Inspection

Site Name

Site Address
Site category

Other

Litter/Bins

Are there bins on Site?

How many bins are on site?

Have the bins been emptied?

How full are the bins?

Contractors to be notified

Are the bins due to be emptied?

Contractors to be notified

Do any of the bins appear to have been missed?

How many appear to have been missed?

Please describe where they are located?

Contractors to be notified

How would you rate the litter on site?

Which areas require attention?

Contractors to be notified

Is there any fly tipping on site?

Description of location and content

Indicate location
Attach map from photo library

Contractors to be notified

Grass

Is there grass on site?

Is it cutting season?

Is a cut required?

Contractors to be notified

Has the grass been cut?

Do you believe that this site has been missed?

Contractors to be notified

Check grass routes site maps.

How would you rate the grass?

Contractors to be notified

How would you rate the arisings?

Is a cut and collect required?

Contractors to be notified

Hedges

Are there hedges on site?

Is it cutting season?

Has the hedge been cut?

Confirm estimated start date with contractors

Contractors to be notified

How would you rate the hedge cut?

What requires attention?

If Other

Contractors to be notified

Does the hedge require any attention?

What requires attention?

Other

Contractors to be notified

Border maintenance

Are there Borders on site?

How would you rate the borders?

What additional work is required?

Other

Contractor Notified

Paths and Hardstandings

Are there paths or hard standings on site?

How would you rate the path edging?

What requires attention?

Other

Contractors to be notified

How would you rate the detritus on the paths and hard standing areas?

What is required?

Other

Contractors to be notified

Screens

Are there screens on site?

How many screens on site?

What time of year is it?

Be mindful of leaves blocking the screens this time of year.

Weather conditions in last 24 hrs.

Other

General maintenance

Does the screen require attention?

Is there any debris removed from the screen left on site?

No debris should be left by the screen, this is included in the contract. Confirm with contractors that this is planned to be removed within 2 working days.

Contractors to be notified

How much debris covering the screen?

Contact contractors straight away to clear?

Contractors to be notified

Is there any debris removed from the screen sitting to the side or near to the screen?

It is specified within the contract that debris must be removed from site!

Contact contractors to remove.

Contractors to be notified

Vegetation control

Does the screen require any vegetation control?

What is required?

Other

Contractors to be notified

Scoring

How would you rate the screen overall?

What is wrong?

Contractors to be notified

How would you rate the screens debris?

What is wrong?

Contractors to be notified

How would you rate the vegetation around the screen?

What is wrong?

Contractors to be notified

How would you rate the access to the screen?

What is wrong?

Contractors to be notified

How would you rate the safety of the screen?

What safety concerns do you have?

Other

Drainage engineers/Contractors to be notified

Take photo evidence and contact drainage engineers

Camera

Drainage engineers/Contractors to be notified

Take photo evidence and contact contractors to clear

Camera

Contractors to be notified

Sports

Are there sports facilities on site?

Football/ Rugby

Is there a Football/Rugby Pitch?

Is it cutting season?

Does the grass require a cut?

Contractors to be notified

Grass

Does the grass need a cut?

What type of cut is required?

Confirm this is planned and get a estimated start date

Contractors to be notified

Why does it need this?

Other

Contractors to be notified

Posts

Are there Goal posts?

Do the posts require any attention?

What requires attention?

Update Outdoor Service Manager (insure photos taken)

Contractors to be notified

Line markings

Should the pitches be lined in this area?

Have the pitches been lined?

How would you rate the present state of the line marking?

Contractors to be notified

Line marking is usually completed on Friday, contact contractors to confirm

Contractors to be notified

Goal mouths

Do the goal mouths need attention? (Photos required)

What is required?
How many goal mouths require attention?

Other

Contractors to be notified

Bowls

Is there a Bowls Green on site?

Is it playing season?

How would you rate the green?

What is required?

Other

Contractors to be notified

What time of year is it?

Have the pre season renovations been started/completed?

Are you happy with the renovations?

What requires attention?

Contractors to be notified

Confirm with contractors that they are planning works and get estimated start date.

Contractors to be notified

Have the end of Season renovations been started/completed?

Are you happy with the renovations?

What is required?

Contractors to be notified

Confirm with contractors that this is planned at get a estimated start date

Contractors to be notified

No works are planned in the winter and would be additional

What requires attention?

Contractors to be notified

Cricket/Stoolball

Is there Cricket/Stoolball on site?

Is it playing season?

Have the end of season renovations taken place?

Confirm estimated start date with contractors

Does this have a MSDC maintained Cricket Square?

Have the chestnut pale fencing been erected to protect the square?

Confirm with the contractor that this is planned to be done and get an estimate start date

Contractors to be notified

How would you rate the outfield?

What requires attention?

Confirm contractor has this planned and get estimated start date

Other

Contractors to be notified

Tennis/MUGA

Is there a tennis court/MUGA on site?

How would you rate the courts/MUGA?

What requires attention?

Other

Contractors to be notified

Contact facilities department for repairs

Facilities to be notified

Athletics

Are there Athletics on site?

Is it Athletics Season?

No further action is required.

How would you rate the grass?

Confirm this is not planned with contractors and get estimated start date

Contractors to be notified

What is the condition of the line markings?

Confirm this is planned with contractors and get estimated start date

Contractors to be notified

Additional site Notes

Is there anything else on site that requires attention?

What requires attention?

Other

Who needs to be contacted?

Above to be notified

What has been vandalised?

Other

Who should you contact?

Above to be notified

What has been vandalised?

Other

Contractors to be notified

This falls to Grounds maintenance contractors

Contractors to be notified

Advise Contracts tree officer

Contractors to be notified

Contact Facilities department with details

Facilities to be notified

Graffiti should be reported to Town/Parish Councils to remove

Where is the graffiti located?

Photos

Town/Parish Council to be notified

Make sure ASB team are notified

ASB team to be notified

What ASB has occurred on site?

Contact Grounds maintenance contractors to clean site

Photo evidence

Contractors to be notified

Contact facilities with details

Facilities to be notified

Other

Who to contact?

Above to be notified

Collect details and inform MSDC drainage engineers, if action required contact Grounds maintenance contractors

Drainage engineers to be notified

Contractors to be notified

Collect details and inform Facilities department

Details

Photos

Facilities to be notified

Any tree issues collect details and inform MSDC Arborcultural Officer

Details

Photos

Arborcultural Officer to be notified

Health and Safety

Are there any Health and Safety Concerns on site?

Health and Safety Concern details

Photo

Health and Safety Form under construction

Sign off

Are any actions required?

What Categories require attention?
Who will you need to contact?

Which department?

Other

How will you be contacting them?

Other

I hereby confirm that I have completed this inspection document accurately, and to the best of my ability. I will reported any concerns or actions to the appropriate party in a timely manner.

Officer sign off
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.