New Take On Inspection including Fire Risk Assessment

Information

Type of Inspection
- New Take on Inspection Including Fire Risk Assessment
Address
Conducted on
Inspected by:
- Jake Lewis, Lettings Negotiator
- Emma Godsell, Lettings Negotiator
- Emma Fox, Head of Operations
- Charlotte Prior, Senior Property Management Officer
- Ruta Svedkauskaite, Property Management Officer
- Lottie Sykes, Senior Property Management Officer
- Angela White, Property Management Officer

Information

General Information for Houses

Source of Ignition: Cooking
Source of Fuel: Foodstuffs left unattended
Sources of Oxygen: Normal Air Circulation

Source of Ignition: Oven/Hob
Source of Fuel: Gas Supply if turned on but not lit
Sources of Oxygen: Normal Air Circulation

Source of Ignition: Gas Meter
Source of Fuel: Gas Supply from Meter
Sources of Oxygen: Normal Air Circulation in cupboard
People at Risk

Students and their guests occupying the house
Evaluation of Risk

Risk of fire occurring
Medium risk of students leaving cooking unattended
Low Risk of fire starting at meter location

Low risk of fire starting in understairs cupboard (or wherever meters are located).
Information given to residents

Poster in hallway containing advice in an emergency, Sulets emergency callout number and emergency numbers for Fire/Police/Ambulance, Gas, Electricity, and Water emergencies.
Student Handbook, containing safety and security information, given to each student upon key collection
Copy of EPC and Gas Safety Certificate
Fridge magnet with emergency call out number

Take a picture of the outside of the house that we can use for advertising.
Number of Bedrooms
A house with 5 or more occupants needs a HMO License. If the property will have 5 or more occupants, landlord to send Sulets a copy of most up to date mandatory HMO license, if we do not already have it.
How many residents is the property for?
Select all the floors in the property
- Basement
- Ground Floor
- First Floor
- Second Floor
- Third Floor
- Fourth Floor
Type of Property
- Flat in block
- Flat above shop
- House split into flats
- Terraced House
- Semi-Detached House
- Detached House
- Other
We will need to see proof of the fire containment and separation from the shop below.
We will need a copy of the Fire Risk Assessment for the block. This will come from the Managing Agent (if there is one) or will need to be arranged by the landlord.
Is the Property Vacant Now?
When will the property be vacant?

EPC - Energy Performance Certificate

An EPC level E or above is a requirement before a property can be advertised with Sulets.
EPC: What is the Energy Efficiency Rating on the EPC?
The Energy Efficiency (Private Rented Property)(England and Wales) Regulations 2015 establish a minimum level of energy efficiency for privately rented property in England and Wales. This means that, from April 2018, landlords of privately rented domestic and non-domestic property in England or Wales must ensure that their properties reach at least an Energy Performance Certificate (EPC) rating of E before granting a new tenancy to new or existing tenants. These requirements will then apply to all private rented properties in England and Wales – even where there has been no change in tenancy arrangements – from 1 April 2020 for domestic properties, and from 1 April 2023 for non-domestic properties.
Take a photo of the EPC page which shows rating

Gas Certificate

Is there a Gas Supply in the property?
Take a photo of the Gas Certificate
A copy of an in date Gas Certificate is needed before a property can be advertised with Sulets.

Utilities

Check that the Electricity is on and working
Check that the Gas is on and working
Confirm with the property owner that the meters are NOT Prepayment Meters
- Meters are Pre Payment Meters
- Meters are NOT Prepayment Meters

Entrance Hall

Does the front door unlock, open, close and lock easily?
Does the front door have a thumb turn?
A thumb turn must be fitted to the interior lock to enable quick escape in an emergency. This is a statutory requirement which forms part of the Sulets Code of Standards for Shared Student Housing. This work will need to be done by the date stated on the Action Point
Take a picture of the entrance hall from the front door.
Take a picture of the entrance hall, looking back at the front door

Cellar

Is there a cellar?
Does the cellar ceiling have Automatic Fire Detection (e.g. Smoke Alarm)?
If detection is fitted, a minimum of 30 minutes fire resisting materials/protection between the basement and upper floor is required, if no detection then a minimum of 60 minutes fire resistant materials is required.
If detection is fitted, a minimum of 30 minutes fire resisting materials/protection between the basement and upper floor is required, if no detection then a minimum of 60 minutes fire resistant materials is required.

60 minute protection is needed before Sulets can take the property on or market it.
Does the cellar ceiling have fire protection materials between the basement and upper floor (plasterboard)
If detection is fitted, a minimum of 30 minutes fire resisting materials/protection between the basement and upper floor is required, if no detection then a minimum of 60 minutes fire resistant materials is required.
Property owner to confirm the type of fire protection (60 or 30 minutes)
If detection is fitted, a minimum of 30 minutes fire resisting materials/protection between the basement and upper floor is required, if no detection then a minimum of 60 minutes fire resistant materials is required.
Protection is needed before Sulets can take on or market the property.

Cooking

Is the cooker sited in a safe position with min 30cm worktop either side of hob?
Take a picture
Property owner must be informed to plan this in to programme of future works for the house. This does not have to be done immediately, just when changes are made to the kitchen. (unless Leicester Council enforce this)
Is there a fire blanket fixed to wall in an appropriate position?
Take a picture
Fire blanket must be supplied and fitted to the wall in an appropriate place. This work will need to be done by the date stated on the Action Point. If it has not been done at this time, Sulets will arrange to have one supplied and fitted at the property owner's expense.
Take some pictures of the kitchen so each area can be seen in the images.
Any Extra Comments?

Bathroom 1

Take some pictures of the bathroom
Is this the main bathroom?

External rear

External Rear

Is there a rear exit to the property?
Take a picture of the back door
Does the back door have a thumb turn?
A thumb turn must be fitted to the interior lock to enable quick escape in an emergency. This is a statutory requirement which it forms part of the Sulets Code of Standards for Shared Student Housing.
In the event of a fire, could anyone escaping to the rear yard get easy access onto the street to safety?
What needs to be done to remedy this?
Take a picture of the back yard/garden
Is there a working external light?
Any Extra Comments?

Common Room

Is there a Common Room or just a kitchen?
Take some pictures of the common room so that all areas of the room can be seen.

Bedroom 1

Take a picture of Bedroom 1
Does the bedroom have an escape window?
Enter Bedroom Size in m2

Bedroom 2

Is there a second bedroom?
Take a picture of Bedroom 2
Does the bedroom have an escape window?
Enter Bedroom Size in m2

Stairs & Landing

Take a picture
Are there any items blocking the escape route?
Any Extra Comments?

Bedroom 3

Is there a third bedroom?
Take a picture of Bedroom 3
Does the bedroom have an escape window?
Enter Bedroom Size in m2

Bedroom 4

Is there a fourth bedroom?
Take a picture of Bedroom 4
Does the bedroom have an escape window?
Enter Bedroom Size in m2

Bedroom 5

Is there a fifth bedroom?
Take a picture of Bedroom 5
Does the bedroom have an escape window?
Enter Bedroom Size in m2

Bedroom 6

Is there a sixth bedroom?
Take a picture of Bedroom 6
Does the bedroom have an escape window?
Enter Bedroom Size in m2

Bedroom 7

Is there a seventh bedroom?
Take a picture of Bedroom 7
Does the bedroom have an escape window?
Enter Bedroom Size in m2

Bedroom 8

Is there an eighth bedroom?
Take a picture of Bedroom 8
Does the bedroom have an escape window?
Enter Bedroom Size in m2

Bathroom 2

Is there a second bathroom?
Take some pictures of the second bathroom

Separate Toilet

Is there a separate toilet?
Take a picture

Fire Detection

Do the property have a Fire Panel and break glass points?
Sulets will have the Fire Alarm tested monthly and this cost will be charged to you when the Tenancy Agreement is signed. Currently the cost for the tenancy period is £220. A log book and fire proof box also need to be installed to keep documents. Sulets will supply these if not in situ and the cost will be charged to you (currently £95). Copies of alarm test keys will also be chargeable if not provided. The Fire Alarm will also need to be checked and certified by a qualified person every 6 months.
Take a picture of the fire panel
Where is the interlinked Automatic Fire Detection?
- Kitchen: Interlinked Rate of Rise heat detector
- Downstairs Hallway: Interlinked smoke detector
- Upstairs Hallway: Interlinked smoke detector
- Common Room
- Cellar: Interlinked smoke detector
- Not Interlinked
Where is there NOT interlinked Automatic Fire Detection?
- Kitchen - Heat Detector (Mains wired Interlinked) needed
- Downstairs Hallway - Smoke Detector (Mains wired Interlinked) needed
- Upstairs Landing - Smoke Detector (Mains wired Interlinked) needed
- Common Room - Smoke Detector (Mains wired Interlinked) needed
- N/A: Detection is where it needs to be
To meet the Sulets Code of Standards, you will need to provide a minimum of a Grade D LD3 interlinked smoke detection system (sounders on every circulation space including stairwells, corridors or lobbies) with battery backup. Additional interlinked Heat detector in kitchens.
Does the fire detection work?
- Yes, interlinked system working
- Yes, only one alarm sounded, not interlinked
- No. Did not work
To meet the Sulets Code of Standards, you will need to provide a minimum of a Grade D LD3 interlinked smoke detection system (sounders on every circulation space including stairwells, corridors or lobbies) with battery backup. Additional interlinked Heat detector in kitchens.
Sulets will arrange to have the system checked to ensure it is mains wired, interlinked and operational before the tenancy agreement is signed. This will be done at the expense of the property owner. To meet the Sulets Code of Standards, you will need to provide a minimum of a Grade D LD3 interlinked smoke detection system (sounders on every circulation space including stairwells, corridors or lobbies) with battery backup. Additional interlinked Heat detector in kitchens.
Does the property have emergency lighting?
Sulets will have the Emergency Lighting tested monthly and this cost will be charged to you when the Tenancy Agreement is signed. Currently the cost for the tenancy period is £220 - if you also have a Fire Alarm panel, there will only be one cost for the monthly checks. A log book and fire proof box also need to be installed to keep documents. Sulets will supply these if not in situ and the cost will be charged to you (currently £95). The Emergency Lighting will also need to be checked and certified by a qualified person every 6 months.
Take a picture of an emergency light
Is there a 30 minute fire door with a fire door closer protecting the escape route?
Where are the fire door(s)
- Kitchen to common room
- Common Room to hallway
- Both kitchen to common room and common room to hallway
- All Bedrooms
- Some bedrooms
- All doors in property are Fire Doors
Take a photo of the fire door(s) which clearly shows they are fire doors
Where do the fire doors need to be?
- Kitchen to common room
- Common Room to hallway
- Both kitchen to common room and common room to hallway
- All Bedrooms
- Some bedrooms
- All doors in property are Fire Doors
A 30 minute fire door (FD30) will need to be fitted to the lounge/hallway or kitchen/hallway as applicable to protect the fire escape route. This must incorporate intumescent heat strips and cold smoke seals on the top and both sides of the door to be hung using three 3x100mm steel hinges. The full depth of the door must be enclosed in the frame and fitted with a self closing device capable of closing, latching the door and holding it firmly against the rebates of the frame.

Additional Checks

Are there any signs of damp or mould in the property?
Take Photos of the issues. These will need to be rectified and made good before students move in. Once agreed with the landlord we can tell people in our viewings that this will happen.
Are the windows in the property Single Glazed?
- All windows are Single Glazed
- Some windows are Double Glazed
- All bedroom windows are double glazed
- All windows are Double Glazed
Would you recommend any furniture is replaced?
Take Photos of the furniture to be replaced. Furniture will need to be in situ before Pre Tenancy Inspection is carried out. Once agreed with the landlord we can tell people in our viewings that this will happen.

Sign Off

Signature

Required Certificates and Documentation

Required before we can advertise: Do we have a Current Gas Safety Certificate, if gas is supplied to the property (attached to this document)?
Required before we can advertise: Do we already have a Current Energy Performance Certificate, rated E or above (attached to this document)?
Required before we can advertise: Do we already have Code and operating instructions for any security alarm at the Property?
Required before we can advertise: Do we already have a signed copy of the Terms of Business and Quotation?
Required before we can sign the Tenancy Agreement: Do we already have Evidence of the Landlord’s identity (all of them if there is more than one)?
Required before we can sign the Tenancy Agreement: Do we already have Landlord’s bank account details?
Required before we can sign the Tenancy Agreement: Do we already have Authority to act on behalf of co-landlords if there is more than one owner?
Required before we can sign the Tenancy Agreement: Do we already have A contact address in the UK if the Landlord is not resident?
Required before we can sign the Tenancy Agreement: Do we already have HMRC approval if rents are to be paid gross to a landlord who is not UK resident
Required before we can sign the Tenancy Agreement: Do we already have proof of Ownership of the Property?
Required before we can sign the Tenancy Agreement: If the Property is mortgaged, do we already have the lender’s consent to let or evidence that no consent is required?
Required before we can sign the Tenancy Agreement: If the Property is leasehold, do we already have the head landlord’s consent to let or evidence that none is required?
Required before we can sign the Tenancy Agreement: Do we already have Planning consent for use as an HMO if required?
Required before we can sign the Tenancy Agreement: Do we already have Current HMO Licence if the Property is licensable?
Required before we can sign the Tenancy Agreement: Do we already have a copy of the Buildings insurance policy?
Required before we can sign the Tenancy Agreement: Do we already have an Electrical Installation Condition Report (EICR) not more than 3 years old?
Required before we can sign the Tenancy Agreement: Do we already have a PAT certificate for each portable appliance provided in the property?
Required before we can sign the Tenancy Agreement: Do we already have a Legionella test certificate?
Required before we can sign the Tenancy Agreement: Do we already have a Recent Fire Alarm Test Certificate showing Grading and Category of alarm if the Property has a Fire Alarm installed, or a Mains Wired Smoke Alarm Test Certificate, detailing expiry dates for each detector?
Required before we can sign the Tenancy Agreement: Do we already have an Independent Fire Risk Assessment if the property is above a shop, or is classed as small halls?
Required before we can sign the Tenancy Agreement: Do we already have Proof of fire separation and containment if the property has a cellar/basement?
Required before we can sign the Tenancy Agreement: Do we already have a recent Emergency Lighting Test Certificate if the Property has emergency lighting?
Required by 1st July: Do we already have Keys (including alarm and meter keys) adequate for the number of intended occupiers plus one full set for the Agent and one full set for the cleaner (if the Property will be on the Premium Service)
Do we already have: Instruction manual for each appliance at the Property

Landlord Agreement

I confirm that to my knowledge, this property does not have any asbestos present. I understand that if any major disruptive works are to be carried out to the property, that an asbestos survey will be required and that I will be responsible for arranging any monitoring/encapsulation that may be required.
I agree that the detailed works relating to safety and fire safety will be carried out before the Tenancy Agreement can be signed. I understand that once I have agreed this, Sulets will be able to market the property. In terms of aesthetics, I understand that these are recommendations only, to secure future lettings, but this may effect whether the property can be marketed as Premium, with guaranteed rent. I am prepared to undertake the work specified above to be completed before the Tenancy Agreement can be signed. I understand that Sulets can arrange to carry out the works on my behalf but that I will need to pay for the work in advance. I confirm that I will supply all Required Documentation before any Tenancy Agreement is signed.
I agree for Sulets to arrange for a Professional Deep Clean to be carried out at my property around July 31st so that the property is clean and ready for the new tenants to arrive. The invoice will be charged to me and deducted from the first rental payment. If my property will be on the Premium Service, I agree to Sulets arranging for a Pre-Tenancy clean to the property which will be charged to me and deducted from the first rental payment.
Landlord Signature
Sulets Signature