Information
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
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Date and time of audit
AUDIT CONDITIONS
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Select any that apply
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Sunny
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Cloud
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Showers
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Rain
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Wind
STATION SPECIFIC CLEANING TASKS
Item 1.0 Access-ways and Ramps
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Frequency = As required
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1.1 Access way to be swept and free of dirt and debris, animal faeces, leaves, litter and twigs Access way to be kept free of weeds, moss, mould, lichen etc.
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1.2 Wads of gum, fluid spills and all other sticky substances shall be removed from the area.
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1.3 Barrier panels handrails and mesh shall be clean and free of dirt, streaks and spots
Item 2.0 Platform and Shelter
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Frequency = as required
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2.1 Platform shall be swept/cleared on each visit and kept free of all dirt, debris, litter etc., with the collected material being removed from site and disposed of by the Contractor at an authorised Territorial Authority refuse centre.
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2.2 Wads of gum, fluid spills and all other sticky substances shall be removed from the area.
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2.3 Handrails, joinery, warning signs, guards and other metal surfaces shall be cleaned and polished.
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2.4 Seating shall be wiped down and left in a dry state.
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2.5 Grates, gullies and channels shall be maintained free of debris and litter
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2.6 Graffiti and stickers must be removed.
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2.7 Vegetation growing through platform cracks etc must be removed.
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2.8 Loose rubbish is to be collected, and disposed of by the contractor at an authorised territorial authority refuse centre. Items such as cans, glass and plastics are to be sorted and recycled
3.0 Shelter Wall Cleaning
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Frequency = As required
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3.1 There shall be no streaks, fluid splashes or spots remaining on walls or signs.
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3.2 There shall be no smudges or spots at points were the cleaning of the lower and upper halves of the walls overlap.
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3.3 Walls shall be uniformly clean all over.
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3.4 Woodwork on doors, windows, and mouldings shall be clean.
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3.5 Glass surfaces shall be clean and free of any smudges, finger marks and dirt.
Item 4.0 Signage (including posters, timetables etc.)
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Frequency = as required
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4.1 Signs and poster boards shall be wiped down so that there are no finger marks, smudges and other dirt spots of any kind.
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4.2 Stickers and wads of gum, fluid spills and all other sticky substances shall be removed.
Item 5.0 Cycle cone and canopy
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Frequency = as required unless stated otherwise
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5.1 There shall be no streaks or spots remaining on surfaces or signs
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5.2 They shall be uniformly clean all over
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5.3 Graffiti, gum, fluid spills and all stickers must be removed
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5.4 Metal surfaces shall be cleaned and polished.
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5.5 locks and other fittings to be washed down and polished
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5.6 Litter to be collected and then removed from site and disposed of by the contractor at an authorised territorial authority refuse centre. This includes litter which may build up within the cycle cone roof.
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5.7 A full wash down of the cycle cone shall occur no less than once per month, this task must be undertaken at such a time when no cycles are on the cycle cone. MONTHLY
Item 6.0 Graffiti removal not exceeding 0.130m2 (A3 page size) and reporting
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Frequency = Each visit
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6.1 All areas within the highlighted areas on the Station-specific Specification plans must monitored for graffiti.<br>Any graffiti not exceeding 0.130m2 (A3 page size) which is identified must be removed immediately.<br>Statistics on how much graffiti of this size, which was located over the month for each station must be supplied to KiwiRail’s security manager monthly. This information must also be provided to GWRL as part of the monthly report and on a GWRL accessible system allowing instant retrieval to ensure payment.
OTHER TASKS
Item 1.0 lighting
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Frequency = as required
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1.1 Lighting faults to be repaired/replaced are to be reported as soon as possible to GWRL with an accompanying quote for the work. Lighting repairs/replacements (other than urgent health and safety work) must be authorised by GWRL before any work is undertaken. Lighting requiring urgent Health and safety action are to be dealt within the following time scales.<br><br>Platform Light – 24 hours from time of fault ID<br>Security Light – 24 hours from time of fault ID<br>Internal Light – 48 hours from time of fault ID
Item 2.0 Rail corridor cleaning
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Frequency = Monthly
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2.1 Rail corridor to have a walkover litter collection for the length of the platform only, with the collected material being removed from site and disposed of by the contractor at an authorised territorial authority refuse centre, items such as cans, glass and plastics are to be sorted and recycled.
Item 3.0 Minor maintenance and damage reporting.
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Frequency = Each visit
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3.1 Check and report all signs of degradation or damage to GWRL. Where damage constituting works less than $500 is identified it shall be reported to GWRL immediately with a quote for repair. The repair. The repair work must only be undertaken after written confirmation from GWRL.<br>Damage above this value must be reported to GWRL with a quote for repair. GWRL may either refer this work back to the contractor subject to agreement on price or award the work to a party outside this contract.<br>Where damage which presents a risk to public or personal safety is identified, the contractor is to temporarily make safe the area and notify GWRL immediately.<br>All damage shall be photographed prior to repair<br>Photographs of all completed works and monthly report must be provided to GWRL with the invoice to ensure payment.
Item 4.0 Graffiti removal exceeding 0.130m2 (A3 page size) and reporting.
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Frequency = Each visit
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4.1 All areas within the highlighted areas on the Station-specific Specification plans must be monitored for graffiti.<br>Any graffiti exceeding 0.130m2 (A3 page size) but not exceeding 2.0m2 must be photographed with clear and readable measure in the photo before being removed.<br>Any graffiti exceeding 2.0m2 shall be photographed with clear and readable measure in the photo. The photo is to be emailed to GWRL within 24 hours with a quote for its removal (this quote must be inclusive of labour and materials). GWRL may either refer the removal work back to the Contractor subject to agreement on price or award the work to a party outside of this contract.<br>The photos and the statistics on how much graffiti that was located over the month for each station is to be supplied to KiwiRail’s security manager on a monthly basis. This information must also be provided to GWRL as part of the monthly report and on a GWRL accessible system allowing instant retrieval to ensure payment. The information should be separated into the size brackets indicated on the schedule of prices.<br>
Item 5.0 Low frequency tasks
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Frequencies as indicated on each item
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5.1 Wash down soffit (ceiling underside of roof). 2 Monthly
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5.2 Clean out and dispose of debris from roof guttering on the shelter 3 Monthly
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5.3 Fully wash down shelters inside and out including ceilings, internal surfaces, walls and ledges/slots using light detergent, water and a soft broom. 2 Monthly
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5.4 CCTV cameras/domes and lenses to be cleaned where possible. - As Required
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5.5 Provisional items as instructed. - As Instructed
PERFORMANCE INCENTIVES
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Non Conformance Items Present during the audit?
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Great work - no contract deductions applicable.
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Contract deduction of $400 - deduction to take effect on invoice and report for month following this audit
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Contract deduction of $600 - deduction to take effect on invoice and report for month following this audit
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Contract deduction of $1,200 - deduction to take effect on invoice and report for month following this audit
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Contract deduction of $2,200 - deduction to take effect on invoice and report for month following this audit
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General Comments
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SRL representative Signature
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Auditors Signature
