate Risk Assessments for Moving and Handling? (Make a note of Sample Files Checked)

RISK ASSESSMENTS

  • Sample a Minimum of 3 Care Plans for Relevance and Updates / Reviews to Risk Assessments - Record Details Below

KITCHEN / UTILITY AREAS

  • Is there evidence of a 'Cleaning Schedule'?

  • Are Doorways 'Clear of Obstacles' that may hinder passage?

  • Are Floor Coverings in Good Condition and Clear of Obstructions?

  • Is there any evidence of 'Spillage' today?

  • Are all Work-Surfaces Clean, in Good Condition and Free from Clutter?

  • Do all 'Opening Windows' have Fly Screens Fitted?

  • Are 'Hot Water' Warning Signs displayed as required?

  • Detail any Bulbs Not Working i.e. Type/Wattage/Fitting

  • FOOD HYGIENE

  • Do all staff involved with the preparation of food have appropriate training and certificates? (List Staff Files Checked & Note Expiry Dates of certs)

  • Are Colour Coded Chopping Boards available?

  • Do staff Know the 'Colour Coding' of Chopping Boards?

  • Is there a 'Guide' to the Colour Coding? (WHITE- Bakery & Dairy, GREEN - Salad & Fruit, RED - Raw Meat, YELLOW - Cooked Meat, BROWN - Vegetables, BLUE - Raw Fish)

  • Are there any 'Out of Date' or 'Mouldy' Food items in cupboards etc?

  • Have all Fridge Temperatures Been Logged 'Daily' (Record last 3 dates and temperatures / Note: Temp should be 5C @ middle shelf)

  • Have all Freezer Temperatures Been Logged 'Daily' (Record last 3 dates and temperatures / Note: Temp should be -18 to -23)

  • Fridges

  • Are Raw and Cooked Meats Stored Separately?

  • Is Raw Meat Stored on the Bottom Shelf?

  • Is all food covered and stored in Plastic, Glass or EarthenWare containers? (Not in 'Tins")

  • Is all 'Opened' food labelled with the 'Opened & Use By' Date?

  • Are there any 'Out of Date' items?

  • If Staff use the fridge to store their own food items, are they clearly labelled to identify this?

  • Appliances

  • Are all Appliances, Kitchen Equipment and Cupboards Clean?

  • Have Appliances been Tested as required? (Check PAT Test Label & Log)

  • Is a Food Temperature Probe available?

  • Are Food Temperature Checks Recorded as required? (Record Date of last entry inc. Item & Temp.)

MAINTENANCE of EQUIPMENT

  • Are the Following in 'Good Working Order' & 'Free from Defects and Wear? If 'NO' record details

  • Note: Check for Evidence of: Maintenance and Regular Disinfection Cleaning Routines.

  • Mop Heads / Toilet Brushes / Cleaning Equipment

  • Hoists & Slings (Note any Clips & Rings for damage / ware)

  • Lift Chairs / Turning Aids?

  • Wheelchairs?

  • Frames & Other Moving / Stability Aids?

  • Handling Belts?

  • Slide Sheets / Transfer Boards?

  • Note the Location of ALL FIRST AID KITS and when their contents were last checked

  • Is a 'Burns Kit' Located in the Kitchen?

  • Is a 'Fire Blanket' available in the Kitchen and Secure?

HALLWAYS / STAIRS / LANDINGS

  • Are all Areas Free from 'Odour' problems?

  • Are Doorways Clear of Obstacles that may hinder passage?

  • Are all Floor Coverings, inc. Rugs / Mats etc in Good Condition and Clean?

  • Are Stair Carpets 'Free' from any Looseness / Wear?

  • Is there sufficient Contrast between Stair Case Elements? e.g. Steps & Risers

  • Are Stairs Clear of Obstacles and Equipment?

  • Are all Fittings Fixed Securely e.g. Handrails / Gates etc

  • Detail any Bulbs Not Working i.e. Type/Wattage/Fitting

LIVING ROOMS / DINING ROOMS

  • Are all Areas Free from 'Odour' problems?

  • Are Doorways Clear of Obstacles that may hinder passage?

  • Are all Floor Coverings, inc. Rugs / Mats etc in Good Condition and Free from Obstructions?

  • Are all items of Furniture / Equipment in Good condition and Clean?

  • Are All Electrical Cables Stored appropriately so as not to cause an Obstruction or Trip-Hazard?

  • Detail any Bulbs Not Working i.e. Type/Wattage/Fitting

BATHROOMS / TOILETS

  • Are Liquid Soap / Paper Towels / PPE / Hands-Free waste Bins available?

  • Are Bathmats available and 'Clean'? (check underside)

  • Are Emergency Call Points Operational?

  • Any 'Odour' problems?

  • Are 'Hot Water' Warning Signs displayed as required?

  • Are Doorways Clear of Obstacles that may hinder passage?

  • Are all Floor Coverings, inc. Rugs / Mats etc in Good Condition and Free from Obstructions?

  • Are all items of Bathroom Furniture / Equipment in Good condition and Clean?

  • Can Doors be Locked?

  • Can locked doors be opened from the outside in an emergency? (Test)

  • Detail any Bulbs Not Working i.e. Type/Wattage/Fitting

BEDROOM AREAS

  • Are all Areas Free from 'Odour' problems?

  • Where Required, are Mattress Covers in place and Clean?

  • Are Mattresses' and Pillows Clean and Stain Free?

  • Are 'Hot Water' Warning Signs displayed as required?

  • Are Emergency Call Points Operational?

  • Are Doorways Clear of Obstacles that may hinder passage?

  • Are all Floor Coverings, inc. Rugs / Mats etc in Good Condition and Free from Obstructions?

  • Are all items of Furniture / Equipment in Good condition and Clean?

  • Is positioning of Furniture suitable to allow easy movement within the room?

  • Are heating and ventillation arrangements suitable?

  • Are All Electrical Cables Stored appropriately so as not to cause an Obstruction or Trip-Hazard?

  • Detail any Bulbs Not Working i.e. Type/Wattage/Fitting

EXTERNAL CHECKS

  • Are Doorways Clear of Obstacles that may hinder passage?

  • Can External Doors be opened easily when Un-Locked?

  • Do ALL the Locks on External Doors work correctly?

  • Are External Areas around doorways well lit?

  • Are any External Steps in Good Condition and Clear of Obstructions?

  • Are External Mats / Coverings in Good Condition?

  • Do External Mats / Coverings Prevent Slipping, especially when wet?

  • Are Pathways in Good Condition and Clear of Obstructions?

  • Are any Items of Garden Furniture and Equipment Safe and in Good Condition?

  • Are all Doors and Windows in a Good State of Repair?

  • Detail any Bulbs Not Working i.e. Type/Wattage/Fitting

Any Additional Comments:

  • Is there a requirement to make additional comments or raise concerns? (Concerns MUST be Reported to a Manager immediately and Corrective Action Plans completed)

  • How many Corrective Actions were raised from this audit?

  • Audit Completed By:

  • Audit Reviewed By:

  • Review Date:

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