Office Health & Safety Audit

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Health & Safety Documentation

• Does the company have a written health & safety policy statement?

  Yes

  No

  N/A

• Has the health & safety policy statement been reviewed and updated?

  Yes

  No

  N/A

• Is the health & safety policy statement signed and dated?

  Yes

  No

  N/A

• Is the health & safety policy statement prominently displayed in the workplace?

  Yes

  No

  N/A

• Are the employees aware of the contents of the health & safety policy statement?

  Yes

  No

  N/A

• Are the employees aware of their responsibilities towards health & safety?

  Yes

  No

  N/A

• Do arrangements exist to ensure that contractors/sub contractors are competent to undertake the work required?

  Yes

  No

  N/A

• Do arrangements exist to ensure that contractors are aware of the company health & safety policy and safe systems of work relevant to the performance of their work?

  Yes

  No

  N/A

• Do arrangements exist to ensure that contractors possess adequate liability insurance prior to work commencing?

  Yes

  No

  N/A

• How are visitors to the building controlled?

  Yes

  No

  N/A

• Are visitors inducted into the building?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

Asbestos Management

• Has the building got an asbestos register?

  Yes

  No

  N/A

• Is the register up to date?

  Yes

  No

  N/A

• Is the management plan up to date?

  Yes

  No

  N/A

• Other observations?

• Actions required to rectify

Electrical Safety

• Are there any broken plugs or outlets?

  Safe

  At Risk

  N/A

• Are all fixed wiring installations inspected on a regular basis by a qualified and competent person?

  Yes

  No

  N/A

• Is there evidence of up to date Test & tag on electrical items?

  Yes

  No

  N/A

• Are there any extension leads across the floor?

  Safe

  At Risk

  N/A

• Are there multiple double adaptors in a series?

  Safe

  At Risk

  N/A

• Are there signs of overloading of power boards, power points?

  Safe

  At Risk

  N/A

• Other Observations?

• Actions required to rectify

Fire Control

• Are fire extinguishers in place & signed?

  Yes

  No

  N/A

• Are fire extinguishers within service dates?

  Yes

  No

  N/A

• Are all fire/emergency exit signs in place?

  Yes

  No

  N/A

• Has there been a full fire evacuation in the last 12 months?

  Yes

  No

  N/A

• Are exits clear of obstructions?

  Yes

  No

  N/A

• Are all fire doors shut but not locked?

  Yes

  No

  N/A

• Is emergency lighting operable?

  Yes

  No

  N/A

• Are staff fire training records up to date?

  Yes

  No

  N/A

• Does fire equipment appear to be in good condition?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

Walkways, Stairs and Ladders

• Are floor areas clean, dry and free from slip/trip hazards?

  Yes

  No

  N/A

• Are walkways kept clear?

  Safe

  At Risk

  N/A

• Are stairs in good condition?

  Safe

  At Risk

  N/A

• Are handrails in place, where required?

  Yes

  No

  N/A

• Are portable ladders in good condition?

  Yes

  No

  N/A

• Are there work areas where fall protection is required?

  Safe

  At Risk

  N/A

• Other Observations?

• Actions required to rectify

Chemicals (Hazardous/Dangerous Substances)

• Is there a Hazardous Substance register?

  Yes

  No

  N/A

• Is there access to MSDS for all chemical products used?

  Yes

  No

  N/A

• Have risk assessments been completed for hazardous substances?

  Yes

  No

  N/A

• Does the building have any showers?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

First Aid/Accident Reporting & Investigations

• Has an assessment been made to establish the first aid requirements for the company?

  Yes

  No

  N/A

• Is there a list of first aiders and emergency contact numbers displayed?

  Yes

  No

  N/A

• Is there a first aid kit/cabinet available and accessible?

  Yes

  No

  N/A

• Are employees aware of location of first aid kit?

  Yes

  No

  N/A

• Is the first aid kit adequately stocked?

  Yes

  No

  N/A

• Are first aid records kept?

  Yes

  No

  N/A

• Are detailed accident investigation records kept?

  Yes

  No

  N/A

• Have there been any reportable accidents recently?

  Yes

  No

  N/A

• Are there accident/incident/near miss reports?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

General Housekeeping

• Are work areas clear of rubbish?

  Yes

  No

  N/A

• Are items not in use stored appropriately?

  Safe

  At Risk

  N/A

• Are bins full & overflowing?

  Yes

  No

  N/A

• Is there evidence of general clutter?

  Safe

  At Risk

  N/A

• Other Observations?

• Actions required to rectify

Office Safety

• Are recorded risk assessments completed for workstations of display screen users?

  Yes

  No

  N/A

• Is there glare or reflections on computer screens?

  Yes

  No

  N/A

• Are work station layouts suitable?

  Yes

  No

  N/A

• Is lighting adequate for work tasks?

  Yes

  No

  N/A

• Are light fittings clean and in good condition?

  Yes

  No

  N/A

• Are diffuser covers in place and securely fixed where required?

  Yes

  No

  N/A

• Is furniture appropriate and sound?

  Yes

  No

  N/A

• Is air conditioning maintained?

  Yes

  No

  N/A

• Is the office clean and tidy?

  Yes

  No

  N/A

• Are floor coverings sound?

  Yes

  No

  N/A

• Is there adequate ventilation around photocopiers?

  Yes

  No

  N/A

• Other Obsevations?

• Actions required to rectify

Storage

• Are materials stored so they will not fall?

  Yes

  No

  N/A

• Are materials stored so that good manual handling practices can be applied, therefore safe retrieval?

  Yes

  No

  N/A

• Are storage racks/cupboards in sound condition, not overloaded?

  Yes

  No

  N/A

• Are racks free from projection, sharp edges?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

Welfare Matters

• Are toilets clean?

  Yes

  No

  N/A

• Are kitchen facilities/lunchrooms clean?

  Yes

  No

  N/A

• Is drinking water available?

  Yes

  No

  N/A

• Are there washing facilities?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

Opportunity for Improvement

• Corrective Actions

• Signature of auditor

  Sign

• Signature of auditor

  Sign