MONTHLY INTERNAL PEOPLE AUDIT FORM

Title Page

CRITICAL FOCUS

Induction process being completed correctly (Pt 1) and on-line induction exam completed for all employees?
Do all staff files contain PORTW?
Are all staff rooms, changing areas and locker rooms clean, tidy and well presented?

Is accurate Rota available at least two weeks in advance, available on line and displayed on staff notice board?
There are no employees who have worked over 12 consecutive days?
Does T&A show that all members of the team have at least 24 hours rest in each 7 continuous days?
Does T&A show that each member of the team has 11 hours break between shifts?
Are there no systematic failures where employees are working more than 10 hours in a shift?
Are employees receiving regular breaks whilst at work- in accordance with the associate promise and employee handbook?
Is the daily shift planner displayed with appropriate breaks assigned and pre-shift briefing in place?
Are the pub adhering to JDW policies and procedures regarding the safety of young employees?
Are there no systematic failures with the pubs adhearing to the 90 minute closedown?

Are the staff being paid correctly?
Do all employees clock in and out for all shifts worked or have legitimate manual adjustments?
Future dated punches have not been regularly added?
Holidays have not been paid vis Pay Queries?
Punches have not been regularly deleted
Punches have not been regularly edited?

Is a recruitment plan in place and does the manager know how many employees are required?
Are vacancies advertised where applicable, and are the PM / KM involved in the recruitment process?
Is the person leading the interview fully trained, are there two people conducting the interview process and notes being taken?
Is PORTW being administered correctly?
Are all personnel files complete and up to date and / or being archived correctly?
Are probation reviews being conducted and retained for all new employees and for employees promoted to a new role?
Are 121 / Career chats being completed with each member of the team at least every 12 months?
Are the team managing the completion of eLearning?
Have all associates completed 'associate training program' within 84 days of commencement and/or Shift managers completed each module of training within 5 months of commencing the module?
Was the 2nd pub PC (laptop) on site and available for members of the team to complete on-line training?
Have all leavers been recorded as leaving on Resource Link?
Are all staff contracts available, complete and up to date?

Are the principles of General Data Protection Regulations (GDPR) in place and being adhered to?
Are staff areas clear, clean and tidy (including staff toilets)?
Are appropriate communications in place throughout the business and are they up to date?
Are the pubs managing absence according to JDW polices and procedures?
Have all members of the kitchen team been provided with enough uniform?
Have sufficient accommodation checks been completed and are areas checked well maintained?
Does the pub adhere to night workers regulations?
Is the office clean, tidy and well organised, and is a clear desk policy in place?
Have all actions from the previous People Audit been completed?
Answer NO here if there are any other action points for the pub that are not covered else ware or if there are any addition comments for the pub relating to People issues
Accommodation checks - do the actual tenants match the registered tenants on the PAM report?
Notes
Manager sign off