NHVAS MATRIX

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Company Details

• Operator Name

  Yes

  No

  N/A

• Additional Trading Names

  Yes

  No

  N/A

• ABN Number

  Yes

  No

  N/A

• Operator Business Address

  Yes

  No

  N/A

• Operator Postal Address

  Yes

  No

  N/A

• Phone Number

  Yes

  No

  N/A

• Fax Number

  Yes

  No

  N/A

• Mobile Number

  Yes

  No

  N/A

• Email Address

  Yes

  No

  N/A

• Auditor Certification Number

  Yes

  No

  N/A

• Certification Expiry Date

  Yes

  No

  N/A

• Number of Powered Vehicles

  Yes

  No

  N/A

• Select from range

• Number of Trailing Vehicles

  Yes

  No

  N/A

• Select from range

• Number of Drivers in BFM

  Yes

  No

  N/A

• Select from range

• Company Background

MAINTENANCE MANAGEMENT

Daily Check

• There is a documented instruction detailing when the check is carried out, the position of the person responsible for carrying out the check, how the check is recorded and that the minimum inspection requirements are being met.

  Yes

  No

  N/A

• Yes

  No

  N/A

• That the individual who who carries out the check understands that he or she is certifying that the vehicle is roadworthy to the limits of a visual inspection, when the vehicle leaves the yard.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Documented evidence that demonstrates compliance with the set procedure, policy and instructions. <br>Current documentation is available to all relevant personnel and at all locations where operations essential to the effective functioning of the system is performed.

  Yes

  No

  N/A

• Yes

  No

  N/A

Fault Recording Reporting

• A means to record faults occurring that is retained in the vehicle and covers both trailing and hauling equipment

  Yes

  No

  N/A

• Yes

  No

  N/A

• Documented instruction which details how a driver records faults occurring during a journey and how the faults are reported to the maintenance provider as soon as possible. <br>

  Yes

  No

  N/A

• Yes

  No

  N/A

• A documented instruction exists that provides direction to fix major or serious faults as soon as possible even if the vehicle is away from home base.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Documented instruction that ensures faults, which occur at any other time, are reported to the maintenance provider as soon as possible

  Yes

  No

  N/A

• Yes

  No

  N/A

• Documented evidence demonstrating compliance with the set procedure, policy and instruction. <br>Current personnel and at all locations where operationally documentation available to all relevant personnel and at all locations where operations essential to the effective functioning of the system are performed.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Evidence that responsibilities of the personnel have been clearly defined and documented.

  Yes

  No

  N/A

• Yes

  No

  N/A

Fault Repair

• That there is a method in place to identify and assess the nature of a fault and place priority on its repair.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Where a decision is made to monitor the condition of the fault, the decision to monitor is to be recorded.<br>Upper limits for repair must be set.<br>The person making the decision must be identified on the record.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Records show that the fault has been rectified and where appropriate tested.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Documented evidence demonstrating compliance with the set procedure, policy and instructions.<br>Current documentation available to all relevant personnel and at All locations where operations essential to the effective functioning of the system are performed.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Evidence that the responsibilities of personnel have been clearly defined and documented.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Evidence that the persons responsible have been trained in the procedure, policy and/or instruction he or she is to carry out.

  Yes

  No

  N/A

• Yes

  No

  N/A

Maintenance Schedules and Methods

• Evidence that at the time of entry, the nominated fleet has been certified roadworthy by a competent person who is experienced in the inspection of heavy vehicles in accordance with the National Vehicle Standards and the Australian Design Rules. The evidence cannot be more that 6 months old. A recent statement is required from the operator or designated responsible person, verifying that the nominated fleet is roadworthy.<br>Non compliance to this criteria means entry is denied.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Maintenance schedules provide for the periodic maintenance of the vehicle define intervals of time distance or hours of use. Schedules must include a description of the tasks to be completed during the service.

  Yes

  No

  N/A

• Yes

  No

  N/A

• That a table of tolerances and wear limits for major components exists and that it at least complies with the National Vehicle Standards.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Documented evidence demonstrating compliance with the set procedure, policy and instructions.<br>Current documentation is available to all relevant personnel and at all locations where operations essential to the effective functioning of the system are performed.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Evidence that the responsibilities of the personnel are current clearly defined and documented.

  Yes

  No

  N/A

• Yes

  No

  N/A

Records and Documentation

• Is the documentation available to all personnel?

  Yes

  No

  N/A

• Yes

  No

  N/A

• Issue numbers, issue dates and document names are clearly defined.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Are the following items maintained?<br>Fleet Register<br>Daily checks<br>Fault recording and reporting<br>Fault repairs<br>Schedule maintenance<br>Authorities and responsibilities <br>Internal Review<br>Quarterly Compliances

  Yes

  No

  N/A

• Yes

  No

  N/A

• Do procedures identify the duration that records shall be retained for?

  Yes

  No

  N/A

• Yes

  No

  N/A

Responsibilities

• Are responsibilities clearly defined?

  Yes

  No

  N/A

• Yes

  No

  N/A

• Who maintains the fleet register?

  Yes

  No

  N/A

• Yes

  No

  N/A

• Who maintains the Daily checks records?

  Yes

  No

  N/A

• Yes

  No

  N/A

• Who maintains the fault recording and reporting records?

  Yes

  No

  N/A

• Yes

  No

  N/A

• Who maintains the fault repairs records?

  Yes

  No

  N/A

• Yes

  No

  N/A

• Who maintains the scheduled maintenance records?

  Yes

  No

  N/A

• Yes

  No

  N/A

• Who is responsible for the internal reviews of the system?

  Yes

  No

  N/A

• Yes

  No

  N/A

• Who is the main responsible person in relation to the maintenance management of the vehicle?

  Yes

  No

  N/A

• Yes

  No

  N/A

Internal Review

• Procedures exist that define how the internal review is to be undertaken.

  Yes

  No

  N/A

• Yes

  No

  N/A

• An annual internal review schedule.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Where practicable, internal reviews are undertaken by persons independent of the activity being reviewed and that their responsibilities are current clearly defined and documented.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Documented evidence demonstrating:<br> Conduct of internal reviews.<br>Identification of non compliances<br>quarterly reports that record all non compliance and corrective actions.<br>Changes to documents and procedures<br>originals documents and procedures for external audit purposes<br>Current documentation available to all relevant personnel and at all locations where operations essential to the effective functioning of the system are performed.<br>

  Yes

  No

  N/A

• Yes

  No

  N/A

• Evidence that the person responsible has been trained in the procedure, policy and or instruction they are to carry out.

  Yes

  No

  N/A

• Yes

  No

  N/A

Training And Education

• Has training been complete for all necessary staff?

  Yes

  No

  N/A

• Yes

  No

  N/A

• Where is the training recorded?

  Yes

  No

  N/A

• Yes

  No

  N/A

• Who completed the training for the staff?

  Yes

  No

  N/A

• Yes

  No

  N/A

Fuel quality

• Review fuel storage arrangements and that supply is from a reputable supplier.

  Yes

  No

  N/A

• Yes

  No

  N/A

TRUCKS CHECKED

• TRUCK REGISTRATION.

  Yes

  No

  N/A

• Inspection Date

  Date

• TRUCK REGISTRATION.

  Yes

  No

  N/A

• Inspection Date

  Date

• TRUCK REGISTRATION.

  Yes

  No

  N/A

• Inspection Date

  Date

• TRUCK REGISTRATION.

  Yes

  No

  N/A

• Inspection Date

  Date

• TRUCK REGISTRATION.

  Yes

  No

  N/A

• Inspection Date

  Date

TRAILERS CHECKED

• TRAILERS REGISTRATION.

  Yes

  No

  N/A

• Inspection Date

  Date

• TRAILERS REGISTRATION.

  Yes

  No

  N/A

• Inspection Date

  Date

• TRAILERS REGISTRATION.

  Yes

  No

  N/A

• Inspection Date

  Date

• TRAILERS REGISTRATION.

  Yes

  No

  N/A

• Inspection Date

  Date

• TRAILERS REGISTRATION.

  Yes

  No

  N/A

• Inspection Date

  Date

WA ACCREDITATION

Scheduling and Rostering

• in general, schedules and rosters are planned to be achievable within the WorkSafe requirements under the OSH regulations.<br><br><br>Review the documented policy/procedure for planning schedules and rosters.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Drivers, where practicable, do not operate outside the approved "commercial vehicle operating standard" requirements.<br><br><br>Review the documented policy/procedure for planning schedules and rosters.<br>Verify schedules and rosters.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Control measures are defined where it is not practicable for drivers to comply with the requirements.<br><br><br>Review the documented policy/procedure for planning schedules and rosters to ensure control measures are defined.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Schedules and/or rosters are planned with sufficient notice to drivers.<br><br><br>Review the documented policy/procedures for planning schedules and rosters.<br>Check schedules and rosters for compliance.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Where there are regular schedules and rosters, these are documented.<br><br><br>Verify record of regular schedules and rosters. Ensure all recorded schedules and rosters have been planned within the WorkSafe requirements under the OSH regulations.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Schedules and rosters are monitored and regularly reviewed.<br><br><br>Review the documented policy/procedures for monitoring and reviewing schedules and rosters.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Flexible schedules and rosters permitting "Breaks from driving" and "Non work time" when and where most appropriate are provided.<br><br><br>Review schedules, rosters and trip sheets.

  Yes

  No

  N/A

• Yes

  No

  N/A

• The increased fatigue risk for a driver returning from leave is considered in scheduling/rostering, as well as minimising irregular or unfamiliar work rosters.<br><br><br>Review documented policy/procedures for drivers returning from leave and minimising unfamiliar work rosters.

  Yes

  No

  N/A

• Yes

  No

  N/A

• The same scheduling practices apply to all drivers, including casual, relief and subcontracted drivers.<br><br><br>Review documented policy/procedures.<br>Verify trip sheets.

  Yes

  No

  N/A

• Yes

  No

  N/A

Fitness For Work

• The operator has a written policy relating to driver fitness for work which contains a statement that drivers must present themselves for duty unimpaired by fatigue, alcohol or drugs.<br><br><br>Review policy/procedures for driver fitness for work.

  Yes

  No

  N/A

• Yes

  No

  N/A

• The policy should also contain a statement that fitness for work will be diligently supervised as far as is practicable.<br><br><br>Review policies/procedures for assessment of drivers fitness for work.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Detail and manage control measures for the recovery and treatment of fatigue.<br><br><br>Review policies/procedures to determine identification of control measures.<br>

  Yes

  No

  N/A

• Yes

  No

  N/A

• Driver health is assessed regularly by a medical practitioner in accordance with the requirements of the occupational health and safety regulations on driving commercial vehicles.<br><br><br>Review policies/procedures for driver health under "fitness for work".<br>Review list of all drivers and include random check of medical assessment certificates.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Establish a monitoring system for renewal dates for medical assessments.<br><br><br>Review policy procedure to ensure a monitoring system is in operation. <br>Verify through viewing compliance with the system.

  Yes

  No

  N/A

• Yes

  No

  N/A

Training and Education

• Document what training in relation to fatigue management is required for anyone associated with the management, supervision or driving of commercial vehicles, including anyone associated with rostering and scheduling.<br><br><br>Review policies/procedures for training of all staff in fatigue management.<br>Ensure policies/procedures include a regular review of training requirements.<br>Ensure training is suitable to the task.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Document what training has been undertaken in relation to fatigue management by anyone associated with management, supervision or driving of commercial vehicles, including anyone associated with rostering and scheduling.<br><br><br>Verify what training has occurred and the competencies have reasonably been demonstrated through some form of assessment.<br><br>Training may be provided by:<br>-Outside training provider.<br>-In house trainer. <br>-Internet lecture or questionnaire.<br>-Through the induction process.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Document what training in the fatigue management system's policies is given to all new drivers, contractors or employees as part of there induction process.<br><br><br>Review policies/procedures to ensure all employees, through the induction process (where practicable) are aware of the policies/procedures, and that when the management system (and/or fatigue management plan) is updated that information is provided and made available to all staff.

  Yes

  No

  N/A

• Yes

  No

  N/A

• A regular review of training is required.<br><br><br>Review policies/procedures to ensure that the process is detailed, identifying responsible staff, and frequency.<br>Ensure that an effective recording/monitoring system exists.

  Yes

  No

  N/A

• Yes

  No

  N/A

Management of Accidents and Incidents

• Have a written policy and procedure for the comprehensive reporting and recording of accidents and incidents.<br>For example:<br>-Crashes<br>-Near misses<br>-Mechanical hazards.<br><br><br>Review polices/procedures.<br>Verify that documentation is available to all relevant staff and at all ovations where operations related to fatigue management are undertaken.<br>Verify statements of responsibility.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Have documentation that demonstrates what follow-up and remedial action was taken for all accidents or incidents reported.<br><br><br>Verify records detailing any reportable accidents or incidents, including follow-up or remedial action.

  Yes

  No

  N/A

• Yes

  No

  N/A

Work Place Conditions

• Policies and procedures exist to ensure the working environment assists in the prevention of fatigue.<br><br><br>Review policies/procedures. These need include, where appropriate, specific provisions relating to driver seating, driver sleeping facility's, depot facility's and air conditioning of driver cabs.

  Yes

  No

  N/A

• Yes

  No

  N/A

Documentation and Records

• Have written documentation recording all policies and procedures that are required under the standards.<br>PLEASE NOTE: Documentation and records must be kept for a minimum of three years, including superseded procedures. <br><br><br>Ensure that all required records are legible and identifiable to the vehicle, driver and trip.<br>Verify that documentation is available to all relevant staff and at all locations where operations related to fatigue management are undertaken.<br>Verify statement of responsibility, which should Identify the responsible person for maintaining and updating the relevant documentation.<br>As a minimum the appropriate documentation must include:<br>-Documentation that records all trips.<br>-Start and finish times (trip sheets with details of any alterations).<br>-Scheduling of trips.<br>-Rosters (including name of driver and expected start and finish times).<br>-Control measures that are applied if commercial vehicle driver operating staffers are exceeded.<br>-Confidential personal records (including evidence of driver medical assessment and training)<br>-Documents detailing any reportable accidents or incidents.

  Yes

  No

  N/A

• Yes

  No

  N/A

Responsibilities

• Authorities, responsibilities and duties of all positions involved in the management, operation, administration, participation and verification of the fatigue management system are current, clearly defined and documented.<br><br><br>Verify that the tasks have been identified in the fatigue management system policies and procedures, together with who is responsible for carrying out each task, including who is responsible for ensuring the system is being maintained and followed.<br>Review statements of responsibility - these can be either standalone documents or documented with job descriptions.<br>Verify that the policies/procedure ensure that all of the relevant staff know how to access the written record of their responsibilities.

  Yes

  No

  N/A

• Yes

  No

  N/A

Internal Review

• Have a written policy and procedure for carrying out and an annual internal review of the management system.<br><br><br>Review policies/procedures, which should include:<br>-When the reviews are to take place.<br>-Who is to conduct them.<br>-How the reviews are to be conducted.<br>-The checklist of documents to be used for the review.<br><br>Review internal audit schedule.<br>Verify previous internal review report.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Require the internal review be carried out by a person who is not involved in the operation of the procedures being reviewed, where practical.<br><br><br>Review policies/procedures.<br>Review statement of responsibilities.<br>Verify criteria for internal auditor.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Have written procedures for ensuring all non-conformances are corrected.<br><br><br>Review procedures, including:<br>-How non-conformances can be detected.<br>-Who is responsible for detecting them.<br>-Who needs to be told about them.<br>-Corrective action to be taken.<br>-Timeframes for reporting identified non-conformances.<br>-How the responsible person is to document the process so the non-conformance does not recur.<br><br>Verify previous internal and external audit reports.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Have a method of recording non-conformances and the action taken to correct them.<br><br><br>Verify the non-conformance register.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Have written procedures for allocating the responsibility to specific staff for ensuring that all non-conformances are addressed and not repeated.<br><br><br>Review procedures.<br>Verify the non-conformance register.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Require the production of regular compliance statements.<br><br><br>Verify compliance statement.

  Yes

  No

  N/A

• Yes

  No

  N/A

Basic Fatigue Management

Standard 1 Scheduling &Rostering

• Schedules and rosters are documented.<br><br><br>Verify that schedules and rosters are documented, are planned and comply with the approved operating limits.<br><br>NOTE: Owner/Operator - smaller operators may not have scheduling and rostering documents as drivers are aware of their times.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Schedules and rosters are monitored and regularly reviewed.<br><br><br>Review the documented policies and procedures for monitoring and reviewing of schedules and rosters. As a guide an auditor could look at:<br>-Approved documents checking date and version.<br>-Fuel dockets<br>-Satellite data.<br>-Diary/schedule comparison.<br>-Phone records.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Action is taken to minimise fatigue risks when altering schedules and rosters.<br><br><br>Review policies and procedures and determine if operator has an altering trip schedule procedure.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Guidelines are in place for the use of relief/casual drivers where required.<br><br><br>Review policies and procedures for a contingency plan e.g. What happens when a driver reports unfit for duty.

  Yes

  No

  N/A

• Yes

  No

  N/A

• The increased fatigue risk for a driver returning from leave is considered in scheduling and rostering of the driver.<br><br><br>Review scheduling policies and procedures to ensure that leave is taken into account when scheduling/rostering.<br>NOTE: Owner/Operator-May not be applicable to them.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Drivers are to have input into schedules where practicable to ensure trip plans are reasonable.<br><br><br>Ascertain weather drivers have input into schedules, this may be archived by:<br>-Approved schedules<br>-Toolbox meetings<br>-Discussions with drivers.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Schedulers provide sufficient advance pre-trip notification to ensure drivers can comply with legislation.<br><br><br>Are rosters/schedules being prepared in advance to allow drivers to comply with legislation.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Schedules and rosters are planned to be reasonable and achievable under legislative operating limits.<br><br><br>Verify that schedules and rosters are not planned or extend beyond legislative operating limits.

  Yes

  No

  N/A

• Yes

  No

  N/A

Standard 2 Fitness for Duty

• Drivers are certified as being fit to drive a heavy vehicle by a medical practitioner according to the assessing fitness to drive by Austroads ( or equivalent document approved by the Australian transport council). The examination must include an assessment to detect drivers in the high risk group for sleep disorders. Examinations are to be conducted, as a minimum, once every three years for drivers aged 49 and under, and yearly for drivers aged 50 and over.<br><br><br>Review policies and procedures for driver health requirements, including requirement for operator to 'flag' when medical examinations are due or overdue.<br>Review list of all nominated drivers and conduct random check of medical assessment certificates, assessing fitness to drive by Austroads (or equivalent document approved by the Australian transport council).

  Yes

  No

  N/A

• Yes

  No

  N/A

• Procedures for driver fitness for duty, which address issues of driver health, use of drugs/alcohol, medical condition, well-being and state of fatigue.<br><br><br>Review policies and procedures for driver readiness for duty, this should include:<br>-Drugs and alcohol.<br>-Random drug screening<br>-Newsletters ( internal )<br>-Website ( intranet )<br>-Readiness to work ( self assessment )<br>-Prepared to work.<br><br>NOTE: Owner/Operator - access Internet for information, medical checks have been conducted ( in accordance with requirements ).

  Yes

  No

  N/A

• Yes

  No

  N/A

• Procedures for drivers to assess there fitness for duty prior to commencing and during work.<br><br><br>Verify that policies and procedures for fitness of duty policy include assessment procedures that drivers can use to ascertain there fitness for duty prior to commencing and during work.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Procedures for the driver to notify the operator if they are unfit for duty due to any lifestyle, health or medical issue both before and during work.<br><br><br>What system does the operator use when drivers are unfit for duty? Verify that their is a procedure for drivers to notify there operators on there fitness to drive.<br>Does the operator encourage and use an open door policy?<br>Does the operator encourage communication with drivers?

  Yes

  No

  N/A

• Yes

  No

  N/A

• Any medical advice for drivers is taken into account when assigning duties.<br><br><br>Review any medical recommendations and verify that this information is taken into account when assigning duties, these may include:<br>-Rehabilitation policy procedures<br>-Doctors medical recommendations.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Operators with two-up driving operations are to have procedures in place for undertaking two-up driver recruitment and team selection, and that the alternative drivers comfort is optimised while resting in a moving vehicle.<br><br><br><br>Determine if the driver uses two-up driving operations ( check schedules/rosters).<br>Establish if operator has procedures in place for two-up driver recruitment and team selection.<br>Establish if the alternate drivers comfort is optimised while resting in a moving vehicle.

  Yes

  No

  N/A

• Yes

  No

  N/A

Standard 3 Fatigue Knowledge and Awareness

• That the operator has steps in place to ensure anyone involved in the management, operation, administration, participation and verification of the fatigue management system is made aware of the operators Current fatigue management policies and procedures.<br><br><br>Ensure that the BFM operator has communicated to all staff how fatigue risk is relevant to the operation and that there relevance and importance of the operators fatigue management system.

  Yes

  No

  N/A

• Yes

  No

  N/A

• That all persons who hold a position of responsibility under the operators basic fatigue management system are identified;<br>-Have been inducted and regularly updated in the operators fatigue management policies and procedures.<br>-Are able to demonstrate competence in managing driver fatigue, including understanding the causes, effects and symptoms of fatigue, and being able to apply strategies to better manage fatigue, and.<br>-If the person drives a heavy vehicle under BFM - that person is able to demonstrate competence with TLIF1007C Apply Fatigue Management Strategies.<br><br><br><br>Identify personnel whose activities have a safety critical aspect to them relating to fatigue management.<br>Assess competence of these personnel by identifying any evidence that they at a minimum know the causes, effects and symptoms of fatigue and strategies to better manage fatigue.<br>What checks are carried out to confirm that anyone in a position of responsibility under BFM system has been inducted and regularly updated in the BFM system?<br>Verify that drivers who operate under BFM operating conditions have received a statement of attainment in TLIF1007C Apply Fatigue Management Strategies.<br>Verify that any person who Is a schedular as described by heavy vehicle legislation, or who supervises or manages drivers and scheduling staff has received a statement of attainment in TLIF6307A Administer the implementation of fatigue management strategies.

  Yes

  No

  N/A

• Yes

  No

  N/A

• That they have<br>-Established a procedure for maintaining the currency of knowledge in fatigue management for all people who hold a position of responsibility, including identify if, and when, any re-assessment of competence is to be conducted, and ensured that this has occurred.<br>-Ensured that any knowledge needs are identified, and that appropriate action is undertaken to address those needs.<br><br><br>Does the accredited operator have a training needs analysis available that identifies and addresses gaps for personnel who hold a position of responsibility under the BFM option?<br>Has the operator taken any action identified by the training needs analysis?<br>

  Yes

  No

  N/A

• Yes

  No

  N/A

• That records of competence of drivers, schedulers or those who supervise or manage drivers and scheduling staff have been maintained, including:<br>-Detains of what, if any, training was undertaken, who delivered the training and when this training occurred.<br>-If, and when any retraining is required.<br>-Record of the qualifications of workers, including any units of competence achieved.<br><br><br><br>View any training records retained by the operator and confirm that the records specify:<br> -When the training was completed.<br>-Who delivered the training.<br>-If re-training requirements are documented.<br>-Copies of statement of attainments ( or some record of these ) are available.

  Yes

  No

  N/A

• Yes

  No

  N/A

Standard 4 Responsibilities

• 4.1 All relevant personnel are carrying out their duties and responsibilities compliant with the basic fatigue management standards and the operators fatigue management system.<br><br>Review definitions of roles and responsibilities and ensure that they clearly set out the roles and responsibilities of positions held in respect of the fatigue management system.<br>If so how have they been documented (e.g. Position descriptions, flowchart, organisation chart, role definition, etc.)?

  Yes

  No

  N/A

• Yes

  No

  N/A

• 4.2 authorities, responsibilities and duties relating to the basic fatigue management fatigue management system are current, Clearly defined and communicated to all appropriate personnel.<br><br><br>Review document procedures regarding individual functions required to be performed and ensure that documentation covers what, where, how and by whom these functions are to be performed.<br>Have roles and responsibilities in respect of the management system been explicitly defined?<br>Review verification dates on documentation( Are they current/Old versions), When how often are they updated?<br>How are nominated personnel advised of their roles and responsibilities?<br>Ascertain through discussion how persons nominated have been advised of their roles and responsibilities and reviews any relevant documentation (e.g. Job Descriptions, memos, Briefing sessions).

  Yes

  No

  N/A

• Yes

  No

  N/A

• 4.3 management practices are in place to deter non-compliance and implement corrective actions.<br><br><br>Review policies and procedures in reference to personal performance management these may include,<br>-Medical reporting.<br>-Non-compliance reporting.<br>-Corrective and preventative actions.<br>-Counselling.<br>-Documented termination policy.<br><br>Review records of results for actions taken.<br>Review corrective action Reports.<br><br>NOTE: Owner/Operator - Practices to minimise risks, scheduling and rostering.

  Yes

  No

  N/A

• Yes

  No

  N/A

• 4.4 A communication process (e.g. In-trip communication with drivers, meetings, notices, newsletters) Is in place to facilitate exchange of information between drivers and management where practical and appropriate.<br><br><br>Is there a communication process established and implemented within the organisation? this may include:<br>-Mobile phones.<br>-On-board computer data and record.<br>-Documents.<br>-Letters.<br>-Open door communication.<br>-Communication policy.<br>-Deviation path procedure.<br>-Tool box meetings.

  Yes

  No

  N/A

• Yes

  No

  N/A

Standard 5 Internal Review

• 5.1 procedures are in place to define how an internal review program of the basic fatigue management standards is produced, conducted, reported and Recorded at least every 12 months and corrective action taken where Required.<br><br><br>Review policies and procedures which should include,<br>-When the reviews are to take place.<br>-Who is to conduct them.<br>-How the reviews are be conducted.<br>-The checklist of documents to be used for the review.<br><br>Has the annual review of the entire system and practices in the business be conducted on time and made available to The auditor?

  Yes

  No

  N/A

• Yes

  No

  N/A

• 5.2 internal reviews are undertaken by Competent persons not responsible for the activity being reviewed, Where practical.<br><br><br>Does the selection of the person conducting the internal review ensure objectivity and impartiality.

  Yes

  No

  N/A

• Yes

  No

  N/A

• 5.3 procedures are in place to monitor, identify, report, investigate and record noncompliances and take the necessary corrective action to prevent further occurrences.<br><br><br>Review policies and procedures, including:<br>-How nonconformances can be detected.<br>-Who is responsible for detecting them.<br>-Who needs to be notified about them.<br>-Corrective action is taken.<br>-Timeframes for reporting identified nonconformance.<br>-How the responsible person is to document the process to prevent further occuernces.<br><br>Review previous internal and external audit reports.

  Yes

  No

  N/A

• Yes

  No

  N/A

• 5.4 procedures are in place to investigate incidents to determine whether Fatigue was a contributing factor.<br><br><br>Review documentation and records to verify procedure is in place. records May include:<br>-Incident forms.<br>-Investigations.<br>-Police reports.<br>-Insurance forms.<br>-Customer complaints.<br>-Database.

  Yes

  No

  N/A

• Yes

  No

  N/A

• 5.5 records of drivers work and Rest times are regularly reviewed to ensure compliance with the legislated operating limits.<br><br><br>Review policies and procedures for maintaining records.<br>Verifier records, including work diaries, schedules and rosters.

  Yes

  No

  N/A

• Yes

  No

  N/A

Standard 6 Records and Documentation

• 6.1 policies, procedures and instructions covering all activities required to meet the basic fatigue management standards are authorised, current, clearly defined and available to all relevant personnel.<br><br><br>Verify all documentation is authorised, current date, clearly defined, maintained and the current version.<br>Are procedures and documentation made available to all relevant personnel?

  Yes

  No

  N/A

• Yes

  No

  N/A

• 6.2 all basic Fatigue management option records are legible, stored, maintained and available for management and auditor purposes for at least three years.<br><br>Verify that records are legible, stored and maintained in accordance with the requirements.<br>Review policies and procedures to ensure that retention periods and retrieval arrangements are specified. (Electronic or hard copy).

  Yes

  No

  N/A

• Yes

  No

  N/A

• 6.3 records of participating drivers are kept current.<br><br><br>Review registered to ensure that it contains the required details of nominated drivers and is kept up to date.

  Yes

  No

  N/A

• Yes

  No

  N/A

• 6.4 Documents are approved, issued, reviewed, modified and accounted for in accordance with the operators prescribed control procedures.<br><br><br>Verify statement of responsibility, which should identify responsible person for maintaining, reviewing and updating the relevant documentation.<br>Verify documentation is available to all relevant personnel and all locations where operations related to fatigue management are undertaken.<br><br>NOTE: Owner/operator - Dates, times, who and when documentation was reviewed last.

  Yes

  No

  N/A

• Yes

  No

  N/A

• 6.5 records must include individual driving hours records for all nominated drivers (e.g. Work diaries, rosters, schedules).<br><br><br>Verify the operator keeps appropriate records, these may include:<br>-Work diary pages.<br>-Generic sets of rosters.<br>-Introduction/training documents.<br>-Workplace health and safety training.<br>-Register of documents.<br>-driver medical assessments.

  Yes

  No

  N/A

• Yes

  No

  N/A

DRIVERS CHECKED

• DRIVERS NAME

  Yes

  No

  N/A

• MEDICAL DATE

  Date

• TRAINING DATE

  Date

• DRIVERS NAME

  Yes

  No

  N/A

• MEDICAL DATE

  Date

• TRAINING DATE

  Date

• DRIVERS NAME

  Yes

  No

  N/A

• MEDICAL DATE

  Date

• TRAINING DATE

  Date

• DRIVERS NAME

  Yes

  No

  N/A

• MEDICAL DATE

  Date

• TRAINING DATE

  Date

• DRIVERS NAME

  Yes

  No

  N/A

• MEDICAL DATE

  Date

• TRAINING DATE

  Date

• DRIVERS NAME

  Yes

  No

  N/A

• MEDICAL DATE

  Date

• TRAINING DATE

  Date

MASS MANAGEMENT

STANDARD 1 RESPONSIBILITIES

• 1a The establishment of an operating manual, which reflects authorities, responsibilities and duties of all personnel involved in the operations of the system.<br><br>Review the operating manual and verify that it identifies and reflects authorities, responsibilities and duties of all personnel involved in the system.

  Yes

  No

  N/A

• Yes

  No

  N/A

• 1b That all documents used in the operations of the system are approved, issued, reviewed or modified, and accounted for as required in records control and procedures.<br><br>Review documents to verify that documents are in use and proper controls are in place to ensure compliance with records controls and procedures.

  Yes

  No

  N/A

• Yes

  No

  N/A

• 1c Current revision Status of all documents must be maintained.<br><br><br>Review documents to verify that all records of revisions are maintained.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Objective evidence that the requirements of the Mass Management System are being consistently adhered to at management level.<br><br><br>Obtain objective evidence that Management understand and comply with the requirements of the Mass Management System <br><br><br><br>

  Yes

  No

  N/A

• Yes

  No

  N/A

STANDARD 2 VEHICLE CONTROL

• 2a Provide a comprehensive register of nominated Owner Operated vehicles in the system.<br>As a minimum the list should include:<br>Make of vehicle<br>Type of Vehicle<br>Date of Manufacture<br>Registration Number<br>VIN Number<br>Manufacturers ratings<br>Add and delete date<br><br><br>Review Nominated Vehicle List and verify that the register is up to date and meets the minimum requirements criteria for Owner Vehicles used in the system.

  Yes

  No

  N/A

• Yes

  No

  N/A

• 2a Provide a comprehensive register of nominated Sub Contractor vehicles in the system.<br>As a minimum the list should include:<br>Make of vehicle<br>Type of Vehicle<br>Date of Manufacture<br>Registration Number<br>VIN Number<br>Manufacturers ratings<br>Add and delete date<br><br><br>Review Nominated Vehicle List and verify that the register is up to date and meets the minimum requirements criteria for Sub Contractor Vehicles used in the system.

  Yes

  No

  N/A

• Yes

  No

  N/A

• 2c That all vehicles nominated by the person have the technical specifications to conform to the vehicles authorised Mass and the allowable limits of the Mass Management System.<br><br><br>Review and Records a sample of nominated vehicles to ensure the vehicles have the technical specifications to conform.

  Yes

  No

  N/A

• Yes

  No

  N/A

• 2d That all vehicles nominated by the operator have the required mass authorisation to enable the vehicles to operate on the road network.<br><br><br>review and record a sample of entries on the register to ensure that nominated vehicles have the required mass authorisation (manufacturers ratings and registered allowable weights, IAP if applicable) to enable the vehicle to operate on the road network.

  Yes

  No

  N/A

• Yes

  No

  N/A

• That vehicles subcontracted to the Operator are "captive" or secured to the Operator.<br>Definition of a captured vehicle is: A vehicle that the operator is able to take responsibility for in accordance with the requirements of the Mass Management System.<br><br>Enquire if the Operator uses any Subcontracted vehicles.<br>Review the Register to verify that the Sub Contracted vehicles are identified

  Yes

  No

  N/A

• Yes

  No

  N/A

Standard 3 VEHICLE USE

• 3a Objective evidence that nominated vehicles under the control of the Operator have been loaded prior to departure to ensure that the axle mass and gross remain within the limits authorised and as allowed under the Mass Management System.<br><br><br>Review procedures which demonstrate that MAss is determined prior to departure by weighing or another method of assessment and that vehicles have been loaded in accordance within the limits authorised by the authorities.

  Yes

  No

  N/A

• Yes

  No

  N/A

• That the system in use by the Operator caters for for all possible variations including density, number, volume, and positioning of loads on vehicles.<br><br><br>review the system in use to establish that an objective measuring system has been used and that the system demonstrates that all possible variations have been identified and documented.

  Yes

  No

  N/A

• Yes

  No

  N/A

• That the Mass Management System records loading violations outside the authorised limits for the vehicle and that corrective action can be demonstrated to prevent a reoccurrence.<br><br>Obtain objective evidence that the operator captures loading violations outside the authorised limits for the vehicles under the operators control and that appropriate corrective action has been implemented to prevent a reoccurrence. Check records for overloads and check to ensure NCR has been raised.

  Yes

  No

  N/A

• Yes

  No

  N/A

RECORDS AND DOCUMENTATION

• 4A. The operator must be able to Demonstrate that all records are legible and identifiable to the nominated vehicle and the trips involved.<br><br>Review a sample of records to establish that the records are legible and clearly identify the nominated vehicle and the trips involved.<br>Check weight records, ensure weights, dates, vehicle regos and drivers details are recorded for all loads.

  Yes

  No

  N/A

• Yes

  No

  N/A

• 4B. Demonstrate that current documentation is available to all relevant personnel, at all locations where the operations essential to the functioning of the System is being controlled correctly is in place.<br><br><br>Review documented evidence that current documentation is available to all relevant personnel, at all locations essential to the functioning of the System and that the system is properly controlled.<br>

  Yes

  No

  N/A

• Yes

  No

  N/A

• 4C. Maintain documented records that demonstrate that all persons involved in the loading of nominated vehicles have been properly trained by a suitably qualified person on the axle loading and mass loading limits as defined by the authorities and allowed under the MAss Management System.<br><br>Review documented records to ascertain that all persons involved in the loading of nominated vehicles have been properly trained in accordance with the requirements as defined by the authorities and allowed for under the Mass Management System.

  Yes

  No

  N/A

• Yes

  No

  N/A

• 4D. Demonstrate that auditable records are kept of all loadings by the nominated vehicles.<br><br>Review a sample of records to verify that auditable records are kept of all nominated vehicles.

  Yes

  No

  N/A

• Yes

  No

  N/A

• 4E. Maintain records ina preserved state for a period of three years and make records readily available upon request.<br><br>Review a sample of records to verify that records have been stored for a minimum of three years.

  Yes

  No

  N/A

• Yes

  No

  N/A

Standard 5 VERIFICATION

• 5A. The operator must demonstrate that a documented procedure is in place that produces and records evidence of the weight specific to a nominated vehicle.<br><br>Review documented procedure to verify that it records evidence of weight specific to a nominated vehicle.

  Yes

  No

  N/A

• Yes

  No

  N/A

• 5B. The method of recording the required evidence of weight may vary depending on which method was used to establish vehicle weight.<br><br>Ascertain the method of recording the required evidence of weight.

  Yes

  No

  N/A

• Yes

  No

  N/A

• 5C. The operator must be able to demonstrate the frequency of verification of a vehicle mass depending on the variation of the product carried, the variations on methods of loading of the product carried, and the variations in the vehicle operating conditions.<br><br><br>Review a sample of records that demonstrates the frequency of verification of a vehicle mass. Take into account variations of product carried, methods of loading and vehicle operating conditions.Check how often the weighing system is checked against a weigh bridge.

  Yes

  No

  N/A

• Yes

  No

  N/A

• 5D. That vehicles have been loaded in accordance with the axle and mass loading limits as defined for the nominated vehicles by the authorities and as required under the Mass MAnagement System.<br><br>Review a sample of records that demonstrates that vehicles have been loaded in accordance with the axle and mass loading limits as defined the standards and authorities.<br>Check any weight records and record any breaches in allowable weights.

  Yes

  No

  N/A

• Yes

  No

  N/A

Standard 6. INTERNAL REVIEW

• 6A. Operator must demonstrate that procedures exist that define how the review is to be undertaken.

  Yes

  No

  N/A

• Yes

  No

  N/A

• 6.B That an annual Review Schedule has been established.

  Yes

  No

  N/A

• Yes

  No

  N/A

• 6C. That Internal reviews are undertaken by persons independent of the activity being reviewed.<br><br>Is the company big enough to have an independent person conduct the Internal review?

  Yes

  No

  N/A

• Yes

  No

  N/A

• 6D. A documented method to identify and correct all non conformances as detected from all sources (including interception reports) and load criteria to make sure the incidents are not repeated either deliberately or inadvertently.<br><br>Is the Nonconformance register upto date and have all NCR's identified been closed out.

  Yes

  No

  N/A

• Yes

  No

  N/A

• 6E. Demonstrate that the personnel responsible for identifying and correcting all non conformances are current, roles are clearly defined and documented. <br><br>Are all personnel aware of their responsibility to record non conformances and their role in appropriate follow up action.

  Yes

  No

  N/A

• Yes

  No

  N/A

• 6F. The operator must demonstarte that all non conformances and actions taken to correct them are recorded and quarterly complaince statements produced containing advice of:<br>The number of vehicles nominated<br>The number of trips undertaken by the nominated vehicles<br>The number of trips that were completed that were non compliant <br>The level of mass in excess for each non compliant load.<br>The number of interception reports dealt with.<br>The person completing the Quarterly Compliance check<br>The date range and the date completed.

  Yes

  No

  N/A

• Yes

  No

  N/A

• 6G. The operator must demonstrate that changes to documents and procedures are recorded and the original documents and procedures are kept for external audit purposes.<br><br>Review that changes to documents and procedures have been correctly recorded and that the original documents and procedures have been kept for external audit purposes.

  Yes

  No

  N/A

• Yes

  No

  N/A

Standard 7. TRAINING AND EDUCATION

• The operator must demonstrate that training and education has been carried out to ensure that all employees, including management and new empoloyees understand the requirements of the MAss MAnagement System, and that they have the appropriate knowledge and skills to carry out the tasks allocated to them, inclusive of but not limited to, Internal Audit Procedures and requirements.<br><br>Check personnel to ensure they know what they are required to do as part of the MAss MAnagement System and have a training record completed.

  Yes

  No

  N/A

• Yes

  No

  N/A

• 7B. The operator must demonstrate all new employees have had included in their induction training, education on the requirements of the Mass Management System.

  Yes

  No

  N/A

• Yes

  No

  N/A

• 7C. The operator must demonstrate that the personnel providing the training are suitably qualified or experienced in the requirements of the AMss Management System.<br>Check the correct person is conducting the training.

  Yes

  No

  N/A

• Yes

  No

  N/A

Standard 8. MAINTENANCE OF SUSPENSION

• All vehicles accredited under the the Mass Management System including trailers being towed by vehicles operating under the Mass Management System must have their suspensions maintained and replaced according tot he manufacturers recommendations.<br><br>Has the company got a suitable service program to ensure the suspension of the vehicles is maintained to the manufacturers recommendations.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Is there an instruction detailing when the suspension should be checked and maintained.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Does the company have a copy of the manufacturers or a qualified engineers specification for the suspension systems of all vehicles and trailers.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Is there a procedure for recording and reporting faults during a journey.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Is there evidence to show repairs to suspensions are only carried out by qualified or competent people, or by people supervised by by suitably qualified or competent persons.

  Yes

  No

  N/A

• Yes

  No

  N/A

TRUCKS CHECKED

• TRUCK REGISTRATION

  Yes

  No

  N/A

• Inspection Date

  Date

• TRUCK REGISTRATION

  Yes

  No

  N/A

• Inspection Date

  Date

• TRUCK REGISTRATION

  Yes

  No

  N/A

• Inspection Date

  Date

• TRUCK REGISTRATION

  Yes

  No

  N/A

• Inspection Date

  Date

• TRUCK REGISTRATION

  Yes

  No

  N/A

• Inspection Date

  Date

• TRUCK REGISTRATION

  Yes

  No

  N/A

• Inspection Date

  Date

TRAILERS CHECKED

• TRAILER REGISTRATION.

  Yes

  No

  N/A

• Inspection Date

  Date

• TRAILER REGISTRATION.

  Yes

  No

  N/A

• Inspection Date

  Date

• TRAILER REGISTRATION.

  Yes

  No

  N/A

• Inspection Date

  Date

• TRAILER REGISTRATION.

  Yes

  No

  N/A

• Inspection Date

  Date

• TRAILER REGISTRATION.

  Yes

  No

  N/A

• Inspection Date

  Date

• TRAILER REGISTRATION.

  Yes

  No

  N/A

• Inspection Date

  Date

Auditor declaration

• Auditor name

  Yes

  No

  N/A

• As an accredited auditor currently registered with RABQSA to conduct audits for NHVAS, WAHVA and Trucksafe, I hereby certify that:

• Company Name

  Yes

  No

  N/A

• Does

  Off

  On

• Meet all requirements of accreditation for the modules and vehicles described in this report as assessed against the standards for each module.

• Audit was conducted on the

  Date

• Cars closed out on the

  Date

• Cars to be closed out by

  Date

• I further certify that in the conduct of this audit, I have not breached the RABQSA Code of Pracitce

• Auditor signature

  Sign

• Date of signature

  Date

• The operator listed in this application must comply with all the requirements of the business rules and standards for the modules requested in the application according to the applicable scheme.

Operator declaration and consent

• I hereby acknowledge that all details in this declaration are true and correct and I have read and understand the conditions applicable to the relevant scheme business rules and the scheme standards.

• I hereby consent to information relating to my accreditation membership to be shared with other participating NHVAS jurisdictions, WAHVAS and Trucksafe in order to facilitate collaboration with other scheme owners for the effective management of accreditation nationally.

• Operators signature

  Sign

• Date of signature

  Date

• Name of signatory

  Yes

  No

  N/A

• Position of signatory

  Yes

  No

  N/A

AUDITOR DECLARATION

• Auditor name

  Yes

  No

  N/A

• As an accredited auditor currently registered with RABQSA to conduct audits for NHVAS, WAHVA and Trucksafe, I hereby certify that:

  Yes

  No

  N/A

• Company name

  Yes

  No

  N/A

• Does

  Off

  On

• Meet all requirements of accreditation for the modules and vehicles described in this report as assessed against the standards for each module.

  Yes

  No

  N/A

• Audit was conducted on the

  Date

• CAR'S to be closed out

  Date

• CAR'S closed out on

  Date

• I further certify that in the conduct of this audit, I have not breached the RABQSA Code of Pracitce

• Auditor signature

  Sign

• Date of signature

  Date

• The operator listed in this application must comply with all the requirements of the business rules and standards for the modules requested in the application according to the applicable scheme.

Operator declaration and consent

• I hereby acknowledge that all details in this declaration are true and correct and I have read and understand the conditions applicable to the relevant scheme business rules and the scheme standards.

• I hereby consent to information relating to my accreditation membership to be shared with other participating NHVAS jurisdictions, WAHVAS and Trucksafe in order to facilitate collaboration with other scheme owners for the effective management of accreditation nationally.

• Operators signature

  Sign

• Date of signature

  Date

• Name of signatory

  Yes

  No

  N/A

• Position of signatory

  Yes

  No

  N/A

Company Details

• Operator Name

  Yes

  No

  N/A

• Additional Trading Names

  Yes

  No

  N/A

• ABN Number

  Yes

  No

  N/A

• Operator Business Address

  Yes

  No

  N/A

• Operator Postal Address

  AS ABOVE

• Phone Number

  Yes

  No

  N/A

• Fax Number

  Yes

  No

  N/A

• Mobile Number

  Yes

  No

  N/A

• Email Address

  Yes

  No

  N/A

• Auditor Certification Number

  106188

  13213

  109555

• Certification Expiry Date

  Yes

  No

  N/A

• Number of Powered Vehicles

• Number of Trailing Vehicles

• Number of Drivers in BFM

• Company Background

MASS MANAGEMENT

STANDARD 1 RESPONSIBILITIES

• 1a The establishment of an operating manual, which reflects authorities, responsibilities and duties of all personnel involved in the operations of the system.<br><br>Review the operating manual and verify that it identifies and reflects authorities, responsibilities and duties of all personnel involved in the system.

  Yes

  No

  N/A

• 1b That all documents used in the operations of the system are approved, issued, reviewed or modified, and accounted for as required in records control and procedures.<br><br>Review documents to verify that documents are in use and proper controls are in place to ensure compliance with records controls and procedures.

  Yes

  No

  N/A

• 1c Current revision Status of all documents must be maintained.<br><br><br>Review documents to verify that all records of revisions are maintained.

  Yes

  No

  N/A

• Objective evidence that the requirements of the Mass Management System are being consistently adhered to at management level.<br><br><br>Obtain objective evidence that Management understand and comply with the requirements of the Mass Management System <br><br><br>

  Yes

  No

  N/A

STANDARD 2 VEHICLE CONTROL

• 2a Provide a comprehensive register of nominated Owner Operated vehicles in the system.<br>As a minimum the list should include:<br>Make of vehicle<br>Type of Vehicle<br>Date of Manufacture<br>Registration Number<br>VIN Number<br>Manufacturers ratings<br>Add and delete date<br><br><br>Review Nominated Vehicle List and verify that the register is up to date and meets the minimum requirements criteria for Owner Vehicles used in the system.

  Yes

  No

  N/A

• 2b Provide a comprehensive register of nominated Sub Contractor vehicles in the system.<br>As a minimum the list should include:<br>Make of vehicle<br>Type of Vehicle<br>Date of Manufacture<br>Registration Number<br>VIN Number<br>Manufacturers ratings<br>Add and delete date<br><br><br>Review Nominated Vehicle List and verify that the register is up to date and meets the minimum requirements criteria for Sub Contractor Vehicles used in the system.

  Yes

  No

  N/A

• 2c That all vehicles nominated by the person have the technical specifications to conform to the vehicles authorised Mass and the allowable limits of the Mass Management System.<br><br><br>Review and Records a sample of nominated vehicles to ensure the vehicles have the technical specifications to conform.

  Yes

  No

  N/A

• 2d That all vehicles nominated by the operator have the required mass authorisation to enable the vehicles to operate on the road network.<br><br><br>review and record a sample of entries on the register to ensure that nominated vehicles have the required mass authorisation (manufacturers ratings and registered allowable weights, IAP if applicable) to enable the vehicle to operate on the road network.

  Yes

  No

  N/A

• That vehicles subcontracted to the Operator are "captive" or secured to the Operator.<br>Definition of a captured vehicle is: A vehicle that the operator is able to take responsibility for in accordance with the requirements of the Mass Management System.<br><br>Enquire if the Operator uses any Subcontracted vehicles.<br>Review the Register to verify that the Sub Contracted vehicles are identified

  Yes

  No

  N/A

Standard 3 VEHICLE USE

• 3a Objective evidence that nominated vehicles under the control of the Operator have been loaded prior to departure to ensure that the axle mass and gross remain within the limits authorised and as allowed under the Mass Management System.<br><br><br>Review procedures which demonstrate that MAss is determined prior to departure by weighing or another method of assessment and that vehicles have been loaded in accordance within the limits authorised by the authorities.

  Yes

  No

  N/A

• That the system in use by the Operator caters for for all possible variations including density, number, volume, and positioning of loads on vehicles.<br><br><br>review the system in use to establish that an objective measuring system has been used and that the system demonstrates that all possible variations have been identified and documented.

  Yes

  No

  N/A

• That the Mass Management System records loading violations outside the authorised limits for the vehicle and that corrective action can be demonstrated to prevent a reoccurrence.<br><br>Obtain objective evidence that the operator captures loading violations outside the authorised limits for the vehicles under the operators control and that appropriate corrective action has been implemented to prevent a reoccurrence. Check records for overloads and check to ensure NCR has been raised.

  Yes

  No

  N/A

Standard 4. RECORDS AND DOCUMENTATION

• 4A. The operator must be able to Demonstrate that all records are legible and identifiable to the nominated vehicle and the trips involved.<br><br>Review a sample of records to establish that the records are legible and clearly identify the nominated vehicle and the trips involved.<br>Check weight records, ensure weights, dates, vehicle regos and drivers details are recorded for all loads.

  Yes

  No

  N/A

• 4B. Demonstrate that current documentation is available to all relevant personnel, at all locations where the operations essential to the functioning of the System is being controlled correctly is in place.<br><br><br>Review documented evidence that current documentation is available to all relevant personnel, at all locations essential to the functioning of the System and that the system is properly controlled.<br>

  Yes

  No

  N/A

• 4C. Maintain documented records that demonstrate that all persons involved in the loading of nominated vehicles have been properly trained by a suitably qualified person on the axle loading and mass loading limits as defined by the authorities and allowed under the MAss Management System.<br><br>Review documented records to ascertain that all persons involved in the loading of nominated vehicles have been properly trained in accordance with the requirements as defined by the authorities and allowed for under the Mass Management System.

  Yes

  No

  N/A

• 4D. Demonstrate that auditable records are kept of all loadings by the nominated vehicles.<br><br>Review a sample of records to verify that auditable records are kept of all nominated vehicles.

  Yes

  No

  N/A

• 4E. Maintain records ina preserved state for a period of three years and make records readily available upon request.<br><br>Review a sample of records to verify that records have been stored for a minimum of three years.

  Yes

  No

  N/A

Standard 5 VERIFICATION

• 5A. The operator must demonstrate that a documented procedure is in place that produces and records evidence of the weight specific to a nominated vehicle.<br><br>Review documented procedure to verify that it records evidence of weight specific to a nominated vehicle.

  Yes

  No

  N/A

• 5B. The method of recording the required evidence of weight may vary depending on which method was used to establish vehicle weight.<br><br>Ascertain the method of recording the required evidence of weight.

  Yes

  No

  N/A

• 5C. The operator must be able to demonstrate the frequency of verification of a vehicle mass depending on the variation of the product carried, the variations on methods of loading of the product carried, and the variations in the vehicle operating conditions.<br><br><br>Review a sample of records that demonstrates the frequency of verification of a vehicle mass. Take into account variations of product carried, methods of loading and vehicle operating conditions.Check how often the weighing system is checked against a weigh bridge.

  Yes

  No

  N/A

• 5D. That vehicles have been loaded in accordance with the axle and mass loading limits as defined for the nominated vehicles by the authorities and as required under the Mass MAnagement System.<br><br>Review a sample of records that demonstrates that vehicles have been loaded in accordance with the axle and mass loading limits as defined the standards and authorities.<br>Check any weight records and record any breaches in allowable weights.

  Yes

  No

  N/A

Standard 6. INTERNAL REVIEW

• 6A. Operator must demonstrate that procedures exist that define how the review is to be undertaken.

  Yes

  No

  N/A

• 6.B That an annual Review Schedule has been established.

  Yes

  No

  N/A

• 6C. That Internal reviews are undertaken by persons independent of the activity being reviewed.<br><br>Is the company big enough to have an independent person conduct the Internal review?

  Yes

  No

  N/A

• 6D. A documented method to identify and correct all non conformances as detected from all sources (including interception reports) and load criteria to make sure the incidents are not repeated either deliberately or inadvertently.<br><br>Is the Nonconformance register upto date and have all NCR's identified been closed out.

  Yes

  No

  N/A

• 6E. Demonstrate that the personnel responsible for identifying and correcting all non conformances are current, roles are clearly defined and documented. <br><br>Are all personnel aware of their responsibility to record non conformances and their role in appropriate follow up action.

  Yes

  No

  N/A

• 6F. The operator must demonstarte that all non conformances and actions taken to correct them are recorded and quarterly complaince statements produced containing advice of:<br>The number of vehicles nominated<br>The number of trips undertaken by the nominated vehicles<br>The number of trips that were completed that were non compliant <br>The level of mass in excess for each non compliant load.<br>The number of interception reports dealt with.<br>The person completing the Quarterly Compliance check<br>The date range and the date completed.

  Yes

  No

  N/A

• 6G. The operator must demonstrate that changes to documents and procedures are recorded and the original documents and procedures are kept for external audit purposes.<br><br>Review that changes to documents and procedures have been correctly recorded and that the original documents and procedures have been kept for external audit purposes.

  Yes

  No

  N/A

Standard 7. TRAINING AND EDUCATION

• The operator must demonstrate that training and education has been carried out to ensure that all employees, including management and new empoloyees understand the requirements of the MAss MAnagement System, and that they have the appropriate knowledge and skills to carry out the tasks allocated to them, inclusive of but not limited to, Internal Audit Procedures and requirements.<br><br>Check personnel to ensure they know what they are required to do as part of the MAss MAnagement System and have a training record completed.

  Yes

  No

  N/A

• 7B. The operator must demonstrate all new employees have had included in their induction training, education on the requirements of the Mass Management System.

  Yes

  No

  N/A

• 7C. The operator must demonstrate that the personnel providing the training are suitably qualified or experienced in the requirements of the AMss Management System.<br>Check the correct person is conducting the training.

  Yes

  No

  N/A

Standard 8. MAINTENANCE OF SUSPENSION

• All vehicles accredited under the the Mass Management System including trailers being towed by vehicles operating under the Mass Management System must have their suspensions maintained and replaced according tot he manufacturers recommendations.<br><br>Has the company got a suitable service program to ensure the suspension of the vehicles is maintained to the manufacturers recommendations.

  Yes

  No

  N/A

• Is there an instruction detailing when the suspension should be checked and maintained.

  Yes

  No

  N/A

• Does the company have a copy of the manufacturers or a qualified engineers specification for the suspension systems of all vehicles and trailers.

  Yes

  No

  N/A

• Is there a procedure for recording and reporting faults during a journey.

  Yes

  No

  N/A

• Is there evidence to show repairs to suspensions are only carried out by qualified or competent people, or by people supervised by by suitably qualified or competent persons.

  Yes

  No

  N/A

TRUCKS CHECKED

• TRUCK REGISTRATION.

  Yes

  No

  N/A

• INSPECTION DATE

  Date

• TRUCK REGISTRATION.

  Yes

  No

  N/A

• INSPECTION DATE

  Date

• TRUCK REGISTRATION.

  Yes

  No

  N/A

• INSPECTION DATE

  Date

• TRUCK REGISTRATION.

  Yes

  No

  N/A

• INSPECTION DATE

  Date

• TRUCK REGISTRATION.

  Yes

  No

  N/A

• INSPECTION DATE

  Date

• TRUCK REGISTRATION.

  Yes

  No

  N/A

• INSPECTION DATE

  Date

TRAILER REGISTRATION.

• TRAILER REGISTRATION.

  Yes

  No

  N/A

• INSPECTION DATE

  Date

• TRAILER REGISTRATION.

  Yes

  No

  N/A

• INSPECTION DATE

  Date

• TRAILER REGISTRATION.

  Yes

  No

  N/A

• INSPECTION DATE

  Date

• TRAILER REGISTRATION.

  Yes

  No

  N/A

• INSPECTION DATE

  Date

• TRAILER REGISTRATION.

  Yes

  No

  N/A

• INSPECTION DATE

  Date

• TRAILER REGISTRATION.

  Yes

  No

  N/A

• INSPECTION DATE

  Date

BASIC FATIGUE MANAGEMENT

Standard 1 Scheduling &Rostering

• Schedules and rosters are documented.<br><br><br>Verify that schedules and rosters are documented, are planned and comply with the approved operating limits.<br><br>NOTE: Owner/Operator - smaller operators may not have scheduling and rostering documents as drivers are aware of their times.

  Yes

  No

  N/A

• Schedules and rosters are monitored and regularly reviewed.<br><br><br>Review the documented policies and procedures for monitoring and reviewing of schedules and rosters. As a guide an auditor could look at:<br>-Approved documents checking date and version.<br>-Fuel dockets<br>-Satellite data.<br>-Diary/schedule comparison.<br>-Phone records.

  Yes

  No

  N/A

• Action is taken to minimise fatigue risks when altering schedules and rosters.<br><br><br>Review policies and procedures and determine if operator has an altering trip schedule procedure.

  Yes

  No

  N/A

• Guidelines are in place for the use of relief/casual drivers where required.<br><br><br>Review policies and procedures for a contingency plan e.g. What happens when a driver reports unfit for duty.

  Yes

  No

  N/A

• The increased fatigue risk for a driver returning from leave is considered in scheduling and rostering of the driver.<br><br><br>Review scheduling policies and procedures to ensure that leave is taken into account when scheduling/rostering.<br>NOTE: Owner/Operator-May not be applicable to them.

  Yes

  No

  N/A

• Drivers are to have input into schedules where practicable to ensure trip plans are reasonable.<br><br><br>Ascertain weather drivers have input into schedules, this may be archived by:<br>-Approved schedules<br>-Toolbox meetings<br>-Discussions with drivers.

  Yes

  No

  N/A

• Schedulers provide sufficient advance pre-trip notification to ensure drivers can comply with legislation.<br><br><br>Are rosters/schedules being prepared in advance to allow drivers to comply with legislation.

  Yes

  No

  N/A

• Schedules and rosters are planned to be reasonable and achievable under legislative operating limits.<br><br><br>Verify that schedules and rosters are not planned or extend beyond legislative operating limits.

  Yes

  No

  N/A

Standard 2 Fitness for Duty

• Drivers are certified as being fit to drive a heavy vehicle by a medical practitioner according to the assessing fitness to drive by Austroads ( or equivalent document approved by the Australian transport council). The examination must include an assessment to detect drivers in the high risk group for sleep disorders. Examinations are to be conducted, as a minimum, once every three years for drivers aged 49 and under, and yearly for drivers aged 50 and over.<br><br><br>Review policies and procedures for driver health requirements, including requirement for operator to 'flag' when medical examinations are due or overdue.<br>Review list of all nominated drivers and conduct random check of medical assessment certificates, assessing fitness to drive by Austroads (or equivalent document approved by the Australian transport council).

  Yes

  No

  N/A

• Procedures for driver fitness for duty, which address issues of driver health, use of drugs/alcohol, medical condition, well-being and state of fatigue.<br><br><br>Review policies and procedures for driver readiness for duty, this should include:<br>-Drugs and alcohol.<br>-Random drug screening<br>-Newsletters ( internal )<br>-Website ( intranet )<br>-Readiness to work ( self assessment )<br>-Prepared to work.<br><br>NOTE: Owner/Operator - access Internet for information, medical checks have been conducted ( in accordance with requirements ).

  Yes

  No

  N/A

• Procedures for drivers to assess there fitness for duty prior to commencing and during work.<br><br><br>Verify that policies and procedures for fitness of duty policy include assessment procedures that drivers can use to ascertain there fitness for duty prior to commencing and during work.

  Yes

  No

  N/A

• Procedures for the driver to notify the operator if they are unfit for duty due to any lifestyle, health or medical issue both before and during work.<br><br><br>What system does the operator use when drivers are unfit for duty? Verify that their is a procedure for drivers to notify there operators on there fitness to drive.<br>Does the operator encourage and use an open door policy?<br>Does the operator encourage communication with drivers?

  Yes

  No

  N/A

• Any medical advice for drivers is taken into account when assigning duties.<br><br><br>Review any medical recommendations and verify that this information is taken into account when assigning duties, these may include:<br>-Rehabilitation policy procedures<br>-Doctors medical recommendations.

  Yes

  No

  N/A

• Operators with two-up driving operations are to have procedures in place for undertaking two-up driver recruitment and team selection, and that the alternative drivers comfort is optimised while resting in a moving vehicle.<br><br><br><br>Determine if the driver uses two-up driving operations ( check schedules/rosters).<br>Establish if operator has procedures in place for two-up driver recruitment and team selection.<br>Establish if the alternate drivers comfort is optimised while resting in a moving vehicle.

  Yes

  No

  N/A

Standard 3 Fatigue Knowledge and Awareness

• That the operator has steps in place to ensure anyone involved in the management, operation, administration, participation and verification of the fatigue management system is made aware of the operators Current fatigue management policies and procedures.<br><br><br>Ensure that the BFM operator has communicated to all staff how fatigue risk is relevant to the operation and that there relevance and importance of the operators fatigue management system.

  Yes

  No

  N/A

• That all persons who hold a position of responsibility under the operators basic fatigue management system are identified;<br>-Have been inducted and regularly updated in the operators fatigue management policies and procedures.<br>-Are able to demonstrate competence in managing driver fatigue, including understanding the causes, effects and symptoms of fatigue, and being able to apply strategies to better manage fatigue, and.<br>-If the person drives a heavy vehicle under BFM - that person is able to demonstrate competence with TLIF1007C Apply Fatigue Management Strategies.<br><br><br><br>Identify personnel whose activities have a safety critical aspect to them relating to fatigue management.<br>Assess competence of these personnel by identifying any evidence that they at a minimum know the causes, effects and symptoms of fatigue and strategies to better manage fatigue.<br>What checks are carried out to confirm that anyone in a position of responsibility under BFM system has been inducted and regularly updated in the BFM system?<br>Verify that drivers who operate under BFM operating conditions have received a statement of attainment in TLIF1007C Apply Fatigue Management Strategies.<br>Verify that any person who Is a schedular as described by heavy vehicle legislation, or who supervises or manages drivers and scheduling staff has received a statement of attainment in TLIF6307A Administer the implementation of fatigue management strategies.

  Yes

  No

  N/A

• That they have<br>-Established a procedure for maintaining the currency of knowledge in fatigue management for all people who hold a position of responsibility, including identify if, and when, any re-assessment of competence is to be conducted, and ensured that this has occurred.<br>-Ensured that any knowledge needs are identified, and that appropriate action is undertaken to address those needs.<br><br><br>Does the accredited operator have a training needs analysis available that identifies and addresses gaps for personnel who hold a position of responsibility under the BFM option?<br>Has the operator taken any action identified by the training needs analysis?<br>

  Yes

  No

  N/A

• That records of competence of drivers, schedulers or those who supervise or manage drivers and scheduling staff have been maintained, including:<br>-Detains of what, if any, training was undertaken, who delivered the training and when this training occurred.<br>-If, and when any retraining is required.<br>-Record of the qualifications of workers, including any units of competence achieved.<br><br><br><br>View any training records retained by the operator and confirm that the records specify:<br> -When the training was completed.<br>-Who delivered the training.<br>-If re-training requirements are documented.<br>-Copies of statement of attainments ( or some record of these ) are available.

  Yes

  No

  N/A

Standard 4 Responsibilities

• 4.1 All relevant personnel are carrying out their duties and responsibilities compliant with the basic fatigue management standards and the operators fatigue management system.<br><br>Review definitions of roles and responsibilities and ensure that they clearly set out the roles and responsibilities of positions held in respect of the fatigue management system.<br>If so how have they been documented (e.g. Position descriptions, flowchart, organisation chart, role definition, etc.)?

  Yes

  No

  N/A

• 4.2 authorities, responsibilities and duties relating to the basic fatigue management fatigue management system are current, Clearly defined and communicated to all appropriate personnel.<br><br><br>Review document procedures regarding individual functions required to be performed and ensure that documentation covers what, where, how and by whom these functions are to be performed.<br>Have roles and responsibilities in respect of the management system been explicitly defined?<br>Review verification dates on documentation( Are they current/Old versions), When how often are they updated?<br>How are nominated personnel advised of their roles and responsibilities?<br>Ascertain through discussion how persons nominated have been advised of their roles and responsibilities and reviews any relevant documentation (e.g. Job Descriptions, memos, Briefing sessions).

  Yes

  No

  N/A

• 4.3 management practices are in place to deter non-compliance and implement corrective actions.<br><br><br>Review policies and procedures in reference to personal performance management these may include,<br>-Medical reporting.<br>-Non-compliance reporting.<br>-Corrective and preventative actions.<br>-Counselling.<br>-Documented termination policy.<br><br>Review records of results for actions taken.<br>Review corrective action Reports.<br><br>NOTE: Owner/Operator - Practices to minimise risks, scheduling and rostering.

  Yes

  No

  N/A

• 4.4 A communication process (e.g. In-trip communication with drivers, meetings, notices, newsletters) Is in place to facilitate exchange of information between drivers and management where practical and appropriate.<br><br><br>Is there a communication process established and implemented within the organisation? this may include:<br>-Mobile phones.<br>-On-board computer data and record.<br>-Documents.<br>-Letters.<br>-Open door communication.<br>-Communication policy.<br>-Deviation path procedure.<br>-Tool box meetings.

  Yes

  No

  N/A

Standard 5 Internal Review

• 5.1 procedures are in place to define how an internal review program of the basic fatigue management standards is produced, conducted, reported and Recorded at least every 12 months and corrective action taken where Required.<br><br><br>Review policies and procedures which should include,<br>-When the reviews are to take place.<br>-Who is to conduct them.<br>-How the reviews are be conducted.<br>-The checklist of documents to be used for the review.<br><br>Has the annual review of the entire system and practices in the business be conducted on time and made available to The auditor?

  Yes

  No

  N/A

• 5.2 internal reviews are undertaken by Competent persons not responsible for the activity being reviewed, Where practical.<br><br><br>Does the selection of the person conducting the internal review ensure objectivity and impartiality.

  Yes

  No

  N/A

• 5.3 procedures are in place to monitor, identify, report, investigate and record noncompliances and take the necessary corrective action to prevent further occurrences.<br><br><br>Review policies and procedures, including:<br>-How nonconformances can be detected.<br>-Who is responsible for detecting them.<br>-Who needs to be notified about them.<br>-Corrective action is taken.<br>-Timeframes for reporting identified nonconformance.<br>-How the responsible person is to document the process to prevent further occuernces.<br><br>Review previous internal and external audit reports.

  Yes

  No

  N/A

• 5.4 procedures are in place to investigate incidents to determine whether Fatigue was a contributing factor.<br><br><br>Review documentation and records to verify procedure is in place. records May include:<br>-Incident forms.<br>-Investigations.<br>-Police reports.<br>-Insurance forms.<br>-Customer complaints.<br>-Database.

  Yes

  No

  N/A

• 5.5 records of drivers work and Rest times are regularly reviewed to ensure compliance with the legislated operating limits.<br><br><br>Review policies and procedures for maintaining records.<br>Verifier records, including work diaries, schedules and rosters.

  Yes

  No

  N/A

Standard 6 Records and Documentation

• 6.1 policies, procedures and instructions covering all activities required to meet the basic fatigue management standards are authorised, current, clearly defined and available to all relevant personnel.<br><br><br>Verify all documentation is authorised, current date, clearly defined, maintained and the current version.<br>Are procedures and documentation made available to all relevant personnel?

  Yes

  No

  N/A

• 6.2 all basic Fatigue management option records are legible, stored, maintained and available for management and auditor purposes for at least three years.<br><br>Verify that records are legible, stored and maintained in accordance with the requirements.<br>Review policies and procedures to ensure that retention periods and retrieval arrangements are specified. (Electronic or hard copy).

  Yes

  No

  N/A

• 6.3 records of participating drivers are kept current.<br><br><br>Review registered to ensure that it contains the required details of nominated drivers and is kept up to date.

  Yes

  No

  N/A

• 6.4 Documents are approved, issued, reviewed, modified and accounted for in accordance with the operators prescribed control procedures.<br><br><br>Verify statement of responsibility, which should identify responsible person for maintaining, reviewing and updating the relevant documentation.<br>Verify documentation is available to all relevant personnel and all locations where operations related to fatigue management are undertaken.<br><br>NOTE: Owner/operator - Dates, times, who and when documentation was reviewed last.

  Yes

  No

  N/A

• 6.5 records must include individual driving hours records for all nominated drivers (e.g. Work diaries, rosters, schedules).<br><br><br>Verify the operator keeps appropriate records, these may include:<br>-Work diary pages.<br>-Generic sets of rosters.<br>-Introduction/training documents.<br>-Workplace health and safety training.<br>-Register of documents.<br>-driver medical assessments.

  Yes

  No

  N/A

DRIVERS CHECKED

• DRIVERS NAME

  Yes

  No

  N/A

• MEDICAL DATE

  Date

• TRAINING DATE

  Date

• DRIVERS NAME

  Yes

  No

  N/A

• MEDICAL DATE

  Date

• TRAINING DATE

  Date

• DRIVERS NAME

  Yes

  No

  N/A

• MEDICAL DATE

  Date

• TRAINING DATE

  Date

• DRIVERS NAME

  Yes

  No

  N/A

• MEDICAL DATE

  Date

• TRAINING DATE

  Date

• DRIVERS NAME

  Yes

  No

  N/A

• MEDICAL DATE

  Date

• TRAINING DATE

  Date

• DRIVERS NAME

  Yes

  No

  N/A

• MEDICAL DATE

  Date

• TRAINING DATE

  Date

WA ACCREDITATION

Scheduling and Rostering

• in general, schedules and rosters are planned to be achievable within the WorkSafe requirements under the OSH regulations.<br><br><br>Review the documented policy/procedure for planning schedules and rosters.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Drivers, where practicable, do not operate outside the approved "commercial vehicle operating standard" requirements.<br><br><br>Review the documented policy/procedure for planning schedules and rosters.<br>Verify schedules and rosters.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Control measures are defined where it is not practicable for drivers to comply with the requirements.<br><br><br>Review the documented policy/procedure for planning schedules and rosters to ensure control measures are defined.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Control measures are defined where it is not practicable for drivers to comply with the requirements.<br><br><br>Review the documented policy/procedure for planning schedules and rosters to ensure control measures are defined.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Where there are regular schedules and rosters, these are documented.<br><br><br>Verify record of regular schedules and rosters. Ensure all recorded schedules and rosters have been planned within the WorkSafe requirements under the OSH regulations.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Schedules and rosters are monitored and regularly reviewed.<br><br><br>Review the documented policy/procedures for monitoring and reviewing schedules and rosters.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Flexible schedules and rosters permitting "Breaks from driving" and "Non work time" when and where most appropriate are provided.<br><br><br>Review schedules, rosters and trip sheets.

  Yes

  No

  N/A

• Yes

  No

  N/A

• The same scheduling practices apply to all drivers, including casual, relief and subcontracted drivers.<br><br><br>Review documented policy/procedures.<br>Verify trip sheets.

  Yes

  No

  N/A

• Yes

  No

  N/A

• The increased fatigue risk for a driver returning from leave is considered in scheduling/rostering, as well as minimising irregular or unfamiliar work rosters.<br><br><br>Review documented policy/procedures for drivers returning from leave and minimising unfamiliar work rosters.

  Yes

  No

  N/A

• Yes

  No

  N/A

Management of Accidents and Incidents

• Have a written policy and procedure for the comprehensive reporting and recording of accidents and incidents.<br>For example:<br>-Crashes<br>-Near misses<br>-Mechanical hazards.<br><br><br>Review polices/procedures.<br>Verify that documentation is available to all relevant staff and at all ovations where operations related to fatigue management are undertaken.<br>Verify statements of responsibility.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Have documentation that demonstrates what follow-up and remedial action was taken for all accidents or incidents reported.<br><br><br>Verify records detailing any reportable accidents or incidents, including follow-up or remedial action.

  Yes

  No

  N/A

• Yes

  No

  N/A

Training and Education

• Document what training in relation to fatigue management is required for anyone associated with the management, supervision or driving of commercial vehicles, including anyone associated with rostering and scheduling.<br><br><br>Review policies/procedures for training of all staff in fatigue management.<br>Ensure policies/procedures include a regular review of training requirements.<br>Ensure training is suitable to the task.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Document what training has been undertaken in relation to fatigue management by anyone associated with management, supervision or driving of commercial vehicles, including anyone associated with rostering and scheduling.<br><br><br>Verify what training has occurred and the competencies have reasonably been demonstrated through some form of assessment.<br><br>Training may be provided by:<br>-Outside training provider.<br>-In house trainer. <br>-Internet lecture or questionnaire.<br>-Through the induction process.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Document what training in the fatigue management system's policies is given to all new drivers, contractors or employees as part of there induction process.<br><br><br>Review policies/procedures to ensure all employees, through the induction process (where practicable) are aware of the policies/procedures, and that when the management system (and/or fatigue management plan) is updated that information is provided and made available to all staff.

  Yes

  No

  N/A

• Yes

  No

  N/A

• A regular review of training is required.<br><br><br>Review policies/procedures to ensure that the process is detailed, identifying responsible staff, and frequency.<br>Ensure that an effective recording/monitoring system exists.

  Yes

  No

  N/A

• Yes

  No

  N/A

Fitness For Work

• Detail and manage control measures for the recovery and treatment of fatigue.<br><br><br>Review policies/procedures to determine identification of control measures.<br>

  Yes

  No

  N/A

• Yes

  No

  N/A

• The operator has a written policy relating to driver fitness for work which contains a statement that drivers must present themselves for duty unimpaired by fatigue, alcohol or drugs.<br><br><br>Review policy/procedures for driver fitness for work.

  Yes

  No

  N/A

• Yes

  No

  N/A

• The policy should also contain a statement that fitness for work will be diligently supervised as far as is practicable.<br><br><br>Review policies/procedures for assessment of drivers fitness for work.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Driver health is assessed regularly by a medical practitioner in accordance with the requirements of the occupational health and safety regulations on driving commercial vehicles.<br><br><br>Review policies/procedures for driver health under "fitness for work".<br>Review list of all drivers and include random check of medical assessment certificates.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Establish a monitoring system for renewal dates for medical assessments.<br><br><br>Review policy procedure to ensure a monitoring system is in operation. <br>Verify through viewing compliance with the system.

  Yes

  No

  N/A

• Yes

  No

  N/A

Work Place Conditions

• Policies and procedures exist to ensure the working environment assists in the prevention of fatigue.<br><br><br>Review policies/procedures. These need include, where appropriate, specific provisions relating to driver seating, driver sleeping facility's, depot facility's and air conditioning of driver cabs.

  Yes

  No

  N/A

• Yes

  No

  N/A

Documentation and Records

• Have written documentation recording all policies and procedures that are required under the standards.<br>PLEASE NOTE: Documentation and records must be kept for a minimum of three years, including superseded procedures. <br><br><br>Ensure that all required records are legible and identifiable to the vehicle, driver and trip.<br>Verify that documentation is available to all relevant staff and at all locations where operations related to fatigue management are undertaken.<br>Verify statement of responsibility, which should Identify the responsible person for maintaining and updating the relevant documentation.<br>As a minimum the appropriate documentation must include:<br>-Documentation that records all trips.<br>-Start and finish times (trip sheets with details of any alterations).<br>-Scheduling of trips.<br>-Rosters (including name of driver and expected start and finish times).<br>-Control measures that are applied if commercial vehicle driver operating staffers are exceeded.<br>-Confidential personal records (including evidence of driver medical assessment and training)<br>-Documents detailing any reportable accidents or incidents.

  Yes

  No

  N/A

• Yes

  No

  N/A

Responsibilities

• Authorities, responsibilities and duties of all positions involved in the management, operation, administration, participation and verification of the fatigue management system are current, clearly defined and documented.<br><br><br>Verify that the tasks have been identified in the fatigue management system policies and procedures, together with who is responsible for carrying out each task, including who is responsible for ensuring the system is being maintained and followed.<br>Review statements of responsibility - these can be either standalone documents or documented with job descriptions.<br>Verify that the policies/procedure ensure that all of the relevant staff know how to access the written record of their responsibilities.

  Yes

  No

  N/A

• Yes

  No

  N/A

Internal Review

• Have a written policy and procedure for carrying out and an annual internal review of the management system.<br><br><br>Review policies/procedures, which should include:<br>-When the reviews are to take place.<br>-Who is to conduct them.<br>-How the reviews are to be conducted.<br>-The checklist of documents to be used for the review.<br><br>Review internal audit schedule.<br>Verify previous internal review report.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Require the internal review be carried out by a person who is not involved in the operation of the procedures being reviewed, where practical.<br><br><br>Review policies/procedures.<br>Review statement of responsibilities.<br>Verify criteria for internal auditor.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Have written procedures for ensuring all non-conformances are corrected.<br><br><br>Review procedures, including:<br>-How non-conformances can be detected.<br>-Who is responsible for detecting them.<br>-Who needs to be told about them.<br>-Corrective action to be taken.<br>-Timeframes for reporting identified non-conformances.<br>-How the responsible person is to document the process so the non-conformance does not recur.<br><br>Verify previous internal and external audit reports.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Have a method of recording non-conformances and the action taken to correct them.<br><br><br>Verify the non-conformance register.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Have written procedures for allocating the responsibility to specific staff for ensuring that all non-conformances are addressed and not repeated.<br><br><br>Review procedures.<br>Verify the non-conformance register.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Require the production of regular compliance statements.<br><br><br>Verify compliance statement.

  Yes

  No

  N/A

• Yes

  No

  N/A

SIGNATURE

• Auditor signature

  Sign