MSDC Landscape site inspection form

• Conducted on

  Date

• Prepared by

• Site Name

• Site Address
  Address

• Site category

  Select Open space Leisure park Sports ground Car park LNR Woodland Play Area Other

  • Open space
  • Leisure park
  • Sports ground
  • Car park
  • LNR
  • Woodland
  • Play Area
  • Other

• Other

Litter/Bins

• Are there bins on Site?

  Yes

  No

  N/A

• How many bins are on site?

• Have the bins been emptied?

  Yes

  No

  N/A

• How full are the bins?

  Overflowing

  Full

  Three quarters full

  Half full

  One quarter full

• Contractors to be notified

• Are the bins due to be emptied?

  Yes

  No

  N/A

• Contractors to be notified

• Do any of the bins appear to have been missed?

  Yes

  No

  N/A

• How many appear to have been missed?

• Please describe where they are located?

• Contractors to be notified

• How would you rate the litter on site?

  A

  B

  C

  D

  E

• Which areas require attention?

• Contractors to be notified

• Is there any fly tipping on site?

  Yes

  No

  N/A

• Description of location and content

• Indicate location

  Drawing

• Attach map from photo library

  Media

• Contractors to be notified

Grass

• Is there grass on site?

  Yes

  No

  N/A

• Is it cutting season?

  Yes

  No

  N/A

• Is a cut required?

  Yes

  No

  N/A

• Contractors to be notified

• Has the grass been cut?

  Yes

  No

  N/A

• Do you believe that this site has been missed?

  Yes

  No

  N/A

• Contractors to be notified

• Check grass routes site maps.

• How would you rate the grass?

  A

  B

  C

  D

  E

• Contractors to be notified

• How would you rate the arisings?

  No Arisings

  Minor Arisings

  Some Arisings

  Excessive Arisings

• Is a cut and collect required?

  Yes

  No

  N/A

• Contractors to be notified

Hedges

• Are there hedges on site?

  Yes

  No

  N/A

• Is it cutting season?

  Yes

  No

  N/A

• Has the hedge been cut?

  Yes

  Partly

  No

• Confirm estimated start date with contractors

• Contractors to be notified

• How would you rate the hedge cut?

  A

  B

  C

  D

  E

• What requires attention?

  Select Whole hedge Face on one side Both faces missed Top missed Area around the lamp posts missed Entry points Other

  • Whole hedge
  • Face on one side
  • Both faces missed
  • Top missed
  • Area around the lamp posts missed
  • Entry points
  • Other

• If Other

• Contractors to be notified

• Does the hedge require any attention?

  Yes

  No

  N/A

• What requires attention?

  Select Top Side Sides Area around Lamp posts entry points Other

  • Top
  • Side
  • Sides
  • Area around Lamp posts
  • entry points
  • Other

• Other

• Contractors to be notified

Border maintenance

• Are there Borders on site?

  Yes

  No

  N/A

• How would you rate the borders?

  A

  B

  C

  D

  E

• What additional work is required?

  Select Pruning Weeding Thinning plants Dead plants replaced Dead plants removed Soil turning over Mulch required Other

  • Pruning
  • Weeding
  • Thinning plants
  • Dead plants replaced
  • Dead plants removed
  • Soil turning over
  • Mulch required
  • Other

• Other

• Contractor Notified

Paths and Hardstandings

• Are there paths or hard standings on site?

  Yes

  No

  N/A

• How would you rate the path edging?

  A

  B

  C

  D

  E

• What requires attention?

  Select Edging Sweeping Surface repairs Other

  • Edging
  • Sweeping
  • Surface repairs
  • Other

• Other

• Contractors to be notified

• How would you rate the detritus on the paths and hard standing areas?

  A

  B

  C

  D

  E

• What is required?

  Select Sweeping Moss treatment Other

  • Sweeping
  • Moss treatment
  • Other

• Other

• Contractors to be notified

Screens

• Are there screens on site?

  Yes

  No

  N/A

• How many screens on site?

• What time of year is it?

  Winter

  Spring

  Summer

  Autumn

• Be mindful of leaves blocking the screens this time of year.

• Weather conditions in last 24 hrs.

  Select Dry Showers Heavy showers Steady rain Excessive rain Light snow Heavy snow Gails Hurricane Tornados Other

  • Dry
  • Showers
  • Heavy showers
  • Steady rain
  • Excessive rain
  • Light snow
  • Heavy snow
  • Gails
  • Hurricane
  • Tornados
  • Other

• Other

General maintenance

• Does the screen require attention?

  Yes

  No

  N/A

• Is there any debris removed from the screen left on site?

  Yes

  No

  N/A

• No debris should be left by the screen, this is included in the contract. Confirm with contractors that this is planned to be removed within 2 working days.

• Contractors to be notified

• How much debris covering the screen?

  Fully covered

  Three quarters covered

  Half covered

  One quarter covered

  Base covered

• Contact contractors straight away to clear?

• Contractors to be notified

• Is there any debris removed from the screen sitting to the side or near to the screen?

  Yes

  No

  N/A

• It is specified within the contract that debris must be removed from site!
  
  Contact contractors to remove.

• Contractors to be notified

Vegetation control

• Does the screen require any vegetation control?

  Yes

  No

  N/A

• What is required?

  Select 2m clearance around screen Sapling removal Access path clearance Gate clearance Brush cut around screen only Other

  • 2m clearance around screen
  • Sapling removal
  • Access path clearance
  • Gate clearance
  • Brush cut around screen only
  • Other

• Other

• Contractors to be notified

Scoring

• How would you rate the screen overall?

  A

  B

  C

  D

  E

• What is wrong?

• Contractors to be notified

• How would you rate the screens debris?

  A

  B

  C

  D

  E

• What is wrong?

• Contractors to be notified

• How would you rate the vegetation around the screen?

  A

  B

  C

  D

  E

• What is wrong?

• Contractors to be notified

• How would you rate the access to the screen?

  A

  B

  C

  D

  E

• What is wrong?

• Contractors to be notified

• How would you rate the safety of the screen?

  A

  B

  C

  D

  E

• What safety concerns do you have?

  Select No railing No steps No anchor point Large drops Trip hazards Slippery environment Access restrictions Vegetation concerns Other

  • No railing
  • No steps
  • No anchor point
  • Large drops
  • Trip hazards
  • Slippery environment
  • Access restrictions
  • Vegetation concerns
  • Other

• Other

• Drainage engineers/Contractors to be notified

• Take photo evidence and contact drainage engineers

• Camera

  Media

• Drainage engineers/Contractors to be notified

• Take photo evidence and contact contractors to clear

• Camera

  Media

• Contractors to be notified

Sports

• Are there sports facilities on site?

  Yes

  No

  N/A

Football/ Rugby

• Is there a Football/Rugby Pitch?

  Yes

  No

  N/A

• Is it cutting season?

  Yes

  No

  N/A

• Does the grass require a cut?

  Yes

  No

  N/A

• Contractors to be notified

Grass

• Does the grass need a cut?

  Yes

  No

  N/A

• What type of cut is required?

  Cut and collect

  Cut and leave

• Confirm this is planned and get a estimated start date

• Contractors to be notified

• Why does it need this?

  Select Seasonal conditions Missed by contractors Other

  • Seasonal conditions
  • Missed by contractors
  • Other

• Other

• Contractors to be notified

Posts

• Are there Goal posts?

  Yes

  No

  N/A

• Do the posts require any attention?

  Yes

  No

  N/A

• What requires attention?

  Select Painting Straightening Putting up Taking down Storing properly Replacing old posts Other

  • Painting
  • Straightening
  • Putting up
  • Taking down
  • Storing properly
  • Replacing old posts
  • Other

• Update Outdoor Service Manager (insure photos taken)

• Contractors to be notified

Line markings

• Should the pitches be lined in this area?

  Yes

  No

  N/A

• Have the pitches been lined?

  Yes

  No

  N/A

• How would you rate the present state of the line marking?

  Strong

  Good

  Fading

  Missing

• Contractors to be notified

• Line marking is usually completed on Friday, contact contractors to confirm

• Contractors to be notified

Goal mouths

• Do the goal mouths need attention? (Photos required)

  Yes

  No

  N/A

• What is required?

  Select Levelling Spiking Seeding Other

  • Levelling
  • Spiking
  • Seeding
  • Other

• How many goal mouths require attention?

• Other

• Contractors to be notified

Bowls

• Is there a Bowls Green on site?

  Yes

  No

  N/A

• Is it playing season?

  Yes

  No

  N/A

• How would you rate the green?

  A

  B

  C

  D

  E

• What is required?

  Select Grass cut Patchy growth Pest issues Weed issues Fungus issues Lumps and bumps Dry patch issues Worm issues Drainage issues Other

  • Grass cut
  • Patchy growth
  • Pest issues
  • Weed issues
  • Fungus issues
  • Lumps and bumps
  • Dry patch issues
  • Worm issues
  • Drainage issues
  • Other

• Other

• Contractors to be notified

• What time of year is it?

  Spring

  Autumn

  Winter

• Have the pre season renovations been started/completed?

  Yes

  No

  N/A

• Are you happy with the renovations?

  Yes

  No

  N/A

• What requires attention?

• Contractors to be notified

• Confirm with contractors that they are planning works and get estimated start date.

• Contractors to be notified

• Have the end of Season renovations been started/completed?

  Yes

  No

  N/A

• Are you happy with the renovations?

  Yes

  No

  N/A

• What is required?

• Contractors to be notified

• Confirm with contractors that this is planned at get a estimated start date

• Contractors to be notified

• No works are planned in the winter and would be additional

• What requires attention?

• Contractors to be notified

Cricket/Stoolball

• Is there Cricket/Stoolball on site?

  Yes

  No

  N/A

• Is it playing season?

  Yes

  No

  N/A

• Have the end of season renovations taken place?

  Yes

  No

  N/A

• Confirm estimated start date with contractors

• Does this have a MSDC maintained Cricket Square?

  Yes

  No

  N/A

• Have the chestnut pale fencing been erected to protect the square?

  Yes

  No

  N/A

• Confirm with the contractor that this is planned to be done and get an estimate start date

• Contractors to be notified

• How would you rate the outfield?

  A

  B

  C

  D

  E

• What requires attention?

  Select Grass length Trips and dips Worm issues Weed issues Drainage issues ASB Other

  • Grass length
  • Trips and dips
  • Worm issues
  • Weed issues
  • Drainage issues
  • ASB
  • Other

• Confirm contractor has this planned and get estimated start date

• Other

• Contractors to be notified

Tennis/MUGA

• Is there a tennis court/MUGA on site?

  Yes

  No

  N/A

• How would you rate the courts/MUGA?

  A

  B

  C

  D

  E

• What requires attention?

  Select Weeds Moss build up Litter Trips and slips Broken surface Damaged fencing Damaged nets Vandalism Other

  • Weeds
  • Moss build up
  • Litter
  • Trips and slips
  • Broken surface
  • Damaged fencing
  • Damaged nets
  • Vandalism
  • Other

• Other

• Contractors to be notified

• Contact facilities department for repairs

• Facilities to be notified

Athletics

• Are there Athletics on site?

  Yes

  No

  N/A

• Is it Athletics Season?

  Yes

  No

  N/A

• No further action is required.

• How would you rate the grass?

  A

  B

  C

  D

  E

• Confirm this is not planned with contractors and get estimated start date

• Contractors to be notified

• What is the condition of the line markings?

  Strong

  Good

  Fading

  Missing

• Confirm this is planned with contractors and get estimated start date

• Contractors to be notified

Additional site Notes

• Is there anything else on site that requires attention?

  Yes

  No

  N/A

• What requires attention?

  Select Vandalism Graffiti ASB Drainage concerns Facilities issues Tree issues Other

  • Vandalism
  • Graffiti
  • ASB
  • Drainage concerns
  • Facilities issues
  • Tree issues
  • Other

• Other

• Who needs to be contacted?

• Above to be notified

• What has been vandalised?

  Soft landscaping

  Hard landscaping

  Other

• Other

• Who should you contact?

• Above to be notified

• What has been vandalised?

  Tree

  Grass

  Shrubs

  Other

• Other

• Contractors to be notified

• This falls to Grounds maintenance contractors

• Contractors to be notified

• Advise Contracts tree officer

• Contractors to be notified

• Contact Facilities department with details

• Facilities to be notified

• Graffiti should be reported to Town/Parish Councils to remove

• Where is the graffiti located?

• Photos

  Media

• Town/Parish Council to be notified

• Make sure ASB team are notified

• ASB team to be notified

• What ASB has occurred on site?

  Broken glass

  Drug use

  Damage to property or park furniture

  Fires

  Other

• Contact Grounds maintenance contractors to clean site

• Photo evidence

  Media

• Contractors to be notified

• Contact facilities with details

• Facilities to be notified

• Other

• Who to contact?

• Above to be notified

• Collect details and inform MSDC drainage engineers, if action required contact Grounds maintenance contractors

• Drainage engineers to be notified

• Contractors to be notified

• Collect details and inform Facilities department

• Details

• Photos

  Media

• Facilities to be notified

• Any tree issues collect details and inform MSDC Arborcultural Officer

• Details

• Photos

  Media

• Arborcultural Officer to be notified

Health and Safety

• Are there any Health and Safety Concerns on site?

  Yes

  No

  N/A

• Health and Safety Concern details

• Photo

  Media

• Health and Safety Form under construction

Sign off

• Are any actions required?

  Yes

  No

  N/A

• What Categories require attention?

  Select Bins Litter General grass Hedges Border maintenance Arisings Paths and hard standings Screens Football/Rugby grass Football/Rugby posts Football/Rugby line marking Football/Rugby goal mouths Bowls Cricket/Stoolball Tennis/MUGA Athletics Additional site notes

  • Bins
  • Litter
  • General grass
  • Hedges
  • Border maintenance
  • Arisings
  • Paths and hard standings
  • Screens
  • Football/Rugby grass
  • Football/Rugby posts
  • Football/Rugby line marking
  • Football/Rugby goal mouths
  • Bowls
  • Cricket/Stoolball
  • Tennis/MUGA
  • Athletics
  • Additional site notes

• Who will you need to contact?

  Select Grounds maintenance contractors Facilities Department Arborcultural Officer Arb Contractors Property & Estates Department ASB Team Police Town/Parish Council Another Department Other Waste Department Serco Conservation groups

  • Grounds maintenance contractors
  • Facilities Department
  • Arborcultural Officer
  • Arb Contractors
  • Property & Estates Department
  • ASB Team
  • Police
  • Town/Parish Council
  • Another Department
  • Other
  • Waste Department
  • Serco
  • Conservation groups

• Which department?

• Other

• How will you be contacting them?

  Select Phone Email Text In person Homing Pigeon Other

  • Phone
  • Email
  • Text
  • In person
  • Homing Pigeon
  • Other

• Other

• I hereby confirm that I have completed this inspection document accurately, and to the best of my ability. I will reported any concerns or actions to the appropriate party in a timely manner.

• Officer sign off

  Sign