• Site Name

  • Site Address
  • Site category

  • Other

Litter/Bins

  • Are there bins on Site?

  • How many bins are on site?

  • Have the bins been emptied?

  • How full are the bins?

  • Contractors to be notified

  • Are the bins due to be emptied?

  • Contractors to be notified

  • Do any of the bins appear to have been missed?

  • How many appear to have been missed?

  • Please describe where they are located?

  • Contractors to be notified

  • How would you rate the litter on site?

  • Which areas require attention?

  • Contractors to be notified

  • Is there any fly tipping on site?

  • Description of location and content

  • Indicate location

  • Attach map from photo library

  • Contractors to be notified

Grass

  • Is there grass on site?

  • Is it cutting season?

  • Is a cut required?

  • Contractors to be notified

  • Has the grass been cut?

  • Do you believe that this site has been missed?

  • Contractors to be notified

  • Check grass routes site maps.

  • How would you rate the grass?

  • Contractors to be notified

  • How would you rate the arisings?

  • Is a cut and collect required?

  • Contractors to be notified

Hedges

  • Are there hedges on site?

  • Is it cutting season?

  • Has the hedge been cut?

  • Confirm estimated start date with contractors

  • Contractors to be notified

  • How would you rate the hedge cut?

  • What requires attention?

  • If Other

  • Contractors to be notified

  • Does the hedge require any attention?

  • What requires attention?

  • Other

  • Contractors to be notified

Border maintenance

  • Are there Borders on site?

  • How would you rate the borders?

  • What additional work is required?

  • Other

  • Contractor Notified

Paths and Hardstandings

  • Are there paths or hard standings on site?

  • How would you rate the path edging?

  • What requires attention?

  • Other

  • Contractors to be notified

  • How would you rate the detritus on the paths and hard standing areas?

  • What is required?

  • Other

  • Contractors to be notified

Screens

  • Are there screens on site?

  • How many screens on site?

  • What time of year is it?

  • Be mindful of leaves blocking the screens this time of year.

  • Weather conditions in last 24 hrs.

  • Other

General maintenance

  • Does the screen require attention?

  • Is there any debris removed from the screen left on site?

  • No debris should be left by the screen, this is included in the contract. Confirm with contractors that this is planned to be removed within 2 working days.

  • Contractors to be notified

  • How much debris covering the screen?

  • Contact contractors straight away to clear?

  • Contractors to be notified

  • Is there any debris removed from the screen sitting to the side or near to the screen?

  • It is specified within the contract that debris must be removed from site!

    Contact contractors to remove.

  • Contractors to be notified

Vegetation control

  • Does the screen require any vegetation control?

  • What is required?

  • Other

  • Contractors to be notified

Scoring

  • How would you rate the screen overall?

  • What is wrong?

  • Contractors to be notified

  • How would you rate the screens debris?

  • What is wrong?

  • Contractors to be notified

  • How would you rate the vegetation around the screen?

  • What is wrong?

  • Contractors to be notified

  • How would you rate the access to the screen?

  • What is wrong?

  • Contractors to be notified

  • How would you rate the safety of the screen?

  • What safety concerns do you have?

  • Other

  • Drainage engineers/Contractors to be notified

  • Take photo evidence and contact drainage engineers

  • Camera

  • Drainage engineers/Contractors to be notified

  • Take photo evidence and contact contractors to clear

  • Camera

  • Contractors to be notified

Sports

  • Are there sports facilities on site?

Football/ Rugby

  • Is there a Football/Rugby Pitch?

  • Is it cutting season?

  • Does the grass require a cut?

  • Contractors to be notified

Grass

  • Does the grass need a cut?

  • What type of cut is required?

  • Confirm this is planned and get a estimated start date

  • Contractors to be notified

  • Why does it need this?

  • Other

  • Contractors to be notified

Posts

  • Are there Goal posts?

  • Do the posts require any attention?

  • What requires attention?

  • Update Outdoor Service Manager (insure photos taken)

  • Contractors to be notified

Line markings

  • Should the pitches be lined in this area?

  • Have the pitches been lined?

  • How would you rate the present state of the line marking?

  • Contractors to be notified

  • Line marking is usually completed on Friday, contact contractors to confirm

  • Contractors to be notified

Goal mouths

  • Do the goal mouths need attention? (Photos required)

  • What is required?

  • How many goal mouths require attention?

  • Other

  • Contractors to be notified

Bowls

  • Is there a Bowls Green on site?

  • Is it playing season?

  • How would you rate the green?

  • What is required?

  • Other

  • Contractors to be notified

  • What time of year is it?

  • Have the pre season renovations been started/completed?

  • Are you happy with the renovations?

  • What requires attention?

  • Contractors to be notified

  • Confirm with contractors that they are planning works and get estimated start date.

  • Contractors to be notified

  • Have the end of Season renovations been started/completed?

  • Are you happy with the renovations?

  • What is required?

  • Contractors to be notified

  • Confirm with contractors that this is planned at get a estimated start date

  • Contractors to be notified

  • No works are planned in the winter and would be additional

  • What requires attention?

  • Contractors to be notified

Cricket/Stoolball

  • Is there Cricket/Stoolball on site?

  • Is it playing season?

  • Have the end of season renovations taken place?

  • Confirm estimated start date with contractors

  • Does this have a MSDC maintained Cricket Square?

  • Have the chestnut pale fencing been erected to protect the square?

  • Confirm with the contractor that this is planned to be done and get an estimate start date

  • Contractors to be notified

  • How would you rate the outfield?

  • What requires attention?

  • Confirm contractor has this planned and get estimated start date

  • Other

  • Contractors to be notified

Tennis/MUGA

  • Is there a tennis court/MUGA on site?

  • How would you rate the courts/MUGA?

  • What requires attention?

  • Other

  • Contractors to be notified

  • Contact facilities department for repairs

  • Facilities to be notified

Athletics

  • Are there Athletics on site?

  • Is it Athletics Season?

  • No further action is required.

  • How would you rate the grass?

  • Confirm this is not planned with contractors and get estimated start date

  • Contractors to be notified

  • What is the condition of the line markings?

  • Confirm this is planned with contractors and get estimated start date

  • Contractors to be notified

Additional site Notes

  • Is there anything else on site that requires attention?

  • What requires attention?

  • Other

  • Who needs to be contacted?

  • Above to be notified

  • What has been vandalised?

  • Other

  • Who should you contact?

  • Above to be notified

  • What has been vandalised?

  • Other

  • Contractors to be notified

  • This falls to Grounds maintenance contractors

  • Contractors to be notified

  • Advise Contracts tree officer

  • Contractors to be notified

  • Contact Facilities department with details

  • Facilities to be notified

  • Graffiti should be reported to Town/Parish Councils to remove

  • Where is the graffiti located?

  • Photos

  • Town/Parish Council to be notified

  • Make sure ASB team are notified

  • ASB team to be notified

  • What ASB has occurred on site?

  • Contact Grounds maintenance contractors to clean site

  • Photo evidence

  • Contractors to be notified

  • Contact facilities with details

  • Facilities to be notified

  • Other

  • Who to contact?

  • Above to be notified

  • Collect details and inform MSDC drainage engineers, if action required contact Grounds maintenance contractors

  • Drainage engineers to be notified

  • Contractors to be notified

  • Collect details and inform Facilities department

  • Details

  • Photos

  • Facilities to be notified

  • Any tree issues collect details and inform MSDC Arborcultural Officer

  • Details

  • Photos

  • Arborcultural Officer to be notified

Health and Safety

  • Are there any Health and Safety Concerns on site?

  • Health and Safety Concern details

  • Photo

  • Health and Safety Form under construction

Sign off

  • Are any actions required?

  • What Categories require attention?

  • Who will you need to contact?

  • Which department?

  • Other

  • How will you be contacting them?

  • Other

  • I hereby confirm that I have completed this inspection document accurately, and to the best of my ability. I will reported any concerns or actions to the appropriate party in a timely manner.

  • Officer sign off

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