Inspection

Location
Map

Site Name

Site type

Other

Category selection
What would you like to do?
Grounds maintenance inspection
Select what is on site?
Litter and Bins

Are there bins on site

How many bins are on site?

How Full are the bins?

Have any of the bins been missed?

How many bins have been missed?
Photo evidence

Please describe location of bins missed or attach a map.

Contractors to be notified

Do any of the bins appear to have been emptied?

Contact contractors and confirm that they are on route to empty the bins on site, take photo evidence and follow up with an email.

Contractors to be notified

Contact contractors and confirm bins are due to be cleared today, take photo evidence and follow up with an email.

How many bins have been missed?
Photo evidence

Please describe location of bins missed or attach a map.

Contractors to be notified

Do any of the bins appear to have been emptied?

Contact contractors and confirm bins are due to be cleared today, take photo evidence and follow up with an email.

How many bins have been missed?
Photo evidence

Please describe location of bins missed or attach a map.

Contractors to be notified

Contact contractors and confirm they are en route, take photo evidence and follow up with an email.

Contractors to be notified

Litter

How would you rate the litter on site?

Confirm contractors are en route to litter pick site, take photo evidence and follow up with an email.

Photo evidence

Describe areas effected

Contractors to be notified

A = Perfect
B = Good (very small amount dotted)
C = Average (some litter minor)
D = Below Average ( litter on site)
E = Poor (litter all over site)

Flytipping

Is there any fly tipping on site?

What does this fly tip consist of?

Inform general maintenance contractors of location and photo evidence. Large goods can be removed by Waste Department Contractors if moved to the kerb.

Photo evidence

Brief description of location of fly tip, attach map if able

Contractors to be notified

Gas canisters are removed by waste Department Contractors, take photo evidence and inform wastematters@midsussex.gov.uk of the location of canisters.

Photo evidence

Description of location of canisters

Waste Department to be notified

Dependant on the Hazardous waste, contact waste Department or Rentakil for Human waste. Take photo evidence and description of location of waste.

Photo evidence

Description of location of hazardous waste

Rentakil to be notified

Waste Department to be notified

Gather as much information as possible and notify the required department or organisation on return to office

Contents of Fly tip?

Photo evidence

To be investigated on return to office

Grass

Is it cutting season?

Has the grass been cut?

Do you believe it has been missed?

Confirm with contractors that this area will be cut and obtain a completion date, take photo evidence and follow up with an email.

Photo evidence

Comments

Contractors to be notified

Check Grass Routes document and contact contractors if you have concerns it has been missed. Follow up with an email

Contractors to be notified

How would you rate the cut?

Contact contractors and highlight concerns, Take photo evidence and follow up with a email.

Do you believe a cut and collect is required?

Photo evidence

Comments

Contractors to be notified

Cut and collects tend to only happen on Sports sites. This would be a greater additional charge, confirm that management are happy to proceed with this action.

Management team to be notified

Photo evidence

Comments

Contractors to be notified once management team have given approval

A = Perfect Height, Small or No Arisings, No marking/scoring, no missed or tufts.
B = Good Height, small amount of Arisings, No marking/scoring, No missed or tufts.
C = Average height, some Arisings, minor marking/scoring, small amount missed or tufts.
D = Below Average height, Arisings, some marking/scoring, some missed and tufts.
E = poor height, excessive Arisings, marking/scoring, missed areas and/or tufts.

Cutting season March to September

Does the grass require a Cut?

What type of cut is required?

As this is outside of the cutting season this will be at an additional cost, confirm with management that they are happy to proceed.

Management to be notified

Are there any banked cut So?

Photo evidence

Comments

Contractors to be notified, if management team are happy to proceed with this action.

Cut and collects tend to only happen on Sports sites. This would be a greater additional charge, confirm that management are happy to proceed with this action.

Management team to be notified

Photo evidence

Comments

Contractors to be notified once management team have given approval

Hedges

Is it cutting season?

Have the hedge/hedges been cut?

How would you rate the cut?

What requires attention?

Inform contractors of concerns, obtain an approx return date.

Photo evidence

Comments

Contractors to be notified

A - prefect cut, nothing missed, good height.
B - Good cut, minor missed, Good Height.
C - Average Cut, some missed bits, minor attention required.
D - Below Average Cut, missed areas, attention required.
E - Poor Cut, excessive missed areas, major attention required.

Confirm with contractors that this hedge is due to be cut and obtain a approx start date.

Photo evidence

General location details

Contractors to be notified

What requires attention?

Inform contractors of concerns, obtain an approx return date.

Photo evidence

Comments

Contractors to be notified

Does the hedge require attention?

If the hedge has been cut this year, it will be at an additional charge, confirm management team are happy to proceed.

Management team to be notified

What requires attention?
Photo evidence

Comments

Contractors to be notified once management team give the go ahead.

Flowers/Shrub Borders

How would you rate the condition of the Borders?

What attention is required?

Make contractors aware and obtain an approx date.

Photo evidence

Comments and additional info

Contractors to be notified

A - no weeds, turned over, mulched, plants pruned, perfect conditions.
B - minor weeds, mulched, Good conditions.
C - some weeds (minor), patchy mulch, Average conditions. Minor attention required.
D - large amount of weeds, patchy or no mulch, Below Average conditions, attention required.
E - excessive weeds, nome,can, not turned over, poor conditions, urgent attention required.

Paths and Hardstandings

How would you rate the edging on the paths and hard standing areas?

What actions are required?

These works are usually done as part of winter works, however if urgent contact contractors and obtain a approx start date.

Photo evidence

Comments, additional information

Contractors to be notified

Any surface repairs would fall to Facilities or PROW at WSCC, obtain photo evidence and forward on to the relevant department.

Photo evidence

Additional information and comments

Facilities or PROW to be notified

A - perfect, no actions required.
B - Good, some minor patches. No action required at this time.
C - Average, minor grass cover edges, light trim required.
D - Below Average, grass covering large portion of path and hard standing areas, attention required.
E - Poor, grass covering most of path, urgent action required.

How would you rate the detritus on the paths/hard standings?

Contact contractors and arrange for the detritus to be removed, if it is not within the spec for this location there may be a minor charge for these works. Obtain photo evidence. Obtain a approx start date.

Photo evidence

Additional information and comments

Contractors to be notified

A - Perfect, no detritus, completely clear.
B - Good, Minor detritus, no action required.
C - Average - some detritus, minor sweep required.
D - Below Average, detritus, sweeping required.
E - Poor, excessive detritus, urgent action required.

Screens
How many screens are on site?

What time of year is it?

Be mindful of the increase of leaves dropping and blocking the screens at this time of year.

What have the weather conditions been like over the last 24 hours?

Other

Screen condition

Does the screen require any attention?

Is there any debris left around the screen?

No debris should be left by the screen and is written into the contract. It may be allowed to be let for water to drain. If piles found, contact contractors to make aware and obtain approx date for removal. Return to confirm the removal.

Photo evidence

Contractors to be notified

Return date to be entered into calendar

Is there any debris left around the screen?

No debris should be left by the screen and is written into the contract. It may be allowed to be let for water to drain. If piles found, contact contractors to make aware and obtain approx date for removal. Return to confirm the removal.

Photo evidence

Contractors to be notified

Return date to be entered into calendar

How much debris is covering the screen?

Contact contractors straight away, get photo evidence and back up with a email. Ask for same day action, return to inspect the screen the following day.

Photo evidence

Additional information and comments

Contractors to be notified

Return inspection to be added to calendar

Is there any debris left around the screen?

No debris should be left by the screen and is written into the contract. It may be allowed to be let for water to drain. If piles found, contact contractors to make aware and obtain approx date for removal. Return to confirm the removal.

Photo evidence

Contractors to be notified

Return date to be entered into calendar

Screen Vegetation Control

Does the screen require any vegetation control?

What is required?

Additional information and comments

Photo evidence

Contractors to be notified

Other

Photo evidence

Contractors to be notified

Screen scoring

How would you rate the screens overall?

What is wrong?

Additional information and comments

Contractors to be notified

Contact contractors and obtain approx start date, get photo evidence.

How would you rate the screen debris?

What is wrong?

Contact contractors and obtain approx start date, get photo evidence.

Photo evidence

Contractors to be notified

Additional information and comments

How would you rate the vegetation around the screen?

What is wrong?

Contact contractors and obtain approx start date, get photo evidence.

Photo evidence

Additional information and comments

Contractors to be notified

A - perfect
B - Good
C - Average
D - Below Average
E - Poor

Screen access and Safety

How would you rate the access and Safety to the screen?

What concerns do you have?

Contact contractors and obtain approx start date, get photo evidence.

Photo evidence

Additional information and comments

Contractors to be notified

These issues should be reported to Corporate estates/Drainage engineers, obtain photo evidence/details and email the drainage engineers to investigate.

Photo evidence

Additional information and comments

Drainage engineers to be notified

Other

Photo evidence

Additional information and comments

Investigate who to contact and notify

Sports - Football/Rugby
Grass

Is it cutting Season?

Does the grass require a cut?

Determine whether there will be any games played on this pitch/pitches before cutting seasons starts, if not then it may be best to wait until then. If not obtain photo evidence and details. Confirm management team are happy to proceed.

Photo evidence

Additional information and comments

Management team to be notified

Does the grass need cutting?

What type of cut is required?

Contact contractors and confirm this site is planned to be cut and obtain a estimated start date.

Why does it require this?

Other

Photo evidence

Additional information and comments

Contractors to be notified

Determine the reasons for the need for the cut and collect, obtain photo evidence and details, Confirm with management team that they are happy to proceed and inform contractors and obtain a expected cut date.

Photo evidence

Additional information and comments

Management team to be notified

Contractors to be notified

Cut and collect - if it is the start of the playing season or change over of type of sport, grass is excessively long which would result in a large amount of Arisings, then this would be required.

Cut and leave - if the grass is long but would not leave excessive Arisings, then this would be required.

Posts

Are the goal posts on site?

How many goals are on site?

Do the posts require any attention?

What actions are required?

Other

Photo evidence

Additional information and comments

Contractors to be notified

Outdoor services manager and Rangers to be notified

Obtain photo evidence/details and confirm with contractors that this is required and obtain a expected start date. Insure Outdoor services manager and Rangers are updated on the situation.

Line marking

Should the pitches in this area be lined?

Have the pitches been lined?

How would you rate the lines?

Inform contractors of the situation and confirm they will be returning to line or complete lining. Obtain an approx date for this. Collect photo evidence and details.

Be aware that lining tends to happen on a Friday.

Photo evidence

Additional information and comments

Contractors to be notified

Be aware that lining tends to happen on a Friday.

Inform contractors of the situation and confirm they will be returning to line or complete lining. Obtain an approx date for this. Collect photo evidence and details. Insure Outdoor services manager and Rangers are aware of the situation.

Photo evidence

Additional information and comments

Contractors to be notified

Goal mouths

Do the goal mouths require any attention?

What action/actions are required?

Other

How many of the goals require attention?
Photo evidence

Additional information and comments

Contractors to be notified

Outdoor services manager and Rangers to be notified

Contact contractors and obtain photo evidence and details, get an approx date for these actions to be carried out. Insure Outdoor services manager and Rangers are made aware.

Holes, dips and trips

Are there any holes, dips or trips on the playing areas?

Photo evidence
Draw a rough map of the area

Additional information and comments

Contractors to be notified

Outdoor services manager and Rangers to be notified

This is a Health and Safety concern which will need to be repaired quickly, contact contractors with photo evidence and details of the location of the hole, dip or trip and insure Outdoor services manager and Rangers are made aware of the situation.

Sports - Bowls Green

Is it playing season?

How would you rate the Green?

What requires attention?

Insure management team is made aware and contact the contractors to arrange actions to repair or complete works. Obtain photo evidence and details and get a approx date for these actions to be completed.

Photo evidence

Additional information and comments

Management team to be notified

Contractors to be notified

Other

What time of the year is it?

Are any works required?

No works are planned in the winter and anything highlighted would most probably be at an additional cost, confirm that these works are required and inform management team that this would be at an additional cost and obtain approval.

Photo evidence

Additional information and comments

Management team to be notified

Contractors to be notified

Is the irrigation system working properly?

Contact the Facilities department straight away and make provisions to hand water the site with the contractors, insure Management team are aware of the situation and that there may be a extra cost.

Facilities to be notified

Contractors to be notified

Management team to be notified

Contact contractors to confirm it is working

Have the pre season renovations been started/completed?

Confirm with contractors that this is planned to be started shortly and obtain a estimated start date.

Contractors to be notified

Are you happy with the renovation works?

What requires attention?

Photo evidence

Contractors to be notified

Have the end of season renovations been completed?

Are you happy with the renovation works?

What requires attention?

Photo evidence

Contractors to be notified

Contact contractors and confirm works are planned and obtain an estimated start date.

Contractors to be notified

Sports - Cricket/Stoolball

Is it playing season?

Have the end of season renovations taken place?

Confirm with contractors that these works are planned and get an estimated start date.

Contractors to be notified

Is this a multi use site?

Has a chestnut pale fence been erected to protect the square?

Confirm with the contractors that this is planned and obtain an approx installation date.

Contractors to be notified

i.e. a site that has Football in the winter months and Cricket in the Summer months!

How would you rate the outfield?

What requires attention?

Other

Contact contractors and confirm when the grass is due to be cut next and obtain estimated start date.

Photo evidence

Additional information and comments

Contractors to be notified

Inform contractors and request a quote for treatment of this site, inform management team and obtain approval to proceed with the treatment.

Photo evidence

Additional information and comments

Management team to be notified

Contractors to be notified

A - perfect, no weed, no worms, no Arisings, no scarring or any surface damage.
B - Good, minor weeds, minor worms, minor arising, minor scarring and minor surface damage.
C - Average, some weed, some worms, some Arisings, some scarring and some surface damage.
D - Below Average, weeds, worms, Arisings, scarring, surface damage.
E - Poor, excessive weeds, excessive worms, excessive Arisings, excessive scarring and excessive surface damage.

Sports - Tennis/MUGA

How would you rate the Tennis court or MUGA.

What requires attention?

Other

Investigate who is responsible for any actions and notify then.

Photo evidence

Additional information and comments

To be notified

Obtain photo evidence and additional info and inform contractors, get approx start date.

Photo evidence

Additional information and comments

Contractors to be notified

Contact Facilities to investigate and repair as required. Obtain photo evidence and additional info.

Photo evidence

Additional information and comments

Facilities to be notified

A - Perfect, no weeds, moss, litter
B - Good, minor weeds, Moss and litter.
C - Average, some weed, moss and litter.
D - Below Average, weeds, Moss and litter.
E - Poor, excessive weeds, Moss and Litter.

Sports - Athletics

Is it Athletics season?

How would you rate the grass?

Confirm contractors have this planned and get an estimated start date.

Photo evidence

Additional information and comments

Contractors to be notified

How would you rate the line marking?

Confirm that contractors have this planned and get an estimated start date.

Photo evidence

Additional information and comments

Contractors to be notified

A - perfect, good length, no Arisings, lines Strong to Good.
B - Good, acceptable length, minor Arisings, lines good.
C - Average, minor grass cut required, some Arisings, lines starting to fade.
D - Below Average, grass requires cut, Arisings, lines faded.
E - Poor, grass long, excessive Arisings, lines missing.

Other

Who are you contacting?

To be investigated and to be passed once correct Department or organisation discovered.

Other

Photo evidence

Additional information and comments

To be notified

Are Actions required?

What category requires action?
How many issues are High priority?
How many issues are Low priority?
Investigate a Grounds maintenance enquiry
When was this reported?
What are you investigating?
What has been claimed?

It this confirmed?

Forward enquiry to Officemaintenance to repairs.

Does the reporter require and update or call back?

Inform reporter that this has been confirmed and that you will be passing this over to the Facilities department, gather photo evidence and details for the Facilities team and email over to them through officemaintenance@midsussex.gov.uk

Photo evidence

Additional information and comments

Reporter to be updated

Facilities to be notified

Gather photo evidence and details then email to officemaintenance@midsussex.gov.uk for them to arrange repairs.

Photo evidence

Additional information and comments

Facilities to be notified

Is this confirmed?

Does the reporter require and update or call back?

contact contractors and arrange for this to be rectified as soon as possible, gather photo evidence and details and obtain an estimated competition time or date. Contact reporter with this information.

Photo evidence

Additional information and comments

Reporter to be updated

Contractors to be notified

Contact contractors and arrange for this to be rectified as soon as possible, gather photo evidence and details and get an estimated time or date to be completed.

Photo evidence

Additional information and comments

Contractors to be notified

Does the reporter require and update or call back?

Case to be closed

Inform reporter that you have been on site and could not find any issues on site. Confirm location of complaint, if this differs to where you have investigated then repeat inspection. Supply photo evidence of location described by reporter.

Reporter to be updated

Case to be closed

Other

What has been reported?

Other

Is this confirmed?

Does the reporter require a update or call back?

Inform contractors of the issue, gather photo evidence and details, obtain an estimated completion date or time from the contractors and update the reporter.

Photo evidence

Additional information and comments

Contractors to be notified

Reporter to be notified

Inform contractors of the issue, gather photo evidence and details, obtain an estimated completion date or time from the contractors.

Photo evidence

Additional information and comments

Contractors to be notified

Does the reporter require a update or call back?

Gather photo evidence and details in case reporter contacts again to prove nothing was at fault at time of complaint/enquiry.

Photo evidence

Additional information and comments

Case to be closed

Inform reporter that you were unable to find any issues, confirm location of litter and reinspect as required. Gather photo evidence that there was no issue when conducting this inspection.

Photo evidence

Additional information and comments

Reporter to be notified

Case to be closed

What has been reported?

Other

Is this confirmed?

Does the reporter require a update or call back?

Contact contractors and highlight area missed, obtain an estimated completion date, gather photo evidence and details.

Photo evidence

Additional information and comments

Contractors to be notified

Contact contractors and highlight areas missed and obtain an estimated completion date, gather photo evidence and details and contact reporter with this information.

Photo evidence

Additional information and comments

Contractors to be notified

Reporter to be notified

Does the reporter require a update or call back?

Gather photo evidence and details in case reporter contacts again to prove nothing was at fault at time of complaint/enquiry.

Photo evidence

Additional information and comments

Case to be closed

Inform reporter that you were unable to find any issues, confirm location of hedge and reinspect as required. Gather photo evidence that there was no issue when conducting this inspection.

Photo evidence

Additional information and comments

Reporter to be notified

Case to be closed

What has been reported?

Other

Is this confirmed?

Does the reporter require a update or call back?

Contact contractors and highlight reported issues, obtain an estimated completion date, gather photo evidence and details.

Photo evidence

Additional information and comments

Contractors to be notified

Contact contractors and highlight reported issue and obtain an estimated completion date, gather photo evidence and details and contact reporter with this information.

Photo evidence

Additional information and comments

Contractors to be notified

Reporter to be notified

Does the reporter require a update or call back?

Gather photo evidence and details in case reporter contacts again to prove nothing was at fault at time of complaint/enquiry.

Photo evidence

Additional information and comments

Case to be closed

Inform reporter that you were unable to find any issues, confirm location of issue and reinspect as required. Gather photo evidence that there was no issue when conducting this inspection.

Photo evidence

Additional information and comments

Reporter to be notified

Case to be closed

What has been reported?

Other

Is this confirmed?

Does the reporter require a update or call back?

Contact contractors and highlight reported issues, obtain an estimated completion date, gather photo evidence and details.

Photo evidence

Additional information and comments

Contractors to be notified

Contact contractors and highlight reported issue and obtain an estimated completion date, gather photo evidence and details and contact reporter with this information.

Photo evidence

Additional information and comments

Contractors to be notified

Reporter to be notified

Does the reporter require a update or call back?

Gather photo evidence and details in case reporter contacts again to prove nothing was at fault at time of complaint/enquiry.

Photo evidence

Additional information and comments

Case to be closed

Inform reporter that you were unable to find any issues, confirm location of issue and reinspect as required. Gather photo evidence that there was no issue when conducting this inspection.

Photo evidence

Additional information and comments

Reporter to be notified

Case to be closed

Which sport area has been reported as having an issue?
What has been reported?

Other

Is this confirmed?

Does the reporter require a update or call back?

Contact contractors with details of reported issues, obtain an estimated completion date or time, contact reporter with these details. Gather photo evidence and details.

Photo evidence

Additional information and comments

Contractors to be notified

Reporter to be notified

Contact contractors with details of reported issues and obtain an estimated completion date or time. Gather photo evidence and details

Photo evidence

Additional information and comments

Contractors to be notified

Does the reporter require a update or call back?

Contact reporter and inform them that no issues could be found and confirm details, reinspect if required. Gather photo evidence and details to prove no issues found.

Photo evidence

Additional information and comments

Reporter to be notified

Gather photo evidence and details in case reporter calls again.

Photo evidence

Additional information and comments

Case to be closed

What has been reported?

Other

Is this confirmed?

Does the reporter require a update or call back?

Contact contractors with details of reported issues, obtain an estimated completion date or time, contact reporter with these details. Gather photo evidence and details.

Photo evidence

Additional information and comments

Contractors to be notified

Reporter to be notified

Contact contractors with details of reported issues and obtain an estimated completion date or time. Gather photo evidence and details

Photo evidence

Additional information and comments

Contractors to be notified

Does the reporter require a update or call back?

Contact reporter and inform them that no issues could be found and confirm details, reinspect if required. Gather photo evidence and details to prove no issues found.

Photo evidence

Additional information and comments

Reporter to be notified

Gather photo evidence and details in case reporter calls again.

Photo evidence

Additional information and comments

Case to be closed

What has been reported?

Other

Is this confirmed?

Does the reporter require a update or call back?

Contact contractors with details of reported issues, obtain an estimated completion date or time, contact reporter with these details. Gather photo evidence and details.

Photo evidence

Additional information and comments

Contractors to be notified

Reporter to be notified

Contact contractors with details of reported issues and obtain an estimated completion date or time. Gather photo evidence and details

Photo evidence

Additional information and comments

Contractors to be notified

Does the reporter require a update or call back?

Contact reporter and inform them that no issues could be found and confirm details, reinspect if required. Gather photo evidence and details to prove no issues found.

Photo evidence

Additional information and comments

Reporter to be notified

Gather photo evidence and details in case reporter calls again.

Photo evidence

Additional information and comments

Case to be closed

What has been reported?

Other

Is this confirmed?

Does the reporter require a update or call back?

Contact contractors with details of reported issues, obtain an estimated completion date or time, contact reporter with these details. Gather photo evidence and details.

Photo evidence

Additional information and comments

Contractors to be notified

Reporter to be notified

Contact contractors with details of reported issues and obtain an estimated completion date or time. Gather photo evidence and details

Photo evidence

Additional information and comments

Contractors to be notified

Does the reporter require a update or call back?

Contact reporter and inform them that no issues could be found and confirm details, reinspect if required. Gather photo evidence and details to prove no issues found.

Photo evidence

Additional information and comments

Reporter to be notified

Gather photo evidence and details in case reporter calls again.

Photo evidence

Additional information and comments

Case to be closed

What has been reported?

Other

Is this confirmed?

Does the reporter require a update or call back?

Contact contractors with details of reported issues, obtain an estimated completion date or time, contact reporter with these details. Gather photo evidence and details.

Photo evidence

Additional information and comments

Contractors to be notified

Reporter to be notified

Contact contractors with details of reported issues and obtain an estimated completion date or time. Gather photo evidence and details

Photo evidence

Additional information and comments

Contractors to be notified

Does the reporter require a update or call back?

Contact reporter and inform them that no issues could be found and confirm details, reinspect if required. Gather photo evidence and details to prove no issues found.

Photo evidence

Additional information and comments

Reporter to be notified

Gather photo evidence and details in case reporter calls again.

Photo evidence

Additional information and comments

Case to be closed

Arboriculture issues

Please select how urgent this is?

Contact the Arboriculture officer on 07734 247614 or CTS Paul Farrow on 07711 831560. Make sure the Team Leader, BUL and Rangers are a,so informed of the situation. Collect as much data as possible.

Photo evidence

Additional information and comments

Arb Officer and CTS informed

Team leader, BUL and Rangers to be updated on situation

What do you need to report?

Inform the Arboriculture Officer by email or phone, gather photo evidence and details including the location of the tree

Photo evidence

Additional information and comments

Draw a rough map of the location of the issue

Arboriculture Officer to be notified

Other

What do you need to report?

Inform the Arboriculture Officer by email or phone, gather photo evidence and details including the location of the tree

Photo evidence

Additional information and comments

Draw a rough map of the location of the issue

Arboriculture Officer to be notified

Other

Report a Facilities issues
What do you need to report?

Anything hard landscaping is for facilities to repair.

Other

Photo evidence

Facilities to be notified

Report a Waste Department issues

What is the issue with?

What is wrong with the dog bin?

What bin/bins have issues?

Photo evidence

Additional information and comments

Waste Matters to be notified

What is wrong with the commercial waste bin?

Photo evidence

Additional information and comments

Waste Matters to be notified

What is contained within the fly tip?

If it is within the sites boundary then this will be removed by the Grounds maintenance contractors. Get photo evidence and details and inform contractors that it requires removal, obtain estimated removal date.

Photo evidence
Draw a rough map of its location

Additional information and comments

Contractors to be notified

Gas canisters can be removed by Waste contractors, as can some hazardous waste. Obtain photo evidence and details. Instruct waste Department of suspected contents.

If Human Waste is discovered this most be removed by another contractor, this is presently Rentakil.

What is contained with this fly tip?

Other

Photo evidence

Additional information and comments

Waste Department to be notified

Rentakil to be notified

What is within the flytip?

Photo evidence

Investigate further

To be notified

What is on site that requires reporting to the Waste Department?

Photo evidence

Waste Department notified

Report all issues to Wastematters@midsussex.gov.uk

Report all issues to Wastematters@midsussex.gov.uk

Large items like fridges, freezers etc can be collected from a site if moved near to the road or side of a car park.

Conduct a LEQ inspection for The Waste Department

LEQS Pro Essential

Year

Period

Authority Name - Mid Sussex District Council

Target Ward

Land Use Classification
Time

Transect Location

From

To

Litter
Detritus
Graffiti
Fly posting

A - perfect
D - very poor

Report a Pest control issue
What is the pest issue?

Presently Moles and Rabbits are treated by Sussex Pest Solutions, email photo evidence and details and ask for a quote for treatment. Insure management team and Outdoor Service Manager are made aware.

Photo evidence
Draw a brief map

Additional information and comments

Pest Contractor to be notified

Presently These Pest are treated by SDK environmental Ltd, email clientsupport@sdkenvironmental.com or call 03444 828321 with photo evidence and details.

Rat surveys are £84
Wasp surveys are £50

Once survey is completed they will provide you with a report and a quote for the treatment required to eliminate the pest. All pest treatment is not guaranteed and may require several treatments.

Photo evidence
Draw a brief map

Additional information and comments

Pest Contractor to be notified

Contact RSPCA to capture. 08705 555999

What Pest Has been identified on site?

Who can treat this pest?

Photo evidence
Draw a rough map of effected area?

Additional information and comments

To be notified

Investigate a pest issue
When was this reported?

Does the reporter require a call back?

Once investigation is concluded and a plan of action is in place, contact the person who reported this issue with an update. If you are unable to respond fully within 10 working days, contact them with a holding call or email.

Reporter to be contacted with update

What is the pest reported to be on site?

Presently Moles and Rabbits are treated by Sussex Pest Solutions, email photo evidence and details and ask for a quote for treatment. Insure management team and Outdoor Service Manager are made aware.

Photo evidence
Draw a brief map

Additional information and comments

Pest Contractor to be notified

Presently These Pest are treated by SDK environmental Ltd, email clientsupport@sdkenvironmental.com or call 03444 828321 with photo evidence and details.

Rat surveys are £84
Wasp surveys are £50

Once survey is completed they will provide you with a report and a quote for the treatment required to eliminate the pest. All pest treatment is not guaranteed and may require several treatments.

Photo evidence
Draw a brief map

Additional information and comments

Pest Contractor to be notified

Contact RSPCA to capture. 08705 555999

What Pest Has been identified on site?

Who can treat this pest?

Photo evidence
Draw a rough map of effected area?

Additional information and comments

To be notified

Invasive weeds
What invasive weed/weeds have been found on site?

Can you identify with weed, if not gather photo evidence and as much data as possible and investigate further later.

Other

Photo evidence
Draw a rough map of the site

To investigate and report when no information is available

Presently this invasive weed is treated by Sussex Pest Solutions, there is a full list of sites that are presently receiving treatment. This can be found in the J drive under Japanese Knotweed. Consult this document before request further treatment.

Photo evidence
Draw a rough map of the site

Additional information and comments

Pest control contractors to be notified

This plant is a debate at best, should only really be considered a invasive weed within conservation areas. If felt to be invasive the area it is located will need to be defined. Speak to management team if in doubt. Inform friends groups if found.

Photo evidence
Draw a rough map of the site

Additional information and comments

Speak to management team

Friends groups to be notified

This is widely spread throughout the District, where possible we use the friends groups to cut this down before the seeding season, however this plant is a very good pollinator.

Photo evidence
Draw a rough map of the site

Additional information and comments

Friends groups to be notified

There have been reports of this in the past but nothing at present, any Hog weed can be treated by Sussex Pest Solutions, make sure all records are retained within the J drive.

Photo evidence
Draw a rough map of the site

Additional information and comments

Contractors to be notified

This is the first report of this plant in this area, make sure you record this and save all documents in the J drive. And report to Gov.uk.

Photo evidence
Draw a rough map of the site

Additional information and comments

Contractors to be notified

All invasive weed treatment is at an additional cost.

Investigate a invasive weed enquiry
When was this reported?

Has the reporter requested a call back?

Once the weed has been identified and a treatment has been planned, insure the reporter is call back. Should this not be possible within the next 10 working days from the initial enquiry date, the resident/reporter should be contacted with a holding email/call.

Resident/reporter to be updated

What invasive weed/weeds have been reported to be on site?

Can you identify with weed, if not gather photo evidence and as much data as possible and investigate further later.

Other

Photo evidence
Draw a rough map of the site

To investigate and report when no information is available

Presently this invasive weed is treated by Sussex Pest Solutions, there is a full list of sites that are presently receiving treatment. This can be found in the J drive under Japanese Knotweed. Consult this document before request further treatment.

Photo evidence
Draw a rough map of the site

Additional information and comments

Pest control contractors to be notified

This plant is a debate at best, should only really be considered a invasive weed within conservation areas. If felt to be invasive the area it is located will need to be defined. Speak to management team if in doubt. Inform friends groups if found.

Photo evidence
Draw a rough map of the site

Additional information and comments

Speak to management team

Friends groups to be notified

This is widely spread throughout the District, where possible we use the friends groups to cut this down before the seeding season, however this plant is a very good pollinator.

Photo evidence
Draw a rough map of the site

Additional information and comments

Friends groups to be notified

There have been reports of this in the past but nothing at present, any Hog weed can be treated by Sussex Pest Solutions, make sure all records are retained within the J drive.

Photo evidence
Draw a rough map of the site

Additional information and comments

Contractors to be notified

This is the first report of this plant in this area, make sure you record this and save all documents in the J drive. And report to Gov.uk.

Photo evidence
Draw a rough map of the site

Additional information and comments

Contractors to be notified

Traveller incursion

Insure that you gather as much details and photo evidence as possible without putting yourself at risk. Report everything to Legal, BUL, Head of Service, traveller email.

They require location, amount of caravans and how they got on. Make sure contractors are aware of the situation so they are not put at risk if working in the area.

How many caravans are on site?
Time
Photo evidence

Additional information and comments

Contractors to be notified

Traveller email, upper management and Legal to be notified asap

Report a Anti Social Behaviour issue
What are you reporting?

Gather photo evidence and details and email office maintenance for them to arrange repairs.

Photo evidence

Additional information and comments

Facilities to be notified

Contact general maintenance contractors to clear these areas, this should be completed within 3 hours and stated within the contract specification. Gather photo evidence and details.

Photo evidence

Additional information and comments

Contractors to be notified

Inform the Arboriculture Officer to inspection tree and arrange further actions. Gather photo evidence and details.

Photo evidence

Additional information and comments

Arboriculture officer to be notified

Other

Photo evidence

Graffiti is presently cleaned by the local town council, gather photo evidence and details and inform the Town Council. Insure they are aware of the level of content within the graffiti. Make Rangers aware.

Photo evidence

Additional information and comments

Town Council to be notified

Insure that antisocialbehaviour@midsussex.gov.uk is informed of all these issues found. Also report on 101 and record the crime ref number in all correspondence and documentation.

Site Security

Is there a Access point on to this Site?

How is the access point secured?

Is a padlock used?

Which padlock is in place?

If the lock in built into the gallows gate, height restrictor or drop down bollard. Confirm the 304 key is working.

Key works

Is the site secure?

Is a padlock required?

What is the issue?

Photo evidence

Contact office maintenance with photos, details and location.
Inform management team and Rangers.

Management team to be notified

Rangers to be notified

Do you have a padlock on you?

Make a note to return ASAP with a new padlock or contact Rangers to see if they will be able to attach one ASAP.

Padlock required

Rangers to be contacted

New padlock attached

Is a padlock used?

Which padlock is in place?

If the lock in built into the gallows gate, height restrictor or drop down bollard. Confirm the 304 key is working.

Key works

Is the site secure?

Is a padlock required?

What is the issue?

Photo evidence

Contact office maintenance with photos, details and location.
Inform management team and Rangers.

Management team to be notified

Rangers to be notified

Do you have a padlock on you?

Make a note to return ASAP with a new padlock or contact Rangers to see if they will be able to attach one ASAP.

Padlock required

Rangers to be contacted

New padlock attached

Is a padlock used?

Which padlock is in place?

If the lock in built into the gallows gate, height restrictor or drop down bollard. Confirm the 304 key is working.

Key works

Is the site secure?

Is a padlock required?

What is the issue?

Photo evidence

Contact office maintenance with photos, details and location.
Inform management team and Rangers.

Management team to be notified

Rangers to be notified

Do you have a padlock on you?

Make a note to return ASAP with a new padlock or contact Rangers to see if they will be able to attach one ASAP.

Padlock required

Rangers to be contacted

New padlock attached

Is the site secure?

Is a padlock required?

What is the issue?

Photo evidence

Contact office maintenance with photos, details and location.
Inform management team and Rangers.

Management team to be notified

Rangers to be notified

Do you have a padlock on you?

Make a note to return ASAP with a new padlock or contact Rangers to see if they will be able to attach one ASAP.

Padlock required

Rangers to be contacted

New padlock attached

Is a padlock used?

Which padlock is in place?

If the lock in built into the gallows gate, height restrictor or drop down bollard. Confirm the 304 key is working.

Key works

Is the site secure?

Is a padlock required?

What is the issue?

Photo evidence

Contact office maintenance with photos, details and location.
Inform management team and Rangers.

Management team to be notified

Rangers to be notified

Do you have a padlock on you?

Make a note to return ASAP with a new padlock or contact Rangers to see if they will be able to attach one ASAP.

Padlock required

Rangers to be contacted

New padlock attached

Is a padlock used?

Which padlock is in place?

If the lock in built into the gallows gate, height restrictor or drop down bollard. Confirm the 304 key is working.

Key works

Is the site secure?

Is a padlock required?

What is the issue?

Photo evidence

Contact office maintenance with photos, details and location.
Inform management team and Rangers.

Management team to be notified

Rangers to be notified

Do you have a padlock on you?

Make a note to return ASAP with a new padlock or contact Rangers to see if they will be able to attach one ASAP.

Padlock required

Rangers to be contacted

New padlock attached

I hereby confirm that I have completed this document accurately and to the best of my abilities. I will report my concerns or actions to the appropriate party in a timely manner.

Signature
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.