Title Page
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
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The checklist has eight principal facility management activities. Beneath each is a breakdown of specific functions. According to the following definitions, place check marks in the appropriate columns to indicate where the responsibility for that function falls:
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1= Facility Management Department
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2= Sister Department - reporting to the same senior executive as does the facility management department.
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3= Remote Department - not reporting to the same senior executive
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4= No Department - not provision is made for specific functions
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A. Real Property Management
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2. Purchase of buildings and land
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3. Leasing of non-owned premises for corporate use
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4. Marketing and leasing of corporate owned or leased premises to others
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5. Lease management
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6. Service and management for tenants of the corporation
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7. Cost control and financial reports
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1. Maintenance long-term property acquisition/lease program
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B. Building Design and Construction
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1. General Contracting
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2. Construction Management
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3. Project management (for all new construction and all renovation of leasehold improvements)
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4. Architectural design
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5. Landscape and site design
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6. Specification of building operating systems
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7. Upgrade programs
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8. Engineering design
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9. Estimating
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10. Preparation of contract drawings and specifications
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11. Preparation of bid packages
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12. Bid supervision and contract award
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13. Code compliance and contract supervision
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14. Field supervision
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15. Cost control and financial reports
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C. Building Operations
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1. Operation of building operations systems
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2. Building maintenance and repairs
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3. Carpentry and minor renovation
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4. Grounds maintenance
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5. Cleaning, housekeeping, porter service
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6. Inspection of premises
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7. OSHA compliance
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8. Maintaining files (plans, licenses, inspections)
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9. Security systems
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10. Security staff
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11. Life safety systems
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12. Cost control and financial reports
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D. Office Facility Planning
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1. Determining work place area standards
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2. Determining work place furniture and equipment standards
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3. Specifying the common facilities
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4. Programming long-term office space needs (2 years or longer)
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5. Programming short-term office space needs (less than 2 years)
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6. Programming future office furniture and equipment needs
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7. Maintain office space inventory
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8. Monitor quality of workplace and environment
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9. Space allocation to user groups and to individuals
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10. Project management for interior layout and design
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11. Project management for interior furniture and layout changes (non-leasehold improvements)
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12. Planning moves
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13. Supervising moves
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E. Interior Layout and Design
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1. Stacking and blocking plans
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2. Layout plans
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3. Furniture and furnishings specifications
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4. Art program
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5. Determine decorative standards (colors, materials, finishes)
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6. Interior design (color, finish, graphics, signage, flooring, furniture, selection, fabrics, accessories)
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F. Interior Architecture and Construction
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1. Interior architecture (leasehold improvements)
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2. Estimating
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3. Preparation of contract drawings and specifications
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4. Preparation of bid packages and purchase orders
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5. Bid supervision, contract award, contract supervision
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6. Field supervision
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7. Cost control and financial reports
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8. Updating of building plans following construction/renovation
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G. Office Furniture and Furnishings
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1. Purchasing
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2. Expediting
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3. Installation of workstations, furniture, equipment
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4. Furniture storage
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5. Furniture repair and maintenance
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6. Maintaining furniture inventory records
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7. Cost control and financial reports
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H. Telecommunications Planning & Control
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1. Plan individual user needs and features for telephones, data terminals, other information devices
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2. Coordinate installation
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3. Order required electrical or other leasehold work
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4. Maintain telephone/terminal location plans
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5. Cost control and financial reports
