Information

  • Document No.

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

1.0 - Previous inspection

  • 1.1 - The last inspection has been reviewed?

  • 1.2 - There are no outstanding actions?

  • 1.3 - There has been no significant change to the office or change in office location since last audit?

2.0 Fire & Emergency

  • 2.1 - Evacuation plan posted in prominent location eg notice board?<br>

  • 2.2 - Emergency evacuation drills conducted regularly (minimum twice per year) - Evidence ?

  • 2.3 - Fire & Emergency Evacuation Guide details correct? Note any changes needed.

  • 2.4 - Extinguishers in place, clearly marked for type of fire?

  • 2.5 - Extinguishers in place and appropriate for the hazard?

  • 2.6 - Extinguishers and hoses recently serviced? (Check 6 monthly punch mark on tabs.)

  • 2.7 - Extinguishers mounted, unobstructed and location signs clearly visible?

  • 2.8 - Exit signs and directions to exits in place and clearly visible?

  • 2.9 - Exit signs illuminated?

  • 2.10 - Exits clear of obstructions?

  • 2.11 - Exit doors easily opened from inside?

  • 2.12 - Fire detection equipment & alarm inspected & tested regularly? - Evidence

  • 2.13 - What fire/smoke detection equipment is in place ? (list) eg smoke alarm, sprinklers & thermals

3.0 - Lighting & Ventilation

  • 3.1 - Premises sufficiently lit? (list any areas not)

  • 3.2 - Reflected light from walls & ceilings not causing glare to employees?

  • 3.3 - Light fittings clean and in satisfactory condition?

  • 3.4 - Air-conditioning system maintained? - Evidence

  • 3.5 - Comfortable temperature?

4.0 - Building Safety & Housekeeping

  • 4.1 - Floor surfaces even and uncluttered?

  • 4.2 - Floors maintained clean, dry & tidy?

  • 4.2 - Floor free from slip/trip hazards?

  • 4.4 - Entry and walkways kept clear?

  • 4.5 - Offices clean & tidy?

  • 4.6 - Aisles and walkways unobstructed?

  • 4.7 - Sufficient rubbish bins are provided & emptied regularly? Note current regime.

  • 4.8 - Are railings in good condition?

  • 4.9 - Car parking satisfactory? eg surface, lighting, ventilation?

  • 4.10 - Building access & footpaths satisfactory? eg condition, lighting

5.0 - Work Stations

  • 5.1 - Is general consensus workstations are suitable? (refer to ergonomic workstation design in WHS manual if needed)

  • 5.2 - Ergonomic chairs provided & adjustable?

  • 5.3 - Furniture in satisfactory condition?

6.0 - Storage & Stacking

  • 6.1 - Neat stacking of supplies?

  • 6.2 - Filing cabinets & shelving tidy & in satisfactory condition?

  • 6.3- Storage of all items at shoulder height or below?

  • 6.4 - Heavy or frequently used items stored at waist height?

  • 6.5 - A safe step stool or ladder available, if required?

  • 6.6 - No objects left where they could fall?

  • 6.7 - No objects left hanging?

7.0 - Electrical Safety

  • 7.1 - Safety switches (also called RCDs) installed?

  • 7.2 - Safety switches tested (as required) and tests recorded? - Evidence<br><br>SA/QLD - Every 2 years operating time testing. Push button testing quarterly.<br>NSW/ACT - If present (testing as per QLD). Safety switch not required in non-hostile environment.<br>VIC - Every 2 years operating time testing. Push button testing 6 monthly.

  • 7.3 - No double adapters in use?

  • 7.4 - Portable equipment tested and tagged? See note:<br><br>NSW/ACT/QLD - 5 yearly;<br>SA - Includes extension leads & powerboards - 5 yearly;<br>VIC- 5 yearly

  • 7.5 - No broken plugs, sockets or switches?

  • 7.6 - No power leads across walkways, or floor covers in use where necessary?

  • 7.7 - No frayed or damaged leads?

  • 7.8 - No strained leads & are tidy to reduce trip hazards?

  • 7.9 - Powerboards used & fitted with a safety switch, no piggy backed adaptors?

  • 7.10 - Is there a clear space in front of switchboards of at least 1 metre?

  • 7.11 - Floor covers in use (over leads) where necessary ?

  • 7.12 - Danger tags available for isolation & maintenance of plant & equipment?

8.0 - Plant & Equipment

  • 8.1 - The photocopier does not require loose or liquid toner?

  • 8.2 - The photocopier does not emit fumes?

  • 8.3 - The photocopier is regularly maintained by a properly trained person? (contract in place ?)

  • 8.4 - Safe operating procedures sign at location of photocopier - where applicable

  • 8.5 - Safe Operating procedures sign at location of guillotine &/or shredder?

9.0 - Chemical Safety

  • 9.1 - Are Material Safety Data Sheets (MSDS) available for all chemical available & accessible to staff, & are current (within 5 years). eg for dishwashing detergent, cleaners.

  • 9.2 - Hazardous Substance Register complete and available? (where applicable) Could be same as MSDS folder.

  • 9.3 - Containers labelled clearly & correctly?

  • 9.4 - If required is personal protective equipment available & in good condition? eg gloves (Check MSDS)

10.0.-Amenities

  • 10.1 - Clean & tidy toilets, washroom, shower?

  • 10.2 - Supplies of soap & disposable hand towels or dryer?

  • 10.3 - Water available which is clean, cool & hygienically provided, separate from toilet & washing facilities?

  • 10.4 - An area for food to be prepared and eaten is from health & safety risk? eg fridge cold enough

  • 10.5 - Is there a staff notice board(s) located in common area(s)?

11.0 - First Aid

  • 11.1 - First aid kit adequately stocked, contents checklist available & register?

  • 11.2 - Are contents regularly checked?

  • 11.3 No contents past their expiry date?

  • 11.4 - Location of first aid kit clearly signed ? (not required in vehicles)

  • 11.5 - Name & contact for current first aider current and correct an Fire & Emergency Evacuation Guide ? (1 first aider for workplaces with > 10 workers present at any one time)

12.0 - Security

  • 12.1 - Is accessible secure storage for personal property available? eg lockable drawers

  • 12.2 - Are security measures in place & sufficient for the safety of staff?

13.0 Current Office Contacts (please list). Check they are also correctly listed on your Fire & Emergency Evacuation Guide.

  • 13.1 Name of Office Representative for Office & WHS matters:

  • 13.2 - Name of First Aid Officer/s and expiration date of certificate (for offices >10 people):

  • 13.3 - Name of Fire & Emergency Warden/s :

14.0 - Other Comments:

  • Enter additional comments here....

Sign Off

  • Facilities Manager

  • On Site Office Representative

  • Manager

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.